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2023-08-31-accounts

¥ :

(A company limitede e by guarantee)

YEAR TO 315’ AUGUST 2023

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SOUTH WEST YOUTH MINISTRIES TRUSTEES’ ANNUAL REPORT INCLUDING DIRECTORS’ REPORT FOR THE YEAR TO 31ST AUGUST 2023

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|||||| |---|---|---|---|---| |Contents| |Legal and Administrative|Information|3| |Trustees’ Annual|Report including|Directors’|Report|4-8| |Independent|Examiner's|Report|9| |Statement|of Financial Activities|10| |Balance Sheet|11| |Notes to the|Financial|Statements|12-21|

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SOUTH WEST YOUTH MINISTRIES TRUSTEES’ ANNUAL REPORT INCLUDING DIRECTORS’ REPORT FOR THE YEAR TO 31ST AUGUST 2023

Legal & Administrative information

CHARITYNAME SouthWestYouth Ministries
REGISTEREDCHARITYNUMBER 1086877
REGISTEREDCOMPANYNUMBER 03963476
REGISTEREDADDRESS 10€ Mill Park Industrial Estate
White Cross Road
Woodbury Salterton
EX5 1EL
BOARDOF DIRECTORS
(Trustees)		 Joel Preston (Chair)
Bridget Down
Ruth Flanagan
Joseph Mudzingwa
Andrew Mulcock
John Russell
Daniel Searle
Harriet Sharp
RosemarySowden
Esther Stansfield
COMPANYSECRETARY RosemarySowden
EXECUTIVEDIRECTOR Paul Friend
BANKERS CAFBank Ltd
25 Kings Hill Avenue
Kings Hill
West Malling
ME19 4JQ
INDEPENDENT EXAMINER MrMBJCroninMAAT FCIE
Bowhill Bookkeeping Services
172 Newman Road
Exeter
EX41PQ

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SOUTH WEST YOUTH MINISTRIES

TRUSTEES’ ANNUAL REPORT INCLUDING DIRECTORS’ REPORT

FOR THE YEAR TO 31ST AUGUST 2023

The Directors (Trustees) present their Annual Report together with the financial statements of South West Youth Ministries for the year ended 31st August 2023.

The financial statements have been prepared in accordance with the accounting policies set out on pages 12-13, the Memorandum and Articles of Association dated 3rd April 2000, amended 16th March 2001, 22nd May 2019 and July 2022, the Charities Act 2011 as amended by the Charities Act 2022 ,the Statement of Recommended Practice: Accounting and Reporting by Charities Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the small Companies regime (section 419 (2) of the Companies Act 2006.

1. Structure Governance and management

Board of Directors (Trustees)

South West Youth Ministries was incorporated as a company limited by guarantee on 3% April 2000 and registered as a charity on 1*June 2001. The company was established under a Memorandum of Association which established the objectives and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

South West Youth Ministries is directed by a Board of Directors. The members are people drawn from local churches and various other sectors and appointed at the Charity’s annual general meeting. Their time is given voluntarily. Meetings are held at least quarterly and business is conducted largely by discussion and consensus in the formal meetings.

The Directors (Trustees) who served during the year and up to the date of this report was approved

are as follows:

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|||||||| |---|---|---|---|---|---|---| |Joel|Preston|(Chairman)| |Bridget Down|Ruth|Flanagan| |Tim|Funnell|(to|31‘ July 2023)|Joseph|Mudzingwa (from|12° October 2023)| |Andrew|Mulcock|John|Russell| |Daniel|Searle (from|12"|October|2023)|Harriet|Sharp| |Rosemary Sowden|Esther Stansfield|

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Training and briefings on matters concerning the legal and operational aspects of the charity are arranged from time to time, with inputs from, for example, Stewardship Services and ASIC (Accrediting Body for International Students). The Board takes responsibility for all policy decisions. The minutes of Board meetings constitute the formal record of proceedings and decisions taken and approved by the Directors.

The Executive Director appointed by the Board of Directors carries out the day-to-day management and affairs, together with the Staff Team. Staff Team members each have a special responsibility for a particular area of the work.

