The Company Number: 4102182 Charity Number: 1086640 Building stronger communities THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS. REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31•1 AUGUST 2024 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED INDEX PAGES CHARITY REFERENCE AND ADMINISTRATIVE DETAILS DIRECTORS, REPORT 2-16 INDEPENDENT EXAMINERS, REPORT 17 STATEMENT OF FINANCIAL ACTIVITIES 18 BALANCE SHEET 19 NOTES TO THE FINANCIAL STATEMENTS 20-29 Page 1 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED CHARITY REFERENCE AND ADMINISTRATIVE DETAILS CHARITY NUMBER.. 1086640 COMPANY NUMBER.. 4102182 OPERATING NAME.. The Gap DIRECTORS.. Mr Edward Terrey Mrs Jean Morgan Ms Nicola Harris (Chair) (resigned 51h March 2024) (Chair} (appointed 27th February 2024} (Vice-chair to 27th February 2024) (resigned 5th March 20241 Mrs Moira-Ann Grainger(Vice-Chair) {appointed 27th February 2024) Mrs Diane Davies {Treasurerl (resigned 51h March 2024) Mr Jody Tracey {Treasurerl lappoint8d 27th February 20241 Mr Richard Parsons Mrs Sena Atakan Mrs Wendy Scott (appointed 5th March 2024) {appointed 5th March 2024) (resigned 4th February 2025) Mr Frank Sturzaker (appointed 2nd July 20241 Mr Jonathan Dunnakey (appointed 4th February 2025} COMPANY SECRETARY.. Mrs Jean Morgan REGISTERED OFFICE.. 39 Oakwood Grove Warwick CV34 STD INDEPENDENT EXAMINER.. Mark Harwood FCA BFP FMA4T Michael Ha￿00d & Co Greville House 10 Jury Street Wa￿iCk Wa￿ickshire CV34 4EW BANKERS: CAF Bank 25 Kings Hill Avenua Kings Hill West Malling ME19 4JQ Contact us at: 01926 494200 marcos.campos@thegapwarwick.org f @TheGapWarwick W @GapThe www.thegapwarwick.org Page 2 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS. REPORT The directors present their report and the financial statements of the charity for the year ended 31¥1 August 2024. The directors have adopted the provisions of the Statement of Recommended Practice {SORP}"Accounting and Reporting by Charities" (FRS 102) in preparing ihe annual report and financial statements of the charity. ORGANISATION The Warwick Percy Estates Community Projects Limited is a charitable company limited by guarantee (Company no. 4102182 & Charily no. 10866401 and is governed by its Memorandum and Articles of Association incorporated 3rd November 2000 as arnended by a special resolution on 9th May 2001. The directors have no interest in the company s assets or surplus and receive no remuneration. DIRECTORS IN OFFICE DURING THE YEAR Th8 dir8Ctors who served in th8 r8POrting period ar8 list8d on pag8 1. Durlng the accountlng perlod Mr Edward T8rrey, Ms Nicola Harris, and Mrs Diane Davies retired as directors and Mr Jody Tracey, Mrs Jean Morgan, Mrs Molra-Ann Grainger, Mrs Sena Atakan, Mrs Wendy Scott and Mr Frank Sturzaker were appointed as directors. Mrs Jean Morgan was appointed as Chair to replace Mr Edward Terrey and Mrs Moira-Ann Grainger was appointed as Vice-chair replacing Ms Nicola Harris. There were no other changes during the year. Mrs Wendy Scott retired as director, and Mr Jonathan Dunnakey was appointed as director in the period between the year end and the approval of the accounts. OBJECTS AND ACTIVITIES The purposes of Ihe charity as set out in its governing document are.. To promote the benefit of the inhabitants of Warwick and the neighbourhood thereof without distinction of gender, sexual orientation, race or political, religious or other opinions by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and lo provide facilities in the interest of social welfare for recreation and oth8r leisure-time occupation with the object of improving the conditions of life for the said inhabitants. To establish or secure the establishment of a Community Centre and to maintain and manage the same, whether alone or in cooperation with any local authority or other person or body in furtherance of Ihese objects. The maln actlvltles undertaken In relatlon to those purposes durlng the year The principal objective of the Charity is to improve the lives of the inhabitants of Warwick. The work generally focuses on North Warwick and Percy EslatelEmscote areas, but it has been expanding to other area5 in Warwick, especially in Warwick West through a service delivery contract with Warwick District Council, more recently with have started a youth club in Heathcote, Soulh-East Warwick. It aims to engage all sections of the local community by providing a focus for community engagement through operating two community centres (Th8 Gap and Packmores} and running short and long-term prograrnmes, with a range of partners. focusing on meeting local needs and devaloping local participation. The Gap works in partnership with several voluntary and statutory agencies to deliver a wide range of services. Some of these agencies take responsibility for the delivery of their own services whilst The Gap provides the facilities and supports the participation of local people by promoting the services via published literature, social media and local n&wspapers. The core activities provided by us are the youth groups and older adults activitles such as a lunch club, exercise classes and creative sessions and supporting the local community with cost-of-living challenges with activities such as food distribution, infomiation and advice. The Gap Community Centre is a venue for a wide range of activities and services. and we actively work Page 3 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS, REPORT (Contlnued) to widen the range of support to groups using our facilities, including proving IT equipment and catering, when it is required. Th8 Packmores Centre, our outr8ach venue is focused on delivering food provision, through our food panlry, information and advice in partnership with wa￿l¢k Lions, Act on Energy and oth8r organisations. We have been actively involved in seeklng support for a much-needed new communlty centre at Packmores, engaging a wlde range of stakeholders to push this forward. This year, we were commissioned by Wa￿iCk District Council to write a Business Case that was approved by the Warwick District Council Cabinet in June 2024. The