Charlty r•gi$tratlon number 1086774 (England and Wales) Company regl$tratlon number 04075624 TAKE A BREAK WARWICKSHIRE LIMITED ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 TAKE A BREAK WARWICKSHIRE LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Trustees Vanessa Gaskin Lésley Hines Laura Swanbjrough Tefesa Sargent Robert Evans S6cretary Samantha Tysoe Charfty number (England and Wales 1086774 Company number 04075624 R•gl$t•r•d offlco Phoènlx Hc￿se 343 Bedworth Road Longford Cov8nlry CV6 6BN Audltor Sumer Auditco Limited The Beehlve Beehlve Ring Road London Gatwick Alrport Gatwick Unlted Klngdom RH6 OPA TAKE A BREAK WARWICKSHIRE LIMITED CONTENTS Page Chalrman's slatement Trustees, report Statemoni of tru$t8es' responsibililies Independent euditorfs ￿port 10-12 Statement of financial actlvltles 13 Balance sheet 14 Staternent of cash flows 15 Notes to the financlal slatements 18-24 TAKE A BREAK WARWICKSHIRE LIMITED CHAIRMAN'S STATEMENT FOR THE YEAR ENDED 31 MARCH 2024 l am ljelighted to once again have the opportunity to present my report as chair of Take-a-Break Warwickshire. It gives me the opportunity to r8fl8Ct on th8 continuing progres8 and developments we have made in 2023124 and to highlight some of the key achlavémenls th& organisation has once again delivered. After a few difficult years for Take•a-8reak, 2023124 has been a year for growth and development - deliverlng more and bettèr sèrvices as outlined later in th8 report and an Improved f5nanclal position. Congratulatlons to everyone who help8d deliver this fantastic achievem8nt. Tho real key to dèllverlng the hlghquallty servlcas that our Customers want need. and value is to ensure Ihal we listen to. learn from. and Involve our custom8rs In th8 design and delivery of services. I believe Ihal, as an organisatlon, we have taken slgnSficant strldes In Involvlng our customers In the d8sign and delivery of our s8rvices. We have changed the way we Involve and consult our customers. and as a result. our services are better and more r8necl the needs and wants of our d18nls. Genuln8 co- production Is a way of doing it. but we are Committed to Involvlng and 8ngaglng all our custom8rs In running and dellverlng our services. There is more to do. yes, but we have made huge slrldes Ihls year on this partlcular journey. Of p8rtlcular note Is the work thal has continued pace wilh our Adult Customer Representative gioup. They hav ntinued io attend our board me8tlngs, freely giving Iheir views and suggestlons and helplng us lo Improve and shape the servlce we offer at TABLO. We couldn't have moved the Servlce fO￿ard wlthout their Involvemént. and I Ihank them for thelr support, Our next step on this joumey towards real c(>productlon wlll b8 to 8UPPOrt a member of this group becomlng a full trustee on Ihe Board. 2023124 has been 8 year of growth, and couplad with good financlal governance, the organisatlon has built on Its strong financial position. wilh a surplus of £ 130,965 in the year, This underplns the abllliy of Iha organisalion to dellver 8lgnificant grovrth in services and to broaden its offer, Including the introductlon of a day Irip programme and the expansion of our short OV8rnighl breaks offer. Here at Take-a-Break, we reali88 that the succe3s of our 810ry is based on tsvo things: Firslly the real Involvement of our customers and secondly Ihe strength of our siaff. Without the outstanding, hlgh- quality staff we are fortunate to have, we most definitely would not be able to dellver the amazing seNices we do. Our commltment to our staff remalns constant, and re¢ognl$lng the Importance of retslnlng and recrulllng our high- quallty staff, we are committed to ensuring that we have the ablllty to keep paylng staff above mlnlmum w8ge levels and offerlng pay awards that mean we ramaln ¢ompotltlvé In the local èmployment market. Bulldlng on thè success of last yea￿S first staff Reward and Recognition evenlng. a s8cond event -blggor and better was held at the Grlff and Coton Club In Nunealon, which once again proved lo b6 a huge success. Agaln. thls is an opportunlty to recognise and cèlèbrate the outstanding achievements of our staff, who work