## **Trustees’ Annual Report for the period** **From** 1[st] April 2023 **To** 31[st] March 2024 **Charity name:** RUSHMORE PARENT TEACHERS ASSOCIATION **Charity registration number:** 1086705 ## **Objectives and Activities** The objective of the Association is to advance the education of the pupils attending Rushmore Primary School (thereafter THE SCHOOL). In furtherance of this objective the Association may: - a) extend relationships between the staff, parents and others associated with the school. - b) engage in activities which support the school and advance the education of the pupils attending it. - c) provide and assist in the provision of such facilities or items for the education and welfare of the children at the school not normally provided by statutory funds, as the committee shall from time to time determine. During this financial period, the main activities undertaken by the Association in relation to supporting the above purposes were as follows: 1. Summer & Winter community fairs 2. Spring & Autumn discos 3. Bake Sales 4. Second hand uniform sales 5. Individual fundraising challenges & donations We are grateful for the many hours invested by a high number of volunteers from the local school community towards successfully delivering these activities. Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much. The trustees have taken the Charity Commission’s public benefit guidance into account when making any decision it holds relevance to, including the appropriate usage of the income raised from these fundraising activities, as set forth below. ## **Achievements and Performance** Through the income raised from several fundraising activities as outlined in this report, the charity made significant financial contributions to the school during this financial period, both to its long term infrastructure and the short term immediate educational enhancement of its pupils. Both should benefit wider society as these pupils grow and become contributors to their communities. The primary achievements during this financial period were: 1. £35,000 contribution to the costs of converting the derelict caretakers cottage on the school site into a learning, nurture and meeting space. There was a shortage of additional teaching spaces at the school to facilitate small group teaching, nurture groups and parents' meetings. Previously, groups were taught on the stage, in the school halls and wherever space can be found, so the aim was to provide the following for all year groups: - 2 x additional teaching spaces, each accommodating up to 10 pupils - Meeting room for staff and parent use - Additional office space - Additional toilet facilities This was a significant ‘one-off’ infrastructure contribution from the Association, which is the primary factor net income was slightly down for the year, but also why reserves had been kept from previous years, as well as fundraising income for this year increased with achieving this objective in mind. 2. Black History Month workshops 3. ‘Now Press Play’ English literacy improvement initiative 4. Better understanding of Space/Astronomy VR experience for year 5 5. New camera tripod/stand for filming the Children’s music & drama performances ## **Financial Review** The charity’s financial position at the end of the period is healthy and stable. An itemised accounts statement of all income & expenditure throughout this financial period is included with this Annual Report. Whilst there was a net expenditure of (minus) -£2,888.30 during the financial period in question, this is attributed to the significant ‘one-off’ contribution towards the Caretakers cottage rebuild. Despite the negative net expenditure for the year, the charity’s reserve balances at the end of the financial period stood at £35,546.80 The Association’s aim is to always maintain a healthy cash reserve that provides a contingency, particularly in the recent uncertain & declining statutory school funding environment. As well as the annual expenditure contributions made for the immediate benefit of the existing pupils, the Association aims to build up said cash reserves in order to help facilitate further large/’one-off’ school improvement projects every 2-3 years. Whilst the next major project goal has not been finalised, feasibility studies are being conducted around potentially contributing towards the instalment of solar panelling at the school, thereby providing environmental benefits to the community and long-term energy sustainability with lower future annual