## **Merton Park Primary School Parent Teacher Association Charity No: 1086916** 

## **Trustees’ Annual Report & Statement of Financial Activity for the period 1 September 2023 to 31 August 2024** 

## **Trustees** 

Gonzalo San Martin Tomas Bianca Leggett Stacey Lee Hamilton 

July 2025 



**Merton Park Primary School Parent Teacher Association** 

## **Trustees’ Annual Report & Statement of Financial Activity for the period 1 September 2023 to 31 August 2024** 

## **Contents** 

||**Contents**|**Contents**|
|---|---|---|
|**1.**|**Introduction ................................................................................................ 3**||
||1.1|Charitable Objects ............................................................................................. 3|
||1.2|Overview (Executive Summary) ........................................................................ 3|
|**2.**|**Activities & Achievements ........................................................................... 4**||
||2.1|Outputs & Outcomes ........................................................................................ 4|
||2.2|The Roles & Contributions of Volunteers ......................................................... 4|
||2.3|How the Public Have Benefited ........................................................................ 4|
||2.4|Looking Ahead ................................................................................................... 4|
|**3.**|**Financial Review .......................................................................................... 6**||
||3.1|Financial Position .............................................................................................. 6|
||3.2|Details of Any Funds Materially in Deficit ......................................................... 6|
||3.3|Policy on Reserves ............................................................................................. 6|
||3.4|Description of the Principal Risks Facing the Charity ........................................ 6|
||3.5|Remuneration of Trustees ................................................................................ 6|
|**4.**|**Reference and Administration Details .......................................................... 7**||
||4.1|Charity Name & Registration ............................................................................ 7|
||4.2|Charity’s Principal Address ................................................................................ 7|
||4.3|Names of the Trustees Who Manage the Charity ............................................. 7|
||4.4|Bank ................................................................................................................... 7|
||4.5|Independent Examiner ...................................................................................... 7|
|**5.**|**Structure, Governance & Management ........................................................ 8**||
||5.1|Type of Governing Document ........................................................................... 8|
||5.2|Charitable Objects ............................................................................................. 8|
||5.3|Statutory Declaration ........................................................................................ 8|
||5.4|Trustee Selection Methods ............................................................................... 8|



_Merton Park Primary School Parent Teacher Association:  Trustees’ Annual Report & Financial Statements_ 

_Page 2 of 8_ 



## **Trustees Annual Report & Statement of Financial Activity for the period 1 September 2023 to 31 August 2024** 

## **1. Introduction** 

## **1.1 Charitable Objects** 

The Merton Park Primary School Parent Teacher Association is set up to raise funds for Merton Park Primary School and to foster a vibrant school community through its events and activities. Its primary charitable object is to advance the education of pupils in the school. 

This charity raises funds from the public but does not work with professional fundraisers or commercial participators and it does not have any trading subsidiaries. 

## **1.2 Overview (Executive Summary)** 

The charity ran the following events and fundraising activities during the academic year 2023-2024, making a total profit of £25,423: 

- Bonfire & Fireworks Display 

- Christmas Fair 

- Christmas Trees 

- Christmas Cards 

- Parents’ Quiz Night 

- Easter Egg Raffle 

- Ice Lolly Sales 

- Cake Sales 

- Summer Fair 

- 2[nd] Hand Uniform Sales 

The year’s fundraising profit was the highest achieved since the charity was constituted and well above the pre-COVID level of approximately £21,000 achieved in 2017/18 and 2018/19. Bonfire profits nearly doubled – collective memory on the event committee was vital to improve margins. A lot of that memory was lost because of a three-year gap because of the cancellation of the event between 2020 and 2022 due to COVID and high winds. 

The PTA committee discussed and reviewed the school’s requests for additional funds at regular intervals during the year and authorised the spending of £11,638 on school equipment and activities. All unspent funds are held in the charity’s bank account, awaiting allocation and authorisation by the committee. 

_Merton Park Primary School Parent Teacher Association:  Trustees’ Annual Report & Financial Statements_ 

_Page 3 of 8_ 



## **2. Activities & Achievements** 

## **2.1 Outputs & Outcomes** 

The charity promoted, facilitated and helped organise several fundraising events throughout the academic year 2023-2024: 

- Bonfire & Fireworks Display (November) 

- Christmas Fair (December) 

- Christmas Trees (December) 

- Christmas Cards (December) 

- Parents’ Quiz Night (March) 

- Easter Egg Raffle (March) 

- Ice Lolly Sales (June-July) 

- Cake Sales (throughout the year) 

- Summer Fair (July) 

- 2[nd] Hand Uniform Sales (throughout the year) 

A proportion of the funds raised, alongside the charity’s existing reserves, were spent on equipment and activities in accordance with the charity’s objectives: 

- New Early Years playground 

- New books for the Reading Scheme 

- Christmas pantomime 

- Mobile Planetarium visit 

- Design & Technology supplies 

- Year 6 leavers' activities 

- Play: 'Alice in Wonderland’ 

## **2.2 The Roles & Contributions of Volunteers** 

The charity is run exclusively by volunteers, including trustees, PTA committee members, parents, teachers and members of the local community, without whom none of the fundraising activities undertaken by the committee would be at all possible to run. 

