OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-08-31-accounts

,

The e Building stronger communities

Company Number: 4102182 Charity Number: 1086640

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT AND

UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31*t AUGUST 2023

| |

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

|

| |

INDEX

PAGES
CHARITYREFERENCEANDADMINISTRATIVE DETAILS 1
DIRECTORS’ REPORT 2-15
INDEPENDENT EXAMINERS’ REPORT 16
. . .
STATEMENT OF FINANCIAL ACTIVITIES 17
BALANCESHEET 18
NOTESTOTHEFINANCIALSTATEMENTS 19-29

Page 1

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

| | | ! | | | | | } | | | |

CHARITY REFERENCE AND ADMINISTRATIVE DETAILS

CHARITY NUMBER: 1086640 COMPANY NUMBER: 4102182 OPERATING NAME: The Gap DIRECTORS: Mr Edward Terrey (Chair) (resigned 5° March 2024) Mrs Jean Morgan (Chair) (appointed 27'" February 2024) Mr Jonathan Temple = (Vice-Chair) (resigned 18'" October 2022) Ms Nicola Harris (Vice-Chair from 18' April 2023 to 27" February 2024) (resigned 5'" March 2024) Mrs Moira-Ann Grainger (Vice-Chair) (appointed 27'" February 2024) Mrs Diane Davies (Treasurer) (resigned 5' March 2024) Mr Jody Tracey (Treasurer) (appointed 27" February 2024) Ms Jan Weston (resigned 18" October 2022) Ms Christine Cherry (resigned 21st June 2023) Mr Richard Parsons Ms Sena Atakan (appointed 5" March 2024) Mrs Wendy Scott (appointed 5° March 2024) COMPANY SECRETARY: Mrs Jean Morgan (appointed 21st June 2023) REGISTERED OFFICE: 39 Oakwood Grove Warwick CV34 5TD INDEPENDENT EXAMINER: Mark Harwood FCA BFP FMAAT Michael Harwood & Co Greville House 10 Jury Street Warwick Warwickshire CV34 4EW BANKERS: CAF Bank 25 Kings Hill Avenue Kings Hill West Malling ME19 4JQ Contact us at: X 01926 494200 m= marcos.campos@thegapwarwick.org f @TheGapWarwick W @GapThe Ay www.thegapwarwick.org

,

Page 2

| | : , | | | | | |

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT

The directors present their report and the financial statements of the charity for the year ended 31% August 2023. The directors have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

ORGANISATION

The Warwick Percy Estates Community Projects Limited is a charitable cornpany limited by guarantee (Company no. 4102182 & Charity no. 1086640) and is governed by its Memorandum and Articles of Association incorporated 3 November 2000 as amended by a special resolution on 9!" May 2001. The directors have no interest in the company’s assets or surplus and receive no remuneration.

DIRECTORS IN OFFICE DURING THE YEAR

The directors who served in the reporting period are listed on page 1. During the accounting period Mr Jonathan Temple, Ms Jan Weston and Ms Christine Cherry retired as directors. Ms Nicola Harris was appolnted as Vice-Chair to replace Mr Jonathan Temple and Mrs Jaan Morgan was appointed. as company secretary. There were no other changes during the year. Mr Edward Terray, Ms Nicola Harr's, and Mrs Diane Davies retired as directors, and Mr Jody Tracey, Mrs Jean Morgan, Mrs Moira-Ann Grainger, Ms Sena Atakan and Mrs Wendy Scott were appointed as directors in the period between the year end and the approval of the accounts.

)

OBJECTS AND ACTIVITIES

The main activities undertaken in relation to those purposes during the year

The principal objective of the Charity is to Improve the lives of the inhabitants of Warwick. The work generally focuses on North Warwick and the Percy Estate/Emscote areas, but it has been expanding to other areas in Warwick, especially in Warwick West through a service delivery contract with Warwick District Council, and more recently with a new youth club in Heathcote, South-East Warwick, It aims to engage all sections of the local community by providing a focus for community engagement through operating two community centres (The Gap and Packmores) and running short and long-term programmes, with a range of partners, focusing on meeting local needs and developing local particlpation.

The Gap works in partnership with several voluntary and statutory agencies to deliver a wide range of services. Some of these agencies take responsibility for the delivery of their own services whilst The Gap provides the facilities and supports the participation of local people by promoting the services via published literature, social media and local newspapers. ,

The core activitias provided by us are the youth groups and older adults activities such as a lunch club, exercise classes and creative sessions and since the pandemic, we have extended our services to the general community with food distribution, Information and advice, which has continued to be a core offer.

