## **Trustees Annual Report for the period From 1/4/2023 to 31/03/2024** ## Reference and Administration details Charity Name: Hillingdon University of the Third Age Also known as: Hillingdon U3A Charity Number: 1086758 Charity Principal Address: 91 Long Lane Hillingdon UB10 0AP ## – Charity Trustees acting for the year annually elected at AGM Ann Lines Chairman / Membership Secretary Barbara Hall Treasurer Richard Fremantle Assistant Treasurer Pam Smith Minutes Secretary Judy Peddie Bookings Manager Chris Clare PR and Communications Co-ordinator Margare Stacey Interest Group Coordinator Freda Longhurst Membership Secretary Harvey Butnick Visits Co-ordinator Pat McAlpine Monthly Meetings Co-ordinator Sue Cobb New Member Mentor Parminder Kalra Committee Member George Przbyla Committee Member Gaynor Morgan Committee Member ## Independent Financial Examiner: D. Kiltie 105, Lime Grove Ruislip, HA4 8RW ## Structure, governance and management Governing Document: Constitution How the Charity is constituted: Unincorporated Association Trustees: The Trustees are the Management Committee. Additional governance issues: Hillingdon U3A is affiliated to the Third Age Trust (TAT), a national umbrella body, which promotes self-help learning for older people. TAT is also a member of the International Association of Universities of the Third Age (IAUTA) TAT negotiates insurance for all U3As covering both members and Trustees. TAT also offers advice on best practice for administration, finance, compliance with Data Protection and other practice and legal matters. Both TAT and Hillingdon U3A offer training courses in group leadership for our members. ## Objectives and Activities: ## Objectives: 1. To advance the education of middle aged and older people in the London Borough of 2. To provide facilities for recreational and leisure activities. This is achieved by encouraging members to become group leaders and hold activities in their homes or in community centres throughout the Borough. Currently there are about 90 different study groups. Opportunities also exist for members to take part in organised visits to places of interest, theatre visits, concerts and walks. ## Main Activities: There is a usually monthly general meeting open to all members. Information is given on forthcoming events, followed by a guest speaker. TAT arranges Study Days and Summer Schools as well as Shared Learning Projects with research being jointly undertaken by U3A members, universities, museums and galleries etc. (open to members of all of the U3As) The wide range of activities available to older people positively contributes to their well being. ## Current situation Our number of members, which reduced slightly during the restrictions of COVID pandemic was slowly increasing, and although some groups closed, new groups had started during the year. This year, nearly all members enjoyed holding ‘live’ meetings but there was still a few members still being reluctant to meet face-to-face and continued with meetings on Zoom. a The majority of the groups continued with live or as hybrid meetings using zoom where available WiFi enabled use in the meeting venues. The monthly open meeting had resumed and we were able to have a fully ‘live’ AGM. Some speakers still preferred to appear on Zoom. This year we have changed to a new membership system called SIMPLE which worked well and progressed to integrate the management of groups and will eventually include financial procedures. ## Funding: Hillingdon U3A is mainly funded through its membership fee which is ‘gift aided.’ The membership fee for the year is £28.00 per person with a concession available for those on benefits. This has been reduced due to the lack of activities available in the past year. A supplement of £15.00 per household is paid by those wishing to receive the Newsletter by post to cover the cost of postage and packaging. Some groups may make a small charge for materials etc. Visits, theatre and concert trips are all self-funding. ## Achievements and Performance: The numbers of new members started to improve and more members also renewing their membership. Many groups still used zoom when conditions allowed although they had returned to the previous venues. The website was continually updated making access easier and more informative on what was available to members and assistance to groups using Zoom. ## Financial Review: Although the annual membership fee is set to cover the anticipated cost for the forthcoming year based upon budget forecasts, including a slight increase in postage of the newsletters. We maintain a small surplus to cover unexpected expenditure. THE HILLINGDON U3A {Registfrred Charity No 01086758} ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 RECEIPTS AND PAYMENTS ACCOUNT Aprll.Mar¢h 2023-2024 APril￿larCh 2022-2023 Receipts except Outsld8 Vl$lt$ etc. Subs¢rlpt5ons Group & Generil Rece5pts Monthly meeting raff Monthly meeeting refreshments Gift Aid Sundry rgceipts Bank Int•r•$t 28.957 35,642 612 607 262 1.690 1,219 1,952 326 Total r•¢•lpls •xc•pt Out$ld• Vlslt6 elc. 37,920 L•$s'. P*yment$ except Outslde Vl$lt$ et¢. Holl Hlre Interest Istudyl Group5 Speakers Admlnlstratlon & Mlsc. U3A Publicity c8pil81ion Fees Newslellers costs Admln. costs Third Agg Matters mogazlne Sundry Payments Equipment purchaselrepair 28,17B 28,178 1,092 16,683 16,683 996 381 3,116 3,241 2,013 2.621 1.740 851 2,920 3,426 2,909 2,298 13,112 12,404 Total paymonts •x¢èpt Out85de Vlslts •te 42,382 30,083 Surplusldeticlt