tlrelessly to ensure the customers at Take•a- Break rec8lve the besl possible service. Once agaln, It was truly humbling to meet so many staff, to haar of their successes and to hear in their own words and Indeed In the words of our customers lust what outstanding w￿k they are dolng. Once again, I would like lo take Ihls opportunlty lo Ihank each and every one of you for the outstanding work you are doing. Thank Youl I would a130 Ilke to lake thls opportunity to thank Ihe Trustee8 for all thelr hard work and support.11 Is vltal for strong governance to have a commltled board of tTUStees who will ¢hallenga where necessary but be supportive and h8lp drivo the organlsallon's strategy. Thank you. I know that coupled wlth the support of the Board and Ihe Adull Customer Reprasentatlve Group. tha organlsation's governance is in safe hands. I look forward to another $u¢¢essful year in 202412025 when I know we will offer more and belter services, invest in our Slaff, and continue to deliver the high-quality services that Take-A-Break is nown8d for. Teresa Sargent Chalr of Trustees Date: 9 December 2024 TAKE A BREAK WARWICKSHIRE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The Iruste8s present thelr annual rèport and financlal statemènts for the y8ar ended 31 March 2024. Since the company qualifies as small under section 383, the stralegic r8POrt required of medium and large companles under The Companies Acl 2006 (Strdtegic Report and Director's Report) Regulation 2013 is not qulred. ObAecllv?¥ and a¢tlvitle8 Thé company's Charitab￿ oblectives are: The provision of respile Ca￿ for child￿n and adults who are elther dlsabled or life Ihreatened. Take A Break offers a wide variety of aclivilies and support kjr Ghlldren and young people wlth a dlsability or life- threatening illnéss from blrth lo 18 years of age. We also provide support for adults wlth a learning disability up to age 65. We aim lo provlde a wlde range of actlvitles based on Ille skllls to our Customers, all within a safe, friendly and relaxed environment. The trustees have pald du8 regard to guldance Issued by tha Charity Commission In doddlng what actlvltles the charitable company should undertako. Achlevemont$ and p•rformanca Significant activities and achievements against objeclives Tho oar A Year of Vlslon, Strategy and Growlh Th18 past year al Take-a-Break has been defined by grovrth and transformation. W8 focused on refining our vision and allgnlng our Strategy with the evolving needs of our community. Thls year. we Inv8sled time and r8sourc8s into Ilstenlng and responding to feedback, understanding our cts5tomers' Journeys. and planning improvements that matter. Reflecling on thls year, It Is clear that our focus on vlslon and strategy ha$ laid tho foundation for a strongèr, more connecled future. We look fop*vard to bullding on our achlevements and supporting our communlty. Throughout the year, we have Bctlvely Ilsténed to our customers to gain a deeper understandlng of their experiences, challenges. and the crlllcal Issues they encounter whll8 accessing our services. By regularly engaging wlth customers, famllles, and staff through representative groups and seNi¢e-wide quality audits. we have gathered invaluable Inslghts Into the real experlences of our customers. This has enabled us to create a significant and meanlngful impact. Thls annual review is a reflection of vthat our support and services have meant to Individuals, families. our staff team, and our broader community in 2023-2024. Samantha Tysoè - Dlrector Measurln our achlev erfor During 202&24, we reached 136 children, 107 adults, and 243 parents and carers. Wa remain commllted to achieving better oulcomes and positive futures for our children arKI adults. We have contlnued lo explore gaps In service provision and develop new service models. Our work is life changing for many of our customers and thelr families, and we are a vilal lrfeline for families, helping lo keep larnilies togelher and p￿ven{ing them from entering the formal care system. TAKE A BREAK WARWICKSHIRE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 rvic• Fl nd Stalistlc8 31103/2024 80,020 (custom8rs 237) 