The Gap Community Centre is a venue for a wide range of activities and services, and we actively work

Page 3

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

to widen the range of support to groups using our facilities, including proving IT equipment and catering, when it is required.

The Packmores Centre, our outreach venue is focused on delivering food provision, information and advice in partnership with Warwick Lions and local volunteers.

We have been actively involved in seeking support for a much-needed new community centre at Packmores, engaging a wide range of stakeholders to push this forward.

The main activities undertaken during the year to further the charity’s purpose for the public benefit

The Directors have had due regard to the guidance published by The Charity Commissioners on public benefit in managing the activities of the charity.

As well as delivering its own services and activities, The Gap Community Centre is a venue for many third-party organisations offering a wide range of activities and services, including leisure opportunities and support for the local community. Classes in Karate, Tai Chi, and Zumba Gold offer exercise to people of all ages and abilities. Dog Training classes offer participants an opportunity to share experiences and can often lead to new friendships being formed. Classes, such as Basic Computing, Art Club and many others develop people’s skills. Parties and social events are also held at The Gap. The centre thereby contributes positively to all aspects of health and well-being in the neighbourhood, respecting and celebrating diversity.

The Gap also supports community development in Warwick West, under a contract with Warwick District Council, focussing primarily on the Packmores, the most disadvantaged area of Warwick. This includes the day-to-day management of Packmores Centre and the development of various activities to meet local community needs. Our main focus has been on the development of services for young people, children and families, especially those suffering financial disadvantage. The engagement of the local community continues to grow as needs change and services are adapted.

The charity’s strategies for achieving its aims and objectives in the future

Last year, trustees, staff and volunteers worked on the development of our strategy, starting with our Theory of Change. The development of the three Theories of Change (Youth People, Older Adults and Community) helped us to recognise what the organisation needed to focus on to support the increasing need of the local community. The work lead into The Gap’s Strategy House.

The Strategy House, which the foundation is our organisational values, describes our why (purpose), how (our aims), and what (the areas to focus on), to ensure focus and alignment with our aims, goals, objectives.

----- Start of picture text -----
Strategy House: House:
----- End of picture text -----

----- Start of picture text -----
Strategy House: House: Ga
Buildingcommuniti strong e rs F
Our Why (our purpose) 7” We believe people are better together, and when people feel
Y Purp they belong, are valued and are able to be a part of something,
Warwick is a happier place to be.
Our How
(how we will 3 Increased self esteem, z ‘ie
purpose)
e}niWhwet [ 1. 3Diversifyingoureeexpandiiwe 2 oressting in our capacity tearmai 4 pie. Ensuringaoutdeliver services imp ct a re r#- D e velopingas fmancial
need to do)
Our values: And and
Diversity Wellbeing ;
----- End of picture text -----

Page 4

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

Once the aims and goals were identified, they were broken down into smaller objectives as seen below. Therefore, in the period of 2023-2026, the objectives will provide guidance to our organisational development and performance management.

The second stage of development will be to continue to work with trustees, staff and volunteers to establish performance measurements and organisational targets. This will then be cascaded down to also measure staff performance.

This process so far has helped the organisation to not only describe its vision for the future but also the path ahead to achieve this. The Gap has continually grown in the last 20 years and has established a good foundation for the next level of growth, which includes developing capacity and increasing its area of impact within Warwick.

----- Start of picture text -----
|
----- End of picture text -----

----- Start of picture text -----
Strategy House: House:
----- End of picture text -----

----- Start of picture text -----
Strategy House: House: Ga
happier place to be
a | Diversifying and Investing in capacity Ensuring
eg | expanding our services building relevantour services are abetDevelopinghein financial sustainabilityaad [a]
ee I wectgerestoencoees
[Soca
Objectives — =pao ID Providinga safe space which |
cred
|
Our values: And and
Wellbeing
----- End of picture text -----

The main achievements and performance of the charity during the year

The Gap has provided an extensive programme of activities for the local community in the period covered in this report, which is categorised into three areas: Young People, Older Adults, and Community. Our activities and services have been designed with our Theory of Change in mind, which underpins the impact we want to see in all three areas of our work.

Our Theory of Change specifies the need, the profile of the beneficiaries, activities that we will deliver, how those activities will be delivered and the proposed outcomes.