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SOUTH WEST YOUTH MINISTRIES

TRUSTEES’ ANNUAL REPORT INCLUDING DIRECTORS’ REPORT

FOR THE YEAR TO 31ST AUGUST 2023

Risk Management

The trustees consider the major risks to which the charity is exposed when updating its strategic plans. These include internal and external risks that, if occurring, would be likely to affect finance and resources, staffing and other aspects of the work of the charity. The trustees are satisfied that procedures and systems are in place to monitor and control these risks, to mitigate any impact that they may have on the charity in its future operations.

2. Objectives and Activities

2.1 Vision and Mission Statement

South West Youth Ministries’ vision is for every child and young person in the South West to encounter Jesus, know him and ‘Live For More’.

SWYM's Mission statement flowing out of this is equipping local churches through

2.2 Objects and Aims of South West Youth Ministries

2.3 Goals

Our goals are: e tosupport and develop, in the fullest and most cost-effective way, youth, children’s

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SOUTH WEST YOUTH MINISTRIES

TRUSTEES’ ANNUAL REPORT INCLUDING DIRECTORS’ REPORT

FOR THE YEAR TO 31ST AUGUST 2023

2.4 Strategies

The main strategies for achieving the above objectives are:

2.5 Public Benefit

When planning our activities for the year the trustees have considered the Commission's guidance on public benefit and in particular, the specific guidance on charities for the advancement of religion. To this end we are working hard to ensure that the work of SWYM will prove productive in ensuring that as many young people as possible in our region will have opportunity to witness genuine Christian faith lived out in their school and community. In planning our projects and activities the trustees have complied with their duty in section 4 of the 2011 Charities Act to have due regard to guidance published by the Charity Commission.

3. Achievements and performance

3.1 Activities during the year

As we reflect on another year of SWYM there is much to be thankful for. The year began celebrating our 25'" year and hearing back from many of our former trainees all around the world regarding what they are now doing. We have now trained over 700 young adults, and it has been so encouraging to see so many still in ministry all over the world.

We started the year with 17 new trainees on our Be Transformed course and we inherited 3 additional degree students after Moorlands Midlands Centre closed and students needed support to complete their studies. We also had a good number start the degree with Moorlands which was encouraging. It was great to celebrate with all those completing courses in June and to see so many taking up ministry roles either in the setting where they trained or further afield.

Camps and events continued to thrive with Activate residentials being booked out and in some cases having a waiting list. We were able to launch a new camp called ‘Into the Wild' which was a great success as well as facilitating local youth and now children's celebration events across the region. The Gathering Kids (in Devon) being one of these.

We heard the news in February that Urban Saints were sadly having to pull out of SPREE SW after June 2023 which led to much discussion and prayer. We have decided to press on and continue to run the event in the future and although this is a leap of faith both practically and financially, we were really encouraged to have the biggest ever SPREE event in June with over 1800 delegates and a huge response to Jesus over the weekend. The support of the churches and encouragement from groups to continue going with the event was greatly appreciated.

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TRUSTEES’ ANNUAL REPORT INCLUDING DIRECTORS’ REPORT

SOUTH WEST YOUTH MINISTRIES

FOR THE YEAR TO 31ST AUGUST 2023

This year also saw our Director Paul Friend have a sabbatical during which he wrote a book ‘Fierce Humility’ which is now available via the SWYM website. Finally, it was exciting to spend this year exploring and launching SWYM on Guernsey - We took on a local resident, Eleanor White, as our area co-ordinator on the island and she has done a great job preparing for a launch in September 2023 of our working with churches and schools on Guernsey.

4. Future Plans

Paul returned from his sabbatical with a fresh focus on the next 10 years and has led detailed conversations reflecting on last year's Mapping the Landscape research project to guide our future direction. Following on from this we have set a 10-year goal to broaden what it means for youth and children's leaders to be part of the community of SWYM and to have 300 leaders supported by SWYM across the SW. This decision has led to the need to take on a new member of staff with a focus on Community Development to explore what a menu of support and community connection might look like in the future.

The running of SPREE SW 2024 will take up a lot of our time and resource this year as we undertake this on our own for the first time. We will continue to run and support camps and events in the region as we have in previous years.

We continue to focus on recruitment of new trainee workers which must be front and centre in an incredibly tough moment nationally for recruitment and training. Our strategy continues to be training up people in the region to serve the region and we will continue to work at this in the counties of the region.