3110312023 70,994 (customers 243) 31103/2022 66,861 (custorners 255) 31103/202t 44,328 (customers t46) wwem lfferenco About US W8 are a grassrools charity thal has been In operatlon for over twenty-ei9ht years, our purpose Is to support chlldren and adulls wlth disabilities, from blrth to sixty-five, including customers with complex support and health needs. All of our seNices ar8 tailored to each Indlvldual's requlrements, ensuring Ihey are co-produced and provide opportunltlès for Individual growth. What We Do We provlde support through our local community-based 90Nice$, whlcj) are based In local community centres. as W811 as OUT overnight short break programme. Our typical activity programs include specialist sensory groups, targeted aclivily groups, as well as arts and physlcal activities that encourage participation and engagement, We also offer adult 5ervl¢es, such as TA8LO, the Take-a-Break Lllo Opportunliles programm8, which offers speclflc site-based activities, a communlty hub. and individual support, as well as volunteefing and work placemenl opportunbtles. Beyond Support In addltlon to offering direct support, we provide a range of addlllonal free activllies that our Customers and thelr famllles can access together through our charitable activllles and donatlons. Our Portner8 We ¢ollaborale with local aulhorltl8s, hoatthcare providers, local Schools. colleg68, and unlversitles to dellv8r our services and recruil, train, and develop our staff team. How W•'r• Funded Local Aulhorilies or Direct Payments directly fund many of our servlc88. whlle our addllional activity programme relies on ch8ritable donallons. Custo r succes¥ Maklng connectlons The development of our Ovemlght Short Break Program has allowèd us to successfully dellver thr88 ovemlght stays for our Chlldren's Servlce, We also organised our firsl-midweek brèak for Adult SeNlce custom8rs. vtho accessed an action packed week at Butllns In Minehead. This opportunity has brought tog8th8r customers from Warwickshlre and Solihull who would not have olherwise had the chance lo meet. Shaplng lh• future The program has expanded indivldual friendship groups. developed shared experiences, and increased support for one another. As a result. two of our young people are planning their services jointly and hav6 shared that Ihey have benefited from knowing they are not alone. This program has enriched thèlr soclal lives. dev81op8d stronger bonds that extend beyond the breaks themselves. TAKE A BREAK WARWICKSHIRE LIMITED TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Adu t Servlce HI hll hts In April 2023. we proudly launched our TABLO Adult Hub Service, providlng our customers with expanded options and Increased flexibillty to plan and ch0058 their support. Opllons included the Day Service, our Dew Community- Based Hub Service. Increased Individual Support servlce (avallable at home or In the cornmunity), the Overnlghl Short Break Program, and a range of Additional Adlvlty Programs. Thé TABLO Hub Adult Servlce has marked a significant step in providing our Customers wlth meaningful choices and great8r ind8penden¢e. all¢)wlng them to shape their support in ways that improve thelr quality of Ilfe. Throughout the year, this personalised approach was welcomed by our customers. as evidenced by tha folls)wlng cholcès when bulldlng their own 8UPPOrt plans. 22% ¢hoso the overnight short break service 33% chose to acc8SS th8 actlvlty day trlps 47% chose to access individual support 92% chose to acc688 our group aCti￿tIeS dr•n'8 s•rvlce hl hll ht We provided one hundred and forty children with access to regular v￿eklY s8ssSons In our Saturday and Sunday groups, as well as speclallst holiday activities available seven days a weak. In addltlon. we offered overnlght short breaks and a varlely of addlllonal trips and aclivities. Throughout the year, Ihls personallsed approach was welcomed by our customers. as evldenced by the following choices when building their personalised servlc8 plan. 13% chose the overnight short break servlce 24% ¢hose to access Ihe activity day Irip8 12% chose to access Indlvldual support 97% chose to access our group a¢tlvltles During