Planning Application for the new community centre called Priory Pools Community Cenlre was submitted in August 2024. The maln actlvltles undertaken durlng the year to further the charity's purpose ft•r the publlc benefit The Dir8Ctors have had due regard to the guidance published by The Charity Commissioners on public benefit in managing the activities of the charity. As well as dellverlng Its own servlces and aclivities, The Gap Community Cenlre is a venue for many third-party organisations offering a wide range of activities and services, including18isure opportunities and support for the local community. Classes in Karate, Tai Chi, and Zumba Gold offer exercise to people of all ages and abilities. Dog Training classes offer participants an opportunity to share experiences and can often lead to new friendships being formed. Classes, such as Basic Computing, Art Club and many others develop people's skills. Parties and social events are also held al The Gap. In 2024. we also had an Alternative Education Provider using our facilities lo provide services for pupils struggling with school environmenl. The centre thereby contributes positively lo all aspects of health and well-being in the neighbourhood, respecting and c81ebrating diversily. The Gap also supports community developmgnl in Warwick West, under a conlracl with Warwlck District Council, focussing primarily on the Packmores, the most disadvantaged area of Warwick. This includes the day-to4ay management of Packmores Centre and the development of various activities to me81 local community needs. Our focus has been on the development of services for young people, children and families, especially those suffering financial disadvantage. The engagement of the local community continues to grow as needs change and services are adapted. Under the same arrangement with Warwick District Council, The Gap has been working with Chase Meadow Community Centre to initiate and develop community work in the Forbes area, the second most disadvantaged in Warwick. As previously mentioned, we have been working with many stakeholders to build a new community cenlre in the area which will support over 500 households in the immediate area. The charlty's Strategles for achlevlng Its alms and objectlves In the future The Gap has continued to work with trustees, staff and volunteers to deliveron our strategy underplnned by our Strategy House. below. describing our organisational values, our why (purpose), how (our aims). and what Ith8 areas to fwus on), which aligns with our aims, goals, objectives. Page 4 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS, REPORT (Contlnued) Strategy House: Ourwhy (ourpurposej W• believe people èrE bett•rtogethw, and when people feel they belonJ are valued and are able to be a partof somethingi Warwick is a happier place to be. Our How (how we will achieve our purpose) Incre•sed 5en5e of belon9ing Incr*asèd s•lf esteem, wellbeing and confidence Inirtased community spirit Ourwhat (what we need to do) Prot•J•t¢>n*li*m P•rtn•rships S•f•ty •nd W•llb•in9 Our values: Ew4lrty MLrtual R?3pe¢t Di￿1•￿ Th8 objectives derlved from our four strat8gic aims.. 1) Diversifying and expanding our services. 2) Investing in our team and building capacity, 31 Ensuring our services are relevant and d8liv8r impact and 4} Developing financial sustainability and strong partnerships provlded the focus for our organisational development. The trustees, staff and volunteers have continued to work lo deliver on those objectives despite challenges such as limited capacity and have made some progress which are highlighted in this report. Strntegy House: Ourwhy: Wi. pwhii*bvithr to￿11*￿. arnJT•henpwplv leel ilm'v Ikappkrplac•to&•. H•ww• •r• 90in9to •vld•.' {•,, i Th• chonp5 W• w•itto **'. tffknulpL¥ t41 •i rt￿￿rty tho* *hD • of W• Impart •Ab How L¥•mpl• How w* •rt M￿tI tho ¢I￿len￿? twy cr*))nvJnrty *khr•w. vnpMyoD •d (•nfid•K•. wh•r* i¥iratlL¥U arè Ir*JrKlshps thrlb*- "A typlcd- Th•G¥ rniy •F¥lkniththJih Activitles Sessions Quarter I Sessions Quarter 2 Sessions Quarter 3 Sessions Quarter 4 Average attendance Food Pantry at The Gap 13 12 13 13 36 Food Pantry at Packmores 26 24 26 26 30 Merfs Shed 12 12 13 io Thursday Coffee Meet li io Communlty Events {Easter and Summer Fun days. cooklng workshop5, Money Matlers Workshop) 63 The four weekly sessions receive an average of 83 attendees per week receiving support. For Ihe past few years, the numbers of people accessing our food provision service has significantly increased. This service has also been a gateway to find out further needs in the community which has led The Gap to engage with a range of partners such as local authoritl8s. Act on Energy, Citizen Advice, Pet-xi. Get Cooking, and olhers to provide information and advice at the community events. Page 11 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTOR'S REPORT (Contlnued) Outcomes Quarter I Quarter 2 Quarter 3 Quarte¥ 4 Posltlve Relatlonshlps loo% loo% Empowered People and Communltles loo% Better Quallty of Ufe 80% The resulls above are collected through comprehensive community surveys and direct feedback from service users, ensuring a thorough understanding of their experiences and satisfaction levels. It is encouraging to see the high levels of satisfaction and positive perception of the services provided by The Gap. Furthermore, 1000/0 of the surv8y participants b81iev8 that they have built positive relatlonshlps wlth other members of the community due to the work we delivered, while 900/0 believe that The Gap's work empowers Indlviduals and the community, and 900/0 f8edback that their qualily of life has improved. Moreover. this r8inforces the importance of close relationships with the residents, group and the engagement with community members as volunteers, highli9hling the significance of the initiatives delivered by The Gap. Case Study Sara (name changed) used lo face financial difficulties and relied on the food pantry for a few years. Now Ihat her situation has improv8d and h8r life is more stable, she want8d to give back lo Ihe community. Wh8n she saw th8 'volunt88rs wanted. poster, Sara