5. Financial review

The charitable company shows a surplus in the year of £64,653 (2022 - deficit £26,865).

Total income increased by 35% compared to 2022 with all income categories showing increases.

Total expenditure increased by 9% compared to 2022, with increased costs for the camp accommodation & youth programmes and training. Employment costs increased by 7%. Management and administration costs remained fairly stable. The charitable company’s funds therefore totaled £508,017 at 31% August 2023 of which £117,964 is held in restricted funds.

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SOUTH WEST YOUTH MINISTRIES

TRUSTEES’ ANNUAL REPORT INCLUDING DIRECTORS’ REPORT FOR THE YEAR TO 31ST AUGUST 2023

5.1 Reserves Policy

Unrestricted reserves totalled £169,101 (excluding fixed assets) at 315t August 2023. This covers between 8 and 9 months unrestricted employment, management and administration costs.

it is the trustees decision to hold 6 months of employment, management and administration costs. For the year to August 2024 the running of the SPREE camp is the responsibility of SWYM requiring a budget increase in income/expenditure of £135,000pa and the level of reserves will need to increase to meet the aims of the Trustees. It is not currently clear what the implications may be for the year to August 2024.

6. Trustees and Volunteers

The trustees, who are directors for the purpose of company law, who served on the Board during the year and up to the date of this report, are set out on page 4.

We wish to acknowledge the very valuable contribution made by all our volunteers. Without the help and support of this team we simply would not be able to achieve all that we have achieved.

7. Statement of Trustees’ responsibilities

The trustees (who are also the directors of South West Youth Ministries) are responsible for preparing the annual report and the accounts in accordance with applicable law and regulations. Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice. Under company law the directors must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company for that period. In preparing these financial statements, the directors are required to: select suitable accounting policies and then apply them consistently;

The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report, which have been prepared in accordance with the Te 3, in the Companies Act 2006 relating to small companies, was approved by the trustees on 2G. P37 a4. and signed on their behalf by:

Trustee

8

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH WEST YOUTH MINISTRIES

| report on the accounts of the company for the year to 31% August 2023 which are set out on pages 10 to 21.

Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. The charity's gross income exceeded £250,000 and | am qualified to undertake the examination by being a qualified member of the Association of Accounting Technicians and a Fellow of the Association of Charity Independent Examiners. Independent examiner’s statement | have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 act; or

  2. the accounts do not accord with those records; or 3. the accounts do not comply with the accou nting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

| have no concerns and | have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mr M Cronin MAAT FCIE Bowhill Bookkeeping Services 172 Newman Road Exeter ; EX4 1PQ A pebren Crom

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g

SOUTH WEST YOUTH MINISTRIES

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 315" AUGUST 2023

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|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Total|Total| |Unrestricted|Restricted|Funds|Unrestricted|Restricted|Funds| |Funds|Funds|2023|Funds|Funds|2022| |Note|£|£|£|£|£|£| |INCOMEDonationsFROM:|14|66,049|150,786|216,835|82,619|54,670|137,289| |Charitable activities|15|265,332|10,708|276,040|230,812|(900)|229,912| |Investment income:|Bank interest|2,166|-|2,166|522|:|522| |TOTAL|333,547|161,494|495,041|313,953|53,770|367,723| |a|a|:| |EXPENDITURE|ON:| |Raising|Funds: Expenditure|on|raising|donations|1,712|-|1,712|-|-|-| |Charitable|activities|16|333,878|94,798|428,676|304,381|90,207|394,588| |TOTAL|335,590|94,798|430,388|304,381|90,207|394,588| |NET INCOME/(EXPENDITURE)|(2,043)|66,696|64,653|9,572|(36,437)|(26,865)| |TRANSFERS BETWEEN FUNDS|10|(12,397)|12,397|-|(19,865)|19,865|-| |NET MOVEMENT|IN FUNDS|(14,440)|79,093|64,653|(10,293)|(16,572)|(26,865)| |RECONCILIATION OF FUNDS:|=|a|——|2|maar| |TOTAL FUNDS BROUGHT FORWARD|404,493|38,871|443,364|414,786|55,443|470,229| |TOTAL FUNDS CARRIED FORWARD|390,053|117,964|508,017|404,493|38,871|443,364|