on Cor• A¢llvltS•• -11,495 7,837 Oul3lde vlylts etc. Day visits, London Walks elc ConCert￿heatre Visits Other activities Membership for 2023-2024 Surplu51defSclt on Outsldg Vl$ll$ et¢. Excessldefl¢ll of recelpts over payrnont8 R•¢•5pls P*yments 11.605 11,169 9,995 8,390 1,140 1,814 436 1,605 474 203 591 140 4,587 .3,653 4,663 22,740 21,373 1.367 -10.128 STATEMENT OF ASSETS AT 31 MARCH 2024 Balanc•$ at Bunk Nalwesl General Current Account Nolwest Visits Current Account CCLA Deposit Account Natwest Membership Current Account Total Balances at Bank 9,969 10,493 16.297 4,073 40,832 26,249 9,125 15,586 50,960 Represèntèd by.. U3A Goneral and Soelal Fund$ 40,832 50,960 Barbara Hall. Hon Trgasurer Richard Fr8mantl8- asst. Treasurer In my opinion, the abve accounts give a true and fair VIÈW of the Hillingdon U3A affairs Davld R S Kiltie ACA- Independent Examiner ## **Trustees Annual Report for the period From 1/4/2023 to 31/03/2024** ## Reference and Administration details Charity Name: Hillingdon University of the Third Age Also known as: Hillingdon U3A Charity Number: 1086758 Charity Principal Address: 91 Long Lane Hillingdon UB10 0AP ## – Charity Trustees acting for the year annually elected at AGM Ann Lines Chairman / Membership Secretary Barbara Hall Treasurer Richard Fremantle Assistant Treasurer Pam Smith Minutes Secretary Judy Peddie Bookings Manager Chris Clare PR and Communications Co-ordinator Margare Stacey Interest Group Coordinator Freda Longhurst Membership Secretary Harvey Butnick Visits Co-ordinator Pat McAlpine Monthly Meetings Co-ordinator Sue Cobb New Member Mentor Parminder Kalra Committee Member George Przbyla Committee Member Gaynor Morgan Committee Member ## Independent Financial Examiner: D. Kiltie 105, Lime Grove Ruislip, HA4 8RW ## Structure, governance and management Governing Document: Constitution How the Charity is constituted: Unincorporated Association Trustees: The Trustees are the Management Committee. Additional governance issues: Hillingdon U3A is affiliated to the Third Age Trust (TAT), a national umbrella body, which promotes self-help learning for older people. TAT is also a member of the International Association of Universities of the Third Age (IAUTA) TAT negotiates insurance for all U3As covering both members and Trustees. TAT also offers advice on best practice for administration, finance, compliance with Data Protection and other practice and legal matters. Both TAT and Hillingdon U3A offer training courses in group leadership for our members. ## Objectives and Activities: ## Objectives: 1. To advance the education of middle aged and older people in the London Borough of 2. To provide facilities for recreational and leisure activities. This is achieved by encouraging members to become group leaders and hold activities in their homes or in community centres throughout the Borough. Currently there are about 90 different study groups. Opportunities also exist for members to take part in organised visits to places of interest, theatre visits, concerts and walks. ## Main Activities: There is a usually monthly general meeting open to all members. Information is given on forthcoming events, followed by a guest speaker. TAT arranges Study Days and Summer Schools as well as Shared Learning Projects with research being jointly undertaken by U3A members, universities, museums and galleries etc. (open to members of all of the U3As) The wide range of activities available to older people positively contributes to their well being. ## Current situation Our number of members, which reduced slightly during the restrictions of COVID pandemic was slowly increasing, and although some groups closed, new groups had started during the year. This year, nearly all members enjoyed holding ‘live’ meetings but there was still a few members still being reluctant to meet face-to-face and continued with meetings on Zoom. a The majority of the groups continued with live or as hybrid meetings using zoom where available WiFi enabled use in the meeting venues. The monthly open meeting had resumed and we were able to have a fully ‘live’ AGM. Some speakers still preferred to appear on Zoom. This year we have changed to a new membership system called SIMPLE which worked well and progressed to integrate the management of groups and will eventually include financial procedures. ## Funding: Hillingdon U3A is mainly funded through its membership fee which is ‘gift aided.’ The membership fee for the year is £28.00 per person with a concession available for those on benefits. This has been reduced due to the lack of activities available in the past year. A supplement of £15.00 per household is paid by those wishing to receive the Newsletter by post to cover the cost of postage and packaging. Some groups may make a small charge for materials etc. Visits, theatre and concert trips are all self-funding. ## Achievements and Performance: The numbers of new members started to improve and more members also renewing their membership. Many groups still used zoom when conditions allowed although they had returned to the previous venues. The website was continually updated making access easier and more informative on what was available to members and assistance to groups using Zoom. ## Financial Review: Although the annual membership fee is set to cover the anticipated cost for the forthcoming year based upon budget forecasts, including a slight increase in postage of the newsletters. We maintain a small surplus to cover unexpected expenditure.