utility costs to the school. There are no uncertainties about the charity continuing as a going concern. ## **Structure, Governance and Management** The charity is governed by its Constitutional document, adopted by the Association on 6[th] June 2000. A copy is held with the Charities Commission. It is constituted as an Unincorporated Association. Trustees are appointed or reappointed annually at the Annual General Meeting held in September, unless a trustee vacates their position during the year, in which case a new trustee is nominated and elected by the Association ad hoc. Membership of the Association is open to individuals over the age of 18 and shall include: a) all parents/carers of children attending the school b) all members of staff, teaching and non-teaching c) the schools' governors; and d) members of the local community and others who express interest in the school (to join as non-voting members and to be ineligible for election to the Executive Committee) ## **Names of the charity trustees who manage the charity** As visible on the Charity Commission website. No changes during the financial period in question. Ayman Gammall, Trustee & Treasurer who has submitted the accounts for this financial period, was appointed June 2024. ## **Funds held as custodian trustees on behalf of others** None **Exemptions from disclosure** None ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** , Ayman Gammall, Treasurer 23[rd] January 2025 ## **Accounts for Rushmore School PTA APR 2023/MAR 2024 Charity No: 1086705** **Balance b/f 1st April 2023 38,435.10** |**Date**
**Description**
**In**
**Out**
**Amount**
**Balance**
**Income**
April
Justgiving
19.61
19.61
38,454.71
Row Labels
Sum of Amount
**Description**
April
Justgiving
496.95
496.95
38,951.66
Alphagraphics
436.60
Winter cards & tea towels
Donations/Fundraising
April
Justgiving
30.86
30.86
38,982.52
Bank Charges
(92.62)
Bank Charges
Fairs/Cake Sales
April
Justgiving
295.76
295.76
39,278.28
Blake Stanley
1,500.00
Sponsorship
Petty Cash
April
Justgiving
154.60
154.60
39,432.88
CAF
1,000.00
Donations/Fundraising
Sponsorship
April
Bank Charges
5.00
(5.00)
39,427.88
Cash
6,561.00
Fairs/Cake Sales
Winter cards & tea towels
April
Justgiving
50.00
50.00
39,477.88
Cash Withdrawn
(894.00)
Petty Cash
May
Justgiving
234.63
234.63
39,712.51
Chq 100203
(2,941.91)
Rushmore School
Black History Month + Now Press Play
**Total Income**
May
Justgiving
2.37
2.37
39,714.88
Chq 100204
(35,000.00)
Rushmore School
Caretaker’s cottage build
May
Paypal
36.33
36.33
39,751.21
Chq 100205
(291.00)
Rushmore School
Go into Space VR Experience
**Expenditure**
May
Justgiving
279.52
279.52
40,030.73
Chq 100206
(31.66)
Rushmore School
Camer Tripo/Stand
May
Justgiving
432.09
432.09
40,462.82
Justgiving
13,309.62
Donations/Fundraising
Bank Charges
May
Justgiving
194.87
194.87
40,657.69
Paypal
9,363.57
Fairs/Cake Sales
Rushmore School
May
Bank Charges
5.00
(5.00)
40,652.69
Raffal Ltd
2,852.10
Fairs/Cake Sales
May
Justgiving
224.22
224.22
40,876.91
Wild & Co
1,340.00
Sponsorship
**Total Expenditure**
May
Justgiving
17.81
17.81
40,894.72
Grand Total
(2,888.30)
May
Paypal
31.42
31.42
40,926.14
**Movement**
May
Justgiving
1,400.89
1,400.89
42,327.03
June
Justgiving
304.65
304.65
42,631.68
Row Labels
Sum of Sum of Amount
June
Justgiving
314.65
314.65
42,946.33
Donations/Fundraising
14,309.62
June
Justgiving
413.27
413.27
43,359.60
Fairs/Cake Sales
18,776.67
June
Paypal
64.79
64.79
43,424.39
Sponsorship
2,840.00
June
Justgiving
49.86
49.86
43,474.25
Winter cards & tea towels
436.60
June
CAF
1,000.00
1,000.00
44,474.25
Bank Charges
(92.62)
June
Justgiving
1,286.55
1,286.55
45,760.80
Petty Cash
(894.00)
June
Justgiving
237.66
237.66
45,998.46
Rushmore School
(38,264.57)
June
Paypal
117.85
117.85
46,116.31
Grand Total
(2,888.30)
June
Bank Charges
5.00
(5.00)
46,111.31
June
Justgiving
85.72
85.72
46,197.03
June
Cash Withdrawn
654.00
(654.00)
45,543.03
June
Justgiving
142.45
142.45
45,685.48
June
Paypal
141.40
141.40
45,826.88
July
Paypal
390.45
390.45
46,217.33
July
Justgiving
9.49
9.49
46,226.82
July
Justgiving
60.00
60.00
46,286.82
July
Justgiving
14.24
14.24
46,301.06
July
Justgiving
325.37
325.37
46,626.43
July
Cash
4,380.24
4,380.24
51,006.67
July
Justgiving
77.35
77.35
51,084.02
July
Paypal
2,229.44
2,229.44
53,313.46
July
Bank Charges
8.02
(8.02)
53,305.44
July
Paypal
230.79
230.79
53,536.23
August
Justgiving
27.30
27.30
53,563.53
August
Justgiving
151.74
151.74
53,715.27
August
Justgiving
60.00
60.00
53,775.27
August
Justgiving
23.74
23.74
53,799.01
