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2024-03-31-accounts

EIRIANFA ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024

Charity Number 1086687 EIRIANFA ASSOCIATION

CONTENTS

Page Trustees Report 1 - 4 Independent Examiner's Report 5 Receipt ans Patyments 6

EIRIANFA ASSOCIATION TRUSTEES ANNUAL REPORT

OBJECTS OF THE EIRIANFA ASSOCIATION

The Charity's objects are:

The Association will be non-party in politics and non-sectarian in religion.

MEMBERS OF THE MANAGEMENT COMMITTEE

TRUSTEES: Mr Alan Williams

Mr John Williams Mrs Mary Dent Mr Mike Cottle Mrs Trish Morris Cllr Roy Tickle Dr Tim Webb Mrs Lili Williams Mr Geoff Graham Mr Ifan Jenkins Mr Paul Harrison Mr Dafydd Cunningham

Chair - Individual Member Denbigh and Ruthin Mencap Treasurer - Individual Member Individual Member Cottage Garden Society Denbigh Town Council Denbigh Rotary Club Community Choir Individual Member Grace Church Denbigh Denbigh Male Voice Choir I ndividual member

MANAGER: Joanne Thomas

Charity Commission Number: 1086687

EIRIANFA ASSOCIATION TRUSTEES ANNUAL REPORT

CHAIRMAN’S ANNUAL REPORT

It has again been a very busy year, with the centre being used by so many groups that it encourages the Trustees to give up their time to try to ensure that this remains the case. I am confident in their commitment to continue to serve the community in this way and want to begin by thanking them. Mr Sam Pritchard

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represented Denbigh Male Voice Choir and was succeeded during the year by Mr Paul Harrison. Mr Ifan Jenkins, representing Grace Church has now resigned as he awaited the birth of his first child, and we look forward to meeting his replacement. Dafydd Cunningham has also taken on a new appointment and moved to South Wales with his family. Our particular thanks to them. We have been particularly pleased that Cllr Pauline Edwards has joined the board as the representative of Denbighshire County Council, from whom, of course, we lease the building.

Mrs Mary Dent has been our treasurer for many years and did give notice on appointment at the last AGM, that she would do one more year, so she will need to be replaced at this AGM. She will, however, remain a Trustee and wishes to continue to deal with the invoices. We thank her for her dedication.

The other significant departure was of our first manager, Amanda Cunningham at the end of August last year. Amanda left the Eirianfa after 6 years, during which time she made a huge contribution to the efficient running of the Centre. Very organised, thorough and committed, she took the initiative in sharpening up many of our policies and procedures and in procuring funding for several innovations and improvements. Before she left, Amanda was successful in securing grant funding to cover the cost of replacement fire doors as identified in the previous Annual Report. The new doors were installed in November and have improved not only the safety of the building but also the overall aesthetic – a fine legacy for Amanda to leave behind! As with many building projects, there are some snagging issues to address but this is in hand, and the latest Fire Risk Assessment noted that the work advised had been acted upon appropriately. We are so grateful to her. We send her and her family all best wishes for their new life in South Wales.

However, I am delighted to report that we were able to appoint an excellent successor in Joanna Thomas, who has picked up the reins with enthusiasm. She brings a wealth of experience, expertise and drive and we look forward to the way she too will encourage development.

I am also pleased to report that we have been able to appoint some additional administrative support for four hours per week. The post is primarily to oversee the creation of a website for the Centre and to develop its social media presence. Our hope is to reach an even wider section of the Denbigh community and raise awareness of the many and varied activities that take place here. I am sure our new employee will be contacting all groups in due course.

I also reported last year that we intended to change the Eirianfa’s charitable status, primarily to provide additional reassurance to current and prospective trustees about their liabilities. All the legal requirements of the application have now been met and the application to become a Charity Incorporated Organisation (CIO) has been submitted to the Charity Commission for consideration. We are hoping that the process will be fully completed in the next few weeks. We are very grateful to Mr Llyr Williams of Swayne Johnson for carrying this out at reduced cost.

I am also delighted to report that in November the Carers Trust North Wales moved into thelarge office on the ground floor, and since March has taken over sole use of MR2 for activities supporting those caring for dementia sufferers. It has been a real pleasure to see the way this service has developed and to note the positive impact their staff and volunteers have in our community. I would like to thank everyone who contributed to the discussions around the change of use of MR2, particularly those who kindly agreed to hold their sessions in other rooms. Your help and support is much appreciated.

We all look forward to the continued success of the Centre, but I must conclude on a more sombre note, because of the introduction of the new evening parking charges. We fear for the potential impact and have shared these fears and made representations to the County about this.

Alan Williams, Chair

EIRIANFA ASSOCIATION TRUSTEES ANNUAL REPORT

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MANAGER’S REPORT

Having taken up the post of Manager following Amanda’s departure last August, this is my first opportunity to report on the events supported within the Community Centre. It has been a pleasure – and sometimes a surprise – to realise the extent of the activities on offer at the Centre.