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SOUTH WEST YOUTH MINISTRIES

BALANCE SHEET

AS AT 31ST AUGUST 2023

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Note At 31st At 31
August August
2023 2022
£ £ £ £
FIXED ASSETS:
Tangible assets 6 220,952 226,541
CURRENT ASSETS:
Debtors 7 67,689 13,410
Cash at bank and in hand 234,240 220,069
301,929 233,479
LIABILITIES:
Creditors:
Amounts falling due within one year 8 (14,864) (16,656)
NET CURRENT ASSETS 287,065 216,823
TOTAL NET ASSETS 508,017 443,364
THE FUNDS OF THE CHARITY:
Restricted Income Funds 10 117,964 38,871
Unrestricted Funds 390,053 404,493
TOTAL CHARITY FUNDS 508,017 443,364
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For the year ending 31° August 2023, the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The notes on pages 12-21 form an integral part of these accounts.

Responsibilities of trustees

These financial statements have been prepared in accordance with the provisions applicable to small companies subject to the small companies’ regime and in accordance with FRS 102 and were approved by the trustees an REL BL BM and signed on their behalf by:

Trustee

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SOUTH WEST YOUTH MINISTRIES

]. ACCOUNTING POLICIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR TO 31ST AUGUST 2023

a) Basis of Accounting

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to the accounts. The financial statements have been prepared with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)) and with the Financial Reporting Standard applicable in the United Kingdom and Republic of[Ireland][(FRS][102).][The] financial statements have also been prepared with the Charities Act 2011 as amended by the Charities Act 2022 and the small Companies regime (section 419 (2) of the Companies Act 2006. South West Youth Ministries meets the definition of a public benefit entity under FRS 102. Tangible Fixed Assets Assets costing less than £500 are not capitalised and are written off at the time of purchase. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost over their expected useful economic lifetime at the following rates.

b) Tangible Fixed Assets

Freehold Property - 2% on a straight line basis Fixtures and Fittings - 15% on a straight line basis Computer Equipment - 33.3% per annum ona straight line basis Motor Vehicles - 25% per annum ona straight line basis

Debtors are recognised at their cash value expected to be received. Debtors includes grants that are recognised as income as per the conditions of the Charity SORP and training fees invoiced for the next financial year but not yet received. The gift aid debtor is recognised and included as income when there is a valid declaration from the donor. Prepayments are valued at the amount prepaid net of any trade discounts due.

d) Cash at bank

Cash at bank includes short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

e) Creditors

Creditors are recognised when the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

The charity has included training and camp fees received in advance for training courses and camps in the next financial year as deferred income. In addition, grants received in the current year for the next financial year have also been deferred.

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SOUTH WEST YOUTH MINISTRIES NOTES TO THE FINANCIAL STATEMENTS YEAR TO 31ST AUGUST 2023

  1. ACCOUNTING POLICIES (continued)

g) Income

All income is included in the Statement of Financial Activities when the charity is legally entitled to the income, receipt is probable and the amount can be quantified with reasonable accuracy.

Donations are recognised when received by or on behalf of the charity. Gift aid tax refunds are recognised on a receivable basis. Gift aid receivable is included in income when there is a valid declaration from the donor. Any gift aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

h) Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report

Expenditure is included on an accruals basis.

Raising funds is expenditure incurred on increasing the donation base of the charity.

Charitable expenditure is costs incurred by the charity in the delivery of its activities and services for its beneficiaries.

Unrestricted Funds These are funds that are not subject to any restrictions regarding their use and are available for application within the charitable objects for the general purposes of the charity.

Restricted Income Funds

These are funds which can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when the funds are raised for particular purposes.

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

The trustees consider there are no material uncertainties about the charity's ability to continue as a going concern.

  1. LEGAL STATUS OF THE CHARITY

The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding up is limited to £1.

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SOUTH WEST YOUTH MINISTRIES

NOTES TO THE FINANCIAL STATEMENTS YEAR TO 31ST AUGUST 2023

  1. TAXATION

As a charity, South West Youth Ministries is exempt from tax on income and gains falling within sections 466 to 493 of the Corporation Tax Act 2010 to the extent that these are applied to its charitable purposes. No tax charges have arisen in the charity.