August
Justgiving
325.37
325.37
54,124.38
August
Justgiving
77.35
77.35
54,201.73
August
Bank Charges
22.92
(22.92)
54,178.81
August
Justgiving
3.56
3.56
54,182.37
September
Justgiving
15.00
15.00
54,197.37
September
Justgiving
369.37
369.37
54,566.74|**£**
**£**
14,309.62
14,309.62
18,776.67
(894.00)
17,882.67
2,840.00
2,840.00
436.60
436.60| |---|---| ||**35,468.89**
**35,468.89**| ||(92.62)
(92.62)
(38,264.57)
(38,264.57)| ||(38,357.19)
(38,357.19)| ||**(2,888.30)**
**(2,888.30)**| |September|Justgiving|14.24||14.24|54,580.98| |---|---|---|---|---|---| |September|Justgiving|73.56||73.56|54,654.54| |September|Bank Charges||5.00|(5.00)|54,649.54| |September|Paypal|133.57||133.57|54,783.11| |October|Blake Stanley|1,500.00||1,500.00|56,283.11| |October|Justgiving|799.60||799.60|57,082.71| |October|Justgiving|193.56||193.56|57,276.27| |October|Paypal|22.59||22.59|57,298.86| |October|Justgiving|60.00||60.00|57,358.86| |October|Justgiving|14.24||14.24|57,373.10| |October|Paypal|111.72||111.72|57,484.82| |October|Justgiving|309.37||309.37|57,794.19| |October|Paypal|304.23||304.23|58,098.42| |October|Justgiving|73.56||73.56|58,171.98| |October|Bank Charges||5.00|(5.00)|58,166.98| |October|Paypal|831.01||831.01|58,997.99| |October|Justgiving|15.00||15.00|59,012.99| |November|Justgiving|3.56||3.56|59,016.55| |November|Justgiving|60.00||60.00|59,076.55| |November|Justgiving|301.37||301.37|59,377.92| |November|Justgiving|136.16||136.16|59,514.08| |November|Justgiving|128.63||128.63|59,642.71| |November|Bank Charges||5.00|(5.00)|59,637.71| |November|Cash Withdrawn||240.00|(240.00)|59,397.71| |November|Paypal|335.95||335.95|59,733.66| |December|Justgiving|389.54||389.54|60,123.20| |December|Justgiving|94.28||94.28|60,217.48| |December|Paypal|350.72||350.72|60,568.20| |December|Chq 100203||2,941.91|(2,941.91)|57,626.29| |December|Chq 100204||35,000.00|(35,000.00)|22,626.29| |December|Justgiving|386.37||386.37|23,012.66| |December|Justgiving|20.18||20.18|23,032.84| |December|Paypal|1,895.01||1,895.01|24,927.85| |December|Cash|2,180.76||2,180.76|27,108.61| |December|Justgiving|71.66||71.66|27,180.27| |December|Paypal|132.60||132.60|27,312.87| |December|Bank Charges||6.36|(6.36)|27,306.51| |December|Justgiving|130.00||130.00|27,436.51| |December|Paypal|8.77||8.77|27,445.28| |January|Justgiving|295.00||295.00|27,740.28| |January|Justgiving|79.50||79.50|27,819.78| |January|Chq 100205||291.00|(291.00)|27,528.78| |January|Raffal Ltd|2,852.10||2,852.10|30,380.88| |January|Justgiving|301.37||301.37|30,682.25| |January|Alphagraphics|436.60||436.60|31,118.85| |January|Bank Charges||14.92|(14.92)|31,103.93| |January|Justgiving|79.97||79.97|31,183.90| |January|Justgiving|15.00||15.00|31,198.90| |January|Justgiving|3.56||3.56|31,202.46| |January|Paypal|143.88||143.88|31,346.34| |February|Justgiving|366.37||366.37|31,712.71| |February|Justgiving|8.31||8.31|31,721.02| |February|Paypal|103.61||103.61|31,824.63| |February|Justgiving|95.00||95.00|31,919.63| |February|Justgiving|82.35||82.35|32,001.98| |February|Bank Charges||5.40|(5.40)|31,996.58| |February|Justgiving|15.43||15.43|32,012.01| |March|Chq 100206||31.66|(31.66)|31,980.35| |---|---|---|---|---|---| |March|Justgiving|24.61||24.61|32,004.96| |March|Justgiving|3.56||3.56|32,008.52| |March|Paypal|591.30||591.30|32,599.82| |March|Justgiving|366.37||366.37|32,966.19| |March|Justgiving|10.68||10.68|32,976.87| |March|Paypal|49.71||49.71|33,026.58| |March|Justgiving|78.79||78.79|33,105.37| |March|Paypal|94.26||94.26|33,199.63| |March|Wild & Co|1,340.00||1,340.00|34,539.63| |March|Bank Charges||5.00|(5.00)|34,534.63| |March|Paypal|1,012.17||1,012.17|35,546.80| CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examlner'8 Report Report to the trusteesl members of Rushmore PTA On accounts for the year ended 31" March 2024 Charlty no (If any) 1088705 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3110312024. Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basls of report of the accounts in accordance with the requirements of th8 Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accouiits do not accord with the accounting records Independent examinerfs statement I have no COn￿rnS and have come across no other rnatters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete he words in the brackets if they do not apply. Slgned: Date: 2Yh Jan 2025 Name: Ishtiyaq Siddiqui Relevant professlonal quallflcatlon{s) or body (If any): Institute of Chartered Accountants England & Wales (ICAEW) Address: 79 Median Road London E5 OPJ October 2018