## **Trustees’ Annual Report for the period**
**From 1st October 2021 Period start date To 30 September 2022 Period end date**
## **Charity name: Bursledon Village Hall Charitable Trust**
**Charity registration number: 1086794**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The Bursledon Village Hall is to
purposes of the charity be well maintained and efficiently
as set out in its run so that it remains available in
governing document a useful, sound and safe
condition for the benefit of the
whole local community
Summary of the main Para 1.17 and The Hall is well used by a wide
1.19
activities in relation to cross section of the local
those purposes for the community. Following the easing
public benefit, in of the Covid restrictions the uses
particular, the activities, have been busy and varied,
projects or services including:
identified in the Home Cooking providing a
accounts. privately run meals on wheels for
the needy, using the Hall's
cooking facilities
Buttercups Pre School Nursery
which continues to attract
children from the poorer area of
the Parish
the monthly Woman's Institute
meeting
the Dining Club
Bursledon Players, the local
amateur dramatic group
Martial Arts Clubs providing
training and discipline
Other groups for mothers and
toddlers including the TuTu
Toddlers Club
There are other specialist groups
using the Hall regularly including
Water Colour painting and the
Australian Finch Breeders group
There are several fitness classes
including Lowford Line Dancers ,
Yoga and Pilates Classes
The Hall is used to host numerous
social gatherings, from meetings
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to children's parties
Statement confirming Para 1.18 We confirm that the Trustees
whether the trustees have continued to have regard
have had regard to the for and act upon the guidance
guidance issued by the given by the Charity Commission
Charity Commission on on public benefit
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Volunteers are always welcome to
Para 1.38 help fundraise and manage the
Contribution made by Hall. All trustees and members of
volunteers the management committee are
volunteers. In addition there is an
active group of 'ad hoc'
fundraisers including those who
organise a dining club, a cinema
club and special evening events.
Other
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## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**Following the period of Covid, the**
**Hall has reopened to Hirers. This**
**has been achieved by time**
**consuming and dedicated**
**Management Committee**
**meetings (when necessary by**
**Zoom) which continue to ensure**
**that the Hall and its users**
**complied with government**
**guidelines for the safety of the**
**users.**
**The pre-school was able to**
**continue to use the Hall and one**
**small business continued to**
**distribute hot food to the**
**housebound and needy in the**
**community . Many of the other**
**regular Hirers have now been**
**able to return.**
**As the building is over 100 years**
**old there continues to be a**
**signifcant requirement to**
**maintain it. This is under**
**constant review and supervision**
**and the Trustees are confdent**
**that the continued well being of**
**the building and its facilities can**
**be maintained in the future for**
**the beneft of the community.**
**This year the Committee has**
**refurbished redecorated and**
**upgraded areas of the Hall**
**The Hall’s website continues to**
**inform and attract new enquiries.**
**The previous hard copy**
**paperwork is now on the website,**
**simplifying the process of**
**booking, whilst also advising**
**users of the terms of hire.**
**The Trustees in line with the**
**Charity's objectives also continue**
**their formal policy of favouring**
**bookings for the residents within**
**the parish both in priority and**
**pricing terms**||
|---|---|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining Para 1.22 The Managing Committee has a
the policy for holding Reserve Policy which defines
reserves stating why Restricted, Unrestricted and
they are held Designated Reserves. This
acknowledges the requirement to
maintain accessible funds for
asset replacement, major
maintenance and specific
projects. The Trust will continue
to follow the Charity Commission
guidelines of a minimum of 6
months to be held in Unrestricted
reserves
Amount of reserves held Para 1.22 £76,116
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 There are no funds materially in
in deficit deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Lease and Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25 Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected at Annual General
methods including Meeting
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
Every new member of the
Management Committee is
Policies and procedures required to sign a declaration
adopted for the Para 1.51 acknowledging that they have
induction and training of read the Lease and Deed of Trust,
trustees understand the duties of their
new position, and are not
disqualified from serving as a
member of the Committee.
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
Charity name Bursledon Village Hall Charitable Trust Other name the charity uses Registered charity 1086794
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number
Charity’s principal Bursledon Village Hall
address Long Lane
Bursledon
SO31 8BZ
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Simon Goodison Chairman -
1
Denzil Clark Vice Chairman
2 and Building
Maintenance
Chis Orton Treasurer
3
4 David Hughes Secretary
Liz Given Lottery and
5
managing hirers
Kathy Treasure- Housekeeping,
6 Jones hygiene and
cleanliness
7 Mike Vaughan Compliance
Tom Richardson Art Show
8
Peter Falconer Website
9
Rev John Pawson Representing the
10
Landlord
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
John Spiers
Elissa Bowyer
Judy Harkham
Linda Davis
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Simon Goodison
**Position (eg** Chair **Secretary, Chair, etc)**
**Date**
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|Section A|and|||||||||||||||
|||Unrestricted
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|||to the nearest
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|Totalreceipft[.-.-=.-||||1.....-il||||||||||||
|A3||||||||||||||||
|WagesandPAYE|||9,624|-||||||||9.624|||8,941|
|lnsurance|||1,727|||||||||1,727|||1,643|
|Utilities|||7,498|||||||||7,498|||4,785|
|Cleaning|||4,326|||||||||4,32fi|||3,216|
|WasteDisposal|||924|||||||||s24|||900|
|Repairs|||||||||||||||3,595|
|Maintenance & Repairs|||4,033|||||||||4,O33|||4,50S|
|LicencesandSubscriptions|||1,319|||||||||1,319|||702|
|Operating Expenses|||1,656|||||||||1,656|||1,554|
|Fundraisinq exoenses|||225|||||||||225|||275|
|Facility irnprovements|||12,O27|||||||||12,O27||||
|Returned Deposits|||4,'193|||||||||4,193||||
||Subtotal||,.47,,55?.|||||||||47,t52|||30,115|
|A4Assetand investment||||||||||||||||
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|Netofreceipts/(p
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|AGCashfundslast year end||||||||||||au,zlu||||
|Cashfundsthis|yearend|||||||||||76,166|]'||e;1321|
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|---|---|---|---|---|---|---|
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|82Other monetary assets|||||||
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|84Assetsretainedfor the|||||||
|charity's ownuse|||||||
|||Fund towhich||Amount due||Whendue|
|85 Liabilities|||||||
|Signed byoneor twotrusteeson
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