offered to help. She startad volunteering by picking up food donations from local supermarkels. Sara has been volunteerlng for over three months now and is really enjoying the experienc8. Fundralslng actlvltles durlng the year We are very grateful to receive grants and donations from organisalions and individuals enabling us to deliver a wide range of services for the local community. As a registered charity. wholly independent and separate from statutory bodies, we generate all our own income. Therefore, all contribulions large or small make a significant difference in people's lives by helping us to bring people together and supporting us to help end loneliness. social and financial isolation in Warnyick - thank you. Around 800/0 of our total income was generated through voluntary means (grants and donations) and 200/0 was generated through the rental of our six community centre rooms (one-off and long-term rentals) to members of the public, charities and community groups. private firms, and statutory organisations, as w811 as trading activities such as refreshments, books and community fundraising. In this financial year The Gap received grant5 totalling £356.781 from Charitable Trusts and Local Authorities. This figure comprised both unrestricted and restricted grants, which were either used to COV8r core cosls or specific projects. We are grateful to all our funders including a multi-year funding from th8 National Lottery Community Fund, funding 500/0 of our youth budget ensuring long-temi sustainability of our youth clubs. Other key supporters during this period include Warwick Relief in Need. Warwick District Councll. Wawick Town Council, WaTwickshire County Council, 29th May 1961 Chafltable Trusl, Sport5 England, King Henry Vlll Endowment Trust, St Mary's Hall Trust, All Saints, Church, Wooden Spoon, Serven Trent, William A Cadbury Charitable Trust. Tesco - Groundwork UK. Souter Charitable Trust. Alongside grant applications and donations, we run fundraising activities throughout the year, with the aim of bringing members of the local community together to help raise funds through competitions and Page 12 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS. REPORT (Continued) raffles. We are particularly grateful to our Knit 'n' Natter group. they raised money from selling knitted hats and decorations and gifts. We have sold donated second-hand books, which conlinue to be very popular with our service users, as well as personalised bronze, silver, and gold bricks on the hall wall so groups and individuals can be remembered for as long as The Gap is here. Last year we launched our Community café, with a wide range of options in our menu such cakes, sandwiches, soups, day's specials and teas and Coffees. People can also donate lo us vla a regular direct debit or one-off donation via CAF Donat8 at hlt s'.Ilcafdonale.cafonline.or 115194 or by doing their online shopping through Easy Fundraising and selecting The Gap as their cause at www.eas fundraisin .or .uklcausesl a ccl. Easy Fundraising redirects customers to online retailers such as Marks and Spencer who then give us back a percentage donation from the purchases bought. We are thankful for all our supporters who help us reach so many peopl8 in need throughout Warwick, as detailed in the resl of this report. The dlfference the charlty's porfomiance durlng the year has made to the beneflclarles of the charlty. As an organisation that d81iv8rs community services for th8 local community, The Gap believes that what it deliv8rs a direct and positive Impact on the lives of the seNices users. The wide range of services meel the needs of various groups and demographics. We have a team dedicated to working with young people and older adults, and other services are delivered by a variety of other organisalions. Those services include exercise classes, support groups, workshops, s8minars, information and advice, advocacy, etc. As an organisation we have demonstrated resilience when faced with the challenges of the pandemic and our ability to be tlexible and adapt and continue to do so post pandemic through our traditional d81ivery as described below.. The main benefits of acc6ssing our services for our users are.. Youth Clubs- The Gap continue to deliver an important service for young p8ople in WaTWiCk, offering the local community access to a safe and welcoming environment for young people to go and participate in fun and educational activities. Many of the young people coming to the youth club would not be able to afford lo pay for after school clubs or any activity of their interest, but by accessing a variety of activities al the youth club, their options are not limited but enhanced. Our activities are designed to further the development of our young people, especially around increasing their resilience, improving their self-confidence and social and life skills, increasing their aspirations and providing more opportunities lo them. Surveys with our young people indicat8 that young people feel that they are making progress in those a￿a$. Older Adults- one the maln growlng concerns amongst the older population is soclal isolation and loneliness. The Gap has responded to this by increasing the range of activities we provide for older adults, including setting up a Short Matt Bowls group, which has attracted a lot of over 60's men, a demographic that we found difficult to attract in the past. Our activities are aimed at providing opportunities for the participants to socialise, make new friends and improve their health and wellbeing. We have been very successful in altracting new participants and working with a range of partner organisations to increase opportunities for engagement and signposting our service users to relevant services. We have also been an important venue for other groups working with older adulls - the University of the Third Age (U3A}, for example, delivers a wide range of tslks, seminars and interest groups in our facilities. Page 13 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS, REPORT (Continued) Community - as the cost of living has increased in the