USE OF THE CENTRE BY VOLUNTARY AND COMMUNITY GROUPS

The Eirianfa Community Centre continues to draw in a wide variety of groups. Despite the not inconsiderable challenges posed by cost-of-living increases that have impacted on us all, we are proud to host over 20 regular groups, which include:

Anheddau Social Care, Baby Massage, Boccia exercise group, Cariad Crafts, Clwyd Quilters, Denbigh Art Group, Denbigh Church Ladies Guild, Denbigh Citizen’s Advice Bureau, Denbigh Community Choir, Denbighshire County Council Housing, Denbighshire County Council Social Care, Denbigh Local History Society, Denbigh Male Voice Choir, Denbigh & Ruthin Mencap, Denbigh Nature Project, Gateway Club, Grace Church, Guitar Classes, Gwreiddiau, Knit & Natter, Merched Y Wawr, Mini Mozarts, North Wales Cottage Garden Society, SHINE drama club, Slimming World, STAND North Wales, Versus Arthritis, and Vale of Clwyd MIND Association.

The Community Fridge continues to go from strength to strength and has increased its capacity for food storage between its bi-weekly sessions, now having two fridges housed in the foyer. The queues outside the Centre on Mondays and Thursdays are testament to the success of this project and congratulations must go to Eiddwen and Hywel Watkin, Ewa Turczanska and Nick Waterfield for their efforts in getting this up and running and in organising the pick ups from local supermarkets and getting a rota of volunteers together.

A number of groups such as Bwyd Cymunedol Dinbych, Denbigh CAB and Conwy County Council add to the diversity of the groups and services we host. The Centre is also well-used by local health services and welcomes the COVID vaccination team and Welsh Blood Service for their outreach activities in the area.

Weekends are by no means quiet with Coffee Mornings organised by local charities taking place on most Saturdays and Grace Church and Gwreiddiau both holding Sunday services.

Although we have had to increase our hire charges, we have kept the increase to the minimum required for us to be able to cover our costs – and keep the heating on.

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EIRIANFA ASSOCIATION TRUSTEES ANNUAL REPORT

USE OF THE BUILDING AS AN OFFICE BASE BY COMMUNITY GROUPS

North Wales Model Sports Arena – utilises the space in the old garage area to provide a slot car racing club for the local community.

Age Connect – continues to expand its services and now uses the larger downstairs office space. It provides support for elderly isolated and vulnerable people in the community

Adintra Counselling Services – uses an upstairs office to provide counselling services.

Grace Church – uses the small upstairs office to provide a base for the minister of Grace Church.

North Wales Carers Trust – uses the large office on the ground floor and MR2 and provides help and advice to carers of those suffering from dementia. They organise events for the sufferers themselves which allows their carers some temporary respite.

We realise how lucky we are to have built a hub of licensees who bring their skills and abilities to the Centre and who share our desire to improve the wellbeing of the community of Denbigh and its surrounding villages.

Getting to know all our groups has been a great pleasure and I look forward to working with you all in the year ahead.

Joanna Thomas Manager of the Eirianfa Centre 25-Jun-24

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Independent examiner's report on the accounts

----- Start of picture text -----
Report to the
trustees/
EIRIANFA ASSOCIATION
members
of
On accounts for the 31/03/2024 Charity no 1086687
year
ended
Set out on 6
page
----- End of picture text -----

Respective The charity's trustees are responsible for the preparation of the accounts. The charity’s responsibilities of trustees consider that an audit is not required for this year under section 144 of the trustees and examiner Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept

by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's In connection with my examination, no matter has come to my attention

statement

  1. which gives me reasonable cause to believe that in, any material respect, :

the requirements

proper understanding of the accounts to be reached

Signed: Date: Name: S.MURRAY WILLIAMS Relevant I.C.A.E.W. professional qualification(s) or body (if any): Address: Unit 32, St Asaph Business Park, LL17 0JA

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EIRIANFA ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31ST MARCH 2024 RECEIPTS PAYMENTS

PAYMENTS
£ £ £ £
Gas 9,858.29
Electric 6,682.47
713.97 Water Rates 797.01
698.01 Telephone 585.27
66,411.98 Rent 1,450.00
Building Insurance 1,650.00
237.00 Public Liability Insurance 902.77
- Wages 19,837.06
497.00 Wages on Costs 1,839.26
085.67 Pension 520.42
418.20 Office Costs 258.80
859.63 Caretaking Costs 2,685.32
Maintenance and Repair 4,241.26
Independent Examiner 306.00
Licences 311.81
Bank Charges 130.45
Sundries 199.20
Major Works 7,237.20
£
£
Opening balances:
Current Account
Savings Account
Sub Total
Grants
Donations
Rents
Hire Fees
Interest
Investment interest		 5,
60,		 713.97
698.01
66,411.98
237.00
-
497.00
085.67
418.20
859.63

7,

14,
32,
Sub Total
Community Fridge (Restricted)
Income
TOTAL
Summary of Reserves
Balance
as at
01/04/2023
Unresticted64,477.63
Restricted1,934.35
66,411.98		 55,097.50
Sub Total
1,600.89
Expenditure
Current Account
3,969.18
Savings Account
13,116.03
Investment Account
45,000.00
Sub Total
123,110.37
TOTAL

Income
55,097.50
1,600.89
56,698.39
Expenses
Balance
as at
31/03/2024
60,082.54
2,002.67
62,085.21		 55,097.50
Sub Total
1,600.89
Expenditure
Current Account
3,969.18
Savings Account
13,116.03
Investment Account
45,000.00
Sub Total
123,110.37
TOTAL

Income
55,097.50
1,600.89
56,698.39
Expenses
Balance
as at
31/03/2024
60,082.54
2,002.67
62,085.21		 59,492.59
1,532.57
62,085.21
123,110.37

59492.59 1532.57

61,025.16 6