## **2.3 How the Public Have Benefited** 

The nearly £12,000 spent on school equipment and activities have been of great benefit to the children at the school. Great care has been taken to try to spread the expenditure across all year groups. In addition, the many events run throughout the year have fulfilled their secondary purpose of fostering a vibrant school community, with participation and attendance not just from parents and teachers, but also from the extended community at Merton Park. 

## **2.4 Looking Ahead** 

The two co-chairs of the PTA (Alexandra Warin and Helen Evans) will stand down at the AGM to be held at the start of the new academic year after two years of exemplary service, for which the committee extends its grateful thanks. For the upcoming year, the committee is looking to run itself using a more devolved structure with committee members taking ownership of various areas of responsibility. 

The school’s headteacher, Mr Andrew Knox has indicated that he and his staff will consider how best to request PTA funds over the coming academic year to give the committee sufficient time to advise on suitability and authorise the release of funds. 

The calendar of events for 2024-2025 is expected to include: 

- November: Fireworks and Bonfire Night 

- December: Christmas Fair + Trees + Cards 

- February: Cheap and Cheerful (Cake & Uniform) Sale 

_Merton Park Primary School Parent Teacher Association:  Trustees’ Annual Report & Financial Statements Page 4 of 8_ 



- March: Parents’ Quiz Night 

- April: Easter Egg Raffle 

- June: Cheap and Cheerful (Cake & Uniform) Sale 

- June/July: Ice lollies in the playground 

- July: Summer Fair 

_Merton Park Primary School Parent Teacher Association:  Trustees’ Annual Report & Financial Statements_ 

_Page 5 of 8_ 



## **3. Financial Review** 

## **3.1 Financial Position** 

For the year running between 1[st] September 2023 and 31[st] August 2024, the charity’s financial position is as follows: 

|position is as follows:||
|---|---|
|Total Receipts (income from fundraising events):|£40,173|
|Total Payments (expenses and funds spent on the school):|£26,388|
|Assets (cash funds at year-end):|£29,478|



## **3.2 Details of Any Funds Materially in Deficit** 

The Charity has no funds which are materially in deficit. 

## **3.3 Policy on Reserves** 

The charity does not plan to spend all the funds raised during the academic year; it holds some back as reserves to cover the following scenarios: 

- Contingency:   unexpected expenditure in the event of an emergency 

- Cash-flow:   situations where a bill must be paid before the money to cover it has been received 

- Commitment:   a commitment to occasional significant expenditure which cannot be covered by the annual income 

- Conservation:   funds which the trustees cannot spend immediately without compromising their legal responsibilities to ensure that their charity’s resources are used necessarily, reasonably and incidentally in fulfilment of their charitable objects 

- Closure:   the charity becomes financially unsustainable and must be wound up. 

## **3.4 Description of the Principal Risks Facing the Charity** 

The committee is concerned about the difficulty in finding volunteers for events. The Bonfire event for the upcoming academic year was almost cancelled because of insufficient numbers of people volunteering early enough. 

We have noticed lower attendance at some key events (Christmas Fair, Summer Fair, Quiz Night) compared to before COVID. It is important to spread the PTA’s fundraising ability across multiple events to avoid the risk of cancellations to e.g. Bonfire Night, so it is still critical to promote and run these other events. 

There was continued pressure on profit margins, especially on the Christmas Trees, but the committee’s ability to analyse the data from previous years enabled us to still raise a good level of profit. 

An additional ongoing risk faced by the charity is the turnover in trustees and committee members which results in loss of experience and institutional knowledge, leading to the same lessons being relearnt multiple times. The charity is actively working on improving its handover processes to mitigate this risk as far as possible. 

## **3.5 Remuneration of Trustees** 

All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity. 

Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost. 