each school hollday period. our support way available seven days a week In our Chlldren's Servlce. W8 offered ¢ommunlty support based acros5 seven Gommunlty ¢enters, worklng In three local authority are8. A varled range of targeted and speclallst group support was available for customers to access aged from 5.19 years. TAKE A BREAK WARWICKSHIRE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 ura D•v• mènts strataglc Pf lorlty 1 Plan sustainable 10% growlh. Identify new buslness opportunilies. and devèlop collaboratlvè partnershlp worklng: Increase and maximi$e our 8lle-ba$èd dellvery opportuniti8S In each service area, wilh expanding I￿lIdaY, weekend provision to all ages In Ilne wlth OFSTED, CQC guidelines Continue to r8spond to referrals and buihj on our ex5stlng capacity to respond to the local markelplace Contlnue to strengthen and build our adult $ervl¢e8 In South Wanfylckshlre & Sollhull, promoting services wlthin local colleges and sch¢)ols Launch Adult seNlce TABLO Hub from Hattérs space from 1st Aprll 24, Increaslng our communlty engagement and provlde Increased places Incr8as8 th8 number of overnight Short break Opilons to Include more speclalisl and target activltles lo reflect our customer base Increa8e wr Adult Independent living seTvi¢os mln line with CQC reglstr8tion D8v8lop TA8 and HAF prdect fundod placè$ across all childran's servlce areas, x 3 per year at Easter, Summer and Chrlstmas Strateglc Prforlty 2 To ensure we ¢ontinue to prlorhise Ihe developmenl of our Workforce and shape our future, ensudng our staff has the right skills, values and diversity, and expeTiencg lo meet the evofvlng needs of our customers: Issua nthi staff contracts Aprfl 2024. offerlng Increase flxed conlracts to support a more structured workforco that can meet thè needs ol our cuslomars and growlng sèrvlces Maintaln above natlonal mlnlmal wage rates. arKI inflationary pay increases to support with staff retentlon rates Support our RP leaders and offer fixed RP rolas from April 2024. providing carer progression and continuous dgvelopment opportunities Bulld on staff reward and recognltion events, and look 8t loc818nd national accraditation programmes, Sunday Tlmes best places to work for 2024 Inc*ase slaffing by 1 OOA . uslng volunte8rlplacemenVapprenliceship opportunlties Set stsff classroom training dates for 202412025 and review the eLearning program to provid• a block annual training programme, that provides staff wllh flexlblllty Offer administration volunteer placemenl opportunities dlsabilily confident employer status Strateg1¢ Prlorlty 3 To ensur8 remain fit for purpose and develop our Rlsk Managemenl, focusing on aclivily planning to improve outcomgs for our custom8rs and their farnllies and deliver th8 highesl q1181ity S8rvic8S'. Hettle Andiews OTganisational risk review and 12-month Implementatlon plan Complele on-slle and communlty-bas8d reviaw of risk managèment Improve our customer's health & well-being, by reviewing the range ol support offered and managernenl of key risk areas including positive behavlours, medication, and health risks Promote improvemenls in ¢uslomers' health & well-beSng, develop independence and reduce health inequalities by increasing Ihe range of physical activities within programme TAKE A BREAK WARWICKSHIRE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Stratoglc Prlorlty 4 To successfully market the service to existlng and new Customers and within the wider market., Launch of new TAB webslte Increas& social media engagement at local club levels Provlde documents in an easy read formal Attend local networklng events. CQC registered managers forums Strat•glc Prlarlty 5 8oaTd of Trustees". Recruit new trustees and specfflcalty target customers and carers with Ilved experlences to take the lead role as a customer and carer repiesonialive lo makè s m8anlnglul conlribulion and bulld stronger Ilnks and relatlonships with our customers and their earers. To Incrèasé and dèvelop th8 exisling trusteè's roles and responslbllltles and support wlth specific activllles in finance, sodal m8dia. parent and carer consullalion, and to develop and increase donations and fundralslng