Please see below the activities and services provided in the different areas in 2022-2023:

Young People

In 2022-2023, we have increased our reach of young people in Warwick by not only successfully delivering our youth programme across four venues in Warwick and our detached provision, but also expanding our services to a new geographic area — Heathcote in South-East Warwick. This is a welcome initiative as there wasn’t universal youth provision in the area.

We have also started to expand the diversity of our services to include the development of a platform

,

! , | | | | | , | | ,

Page 5

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

to enable young people’s voice to be heard. Therefore, we held some conversations with Warwick Town Council (WTC) about setting up a Youth Forum, a much-needed space for young people to discuss their needs, aspirations and adding their voice to plans and development of the town. Warwick Town Council had already been exploring the idea of setting up such group for a while, The Gap saw this an opportunity to work together on this initiative, with plans to engage schools and identity young people late in 2023 and beginning of 2024.

Recruiting and retaining Youth Workers and volunteers has been difficult, due to many factors, but the Youth Team has managed to continue our offer in Warwick.

The highlight of the year was starting our Apprenticeship Scheme and recruiting two apprentices. The apprentices were able to complete Youth Work Level 2 training and participate on an Outward-Bound experience in Wales. At the completion of their apprenticeship, one of the apprentices left to seek full time employment and we were please the other stayed with us to take up a position as a Youth Worker.

----- Start of picture text -----
|
----- End of picture text -----

Please see below the Theory of Change (Young People) and the activities and services delivered in the year:

----- Start of picture text -----
Theory of Change — Young People GapThe
Defining the problem \What @a) oo \ Outcomes | @)
bie atg 3 _ . Activities & services - (jad The changes we want to see: ©
health issues with limited access to services we provide (oe etl * Increased Resilience
Young Peopte dealing with increased mentai : pa (f 2) ‘ a)
aeaarET ay set esteem, self confidence, + Social Activities @) #) a) eels BeSee
interpersonal relationships and lifestyle choices. sapiens a teen Bieads (Gapacrivet) par ens—opelited
1 * Outdoors Skills and Challenge Activities & Aspirations |
\Who * Arts & Crafts (GapCREATIVE!) © increased Opportunities
stileysam ie -beneficiary young people * Life(GapGO!,Skills GapCHALLENGE!)sessions
sheet asuppore: fa + I: Mentoring (Gap—EMPOWER!} 4 f
S baeeterind_ huesé& é<é " Detached Youth Voice (Gap Youth Work (GapCONNECT!) Squad) Impactas yyee. |
 Anxiety/ASD : g » community filled with respect,
in trouble
 at school = How we are meeting Fekebecrecsts ahs aoe sapere ee echend
Young carer ~ the challenge? =>- 4 and friendships thrive” ;
| “Single Parent joe | «Safe space S <i
. @) «4 Dysfunctional years old home « Modeling Engaging, positive well-planned behaviour ie} 3) 3 CroninPe outt &E mca: PeassNS, fer) ysa ;
a le * Behavioral issues ecthitios Sis 3 a Peet) ye —ee a oe
een ) * Low-income family ; _ a--,.- QR ££ s ore
Sl 5 . ousin, * Partnerships wi ont Pe ee ‘Sad v « to
a Sr as * Financially disadvantaged ee— r s fl x er = oF ab [ Eat
BUS ou eo EN ‘ Searaon, external experts ie welt \ Wide 7 in?
HS abd aaa * Difficulties with relationships + Trained and knowledgeable i u . , lee — al
----- End of picture text -----*

| |

Page 6

|

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

Average
intrate
Activities
SocialActivities		 Sessions
Quarter1_
BOs
fe		 Sessions
Quarter2_
os NOD
wilde		 Sessions
Sessions
3__Quarter4__
eee
80		 attendance
(persession
144,
GapACTIVE (sports, team games) 80 85 82 80 14
GapCREATIVE (Arts& Crafts) 68 64 68 58 16
GapGO (Outdoors skills) 9 14 28 28 12
GapCOOK (Life skills) By el AGUK Ha SOS AG! 14
GapCONNECT (detached) 10 11 3 10 12
GapEMPOWER (mentoring) 19 - - - 1 (onetoone)
HAF (Holiday activities and Food) - - 3 3 6
ResidentialsanTrips - - - 2 14

The Gap runs eight youth clubs per week in five different locations and one detached session (streets and park) where young people enjoy a combination of the activities above. The youth team aims to engage young people in a variety of activities, which will teach them a wide range of skills to be successful in their transition to adulthood. Some of the highlights included a Halloween party, Summer camp, Holiday activities, Street Safe workshops, donation of netball sports equipment from Sport England (Commonwealth Games legacy), a BBC Coventry and Warwickshire radio interview to promote our youth clubs, and National Lottery funding to support our activities for the next five years.