UK, causing many challenges for the most vulnerable in our community, we have provided food, through Neighboufly scheme, as well as information and advice through our volunteers and partners, which varies from help with utility bills to filling benefit forms. Other local needs - The Gap hosts a variety of other organisalions that togelher represent a comprehensive programme of services. At our centre, we have groups working with people suffering addiction, mental health issues, disabilities. people who need information and advice, counselling, individual support, access to computers and internet, etc. We believe that The Gap mak6s a significant impact in our local community by providing comprehensive programme of activities and services, which conlributes to our vision of creating 'A vibrant, happy community filled with respect, compassion and confidence, where aspirations are realised and friendships thrive,. Tho degree to whlch the achlevements and performance durlng the year have benefited wlder soclety. As we support our local community to meet their needs, we also aim to create the best outcomes in achieving: A soclety where communlty coheslon Is strong- The Gap offers a place where people can meet, socialise, pursue common interests and be supported in meeting their needs. Consequently, our servlces and activities not only meet th8 needs of the local community but also promote integration, reduce social isolation and strengthen conn8ctions b8tW88n different sections of our community. The provision of a central point for community interactions develops community cohesion, respect and apprecialion of Ihe diversity that our society represents. A healthy soclety As demographic trends, and other factors, put pressur8 on the NHS'S capacity, The Gap makes a significant contribution to physical and mental wellbeing of our local community by ensuring accessibility to the activity groups and support needed. Al The Gap, we deliver nine exercise classes per week for a wide range of interests and needs around 150 people attend these sessions weekly. There are also many activities, run by different organisations that support users with mental health issues- from drop-in sessions to short term courses on a variety of themes, such as improving confidence & self-esteem. positive Ihinking, sleep problems and many others. A soclety wlth confident Indlvlduals a fully functioning member of society is someone confident enough to live a lif8 that is not hindered by their capacity or lack thereof but is able move forwards in a positive way. At The Gap, we aim to support individuals to rais8 their aspirations and increase their confidence to achi8ve th8ir goals in lif6. Therefor8. in Collaboration with other organisations, individuals in need of support will find help with looking for a job or further training. CV writing and Interview technlques, or more infomal support such the encouragement they need to take steps towards a more fulfilling life. A soclety where our vulnerable communlty members are supported - vulnerability can. many times, lead to isolation or abusè. As an organisalion that is active in our local community, we understand the importance of supporting our most vulnerable members. Consequenlly, through our partnership work with other organisations, we provide support for groups and individuals with a wide range of issues such as addiction, financial difficulties, social isolation, family issues, and many others. Page 14 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS, REPORT (Continued) STRUCTURE, GOVERNANCE AND MANAGEMENT OF THE CHARITY The methods used to recrult and appoint new charity trustees. It is The Gap's beliefthat good quality govemance ofthe organlsation can best be delivered by recruiting and training the most able and qualified trustees. Well-qualified, experienced and motivated trustees perform a very valuable contribution to the work of The Gap. Eff8Ctive recruitment and selection are therefore paramount to the success of the organisation. The Gap is committed to working towards equality and diversity principles. A key criterion for appointment should be the ability to undertake the role, In accordance with the Gap's Equality and Diversity Procedure. Trustees are volunt8ers and th8y ar8 r8cruited by a wide range of both fomal and informal networks. It may be necessary at limes to Use advertising to attract people with specific skills. If formal advertising is used, The Gap's recruitment policy will be used to inform the process. I Iruslee posts have a written role description including role tille and a brief description of the role of the post and a list of duties and tasks. From this, a role specification and a person specification may be developed, if needed for advertising. Prospective trustees may have been approached by The Gap, have approached The Gap themselves, or may have responded to advertisements. They will be asked lo visit The Gap to meet with at least people drawn from Gap staff and trustees. This visit will constitule an informal int8rview. The applicant wll look around The Gap and s88 the facilitiès, 18arn about the hlstory and role of Th8 Gap, and the services that il provides. The roles and responsibilit18s of Trustees will be discussed. The applicant will be asked aboul their interests and the skills that they can offer The Gap as a trustee. After the visit, the applicant will be given time to consider whether they are interested in joining the Board of Trustees, and brief details will be circulated to other Trustees for their thoughts on the suitability of the applicant. The core principles of equality and diversity are central at this point. A decision is made by the Chair of Trustees whether to offer the applicant an informal place on the Board of Trustees until the date of the next plann8d Annual General Meeting. No one should b8com8 a Trust88 Wlthout The Gap having received two satisfactory ref8renc8s, ona of which should preferably be from curr8nt or last 8mployer. school or college. Each referee will receiv8 role descrlption and a covering letter of explanation about the trustee role. Trustees