_Merton Park Primary School Parent Teacher Association:  Trustees’ Annual Report & Financial Statements_ 

_Page 6 of 8_ 



## **4. Reference and Administration Details** 

## **4.1 Charity Name & Registration** 

## **Name of the Charity:** 

Merton Park Primary School Parent Teacher Association 

## **Charity No:** 

1086916 

## **Registered with HM Revenue & Customs:** 

No 

## **4.2 Charity’s Principal Address** 

Merton Park Primary School Church Lane London SW19 3HQ 

**e-mail:** mertonparkprimarypta@gmail.com 

**website:** https://www.mertonparkpta.org.uk/ 

## **4.3 Names of the Trustees Who Manage the Charity** 

|**_Name_**|**_Office_**|**_Appointed_**|**_Resigned_**|
|---|---|---|---|
|Gonzalo San Martin Tomas|Treasurer|7 October 2022||
|Bianca Rosemary Leggett|Trustee|10 October 2024||
|Stacey Lee Hamilton|Trustee|10 October 2024||
|Alexandra Warin|Co-chair|7 October 2022|10 October 2024|
|Helen Evans|Co-chair|7 October 2022|10 October 2024|
|Rachel Read|Chair||7 October 2022|
|Nadia Salih|Treasurer||7 October 2022|



## **4.4 Bank** 

Metro Bank, 1-2 Wimbledon Bridge House, Wimbledon, London SW19 7NW 

## **4.5 Independent Examiner** 

Eve Hicks, 46 Church Lane, Merton Park, London SW19 3HQ 

_Merton Park Primary School Parent Teacher Association:  Trustees’ Annual Report & Financial Statements_ 

_Page 7 of 8_ 



## **5. Structure, Governance & Management** 

## **5.1 Type of Governing Document** 

Constitution, adopted 23[rd] November 2000. 

## **5.2 Charitable Objects** 

To advance the education of pupils in the school. 

## **5.3 Statutory Declaration** 

The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake. 

## **5.4 Trustee Selection Methods** 

In accordance with the Constitution, Trustees are appointed or re-appointed by a resolution passed at a properly convened meeting of the charity trustees, usually the Annual General Meeting. 

In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. 

Approved by the Trustees and signed on their behalf 

Gonzalo San Martin Tomas (Treasurer) 

2 July 2025 

_Merton Park Primary School Parent Teacher Association:  Trustees’ Annual Report & Financial Statements_ 

_Page 8 of 8_ 



**Charity Name N MERTON PARK PRIMARY SCHOOL PTA 10** 

**Recei ts and a ments acco p p y For the period** Period start date **To from** 1/9/2023 ~~ee~~ ~~**e** ee~~ 

## ~~ee~~ **Section A Receipts and payments Unrestricted Restricted Endowment funds funds funds** 

**to the nearest      £ to the nearest £ to the nearest £** 

## **A1 Receipts** 

|**A1 Receiptsptsts**||||||
|---|---|---|---|---|---|
|Bonfire Night|**18,504**||**-**||**-**|
|Summer Fair|**4,036**||**-**||**-**|
|Christmas Fair|**4,289**||**-**||**-**|
|Quiz Night|**4,751**||**-**||**-**|
|Christmas Trees|**4,250**||**-**||**-**|
|Other income|**1,312**||**-**||**-**|
|Easter Raffle|**1,038**||**-**||**-**|
|Ice Lollies|**1,081**||**-**||**-**|
|Cake Sales|**413**||**-**||**-**|
|Uniform Sales|**499**||**-**||**-**|



|**Sub total**_(Gross income for AR)_|**40,173**<br>_(Gross income for AR)_||||**-**||||**-**|
|---|---|---|---|---|---|---|---|---|---|
|**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**Sub total                               -**<br>**-**<br>**-**<br>**A2 Asset and investment sales,**<br>**(see table).**<br>~~ee~~||||||||||
|**Total receipts                  40,173**<br>**-**<br>**A3 Payments**<br>~~|~~|||||||||**-**|
|Bonfire Night|**6,509**||||**-**||||**-**|
|Summer Fair|**1,173**||||**-**||||**-**|
|Christmas Fair|**1,765**||||**-**||||**-**|
|Quiz Night|**1,727**||||**-**||||**-**|
|Christmas Trees|**2,517**||||**-**||||**-**|
|Otherpayments|**479**||||**-**||||**-**|
|Easter Raffle|**113**||||**-**||||**-**|
|Ice Lollies|**458**||||**-**||||**-**|
|Cake Sales|**1**||||**-**||||**-**|
|Uniform Sales|**8**||||**-**||||**-**|
|Payments for schoolpurchases|**11,638**||||**-**||||**-**|
|**Sub total                      26,388**|||||**-**||||**-**|
|**-**<br>**-**<br>**Sub total                                -**<br>**A4 Asset and investment**<br>**purchases, (see table)**<br>~~———~~|||||**-**<br>**-**<br>**-**||||**-**<br>**-**<br>**-**|



