CHARITY COMMISSION FOR INGLAND AND WALES Trustees, Annual Report for the period Period start date To 30 September 2021 Period end date From 1st October 2020 Charity name: Bursledon Village Hall Charltable l-i ijst Charity registration number: 1086794 Objectives and Activitles SDRP reference Para 1.17 Summary of the purposes of the Charity as set out in its governing document The Bur81e6on Vlllage Hall 1$ to be w811 malntalnett i:.1 Id efficlently run so that it remaln5 avallable in a useful. sound and safe condltion for the benefit of the whole local communit The Hall is well used by a wide cross section of tho local community. Following the easing of the Covld Yestrictions the uses have been busy and varled, Includliig: Home c&b￿￿k￿l¥ piuvidlng a privately run meals ￿111￿#èa￿ foy inanyj using the Hall's cookirig laclllti8S Buttercups Vie School Nursery which continue>5 to dili'aLt children from the poorei. alva L*f th6 Pari¥li the monllil> Woinan's Institute meeting the Dininy Lltsb Bursle¢Jun Player$, the local amateur raiiial.IL gi"ui&p fjai'lial Alls dn&, Kèrale Llub5 providlng ti'aining f4iid LIlb￿l￿111l￿ Otli&r grbtsPS"iOT niulhers and toddler$ Includlrtg tliè .1 Club TheiE arv 4>¥VGI"al ilLfioss classes inLluding LO￿1￿1.￿ Lllie D(Iiicers , Yoga and PilatH$ The Ilall iihod lu IIDSt nuinerous social gal'li*riiig&, Ii',',Im chlldren's parties to waké)& We coiifli'ii¢ tiiAI tli¥ I'i U5tees have Loniinuèu lo l)dV& re¥Javd loi, aiid act p￿1 'llIL' yiiidaiiLE ￿1v￿￿ by the Charlty Cvnirnlsf>l611 i)S1 iJubliL bttnelit Summary ofthe main activities in relation to those purposes for th@ public benefit. in particular, the activities, projects or $eNices identified in the accounts. Para 1.17 snd vi¢i68es Statement confirming whether the ITuslees have had regard lo the guidan iSSLted by the Charity Commission on public benefit PaTa1.18 Addltlonal Infoimatlon loptionall You ma choose lo include further statements wh¥re relevinl ?Iiout'. SORP reference Para 1.38 Policy on gRnt making P*a 1.38 Policy on social inveslmenl including program related investment Volunteer8 are always welcome to help fundralse aiitt Inanage ho14all. All trustees and members of th management commSttee ale volunteers. In addltion there Is an actlve group of 'ad hoc. fundraitstr￿rS including those who organlsè a .."liibiiig club, a cinema club and ecial evenin events. P8ra 1.38 Contribution made by volunteers other Achievements and Perft)rmance SORP Thvoughout tFils period ot Covid, the Hall has never ttsllij clos8d to Hirers. This has been a¢hi@vp.¢l by time coi)suming and dedicated m8Yag8ment of a specially formed ReLi>vHiy Sub Committee meèting by /.oom who have been meticulous i¥) ensuring that the Hall and Its users ￿11th government gu1delin￿ I.)￿ safety of the users. The yiu4Llifl j! th'as (Ible Éo coiitinue to u$¢ liiè i"lal,' ',rl ttinall bubinesg> conliiiuvil ti, .li?2ribul.g ho&. I'ood to the houb&'buiiiiii •IIIL. Culillllullliy . &everal of Ehe ulhei s'1¥!IAjdl' able to Summary ofthe main achievements of the charity. identifying the difference the charity's work ha$ made lo the circumstan¢es of its beneficiaries and any wider benefits to society as a whole. P8rd 1.20 As tlie bLII'"dl I',Ii is Iio¥v Ov￿[ 100 yea¥s old Iheie Lon&lilLltsi¥ L)& a sign4flcant requireni¢rb', L-) lfiliikTrlain IL lThls> Is uiider LOldsÉAilt I'￿￿-￿.TIll diiil tsuPfyiW£Sion and the &I'S...