are only fomially confirmed in their role once they have been elected at the Annual General Meeting of The Gap. The Chair of the Trijstees will b& responsible for ensuring that the induction process is arranged and completed. A training programme will be developed to ensure that any newly appointed trustee will receive Iraining on all matt8rs necessary to enabl8 them to perform their duties outlined in the Trustee's job description effectively. If the new trustee is to take on any specific duties, training needs in relation to these will also be assessed. Training will consist of providing papers lo read, informal discussion sessions, shadowing sessions with staff and other volunteers, and arranging attendance at more formal training organised by outside agencies. Page 15 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS, REPORT (Continued) FINANCIAL REVIEW The financial position of the charity at 31 $1 August 2024 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows- 2024 2023 Net Incomel(expendlture} 37,108 37,662 Unrestricted Revenue Funds available for the general purposes of the Gharity 92.216 77.144 Restricted Revanue Funds 108,344 86.308 Total Funds 200,560 163,452 The Trustees consider the financial performance by the charity during the year to have been satisfactory. Itwas the Trustees, decision to increase the level offunds. Specific changes in fixed assets are detailed in the notes to the accounts. RESERVES POLICY The reserves policy is to maintain a level of unrestricted reserves which covers between 3 to 6 months of cor8 d81iv8ry expenditure as recommended by Charity Commission. This amount was agr8ed by the Trustees as the right amount lo allow for planned commitments if income fa115 below expectations. AVAILABILITY AND ADEQUACY OF ASSETS OF EACH OF THE FUNDS The Board of Trustees is satisfied that the charity's assets in each fund are available and adequate to fulfil its obligations in respect of each fund. STATEMENT OF DIRECTORS, RESPONSIBILITIES The trustees {who are also dir8Ctors of Th8 Warwick P8rcy Eslale Community Projects Ltd for the purposes of company law) are responsible for preparing the Trustees, Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires Ihe trustees lo prepare financial Statements for each financial year, which give a true and fair view of the stale of affairs of the charitable company and of the incoming resources and application of resources, including the incom8 and expenditure, of the charitable company for that period. In preparing these financial statements. the trustees ar8 required to: select suitable accounting policies and then apply them consistently., obseNe the methods and principles in the Charities SORP 2019 (FRS 102); make judgements and estimates that are reasonable and prudent., state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the ¢haritable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Page 16 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS, REPORT (Continued) The report of the directors has been prepared having taken advantage of the small companies, exemption in the Companies Act 2006. On behalf of the board Mrs Jean Morgan Chair Date.. 17 2)25, Page 17 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED INDEPENDENT EXAMINERS, REPORT I report to the charity trustees on my examination of the accounts of the company for the year ended 31st August 2024 which are set out on pages 17 to 28. Responslbllilles and basls of report As the charity truslees ofthe Company land also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the company are not r8quir8d to be audited under Part 16 of the 2006 Act and are ellgible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 20111.the 2011 Act'l. In carrying Out my examination I have followed the Directions given by the Charity Commission under section 145(51(b) of th& 2011 Act. Independent examlnerfs statement Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Acl. I confirm that l am qualified to undertake th8 examination becaLtse l am a member of the Institute of Chartered Accountants in England and Wales, which is one of th8 Ilst8d bodi8S. I have completed my examination. I confirm that no matters have come to my attention in connectlon with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the company as requlred by section 386 of the 2006 Act., or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that th8 accounts give a 'true and fair view. which is not a matter consid8red as part of an independent examination: or 4. the accounts have not been prepared in accordance with the methods and pnnciples of the Statement of Recommended Practic& for accounling and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102). I have no concems and have come across no other mallers in connection with the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mark Harwood FCA BFP FMAAT Michael Harwood & Co Chartered Accountants Greville Hous8 10 Jury Street Warwick CV34 4EW Date.. i?ltrC ItsLC Page 18 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED STATEMENT OF FINANCIAL ACTIVITIES (Incorporating the Income and Expendlture Account) #t For the year ended 31 August 2024 Note Unrestricted Restricted 31.08.24 Unrestricted Restrlcted 31.08.23 Income and Endowmonts from: Donations & legacies Charitable activities Other trading activlties Investments 118,257 56,458 4,055 3.478 238,524 13,989 30 356,781 70,447 4,085 3,478 89,402 45,844 1.517 1,911 234,178 14,952 1,125 323,580 60,796 2,642 1,911 Total Income and endowments 182,248 252,543 434,791 138,674 250,255 388,929 Expendlturo on: Raising funds Charitable activities 19,690 236,691 19,690 377,993 17.078 221.225 17,078 334,189 141,302 112,964 Total expendlture 256,381 141,302 397,683 238,303 112,964 351,267 Net Incomo1(expendlture) (74,133} 111,241 37,108 (99,629) 137,291 37,662 Transfers between funds 89,205 (89,2051 112,227 (112.227> Net movement In funds 15,072 22,036 37,108 12,598 25,064 37,662 Fund balances brought forward 77.144 86,308 163,452 64,546 61,244 125,790 Fund balances carrled forward 10 92,216 108,344 200,560 77,144 86.308 163,452 The notes on