2023-08-31-accounts

Merton Park Primary School Parent Teacher Association Charity No: 1086916

Trustees’ Annual Report & Statement of Financial Activity for the period 1 September 2022 to 31 August 2023

Trustees

Gonzalo San Martin Tomas Bianca Leggett Stacey Lee Hamilton

July 2025

Merton Park Primary School Parent Teacher Association

Trustees’ Annual Report & Statement of Financial Activity for the period 1 September 2022 to 31 August 2023

Contents

	Contents	Contents
1.	Introduction ................................................................................................ 3
	1.1	Charitable Objects ............................................................................................. 3
	1.2	Overview (Executive Summary) ........................................................................ 3
2.	Activities & Achievements ........................................................................... 4
	2.1	Outputs & Outcomes ........................................................................................ 4
	2.2	The Roles & Contributions of Volunteers ......................................................... 4
	2.3	How the Public Have Benefited ........................................................................ 4
	2.4	Looking Ahead ................................................................................................... 4
3.	Financial Review .......................................................................................... 5
	3.1	Financial Position .............................................................................................. 5
	3.2	Details of Any Funds Materially in Deficit ......................................................... 5
	3.3	Policy on Reserves ............................................................................................. 5
	3.4	Description of the Principal Risks Facing the Charity ........................................ 5
	3.5	Remuneration of Trustees ................................................................................ 5
4.	Reference and Administration Details .......................................................... 6
	4.1	Charity Name & Registration ............................................................................ 6
	4.2	Charity’s Principal Address ................................................................................ 6
	4.3	Names of the Trustees Who Manage the Charity ............................................. 6
	4.4	Bank ................................................................................................................... 6
	4.5	Independent Examiner ...................................................................................... 6
5.	Structure, Governance & Management ........................................................ 7
	5.1	Type of Governing Document ........................................................................... 7
	5.2	Charitable Objects ............................................................................................. 7
	5.3	Statutory Declaration ........................................................................................ 7
	5.4	Trustee Selection Methods ............................................................................... 7

Merton Park Primary School Parent Teacher Association: Trustees’ Annual Report & Financial Statements

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Trustees Annual Report & Statement of Financial Activity for the period 1 September 2022 to 31 August 2023

1. Introduction

1.1 Charitable Objects

The Merton Park Primary School Parent Teacher Association is set up to raise funds for Merton Park Primary School and to foster a vibrant school community through its events and activities. Its primary charitable object is to advance the education of pupils in the school.

This charity raises funds from the public but does not work with professional fundraisers or commercial participators and it does not have any trading subsidiaries.

1.2 Overview (Executive Summary)

The charity ran the following events and fundraising activities during the academic year 2022-2023, making a total profit of £18,854:

• Bonfire & Fireworks Display (for the first time in 3 years)

• Christmas Fair

• Christmas Trees

• Christmas Cards

• Parents’ Quiz Night

• Easter Egg Raffle

• Ice Lolly Sales

• Cake Sales

• Summer Fair

• 2[nd] Hand Uniform Sales

The year’s fundraising profit was almost back to the pre-COVID level of approximately £21,000 achieved in 2017/18 and 2018/19.

The PTA committee discussed and reviewed the school’s requests for additional funds at regular intervals during the year and authorised the spending of £15,704 on school equipment and activities. All unspent funds are held in the charity’s bank account, awaiting allocation and authorisation by the committee.

Merton Park Primary School Parent Teacher Association: Trustees’ Annual Report & Financial Statements

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2. Activities & Achievements

2.1 Outputs & Outcomes

The charity promoted, facilitated and helped organise several fundraising events throughout the academic year 2022-2023:

• Bonfire & Fireworks Display (November)

• Christmas Fair (December)

• Christmas Trees (December)

• Christmas Cards (December)

• Parents’ Quiz Night (March)

• Easter Egg Raffle (March)

• Ice Lolly Sales (June-July)

• Cake Sales (throughout the year)

• Summer Fair (July)

• 2[nd] Hand Uniform Sales (throughout the year)

A proportion of the funds raised, alongside the charity’s existing reserves, were spent on equipment and activities in accordance with the charity’s objectives:

• New iPads

• New phonics books

• Christmas pantomime

• Headsets

• Circus workshop

• Year 6 leavers' activities

• Play: 'The Railway Children’

• Two soft chairs for the library

2.2 The Roles & Contributions of Volunteers

The charity is run exclusively by volunteers, including trustees, PTA committee members, parents, teachers and members of the local community, without whom none of the fundraising activities undertaken by the committee would be at all possible to run.