Below are The Gap’s outcomes for young people, and the results of tour feedback surveys:

Outcomes Results
Quarter1		 Results
Quarter 2*__		 Results
Quarter 3*__		 Results
Quarter4
Life Skills
& knowledge		 48% - - 73%
Opportunities&aspirations 53% - - 67%

The surveys show a very encouraging and positive increase in all areas. It demonstrates that, following the lessons learnt during Covid and young people’s resilience, our activities and the relationship we are building with the young people are having a significant impact. Most importantly, the levels of resilience among the young people had a 32% increase compared to the beginning of the year. This demonstrates the importance of engaging young people in positive activities and helping them to increase their confidence and raising their aspirations, especially in post pandemic times.

Case Study

Joe (name changed) is 14 years old and has attended our youth club regularly for the last three years.

,

Page 7

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

He also attends our Holiday Activities and Food (HAF) programme and offside trips and residentials. We observed that younger children look up to him and Joe shows good leadership skills qualities. On Camp, we gave him more responsibilities as a Team Leader for his activity team. Joe rose to the challenges and showed great communication skills, resilience and problem-solving abilities by working with his team to complete a range of tasks. He has been an excellent role model for the younger children. His position of responsibility was great for his development, personal growth and selfconfidence, and we were glad to publicly reward his effort with a Leadership Certificate and a small prize.

Older Adults

Social isolation and loneliness are some of the growing concerns among older adults. As people age, their friendship circle significantly decreases as they lose family members and friends. For many older adults, life can be very lonely and isolating, and this can have a detrimental impact on their health and quality of life.

The Gap aims to address some of those problems by providing a wide range of activities for older adults in the local community which includes social groups, physical activities, creative sessions, and mental and cognitive stimulating activities.

The main highlights include Knitted Easter and Christmas decorations by the Knitt and Natter group, a Garden trip, Christmas Lunch, Afternoon Tea, reminiscing on childhood toys delivered by Herbert Art Gallery, IT support, themed sessions (Valentine hearts), Queen’s Funeral remembrance, Kings Coronation.

Below are The Gap’s Theory of Change for Older Adults and the statistics of activities and desired outcomes. The Gap believes that its services have a positive impact in the local community and beyond.

----- Start of picture text -----
Theory of Change — Older Adults GapThe
Definiwe wa n gt t ohe change: problem \What @) The changes we want to1S)see: 6)
Lonelinesspublic healthamong problem olderimpacting adults is theira major Activitieswe provide & services (f) * Reduced increased social physical isolation mobility& loneliness wy)
health, wellbeing and quality of life. * Social groups all + improved physical
 — xa, and mental health
Ty ae Physical activities () * Better quality of life
\Who * Creative sessions ° ased emoti
Example beneficiary older adults * CognitiveSemone and mental ®)te pe —
; : who The Gap may support: x
Margaret id
Bored $ 1 ‘
+75 year old widow fj L Impact >
Lac anspor ° How sate EQ) ff
«livingLikes crafting sida ait.@) How we are meetingA a Beecereaayacer_ Vision —“A vibrant, happy |
 Sleep issues P the challenge? "> community filled with respect,
Health issues (mentaland physical) « Opportunities
noe GM + Financially—a stable “sada ‘andto ‘condense build iaBit, —_—Lak Pony<a Sreeand friendshipscatanenc thrive”er weed
- =
OP * Welcoming space seed a I Ti nS St,
@§) os a os Ley ai a Sat (=4 ont ee
+75 year old widower * Partnership with outside ; ; — © e i coastt es. —
‘
beeiy + Not Socially confident isolatedin social settings * Socialisingservice providers opportunities : ifwtfi opegi a as ‘s el& ie
; ) h. #eHealthLikes DIY issuesactivities * Trainedstaff and and volunteers knowledgeable } ers;peel Wn7 i#F| & Ka). } ee,ae «hy |SA
ceo {mental and physical) Ai Beh Pit 3 ieehiert | lenient ee
‘ Csr ag «Financially stable ¢ Stimulating activities — ~~ —— — ard at
----- End of picture text -----

Page 8

| |

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

The Gap delivers activities and services four days a week, in three different venues. Below are the range of services delivered:

----- Start of picture text -----
Activities Sessions Sessions Sessions Sessions Average
Quarter1 _Quarter2__— Quarter _Quarter4 _ attendance
Memory Café Plus Oe See 5 | cater 10
(All Saints Church) is ; a .
Computer Cafe G 8 2 : 2
OPAL Lunch Club . sd te in =
Knit
& Natter ia Aa ie . ie
Gap has an average of 78 older adults attending the activities every week, with some of
attending more than one session per week. week. The variety of the the programme provide activities for
and needs. There is, however, a need to attract more men as 90% of attendees attendees are women. women. The
for next year is to develop activities that will be more appealing to men to increase the numbers
attendees and create a more balanced ratio between male and female participants.
Please see below the the results of our surveys our surveys surveys with older adults in relation to the the desired outcomes:
Outcomes Quarter 1 Quarter 2 Quarter 3 Quarter 4
Reduced social isolation 5 1
Increased physical 3 P:
mobility . 90% 71% 76%
Improved physical and / 5 :
mental health "y 91% 62% 58%
Better quality of life - 79% 69% 84%
Increased emotional 5
wellbeing - 100% 100% 94%
----- End of picture text -----

The Gap has an average of 78 older adults attending the activities every week, with some of them attending more than one session per week. week. The variety of the the programme provide activities for different tastes and needs. There is, however, a need to attract more men as 90% of attendees attendees are women. women. The plan for next year is to develop activities that will be more appealing to men to increase the numbers of attendees and create a more balanced ratio between male and female participants.

Please see below the the results of our surveys our surveys surveys with older adults in relation to the the desired outcomes:

The Gap’s services and activities are aimed at reducing social isolation and loneliness, increasing physical mobility, improving physical and mental health, enhancing quality of life, and boosting emotional wellbeing. The positive results above demonstrate the effectiveness of The Gap’s efforts to achieve positive outcomes for older adults in the local community.

In summary, over the course of the year, older adults demonstrated significant progress in addressing key outcomes related to social isolation, physical and mental health, quality of life, and emotional wellbeing. While there were fluctuations in success rates, the overall trajectory remained positive, showcasing the collective efforts to enhance the wellbeing of community members.

Case Study

Marie (name changed) has Muscular Sclerosis (MS), which she has been suffering with for about 20 years, she can not walk far on her own and relies on a mobility scooter. Marie has been attending one of our groups for over five years. The group gives her somewhere to go every week and the opportunity

Page 9

,

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTORS’ REPORT (Continued)

to socialise with others. She enjoys doing the activities that we do such as flowers arranging, scratch art, and making mosaic coasters. She does sometime find them hard due to her MS, but she gives everything a go and does not give up. She also joins the seated exercises, which she finds hard at times, especially exercises with her legs but does not let it stop her. The group has given Mariea lot of confidence, a sense of belonging and she feels that she is treated with respect and equality.

Community

Our community services and activities are mostly delivered in Warwick West, more specifically, on the Packmores Estate, the most deprived area in Warwick, according to the Joint Strategic Needs Assessment (JSNA) 2019, through a contract with Warwick District Council.

Due to the complex social landscape, which includes the aftermath of Brexit, Covid and the Ukraine war, the UK has faced the highest levels of inflation in over 40 years. This led to cost of living and mental health crisis, creating a complex range of issues impacting the local community.

The Gap provides activities and services that aim to alleviate the impact of the issues above and to foster community engagement as a way to improve the quality of life of local residents as described on The Gap’s Theory of Change - Community. Those services include:

----- Start of picture text -----
e Community events — these events aim to engage the whole community and run in partnership
with the local residents’ group. Last year’s event included a Christmas Bazzar, School Uniform
Swap, a Cost of Living and Winter Warmer events that provided free energy saving items to
the local community including thermal mugs, slow cookers, and warm clothing.
ort Theory of Change — Community. GaThe
\Why, cro
Defining the problem \What \ Wm
Peewe rrwant to e r mene change:eesCovid, the cost of Activities , & services2) (TP) \ Outcomes &) S)
of technology is taking its toll on many s Bhabling accuse to food cinent) —= * Positive relationships
families and individuals across Warwick, and community resources a) * Empowered people
particularly those who have traditionally Ff renee ery = and communities
been labeled as “hard to reach”. These gage * Better quality of life
families and individuals face multiple levels * Signposting to other services
of deprivation which have built up over + Volunteering/Skills and personal
generations resulting in many unmet needs development
around education, employment and health * Community Triage — Make Every
leading to a lack of opportunity and ba Contact Count (MECC)
{ widening social inequalities. ffF | [ F Ml
% « Dysfunctional ~~ » Impact y
\ * Abuse 2 \ f
Who } + Addiction . \How on iy is
Examplebeneficiary: «+ Financially Mental health challenges unstable How we are meeting eysda ee8 "Avia es
col * Unpaid carers the challenge? + compassion and confidence,
ae + coeety + Increasing capacity “ Rees heereo he realised ]
Thesupport:8 may .2s * Providinga safe space a iy | = s on . yes _ -
known
&—~\ G2) * Falling«capa through the gapbyandstatutory wantingservices to— make not “Partnerships Volunteering opportunities. with ouside S.a4 eej a Sg yoes!aiH . Ae~.4bo] |
t= A See a change in their service providers et . i ~ cee hypes Chios ,
nite es’ ” ~< current situationas ie « Responsive Trained and action knowledgeable aBU =.)€: ifa \ 8 “ay o : "awy Re
ire Sa J we * Being sustainable eee ve i | aif Vesey | Stink 4 peer
"al : : or staff and volunteers ft it - | / iy by en ea i Fa
----- End of picture text -----*

Page 10

, |

| |

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

----- Start of picture text -----
Activities Sessions Sessions Sessions Sessions Average
_Quarter 1 Quarter 2 Quarter 3 Quarter 4 attendance
Packmores Pantry 23 26 26 26 40
Community Events 2 a 4 4 30
----- End of picture text -----

The four weekly sessions receive an average of 125 attendees per week receiving support. Since the pandemic, the numbers of people accessing our food provision service has significantly increased. This service has also been a gateway to find out further needs in the community which has led The Gap to engage with a range of partners such as local authorities, Act on Energy, Get Cooking, and others to provide information and advice at the community events.

Outcomes Quarter 1 Quarter2 2 Quarter 3 Quarter4 4
Communities

The results above are collected through community surveys and direct feedback from service users. It is encouraging to see the high levels of satisfaction and perception of the services. Most noticeably, 100% of the survey participants, throughout all of the quarters, believe that The Gap’s work empowers individuals and the community. This reinforces the importance of close relationships with the residents’ group and the engagement with community members as volunteers.

Case Study

:

Joseph (name changed) has been attending Communitea to collect food for a while and through some conversations with our staff and volunteers, Joseph noticed a leaflet about grants and funding as part of the government drive to address the Cost-of-Living crisis. The Gap contacted Act on Energy and connected Joseph with the community worker at Act on Energy. A home visit was arranged where an assessment was conducted, with no cost to Joseph. This resulted in Joseph accessing the funding to insulate his whole property and have solar panels fitted. Joseph also received extra funding from the government to help with his bills.

Fundraising activities during the year We are very grateful to receive grants and donations from organisations and individuals enabling us to deliver a wide range of services for the local community. As a registered charity, wholly independent and separate from statutory bodies, we generate all our own income. Therefore, all contributions large or small make a significant difference in people’s lives by helping us to bring people together and supporting us to help end loneliness, social and financial isolation in Warwick — thank you. Around 75% to 80% of our total income is generated through voluntary means (grants and donations) and 20% to 25% is generated through the rental of our six community centre rooms (one-off and longterm rentals) to members of the public, charities and community groups, private firms, and statutory organisations. Following the COVID 19 Lockdowns, which hit our room hire income substantially, we have been pleased to welcome back regular hirers and new hirers and our room hire income is returning to pre-Covid levels as a result.

| | | | | ) | | | | | | | |

, , | | |

| | | |

Page 11

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED DIRECTOR’S REPORT (Continued)

In this financial year The Gap received grants totalling £321,862 from Charitable Trusts and Local Authorities. This figure comprised both unrestricted and restricted grants, which were either used to cover core costs or specific projects. We are grateful to all our funders and were especially grateful to receive five years of multi-year funding from the National Lottery Community Fund, funding 50% of our youth budget ensuring long-term sustainability of our youth clubs. Other key supporters during this period include Warwick Relief in Need, Warwick District Council, Warwick Town Council, Warwickshire County Council, BBC Children in Need, 29th May 1961 Charitable Trust, Garfield Weston, Warwick Apprenticing Charities, Tesco, Dumbreck Charity, Charles Hayward Foundation, National Grid, Think Active, St Mary's Hall Trust, St Paul’s Church, All Saints’ Church, Grocer’s Charity, Wooden Spoon, Austin Edwards Charity, Skipton Building Society, King Henry VIII Endowed Trust, The Bernard Sunley Foundation and Morrisons Foundation.