pages 20 to 29 form an integral part of the accounts. Page 19 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED (Company no. 4102182) BALANCE SHEET As at 31st August 2024 2024 2023 Note Flxed assets Tangible assets 18,171 12,950 Current asset$ Debtors Cash at bank and in hand 23,152 168,586 13,262 145,741 Total current assots 191,738 159,003 Current liabllltles Creditors (9.349) 18.501) Net current assets 182,389 150,502 Total as8et810s8 curront Ilabllltles 200,560 163,452 Funds of tho Charlty: Reslrlcted lunds Unrestrlcted funds 108.344 92,216 86,308 77,144 Total charlty funds 10 200,560 163,452 Directors, slatements.. The company was entitled to exemptlon from audit under section 477 of the Companies Act 2006 relaling to small companies- No members have required the company to obtain an audit of its accounts for th8 year in question in accordance with section 476 of the Companies Act 2006; The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. The financial statements have been prepared in accordance with the provisions applicable to companies subject lo th8 small companies, regime. The financial statements were approved by the Trustees on On b8haff of the T stees Mrs Jean Morgan Chalr The notes on pages 20 to 29 form an integral part of the accounts. Page 20 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 3111 August 2024 ACCOUNTING POLICIES (a) Ba$1$ of Accounllng The Warwick Percy Estate Community Projects Ltd is a company limited by guarantee In England & Wales. In the event of the charity being wound up, the liabillty in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity informalion on page 1 and the nature of the charity's operations and principal activities are given on pages 2 to 9. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice appllcable lo charities preparing their accounts in accordance with the Financial Reporting Standard appllcable In the UK and Republic of Ireland issued in October 2019, the Financlal Reporting Standard applicable in the United Kingdom and Republic of Ireland {FRS 102), the Charities Act 2011. the Companies Act 2006 and UK Generally Accepted Accounting Practice. The accounls do not include a cash flow statement on th8 grounds that it is applying FRS 102 Section 1A. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial stat8ments are pr8s8nt8d in sterling which is the functional currency of the charity and round8d to the nearest £1. Ib) Income Gross Income represents the value, net of value added tax and discounts, of goods provided to customers and work carried out in respect of services provided to customers. Income is recognised as income from exchange transactions (contract income) and income from non-exchange transactlons (gifts), investment incom8 and other income. Income from exchange transactions is received by the charity for goods or services supplied under contract or where enlillemenl is subject to fulfilling performance related conditions. The income the charity receives is approximately equal in value to the goods or services supplied by the charity to the purchaser. Income from non-exchange transactions is where the charity receives value from the donor without providing equal value in exchange. and includes donations of money, goods and seNices freely given without giving equal value In exchange. Income, whether from exchange or non-exchange transactions, is recognised in the Statement of Financial Activities ISOFAI on a receivable basis. when a transaction or other event results in an increase in th8 charily's assets or a reduction in its liabilities and only when the charity has legal entitlemenl, the income is probable and can be measured reliably. Income subject to terms and condilions which must be met before the charity is entitled to the resources is not recognised until the conditions have been met. All income is accounted for gross. before deducting any related fees or costs. No amount is included in the financial slalements for volunteer time in line with the SORP. Further detail is given in the Directors. Report. Page 21 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (Continued) For tho year ended 31st August 2024 ACCOUNTING POLICIES {contlnued) Government grants are recognised undar the Performance Model at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received. A grant that specifies performance conditions is recognised in income when the performance conditions are met. Where a grant does not specify perfomiance conditions, it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability. (c) Deferred Incomo & Income Recolved In Advanco Where terms and conditions relating to Income have not been met or uncertainty exists as to wheth8r the charity can meet any terms and conditions otherwise within Its control, income is not recognised but is deferred as a liability until it is probable that the terms and conditions imposed can be met. Any grant that is subject to performance-relaled conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outsid8 the control of the recipient charity, is accounted for as a liability and shown on the Balance Sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-relaled or other conditions that limit recognition ar8 m8t. When Income from a grant or donatlon has nol been recognlsed due to the condltlons applying to Ihe gift not being wholly within the conlrol of the recipienl charily. it Is disc10s8d as a contingent asset if receipt of the grant or donatlon Is probable once those conditions are met. Where time related conditions are imposed or implied by a funder. then the income is apportioned to the time periods concerned and, where applicable, is accounted for as a liability and shown on the Balance Sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them. but there are no specific time relaled conditions, then the income is not deferred. Any condition that allows for the recovery by the donor of any unexpended part of a grant does not prevent recognition of the incom8 concern8d. bul a liability to any repayment is recognised when repayment becomes probable. (d) Expendlture Direct costs thal are specifically related lo an activity are allocated to that activily. Shared direct costs and support costs are apportioned between activities. The basis for apportionment, which is consislently applied and proportionate to the circumstances, is'.