opportunlties. Flnanelal revlew Flnanclalhl hll hts We malnlalned a stable financial posilion with us continulng to bulld upon the successes ol the prevlous flnanclal year, achieving a yearond surplus of £130.965. We successfully responded to Incr8ased demand for our servlces and exceeded our 10% growth target for hours dellvared, We increased temi lime and hollday groups, expanded our ovemight short break8 offer and introduced an excltlng day Irip programme. whlch contrlbuted to an overall 19,4Qh increase in income. Totsl expenditure rose by 25.8%, primarily due to an addition819.026 hours of service requiring mor8 staffing 8nd resources, and a commitrnenl lo pay our slaff above mlnimum wage. Inflationary impa¢ls a¢r08s exp8nditures contrlbuted lo the incr8ase, with us seelng a slgnlficant rlse in energy bills. Wilh vnrestrlcled funds meeting reserve policy, substantial rainvaslments In activity r8sourc6s and equlpmènt we achievable across the organisation, togelher with stTategi¢ expendlture on compliance review, enhanclng our provision and strengthenlng the organisation. Moving forNard we aim to continue this momentum, fo¢u8 on 8UStalnable growth and praseni8 our r881118nt flnanclal position. Our donatlon8 Donatlons were Increased by 104% in the last financial year wlth total funds of £3.884. £1.665 was recelved from Headlam, a company based in Coleshlll £1.110 wes raised by a staff ¢harlty fun run In Tamworth £500 was received from a local dance group bas8d in Nuneaton £300 received from Excel Motors based In Coventry The remalnlng donations wer8 roceived from our local communStl88 and have been used lo fund our addlllonal activity programme. All donatlons remain vilal for us to be able lo provide benefit to our services through addilional re50urrKs, actl¥ity equlpmenl, and experiences, both aGross our bullding-based support and community-based sessions. TAKE A BREAK WARWICKSHIRE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Going concem Golng conGorn After making approprlate enquiries, the trustees have a reasonable expe¢talion that the company has adequate resources to ¢ontinue In op8rational 8XiSt8nce for the foreseeable future. For this reason they conlinue to adopt the going concern basls In preparing the financial slalemants. Further details regardlng thè adoptbjn of the going concem bas1$ can be found in the Accounting Policies. R&sen/es policy The Board of D1￿ClOrS has examlned Charily's requlrem8nts for res8rv8s in light of the maln rl$k$ to thè organlsation, needlng resorv8S to meet reduced Income or Inablllty to meet full cost recovery. Take-A-Break has established a pollcy. whlch states that the charity should wowk towards a reserve of slx months of unrestrlcted expenditure. We conllnue to WOTk towards maeling thi5 level of re3ep48 funding. Major risks Rlsk Factors The risk reglsler Is r8viewed annually. External rlsks Include a malor rellance on statutory fvndlng whlch Is Involces In arrears. The reserves policy 1$ a key element In the management of finan¢lal r18k. stru¢tiir•i governance and fflanagement Constltutlon The organisalion 18 a charliable company No.4075624 limited by guaranlee. incorporalad on 21 September 2000 and registered as a charlty on 25 May 2001. The company was establlshed under a Memorandum ofAssociation whlch established the objeclives and powers of the charit8bl8 Company and Is governed urKler its Articles of Assoclatlon. In the gv•nl of the ¢omp8ny dl$solvlng members are requlred to contrfbute an amount not exceeding £10, The trustees. who are also the dlrectors for the purposè of company law, and who senied during the year and up ts) the date ol signalure of the financlal statements were: Vanessa Gaskin Richard Hairis Lesley Hlnes Laura Swanborough Terèsa Safgent Robert Evans (Retlred 11 December 2023) Recrultment and appointment ol trust88S Recrultment and Appolntment of Tfustèos The Trustees ar8 Directors for th8 PUTpose of company law and charity trustees for the purpose of charity law and under Company's articles are known as Board membets. Under the requlrements ol the Memorandum and Articles of Assoclatlon the members of Ihe Board of Dlre¢tors are ele¢te