4. EMPLOYMENT COSTS

Total remuneration for the year amounted to £258,817. Gross salaries amounted to £240,457. Employer NIC (less £5,000 employment allowance) amounted to £8,855. Pension payments amounted to £9,505. There were no employees with remuneration above £60,000. The average number of employees for the year was 16.

Gross salaries remunerated to key management personnel totalled £37,844. Employer nic for key management personnel totalled £4,044. Employers’ Pension costs for key management personne! totalled £1,514. In addition, £120 was paid to key management personnel for mobile phone expenses and £1,874 repaid to key management personnel for travel and subsistence expenses.

  1. TRUSTEES’ REMUNERATION AND EXPENSES

No remuneration directly or indirectly out of the funds of the charitable company was paid or is due for the year to any trustee or to any person or persons known to be connected to any of them.

No reimbursement of expenses in respect of services provided has been made or is due to be made to any of the trustees in respect of the year.

The charity's insurance includes trustee indemnity insurance.

  1. TANGIBLE FIXED ASSETS
Freehold Property Fixtures& Computer Motor Total
Fittings equipment Vehicles
£ £ £ £ £
COST
At 1 September 2022
Additions		 238,028
-		 12,957
2,250		 805
3,984		 12,745 264,535
6,234
At 31%August 2023 238,028 15,207 4,789 12,745 270,769
DEPRECIATION
At 1 September 2022
Charge foryear		 28,425
4,761		 5,874
2,281		 268
1,595		 3,427
3,186		 37,994
11,823
At31%August 2023 33,186 8,155 1,863 6,613 49,817
NET BOOK VALUE
At 31%August2023 204,842 7,052 2,926 6,132 220,952
At 31%August 2022 209,603
—		 7,083
Sas		 537
pieces		 9,318
a		 226,541
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14

SOUTH WEST YOUTH MINISTRIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR TO 31ST AUGUST 2023

7. DEBTORS

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|||||||| |---|---|---|---|---|---|---| |2023|2022| |£|£| |Grants &|Donations|58,500|7,000| |Training|fees|5,297|2,519| |Income|tax|recoverable|(Gift|Aid)|1,223|1,378| |Other|Debtors|-|47| |Prepayments|2,669|2,466| |67,689|13,410| |CREDITORS: Amounts Amounts|falling|due|within|one|year| |2023|2022| |£|£| |Payroll|taxes|and|social|security|4,725|2,239| |Deferred|Income|7,280|5,235| |Other|creditors|and|accruals|2,859|9,182| |14,864|16,656| |DEFERRED|INCOME| |2023|2022| |£|£| |Balance|at 1|September|2022|5,235|21,600| |Amount|released|to|incoming|resources|(5,235)|(21,600)| |Amount|deferred|in|the|year|7,280|5,235| |Balance|at|31% August|2023|7,280|5,235|

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8. CREDITORS: Amounts Amounts falling due within one year

9. DEFERRED INCOME

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SOUTH WEST YOUTH MINISTRIES NOTES TO THE FINANCIAL STATEMENTS YEAR TO 31ST AUGUST 2023

10. RESTRICTED FUNDS/TRANSFERS BETWEEN FUNDS

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||||||||| |---|---|---|---|---|---|---|---| |Transfers| |Fund|From|Fund| |Balances|Income|Expenditure|Unrestricted|Balances| |B/Forward|Funds|C/Forward| |£|£|£|£|£| |Wiltshire/Gloucstershire|Area|6,663|88,000|(18,490)|.|76,173| |Evangelism|Training|-|8,500|(127)|-|8,373| |Sport|875|-|(835)|-|40| |Spree SW|-|27,926|(20,758)|-|7,168| |Activate|Residentials|etc|23,480|-|(13,304)|-|10,176| |Geek|Factory|-|3,434|(3,807)|373|.| |Cornwall|-|5,000|(13,763)|8,763|-| |TAG|-|15,824|(18,861)|3,037|-| |Live|Football|1,327|-|-|-|1,327| |Guernsey|6,000|-|(1,988)|.|4,012| |Gathering|526|1,600|(431)|-|1,695| |Dorset|-|9,000|-|-|9,000| |Satellites|-|1,315|(1,534)|219|-| |Trainees|:|895|(900)|5|-| |Total Funds|38,871|161,494|(94,798)|12,397|117,964|

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Wiltshire/Gloucestershire Area

Further grants totaling £88,000 were given alongside the brought forward amount of £6,663 to develop the charity's work in the Wiltshire/Gloucestershire area. A balance of £76,173 was carried forward.