- Staffing- on the basis of time spent in connection with any particular activity Stafflng- on a per capita basis, based on th8 number of people employed within any particular activity. Premlses related costs- on the proportion offloor area occupied by a particular activity. Non-specific support costs - on the basis of the usage of resources, in terms of time taken, capacity used, request made or other measures. Page 22 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS {Contlnued) For the year ended 31$t August 2024 ACCOUNTING POLICIES (continued) (e) Flxed Assets Tangible fixed assets are stated at cost {or d8em8d cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs dir8clly attributabl6 to making the ass8t capable of operating as intended. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows.. Land and buildings Plant and machinery Computer Equipment 8Yo Straight line 25 % reducing balance, 10 years slraight line 3 years straight line (o Debtors Debtors are measured at their recoverable amounts at the Balance Sheet date. (g) Credltors and Provlslons Creditors and provisions for liabililies and charges are recognised where there is an obligation to transfer economic benefits to third parties. and measured at their settlement amount. (h) Funds General funds comprise the accumulated surplus or deficit on the income and expendilure account. They are available for use at the discfelion of the Directors in furtherance of the general objectives of the company. Restricted funds are funds subject to specific restricted conditions imposed by donors. The purposes and use of restriGted funds are set out in note 12 to the financial statements. Penslons The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable. o) Taxation The charity is an exempt charity within the meaning of schedule 3 of the Charities Ad 2011 and is considered to pass the tests Set out in Paragraph 1 Schedule 6 Financ8 Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Page 23 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31st August 2024 DONATIONS AND LEGACIES Unrestrlcted Restrlcted 2024 2023 Donatlons and glfts from Indlvlduals: Small donations individually less than £1,000 Frank Sturzacker 1.016 78 1.094 718 1,000 Total donations and gifts from Indivlduals 1,016 78 1,094 1,718 Revenue grants from gov8rnm8nt and publlc bodl88: Warwick Town Council 1,803 Warwick District Council 20,000 Warwick County Council 8,950 National Grid National Lottery Sport England 2,935 136,842 1,500 4.738 156,842 10,450 64,419 36,089 10,000 64,720 52,655 6,882 52,655 6,882 Total publl¢4•¢tor ravenue grants 30,753 200,814 231,567 175,228 Revonuo grants and donatlons from non-publlc bodles: 29th May 1961 Trust 4,000 WRIN 57.996 Children in Need Garfield Weston Education & Leaming Communities Group Austin Edwards Charity Trust King Henry Vlll Heart of England The Dumbreck Charity Sl. Paul's Church Sl. Mary's Church All Saints Church Bernard Sunley Foundation Charles Hayward Foundatlon The Wooden Spoon Think Active CSW Skipton Building Society Grocers Charity Morrisons Foundation Lifespace Trust William Cadbury Charitable Trust Trustees of St. Mary's Hall Severn Trent Water Groundwork UK Souter Charitable Trust 4,000 57.996 9,000 55.688 10.500 15,000 1,100 200 20,144 500 500 600 2,450 9.804 5,000 4,000 1,500 1.112 1,800 5,000 2.127 609 18,511 18,511 16,136 16,136 1,500 1,500 1.000 1,610 1.000 1,610 19,979 375 3,013 19,979 375 3,013 Totsl charltable•8ector revenue grants 86,488 37,632 124,120 146,634 Total donations and legacies 118,257 238,524 356,781 323,580 Page 24 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 3111 August 2024 INCOME FROM CHARITABLE ACTIVITIES Unrestrlcted Restrlcted 2024 2023 Sale of goods and $8rvic8S Room hire 1,114 55,344 13,697 292 14,811 55,636 19,437 41.359 Total Income from charltable actlvltles 56,458 13,989 70,447 60,796 EXPENDITURE ON CHARITABLE ACTIVITIES Unrestrlcted Rostrlcted 2024 2023 Dlrect spondlng Gross wages and salaries Employer's Nl Pension costs Travel and subsistence Project costs R8freshm@nts 98,575 5,758 6,182 161 54,565 11,213) 22,972 1.124 651 86 111,191 121,547 6,882 6,833 247 165,756 11,213) 106,120 5,440 6,613 317 145,664 111 Total dlrect spendlng 164,028 136,024 300,052 264,265 Support costs Employ88 costs.. Gro55 wages and salaries Employer's Nl Pension costs Training and welfare 21,825 936 911 1,346 21,825 936 911 2,457 19,379 1,180 788 2,002 1,111 Volunteer costs 18 18 267 Premises expenses.. Rent Rates and water Light. heat and power Cleaning and waste management Repairs, renewals and maintenance 9,140 2,974 6,664 3,929 2,838 9,140 2.974 6.664 4.100 2,821 9,140 3,382 7,390 1,760 8,680 171 117) Administrative ov8rheads.' Telephone, fax and internet Stationery and printing Equipment leasing Computer costs Advertising and marketing Insurance Sundry expenses 392 130 2,725 3,550 725 2,768 1,535 232 166 624 296 2,725 3,550 780 2,768 2,044 862 498 1,902 1,225 314 2,463 1.016 55 509 Carried forward 62,388 2,245 64,633 62,248 Page 25 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS {Continued) For the year ended 31¥t August 2024 EXPENDITURE ON CHARITABLE ACTIVITIES (contlnued} Unrestrlctod Restrlcted 2024 2023 Brought forward 62,388 2.245 64,633 62,248 Administrative overheads (cont.).. Admin costs Bad debts 3,368 30 3,398 1,209 81 Pmfessional fe8S.' Ind8p8ndent examination fees Monitoring fees Other legal and professional 3,840 762 1,032 3,840 762 1,032 2,520 720 281 Financial costs.. Bank charges Depreciation 60 1,213 60 4,216 59 2,806 3.003 Total Support costs 72,663 5.278 77,941 69,924 Total •xpondltur• on charltabl• actlvltl•s 236,691 141,302 377,993 334,189 S. EMPLOYEE EMOLUMENTS 2024 2023 Gross wages Social security costs Pension costs 214,759 7,818 7,744 195.108 6,620 7,401 Total $alarlos, wages and related costs 230,321 209,129 Average number of employees 16 16 No employee received