2023-03-31-accounts

EIRIANFA ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023

Charity Number 1086687

EIRIANFA ASSOCIATION

CONTENTS

Page

Trustees Report 1 - 4 Independent Examiner's Report 5 Receipt ans Patyments 6

EIRIANFA ASSOCIATION TRUSTEES ANNUAL REPORT

OBJECTS OF THE EIRIANFA ASSOCIATION

The Charity's objects are:

• (a) To promote the benefit of the inhabitants of Denbigh and the neighbourhood thereof without distinction of gender, sexual orientation, race or of political religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisuretime occupation with the object of improving the conditions of life for the said inhabitants".

• (b) to establish, or secure the establishment of Eirianfa, and to maintain and manage the same (whether alone or in co-operation with any statutory or voluntary body or other person or body) in furtherance of these objects.

The Association will be non-party in politics and non-sectarian in religion.

MEMBERS OF THE MANAGEMENT COMMITTEE

TRUSTEES: Mr Alan Williams – Chair - Individual Member Mr John Williams - Denbigh and Ruthin Mencap Mrs Mary Dent – Treasurer - Individual Member Rev Dafydd Cunningham – Secretary - Individual Member Mr Mike Cottle – Tai Chi Mrs Lilian Jones – Cariad Crafts Mrs Trish Morris – Cottage Garden Society Cllr Roy Tickle – Denbigh Town Council Dr Tim Webb – Denbigh Rotary Club Mrs Lili Williams – Yoga Mr Geoff Graham – Individual Member Mr Ifan Jenkins – Grace Church Denbigh Mr Sam Pritchard – Denbigh Male Voice Choir

MANAGER: Mrs Amanda Cunningham

Charity Commission Number: 1086687

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EIRIANFA ASSOCIATION TRUSTEES ANNUAL REPORT

ANNUAL REPORT

The Association was very pleased to start the year by electing two new trustees onto the Management Committee; Ifan Jenkins, a local secondary school teacher and Geoff Graham, a retired accountant. In the June AGM, a third new member was voted on, Mr Sam Pritchard, Musical Director of the Denbigh Male Voice Choir.

Having new trustees prompted a helpful discussion about the responsibilities of trustees, as well as the liability of trustees under our current legal structure. It was decided that the Eirianfa Association would pursue a change in its charity status, becoming a CIO (Charity Incorporated Organisation), in order to remove any personal liability for trustees. We have been helped greatly in this by Mr Llyr Williams of Swayne Johnson, solicitors and the firm have agreed to undertake the legal and registration process at a much reduced price. We are most grateful for this. We are hoping that it will be completed in the next few months.

With regards to the building, we commissioned a fire risk assessment in September. A report was duly published with all recommendations having a ‘moderate’ severity rating or lower and the Manager has been working through these recommendations to ensure they are being completed. However, one of the main issues that was causing considerable confusion, despite our attempts to get clarification, was whether the fire doors throughout the building needed to be replaced. We needed clarification because the cost would have been of the order of £10,000. We were therefore very grateful to Denbighshire County Council for sending their Fire Risk Safety Officer to visit on the 21[st] March. She has now given us clarity and reassured that not all need replacement and we will now implement this.

With regards to use of the Centre, we have been pleased to see so many groups returning to the Centre after Covid, as well as many new groups starting. Although we took the decision to increase hire charge fees by a small amount in the coming September, all of our groups seemed to understand that this was a modest increase given the burden of heating a large community centre amidst an energy crisis.

We are very pleased also to have been so involved in the launch of the Community Fridge, located in the Centre, in November and delighted that this has been so well used since it’s launch. There is much more detail about this in the Manager’s Report.

I would like to record our thanks to our staff, Amanda and Paul, who play a vital role in enabling the Centre to flourish. I would like to pay a particular tribute to Amanda, whose hard work and dedication within and beyond her paid hours are only matched by her efficiency, far-sightedness and initiative. She has brought a real professionalism to the procedures, regulations and policies necessary for the successful and safe running of Eirianfa. She also keeps us on our toes.

Finally, I would like to extend my thanks to the entire Management Committee, particularly the officers and the finance sub-committee, and especially to Mrs Lilian Jones, who stood down at the end of March 2023. Lilian has been serving the Eirianfa for many years, initially by helping at Gateway Club and then as a Management Committee member for over 15 years. We are very grateful to her for her commitment and support over those years and wish her a well-earned rest on her retirement from the committee.

With thanks,

Alan Williams, Chair

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EIRIANFA ASSOCIATION TRUSTEES ANNUAL REPORT

USE OF THE CENTRE BY VOLUNTARY AND COMMUNITY GROUPS

I want to list here the groups that use and have used Eirianfa, in order to demonstrate its importance as a facility for Denbigh and the district.

We have been delighted to see so many groups return after Covid and a few new groups start; it feels busier than ever! They are as follows:

Adullam Housing Association, Age Connect, Anheddau Social Care, Baby Massage, Ballroom Dancing, Boccia exercise group, Cariad Crafts, Clwyd Quilters, Denbigh Art Group, Denbigh Church Ladies Guild, Denbigh Citizen’s Advice Bureau, Denbigh Community Choir, Denbighshire County Council Housing, Denbighshire County Council Social Care, Denbigh Local History Society, Denbigh Male Voice Choir, Denbigh & Ruthin Mencap, Denbigh Nature Project, Gateway Club, Grace Church, Guitar Classes, Knit & Natter, Merched Y Wawr, Mini Mozarts, North Wales Cottage Garden Society, Positive Steps, SHINE drama club, Slimming World, STAND North Wales, Tai Chi Classes, Versus Arthritis, Welsh Blood Service, Welsh Presbyterian Church and Vale of Clwyd MIND Association

Many other groups also used our facilities occasionally and include:

Christian Aid, Clwyd Family History Society, Cynnig Activities, Denbigh Bowling Club, Denbigh Floral Art Society, Denbigh Men’s Shed, Denbigh Twinning Association, Denbighshire Historical Society and the Gideons.