￿litiulI¥iI Lh41t I'ii'L 6ontinu¢ V•ell bL'iil>l hiulifAIIi4 a(Id itl> facilities benèl'il G:. L...! i Jniiidl:ii..ly. Thti Ilalls ?Wiilitiitg continu¢)s to inform .I'.J i.'n4Uii iÈs. -fkib Pfevious weL'biifr, i?Il'.i¥,l-.iyiriy tli4 pi'oLes3 of bots Iiig, th Itil.'4l ¢LilvSsliiu UJiO¥S of the lei'&Yib 01 Illt.p. poIi¢y o'( all:".lilillK4 si¥Thoklny$ for the resldents wli.lTriii the parish both In priority and sirioing tpmis Additlonal Information loptionall You ma choose to include further statements where relevaiiL £ibouL Achievements against objecl¢ves set P8ra 1.41 Performan¢e of fundraising activities against objeclwes sel P¥a 1.41 Investment F*rformance against objectives Para 1.41 Other Financial Review Review of the charity's financial position al the end of the riod Slalemenl explaining the policy for holding reserves slating why they are held Para 121 Pafa 1.22 The Managin!1 Committee have a Reserve Policy which defines Rèstyicted, Unrestylcted ,?nd Designated Reserves. This acknowledges the requirement to maintain accossible lunds for asset replacÈm*nt, Inajor maintenance and spe¢lfl¢ pr()jei ts. The Trust will ¢ontlnue to follow the ('harity Commission guidelines ol g n)inimum of 6months to be h&ld lil Jii". ieseives £8D,240 nla Amount of reserves held Reasons for holding zero reserve5 Details of fund maler¢alty in defi¢il Explanation of any uncertainties about the charity continuing as a going concern Para l. P¥a 1.22 Para 1.24 There are no Tiinils materially deflcit Ptsra 1.23 nla Addltlonal infomiation {optionall You ma choose to include further slalemen18 where rele.v?.nt ghnijt... The charity's principal sources of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted P¥a 1.46 A description of the princlpal risks facing the charity Para 1.46 Other structure, Governance and Managemènt Description of charity's trusts.. Type of goveming document Para 1.25 Trust Deed and Leasa How is the charity constituted? le.¥ tinin'.'oi111)I li lfr.(J aseoLialioii Cl() Trustee selection methods including details of any constitutional provisions e.g. election lo post or name of any person or body eNtl￿ed lo appoint one or more trustees Para 1.25 Trust Pata 1.25 Electod at Annual General I￿eetIng Additlonal inft>rmatlon {optional) You ma choose lo include further statements wheie reletri%fii ¢ibUUI'. Policies and procedures adopted for the inductK)n and training of trustees Par8 1.51 The charity's oryanisational structure and any wider network with which the charity works P818 1.51 Relationship with any related parties P8ra 1.51 Other Reference and Administrative details Charit name other name the chari uses Re istered charil number Chartly's principal address Bursledon Villa e Hall Charilii Vyli: Trust 1086794 Bursledon Village Hall Long Lane Bursledon S0318BZ Names of the chorlty trustees who manage the ¢harlty Datss acted If not forwhol8 tar Name of person lor body) gntltl&d Int trust•¢ Ifa Trustee nam8 Oftlce Ilf anyl Simon Goodison Denzil Clark Chaimian Vice Chairman and Building Maintenance From 2020 Chis Orton David Hughes Lis Given Kathy Treasure- Jones Treasurer Secretary From2021 Aike Vaughan Linda Davis Peter Falconer Rev John Pawson Tom Richardson Compliance 10 11 12 13 14 15 16 17 18 19 20 Cor rale trustees- names of Ihe dIre￿orS al the date the re DlrOGtor name iurl was a roved Name of tnJstee8 holding title lo property belonging to the Ci 2 Dates actsd If not for whole Trustee name ear John S iers Elissa Bo or Jud Harkham Funds held as custodian trustees on behalf n'f Others Description of the assets held in this capa¢ily Name and objects of the charity on whose behalf the assets are held and how Ihls falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own a$sets Additional infommtlon (optional) Names and addresses of advisers {Optlonal information) Type of NaThie Address advlser Name of chlef executlve or names of senior staff membeys Ioptlonal InfOrMat￿nI Exemptions from disclosure Reason for non-disctosure of ke rsonnel details other o tional information Declarations The trustees declare that they have approved the trust&131i raport above. Signed on bahalf of tho charity's trustees Signaturel5) Full name{sl PosltSon1og Secrotaryi Chair, etcl Simon Goodison Chai¥man Date 9(1 To Follow. To Follow.