Evangelism

Grants totaling £8,500 were given for evangelism training. £127 was spent in the year with a carried forward balance of £8,373.

Sport

A brought forward balance of £875 was spent in the year on equipment and games. The remaining balance on this fund of £40 will be spent in the current year.

Spree SW

Grants and donations totaling £27,926 were given to cover the costs of this annual youth event. Costs of £20,758 meant there was a balance carried forward of £7,168 to be spent on the current year’s youth event.

Activate Residentials/Day Events/Resources

£13,304 was spent for the above leaving a balance carried forward of £10,176.

16

SOUTH WEST YOUTH MINISTRIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR TO 31ST AUGUST 2023

10. RESTRICTED FUNDS/TRANSFERS BETWEEN FUNDS (continued)

Geek Factory

Alongside the camp fees of £2,434, a grant of £1,000 was given to support this residential camp for young people that explores the Christian faith through all things Geeky. Expenditure exceeded the amounts received so £373 was transferred from the unrestricted fund.

Cornwall

Grants of £5,000 were received to develop the charity's work in Cornwall. Costs amounted to £13,763, so £8,763 was transferred from the unrestricted fund.

TAG Project

Grants and donations totaling £7,160 alongside gift aid of £390 and camp fees of £8,274 were given towards this project in which SWYM provides young adults in the 17-21 age bracket with leadership training under the name of TAG (Transforming A Generation). Costs totaled £18,861 so £3,037 was transferred from the unrestricted fund.

Live Football

No movement in this fund during the year. A balance of £1,327 is carried forward to be spent in the current year.

Guernsey

Costs of £1,988 were given to further the work of the charity in Guernsey from brought forward grants of £6,000. A balance of £4,012 is carried forward to be spent in the current and future years.

Gathering

Donations of £1,600 were given in the year to develop this event alongside a brought forward balance of £526. Costs amounted to £431 with a balance carried forward of £1,695.

Dorset

Grants totaling £9,000 were given to develop the charity's work in Dorset in the current and future years.

Satellites

Donations totaling £1,315 were given to support this youth festival run by the organisation ‘Youthscape.’ Costs exceeded the amounts donated, so a transfer of £219 was transferred from the unrestricted fund.

Trainees

Donations totaling £895 were given to support trainees with training/camp costs. Costs exceeded the amounts given, so a transfer of £5 was made from the unrestricted funds.

17

SOUTH WEST YOUTH MINISTRIES

NOTES TO THE FINANCIAL STATEMENTS

YEAR TO 31ST AUGUST 2023

10. RESTRICTED FUNDS/TRANSFERS BETWEEN FUNDS (continued)

Previous Year

Transfers
Fund From Fund
Balances Income Expenditure Unrestricted Balances
B/Forward Funds C/Forward
£ £ £ £ £
Wiltshire/Gloucestershire Area 35 17,000 (10,372) - 6,663
Research Project 9,424 - (15,893) 6,469 -
Sport 3,375 (2,500) - - 875
SpreeSW (2,941) 10,000 (13,300) 6,241 -
Activate Residentials etc 30,971 17,500 (24,991) - 23,480
Cornwall 8,325 - (12,686) 4,361 -
TAG 2,682 4,170 (9,646) 2,794 -
Live Football 3,250 (1,923) - 1,327
Guernsey - 6,000 - - 6,000
Gathering 322 1,600 (1,396) - 526
TotalFunds 55,443 53,770 (90,207) 19,865 38,871

Tl. ANALYSIS OF FUNDS

Unrestricted Restricted
Funds Funds Totals
; £ £ £
Fixed Assets 220,952 - 220,952
Current Assets 178,015 123,914 301,929
Current Liabilities (8,914) (5,950) (14,864)
NetAssets 390,053 117,964 508,017
Previous Year
Unrestricted Restricted
Funds Funds Totals
£ £ £
Fixed Assets 226,541 - 226,541
Current Assets 188,917 44,562 233,479
Current Liabilities (10,965) (5,691) (16,656)
NetAssets 404,493 38,871 443,364

18

SOUTH WEST YOUTH MINISTRIES NOTES TO THE FINANCIAL STATEMENTS YEAR TO 31ST AUGUST 2023

12. RELATED PARTY TRANSACTIONS

There were no related party transactions during the year.