Alongside grant applications and donations, we run fundraising activities throughout the year, with the aim of bringing members of the local community together to help raise funds through competitions and raffles. This year has included a Guess the Name of the Bear competition, a King’s Coronation hamper competition, and Guess the Length of Barbie’s Ribbon competition based on the film. Also, the Knit ‘n’ Natter group raised a brilliant £531 from selling knitted Christmas and Easter decorations and gifts.

We also sell donated second-hand books, which continue to be very popular with our service users, as well as personalised bronze, silver, and gold bricks on the hall wall so groups and individuals can be remembered for as long as The Gap is here, also proving popular. We also sell teas, coffees and cakes in our community café, which as well as generating income brings people together, for example after a Zumba class or a U3A talk people will sit together for a coffee and a chat afterwards. In future we are hoping to develop the community cafe area further.

People can also donate to us via a regular direct debit or one-off donation via CAF Donate at https://cafdonate.cafonline.org/15194 or by doing their online shopping through Easy Fundraising and selecting The Gap as their cause at www.easyfundraising.org.uk/causes/gapcc/. Easy Fundraising redirects customers to online retailers such as Marks and Spencer who then give us back a percentage donation from the purchases bought.

We are thankful for all our supporters who help us reach so many people in need throughout Warwick, as detailed in the rest of this report.

The difference the charity's performance during the year has made to the beneficiaries of the charity.

As an organisation that delivers community services for the local community, The Gap believes that what it delivers a direct and positive impact on the lives of the services users. The wide range of services meet the needs of various groups and demographics. We have a team dedicated to working with young people and older adults, and other services are delivered by a variety of other organisations. Those services include exercise classes, support groups, workshops, seminars, information and advice, advocacy, etc. As an organisation we have demonstrated resilience when faced with the challenges of the pandemic and our ability to be flexible and adapt and continue to do so post pandemic through our traditional delivery as described below: The main benefits of accessing our services for our users are:

| | | | |

, .

Page 12

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

Surveys with our young people Indicate that young people feel that they are making progress in those areas.

We believe that The Gap makes a significant impact in our local community by providing a - comprehensive programme of activities and services, which contributes to our vision of creating ‘A vibrant, happy community filled with respect, compassion and confidence, where aspirations are realised and friendships thrive.’ .

The degree to which the achlevements and performance during the year have benofited wider

society.

As we support our local community to meet their needs, we also alm to creaté the best outcomes in achieving:

Page 13

| |

.

,

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

through our partnership work with other organisations, we provide support for groups and individuals with a wide range of issues such as addiction, financial difficulties, social isolation, family issues, and many others.

Structure, governance and management of the charity

The methods used to recruit and appoint new charity trustees.

Itis The Gap’s belief that good quality governance of the organisation can best be delivered by recruiting and training the most able and qualified trustees. Well-qualified, experienced and motivated trustees perform a very valuable contribution to the work of The Gap. Effective recruitment and selection Is therefore paramount to the success of the organisatlon.

The Gap is committed to working towards equality and diversity principles. A key criterion for appointment should be the ability to undertake the role, in accordance with the Gap’s Equality and Diversity Procedure.

Trustees are volunteers and they are recruited by a wide range of both formal and informal networks. It may be necessary at times to use advertising to attract people with specific skills. If formal advertising is used, The Gap’s recruitment pollcy will be used to inform the process.

All trustee posts have a written role description including role title and a brief descriptlon of the role of the post anda list of duties and tasks. From this, a role specification and a person specification may be developed, If needed for advertising.

Prospective trustees may have been approached by The Gap, have approached The Gap themselves, or may have responded to advertisements. They will ba asked to visit The Gap té meet with at least two people drawn from Gap staff and trustees. This visit will constitute an informal interview. The applicant will look around The Gap and see the facilities, learn about the history and role of The Gap, and the services that it provides. The roles and responsibilities of Trustees will be discussed. The applicant will be asked about their interests and the skills that they can offer The Gap asa trustee. After the visit, the applicant will be given time to consider whether they are interested in joining the Board of Trustees, and brief detalls will be clrculated to other Trustees for their thoughts on the suitabllity of the applicant. The core principles of equality and diversity are central at this point. A decision Is made by the Chair of Trustees whether to offer the applicant an informal place on the Board of Trustees until the date of the next planned Annual General Meeting.

|

No-one should become a Trustee without The Gap having received two satisfactory references, one of which should preferably be from current or last employer, schoo! or college. Each referee will receive a rola description and a covering letter of explanation about the trustee role.