In addition, the Centre continues to be well-used most Saturday mornings by voluntary organisations and church groups for the purpose of fundraising and we are hosting more and more children’s parties on Saturday afternoons. Grace Church continues to meet at the Centre every Sunday morning and the Welsh Presbyterian Church has now started to use the centre every other Sunday afternoon.

USE OF THE BUILDING AS AN OFFICE BASE BY COMMUNITY GROUPS

North Wales Model Sports Arena – utilises the space in the old garage area to provide a slot car racing club for the local community.

Domestic Abuse Safety Unit – uses the downstairs office to offer support and other services to abused families.

Adintra Counselling Services – uses an upstairs office to provide counselling services.

Grace Church – uses the small upstairs office to provide a base for the minister of Grace Church.

Age Connect – use the large upstairs office to provide support for elderly isolated and vulnerable people in the community. Became a licensee in June 2021.

We are grateful to have licensees who are all seeking to partner with Eirianfa in its mission to serve and support the local community.

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EIRIANFA ASSOCIATION TRUSTEES ANNUAL REPORT

HIGHLIGHTS

I am pleased to report that this year the Eirianfa has felt busier than ever. However, it has been operating in a difficult financial climate. To this end, I was extremely pleased to be able to launch a Community Fridge initiative in November 2022 with a group of volunteers from the local community. The fridge is open on a Monday and Thursday between 0930-1130 and all are welcome. It aims to both prevent food waste and to combat food poverty.

By the end of January 2023, we had given out 346kg of food and were averaging 25 visits per session. We are very grateful to the team of dedicated volunteers who collaborated with us to launch the fridge and with whom we now run it. We are also very grateful to the Co-op, Llaeth y llan, Morrisons, Lidl and Aldi, who donate food on a regular basis, and to Howdens Kitchens for donating our fridge and cupboard area for free.

We have also been able to work in collaboration with the Denbigh Food Bank, who have been kind enough to share excess food with us at times and we are able to refer families to the food bank who we feel are in need.

Most importantly, the Community Fridge has also enabled us to be even more involved in the local community. People can come in and have a cup of tea in a warm space and see a friendly face. We feel privileged to be able to support the local community in such a tangible way, especially in such a difficult economic climate.

Most of all, we are grateful for the partnerships, both new and old, that we have built up over the years that enable us to keep serving Denbigh and the surrounding area.

We look forward to the year ahead.

Amanda Cunningham Manager of the Eirianfa Centre 31.03.2022

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Independent examiner's report on the accounts

Report to the trustees/ members of EIRIANFA ASSOCIATION On accounts for the year 31/03/2023 Charity no 1086687 ended Set out on page 6

Respective The charity's trustees are responsible for the preparation of the accounts. The charity’s responsibilities of trustees consider that an audit is not required for this year under section 144 of the trustees and examiner Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the Charities Act,

• to follow the procedures laid down in the general Directions given by the

• Charity Commission (under section 145(5)(b) of the Charities Act, and

• to state whether particular matters have come to my attention.

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Basis of independent

examiner’s statement

Independent examiner's In connection with my examination, no matter has come to my attention statement

1. which gives me reasonable cause to believe that in, any material respect, :

the requirements

• to keep accounting records in accordance with section 130 of the Charities Act; and

• to prepare accounts which accord with the accounting records and comply with

• the accounting requirements of the Charities Act

have not been met ; or

1. to which, in my opinion, attention should be drawn in order to enable a .

proper understanding of the accounts to be reached

Signed: Date: Name: S.MURRAY WILLIAMS Relevant professional I.C.A.E.W. qualification(s) or body (if any): Address: Unit 32, St Asaph Business Park, LL17 0JA

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EIRIANFA ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31ST MARCH 2023

RECEIPTS	RECEIPTS		PAYMENTS	PAYMENTS
	£	£			£	£
Opening balances:			Gas		2,751.59
			Electric		5,398.16
Current Account	5,108.76		Water Rates		788.06
Savings Account	64,376.22		Telephone		636.84
Sub Total		69,484.98	Rent		1,450.00
			Building Insurance		1,650.00
Grants	5,000.00		Public Liability Insurance		860.09
Donations	-		Wages		18,593.35
Rents	16,852.00		Wages on	Costs	647.58
Hire Fees	25,984.27		Pension		504.64
Interest	251.79		Office Costs		2,029.36
Sundries	-		Caretaking	Costs	1,566.97
			Maintenance and Repair		11,708.74
			Independent Examiner		288.00
			Equipment		3,932.37
			Sundries		150.00
			Bank Charges		139.66
Sub Total		48,088.06	Sub Total			53,095.41
Community Fridge (Restricted)
Income		2,385.00		Expenditure		450.65
			Current Account		5,713.97
			Savings Account		60,698.01
			Sub Total			66,411.98
TOTAL		119,958.04	TOTAL			119,958.04
Summary of Reserves
	Balance			Balance
	as at			as at
	01/04/2022	Income	31/03/2023 Expenses
Unresticted	69,484.98	48,088.06	53095.41	64,477.63
Restricted	-	2,385.00	450.65	1,934.35
	69,484.98	50,473.06	53546.06	66,411.98

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