A total of £3,810 donation income was given by trustees and related parties without conditions during the year.

13. ACCOUNTING & INDEPENDENT EXAMINATION

£1,310 was paid for the charity's independent examination in the year which included an element for accounts preparation.

19

SOUTH WEST YOUTH MINISTRIES NOTES TO THE FINANCIAL STATEMENTS YEAR TO 31ST AUGUST 2023

----- Start of picture text -----
|||||||||| |---|---|---|---|---|---|---|---|---| |Total|Total| |Note|Unrestricted|Restricted|Funds|Unrestricted|Restricted|Funds| |Funds|Funds|2023|Funds|Funds|2022| |£|£|£|£|£|£| |INCOME|FROM:| |14,|DonationsGrants and Donations|63,172|150,371|213,543|79,393|54,670|134,063| |Gift aid tax refunds|2,877|415|3,292|3,226|-|3,226| |a66,049|oo150,786|216,835|:|82,619|54,670|137,289| |15.|CharitableTraining feesactivities|240,297|-|240,297|215,109|(2,500)|212,609| |Camp fees|17,241|10,708|27,949|14,453|1,600|16,053| |Miscellaneous income|7,794|-|7,794|1,250|:|1,250| |265,332|10,708|276,040|230,812|(900)|229,912| |oo|7| |EXPENDITURE|ON:| |16.|CharitableEmploymentactivities costs|4|190,975|67,842|258,817|169,399|72,600|241,999| |Staff costs: travel and subsistence|12,010|5,136|17,146|13,454|4,096|17,550| |Staff costs: training fees|968|-|968|710|-|710| |Subcontractor costs|-|6,529|6,529|-|=|=| |Accommodation,Camps,|conferencesfees and and events other costs|8,301|13,434|21,735|11,551|12,154|23,705|

----- End of picture text -----

20

SOUTH WEST YOUTH MINISTRIES

NOTES TO THE FINANCIAL STATEMENTS YEAR TO 31ST AUGUST 2023

Note Unrestricted
Funds
£		 Restricted
Funds
£		 Total
Funds
2023
£		 Unrestricted
Funds
£		 Restricted
Funds
=		 Total
Funds
2022
£
EXPENDITURE ON:
16. Charitable Activities (continued)
YouthProgrammesandtraining
Accommodationandfood
Accreditation
Advertisingand recruitment
Resources
Speakersfeesandtravel
Othertrainingexpenses
Bookexpenses (costsofsales)		 68,156
2,700
8,769
652
7,925
2,679
2,500		 :
-
639
-
127
-
-		 68,156
2,700
9,408
652
8,052
2,679
2,500		 63,303
3,000
6,901
810
7,040
1,854
-		 -
-
191
-
:
-
-		 63,303
3,000
7,092
810
7,040
1,854
-
ManagementandAdministration
Repairs, maintenance&equipment
Heat, lightand water
Telephone& Internet
Website
Office supplies
Postage and delivery
Software
Insurance
Motorexpenses
Miscellaneous
Bankcharges
Gifts& Donations
Depreciation
Accountancy&Independent examination		 13 1,585
2,517
704
120
2,238
25
339
3,186
863
2,948
460
125
11,823
1,310		 191
-
:
-
.
-
-
:
-
-
-
900
-
-		 1,776
2,517
704
120
2,238
25
339
3,186
863
2,948
460
1,025
11,823
1,310		 2,020
2,366
737
203
1,901
rad
7
3,081
625
3,133
501
-
10,158
1,550		 771
-
-
-
:
-
395
-
-
-
-
-
-
:		 2,791
2,366
737
203
1,901
77
402
3,081
625
3,133
501
-
10,158
1,550
333,878 94,798 428,676 304,381 90,207 394,588

21