2.3 How the Public Have Benefited

The nearly £16,000 spent on school equipment and activities have been of great benefit to the children at the school. Great care has been taken to try to spread the expenditure across all year groups. In addition, the many events run throughout the year have fulfilled their secondary purpose of fostering a vibrant school community, with participation and attendance not just from parents and teachers, but also from the extended community at Merton Park.

2.4 Looking Ahead

The committee is hoping to increase the income from Bonfire Night in 2023-2024 by around 50%, taking advantage of the fact that some volunteers are returning to help run the event with their already acquired knowledge. The committee will continue to be mindful when deciding on pricing at various events on ensuring a healthy profit margin while being sensitive to the current pressures on the cost of living.

Merton Park Primary School Parent Teacher Association: Trustees’ Annual Report & Financial Statements Page 4 of 7

3. Financial Review

3.1 Financial Position

For the year running between 1[st] September 2022 and 31[st] August 2023, the charity’s financial position is as follows:

position is as follows:
Total Receipts (income from fundraising events):	£36,501
Total Payments (expenses and funds spent on the school):	£33,622
Assets (cash funds at year-end):	£15,693

3.2 Details of Any Funds Materially in Deficit

The Charity has no funds which are materially in deficit.

3.3 Policy on Reserves

The charity does not plan to spend all the funds raised during the academic year; it holds some back as reserves to cover the following scenarios:

• Contingency: unexpected expenditure in the event of an emergency

• Cash-flow: situations where a bill must be paid before the money to cover it has been received

• Commitment: a commitment to occasional significant expenditure which cannot be covered by the annual income

• Conservation: funds which the trustees cannot spend immediately without compromising their legal responsibilities to ensure that their charity’s resources are used necessarily, reasonably and incidentally in fulfilment of their charitable objects

• Closure: the charity becomes financially unsustainable and must be wound up.

3.4 Description of the Principal Risks Facing the Charity

The recent and ongoing increase in the cost-of-living impacts the cost of setting up and running the fundraising events throughout the year. These are necessarily passed onto the members of the community attending those events and, while the charity takes great care in not overburdening those members of the community, it faces the risk that some will be discouraged from contributing, resulting in less money being raised for the school.

An additional risk faced by the charity is the turnover in trustees and committee members which results in loss of experience and institutional knowledge, leading to the same lessons being re-learnt multiple times. The charity is actively working on improving its handover processes to mitigate this risk as far as possible.

3.5 Remuneration of Trustees

All Trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.

Out-of-pocket expenses necessarily and reasonably incurred by Trustees in promoting the purposes of the Charity are reimbursed at cost.

Merton Park Primary School Parent Teacher Association: Trustees’ Annual Report & Financial Statements

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4. Reference and Administration Details

4.1 Charity Name & Registration

Name of the Charity:

Merton Park Primary School Parent Teacher Association

Charity No:

1086916

Registered with HM Revenue & Customs:

No

4.2 Charity’s Principal Address

Merton Park Primary School Church Lane London SW19 3HQ

e-mail: [e-mail]

website: https://www.mertonparkpta.org.uk/

4.3 Names of the Trustees Who Manage the Charity

Name	Office	Appointed	Resigned
Gonzalo San Martin Tomas	Treasurer	7 October 2022
Bianca Rosemary Leggett	Trustee	10 October 2024
Stacey Lee Hamilton	Trustee	10 October 2024
Alexandra Warin	Co-chair	7 October 2022	10 October 2024
Helen Evans	Co-chair	7 October 2022	10 October 2024
Rachel Read	Chair		7 October 2022
Nadia Salih	Treasurer		7 October 2022

4.4 Bank

Metro Bank, 1-2 Wimbledon Bridge House, Wimbledon, London SW19 7NW

4.5 Independent Examiner

Eve Hicks, 46 Church Lane, Merton Park, London SW19 3HQ

Merton Park Primary School Parent Teacher Association: Trustees’ Annual Report & Financial Statements

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5. Structure, Governance & Management

5.1 Type of Governing Document

Constitution, adopted 23[rd] November 2000.

5.2 Charitable Objects

To advance the education of pupils in the school.

5.3 Statutory Declaration

The Trustees confirm that they have paid due regard to the guidance issued by the Charity Commission on public benefit in deciding what activities the charity should undertake.

5.4 Trustee Selection Methods

In accordance with the Constitution, Trustees are appointed or re-appointed by a resolution passed at a properly convened meeting of the charity trustees, usually the Annual General Meeting.

In appointing Trustees due consideration is given to ensuring that the Trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law.