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|**Total payments                  26,388**<br>**Net of receipts/(payments)                  13,785**<br>**A5 Transfers between funds**<br>**-**<br>**A6 Cash funds last year end**<br>**15,693**<br>**Cash funds this year end                  29,478**|**-**|
|---|---|
||**-**|
||**-**|
||**-**|
||**-**|



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## **Section B Statement of assets and liabilities at the end of the** 

**Categories** 

## **Details** 

## **Unrestricted funds** 

**to nearest £** 

**B1 Cash funds** 

Cash in bank account 

## **Total cash funds** 

(agree balances with receipts and payments account(s)) 

## OK 

## **Unrestricted funds** 

## **B2 Other monetary assets** 

## **Details** 

## **to nearest £** 

**-** 

## **Details** 

## **Fund to which asset belongs** 

## **B3 Investment assets** 

## **Details** 

**Fund to which asset belongs** 

## **B4 Assets retained for the charity’s own use** 

## **Details** 

**Fund to which liability relates** 

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## **B5 Liabilities** 

Signed by one or two trustees on behalf of all the trustees 

Signature Print N 

07/03/2025 

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**o (if any) 086916** 

## **ounts** 

**CC16a** 

Period end date 

31/8/2024 

## **Total funds** 

## **Last year** 

**to the nearest £ to the nearest £** 

|**18,504**||**-**|
|---|---|---|
|**4,036**||**-**|
|**4,289**||**-**|
|**4,751**||**-**|
|**4,250**||**-**|
|**1,312**||**-**|
|**1,038**||**-**|
|**1,081**||**-**|
|**413**||**-**|
|**499**||**-**|
|**40,173**||**-**|



|**-**|||
|---|---|---|
|**-**||**-**|
|**-**||**-**|



**40,173 -** 

|**6,509**||**-**|
|---|---|---|
|**1,173**||**-**|
|**1,765**||**-**|
|**1,727**||**-**|
|**2,517**||**-**|
|**479**||**-**|
|**113**||**-**|
|**458**||**-**|
|**1**||**-**|
|**8**||**-**|
|**11,638**||**-**|
|**26,388**||**-**|



**-** 

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|||||||||
|---|---|---|---|---|---|---|---|
||**26,388**|||||**-**||
|||||||||
||**13,785**||||**-**|||
||**-**||||**-**|||
||**15,693**||||**-**|||
||**29,478**||||**-**|||
|||||||||



07/03/2025 

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## **e period** 

|**e period**||
|---|---|
|**to nearest £**<br>**-**<br>**-**<br>**-**<br>**-**<br>**Restricted**<br>**funds**|**to nearest £**<br>**Endowment**<br>**funds**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|



|OK<br>**to nearest £**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**<br>**Restricted**<br>**funds**|OK|
|---|---|
||**to nearest £**<br>**Endowment**<br>**funds**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|



|**Cost (optional)**<br>**-**<br>**-**<br>**-**<br>**-**<br>**-**|**Current value**<br>**(optional)**|
|---|---|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|
|**-**|**-**|



## **Cost (optional)** 

**Current value (optional)** 

|**Cost (optional)**||**Current value**<br>**(optional)**|
|---|---|---|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|
|**-**||**-**|



**Amount due When due (optional) (optional)** 

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**----- Start of picture text -----**<br>
                             -<br>                             -<br>                             -<br>                             -<br>                             -<br>Date of<br>Name<br>approval<br>**----- End of picture text -----**<br>


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CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Report to the trustees
MERTON PARK PRIMARY SCHOOL PARENT TEACHER ASSOCIATION
1086916
On accounts for the year
ended
2024
Charity no
(if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 31108 12024.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 ("the
Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination. I
have followed all the applicable Direclions given by the Charity Commission
under section 145(5)(b) of the Act.
Responsibilities and basis
of report
Independent examiner's I have completed my examination. I confirm that no material matters have
ststement come to my attention in connection with the examination which gives me
cause to believe that in, any material respect:
the accounting records were not kept in accordan￿ with section 130
of the Charities Act: or
the accounts did not accord with the accounting records: or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the exarnination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
Name:
EVE 14IcK
Relevant professional
qualification(s) or body (if
any):
CCtrII
Ccou
Address:
46 Lk¥thRQH- gLo19 SlhQ
IER
Oct 2018

Only complete if the examiner needs to highlight material matters of concem
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details
of any items that the
examiner wishes to
disclose.
IER
Oct 2018