emoluments in excess of £60,000 per annum. TRUSTEE REMUNERATION AND EXPENSES No Trust88 or connect8d person r8ceived any remuneration or expenses 8ither directly or indirectly. Page 26 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31" August 2024 TANGIBLE FIXED ASSETS Land & Plant & Flxtures & Computer Bulldlngs Machlnery Flttlngs Equlpment Total COST Al 181 September 2023 Additions Disposals 16,908 20,381 7,118 3,869 1,692 (430) 41,158 9,437 (430) 627 At 31$1 Augusl 2024 16,908 27,499 627 5,131 50,165 DEPRECIATION At 1$1 September 2023 Charge for the year Eliminated on disposal 7,959 716 16,960 2.521 3,289 854 (430) 28,208 4,216 14301 125 At 3111 August 2024 8,675 19,481 125 3,713 31,994 NET BOOK VALUE At 3181 August 2024 8,233 8,018 502 1,418 18,171 At 3181 August 2023 8,949 3,421 580 12,950 DEBTORS 2024 2023 Trade debtors Prepayments and accrued income Social security and other taxes 15.665 3,849 3,638 7,352 4,139 1,771 23,152 13,262 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade credilors AccrLtals Other creditors 2,275 5,478 1,596 5,101 2,982 418 9,349 8,501 Page 27 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (Contlnued) For the year ended 31•t August 2024 10. MOVEMENT ON FUNDS Balance at 01.09.2023 Income Expendlture in year In year Balance at Transfers 31.08.2024 Unre8trlcted & de81gnated funds Unrestricted revenue funds 77,144 182,248 1256,381) 89,205 92,216 Total unrestrlcted funds 77,144 182,248 (256,381) 89,205 92,216 Restrlctod funds WCC Youth Work Fund Building Fund Computers Men Shed WW Wooden Spoon Welfar8 Catering Youth Fund Raising Older Adults Older People Partnership Project National Lottery Comm Fund St Mary's Trust Cost of Living Youth Room Project Youth Squad Youth Activities Packmores Event National Grid Comm Matters Sports England GapGo GapGoldies Winter Warmer GapGlobal Gapcook! Warwick Wesl 2022123 Warwick West 2023124 Warwick West 2024125 PACC Residents Group Packmores CC Projecl Winter Warmer King Henry 36,810 5,663 401 3,091 1,500 3,061 2,584 (5,428) (492) 1100) (2,372) 113,356> 18,026 5,171 301 1,829 1,500 2.871 1,805 98 5.945 11.442 2.147 5,510 117 905 2,000 3.161 643 1,110 1,500 (1,690) (899) 120 98 16.011 15.991 16,136 49,930 2.594 5.059 1.250 2,750 64 2,127 2,000 4,326 (1,719) (9,608) (10,941) 115,239) 147,170> 53 (1,222) 1,291 2,079 (2,456) (1,436) 2,341 (2.341) 6,882 150 2,935 (2,091 } 4,791 1,767 480 1,001 1,500 49 966 26,750 225 7,344 1,617 12,455) 1,001 1,125 6,719 375 (1,653) (32,002) 15,017) 7,176 25,792 26.750 225 83.013 2,500 175.669} (2,5181 18 Total re$trlcted funds 86,308 252,543 (141,302) (89,205) 108,344 Total charlty funds 163,452 434,791 (397,6831 200,560 The large value of transfers between funds is mainly due to funders requesting that their grants are shown as restricted despite the fact that they cover unrestricted general costs. Page 28 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31•1 August 2024 11. RESTRICTED FUNDS The purposes for which the restricted funds are held by the charity are: WCC Youth Work Fund Funding to expand youth provision in Warwick and lackle antisocial behaviour, knif8 crime, alcohol abuse and county lines. This consists of fixed assets being depreciated on an 8¥0 reducing balance basis. This consists of fixed assets being depreciated on 4- and 3-year straight line base5. Funding for establishing a Men Shed group in Warwick to encourage men's engagement in social and mental wellbeing activities. Funding for food provision. Funding to support residents facing financial hardship with slow cookers and LED bulbs to reduce electricity bills. A fund for the provision of food for lunch clubs and buffets, and also for coffee and cake cafés within The Gap. Funds raised by young people. Funding to help tackle social isolatlon and promote health and wellbeing for older people. Funds lo provide aclivlties for older people, Includlng a lunch club, various fitness classes, an art group and trips out. Funds for the Older Adults Partnership Assistant and project costs. Funds for Youth Work including core costs. Building Fund Computers Men Shed WW Wooden Spoon Welfare Catering Youth Fund Raising Older Adults Older People Partnership Project National Lottery Community Fund St. Mary's Trust Cosl of Living Youth Room Project Youth Squad Youth Activitl8S Funds to support people struggling with the cost-of-living crisls. Funding lo refurbish the youth room. Funding for Youth Forum. Funding lo run a youth club at The Gap on 3 evenings each w88k, including school holidays, plus some outings. Funding for a Summer Fun Day al Packmores. Funds for the Community Development Worker to asslst with the cost-of-living project and project costs. Funding toward a Short Mat 8owls project. Funding to give young people outdoor skills. Funding for older adulls, aclivilies. Packmores Event National Grid Community Matters Sports England GapGo GapGoldies Winter Wamier GapGlobal Funding for a project to promote diversity and inclusion among young people by exploring different cultures. Funding for a cooking project for young people. Funding for community development at Packmores for 2022123. Funding for community development at Packmores for 2023124. Funding for community d8velopm8nt at Packmores for 2024125. Funding to support the residents, group at Packmores. Funding towards plans for a new community centre at Packmores. Funding to support local residents with winter items. Gapcookl Warwick West 2022123 Warwick Wesl 2023124 Warwick West 2024125 PACC Residents Club Packmores CC Project Winter Warmer King Henry Page 29 THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31st August 2024 12. ANALYSIS OF NET ASSETS BETWEEN FUNDS Tanglble Fixed Assets Current Assets Current Llabilities Total At 31•t August 2024 Restricted funds Unr8Strict8d funds 12.839 5.332 96,701 95,037 (1,196) {8,153) 108,344 92,216 18,171 191,738 (9,349) 200,560 At 31st August 2023 Restricted funds Unrestricted funds 8,217 4,733 80,770 78,233 12,679) (5,8221 86,308 77,144 12,950 159,003 18,501) 163,452 13. RELATED PARTY TRANSACTIONS During the year the company made no transactions with related parties.