Approved by the Trustees and signed on their behalf

Gonzalo San Martin Tomas (Treasurer)

2 July 2025

Merton Park Primary School Parent Teacher Association: Trustees’ Annual Report & Financial Statements

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Charity Name N MERTON PARK PRIMARY SCHOOL PTA 10

Recei ts and a ments acco p p y For the period Period start date To from 1/9/2022 ~~eeee ee~~

~~a~~ Section A Receipts and payments Unrestricted Restricted Endowment funds funds funds

to the nearest £ to the nearest £ to the nearest £

A1 Receipts

----- Start of picture text -----
||||| |---|---|---|---| |Bonfire Night|15,007|-|-| |Summer Fair|4,572|-|-| |Christmas Fair|4,322|-|-| |Quiz Night|3,366|-|-| |Christmas Trees|4,526|-|-| |Other income|2,308|-|-| |Easter Raffle|1,251|-|-| |Ice Lollies|1,149|-|-| |36,501|-|-|

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36,501 Sub total (Gross income for AR)

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||||| |---|---|---|---| |A2 Asset and investment sales,| |(see table).| |-|-|-| |-|-|-| |Sub total|[ - ]|-|-| |Ge|——| |Total receipts|36,501|-|-| |es|||ee||| |A3 Payments| |Bonfire Night|8,073|-|-| |Summer Fair|1,232|-|-| |Christmas Fair|1,835|-|-| |Quiz Night|1,485|-|-| |Christmas Trees|2,925|-|-| |Other payments|1,807|-|-| |Easter Raffle|63|-|-| |Ice Lollies|498|-|-| |Payments for school purchases|15,704|-|-| |Sub total 33,622|-|-| |A4 Asset and investment| |purchases, (see table)| |-|-|-| |-|-|-| |Sub total -|-|-| |Ge|——| |Total payments|33,622|-|-| |ee|||

----- End of picture text -----

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Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end **Cash funds this year end **	2,879		-		-
	-		-		-
	12,814		-		-
	15,693		-		-

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Section B Statement of assets and liabilities at the end of the

Categories

Details

Unrestricted funds

to nearest £

B1 Cash funds

Cash in bank account

Total cash funds

(agree balances with receipts and payments account(s))

OK

Unrestricted funds

B2 Other monetary assets

Details

to nearest £

-

Details

Fund to which asset belongs

B3 Investment assets

Details

Fund to which asset belongs

B4 Assets retained for the charity’s own use

Details

Fund to which liability relates

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B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Signature Print N

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o (if any) 086916

ounts CC16a

Period end date 31/8/2023

Total funds

Last year

to the nearest £ to the nearest £

15,007		-
4,572		-
4,322		-
3,366		-
4,526		-
2,308		-
1,251		-
1,149		-
36,501		-

	-
	-				-
	-				-
	36,501				-

8,073		-
1,232		-
1,835		-
1,485		-
2,925		-
1,807		-
63		-
498		-
15,704		-
33,622		-

	-
	-
	-				-
	33,622				-

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5

2,879		-
-		-
12,814		-
15,693		-

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e period

e period
to nearest £ - - - - Restricted funds	to nearest £ Endowment funds
-	-
-	-
-	-
-	-

OK to nearest £ - - - - - - Restricted funds	OK
	to nearest £ Endowment funds
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-	-
-	-
-	-
-	-
-	-

Cost (optional) - - - - -	Current value (optional)
-	-
-	-
-	-
-	-
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Cost (optional)

Current value (optional)

Cost (optional)		Current value (optional)
-		-
-		-
-		-
-		-
-		-
-		-
-		-
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Amount due When due (optional) (optional)

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Date of
Name
approval
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Report to the trustees MERTON PARK PRIMARY SCHOOL PARENT TEACHER ASSOCIATION Charity no 1086916 {If any) On accounts for the year ended 2023 Sèt out on pages I report to the trusiees on my examination of Ihe accounts of the above charity ("the Trust") for the year ended 31108 12023. Responsibilities and basis As the charity's trustees, you are responsible for the preparation of the of report accounis in accordance with the requirements of the Charities Act 2011 {"the Act"). I report In respect of tny examSnation of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Comrnission under section 145(5)(b) of the Act. Independent examfnerfs I have completed my examination. I confinn Ihat no material matters have statement come to my attention in connection wlth the examlnation which gives me cause to believe that in, any material ￿spect. the accounting records were not kept in accordance with section 130 of the Charities Act: or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: EVE HLCLS Relevant professlonal qualification(s) or body (if any): fbrv¥W Ic +1 rtLrÉL£D A6CoLILITA Address: cdiJQcH LAK)E gtsJlq Sk1( IER Oct 2018

Only complete if the examiner needs to highlight malerial matters of concern (see CC32, Independent examination of charily accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018