Trustees are only formally confirmed in their role once they have been elected at the Annual General Meeting of The Gap.

The Chair of the Trustees will be responsible for ensuring that the induction process {s arranged and completed.

A training programme will be developed to ensure that any newly appointed trustee will receive training on all matters necessary to enable them to perform their duties outlined in the Trustee's job description effectively. If the new trustee is to take on any specific duties, training needs in relation to these will also be assessed, Training will consist of providing papers to read, informal discussion sessions, shadowing sessions with staff and other volunteers, and arranging attendance at more forma! training organised by outside agencies.

Page 14

| | |

| |

:

;

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

FINANCIAL REVIEW

The financial position of the charity at 31% August 2023 and comparatives for the prior period, as more fully detailed in the accounts, can be summarised as follows:

2023 2022
£ £
Nat Income/{expenditure) , 37,662 (22,578)
Unrestricted Revenue Funds available for the general .
purposes ofthe charlty 77,144 64,546
Restricted Revenue Funds 86,308 61,244
TotalFunds 163,452 125,790

The Trustees consider the financial performance by the charity during the year to have been satisfactory. It was the Trustees’ decision to increase the level of funds. Specific changes in fixed assets are detailed in the notes to the accounts.

RESERVES POLICY

.

The reserves policy is to maintain a level of unrestricted reserves which covers between 3 to 6 months of core delivery expenditure as recommended by Charity Commission. This amount was agreed by the Trustees as the right amount to allow for planned commitments if income falls below expectations.

AVAILABILITY AND ADEQUACY OF ASSETS OF EACH OF THE FUNDS

The Board of Trustees is satisfied that the charity’s assets In each fund are avallable and adequate to fulfil its obligations in respect of each fund.

STATEMENT OF DIRECTORS’ RESPONSIBILITIES

The trustees (who are also directors of The Warwick Percy Estate Community Projects Ltd for the purpases of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

,

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the Incoming resources and application of resources, Including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Page 15

||

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

DIRECTORS’ REPORT (Continued)

The report of the directors has been prepared having taken advantage of the small companies’ exemption in the Companies Act 2006.

On behalf of the board

Mrs Jean Morganf Mage Chair Date: 19/ °3/ Zk.

.

Page 16

| | |

|

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

INDEPENDENT EXAMINERS’ REPORT

| report to the charity trustees on my examination of the accounts of the company for the year ended 31% August 2023 which are set out on pages 17 to 29.

Responslbllities and basis of report

As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are oligible for independent examination, | report In respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. | confirm that | am qualified to undertake the examination because { am a member of the Institute of Chartered Accountants in England and Wales, which Is one of the listed bodies.

| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

| have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Mark Harwood FCA BFP FMAAT Michael Harwood & Co Chartered Accountants Greville House 10 Jury Street Warwick CV34 4EW

Date: 28* May 20

|

Page 17

| |

|

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

STATEMENT OF FINANCIAL ACTIVITIES (Incorporating the Income and Expenditure Account) For the year ended 31% August 2023

Note Note Unrestricted Restricted 31.08.23 Unrestricted Restricted Restricted 31.08.22
£ £ £ £ £ £
.
Income and Endowments
from:
‘8		 ;
Donations & legacies 2 89,402 234,178 323,580 120,046 56,723 176,769
Charitable activities
Other trading activities		 3 45,844
1,517		 14,952
1,125		 60,796
2,642		 37,301
1,951		 14,172
33		 51,473
1,984
Investments 1,911 - 1,911 67 - 67
Coronavirus grants 4 - - - 7,631 - 7,631
Total income and endowments 138,674 250,255 388,929 466,996 70,928 237,924
Expenditure on:
Raising funds 17,078 - 17,078 14,088 - 14,088
Charitable activitles 5 221,225 112,964 334,189 197,161 49,253 246,414
Total expenditure 238,303 112,964 351,267 211,249 49,253 260,502
Net income/(expenditure) (99,629) 137,291 37,662 (44,253) 21,675 (22,578)
Transfers between funds 112,227 9 (112,227) - 18,384 = (18,384) — -
Netmovement infunds 12,598 25,064 37,662 (25,869) 3,291 (22,578)
Fund balances broughtforward 64,546 61,244 125,790 90,415 57,953 148,368
Fundbalancescarrledforward 11 77,144 86,308 163,452 64,546 61,244 125,790

The notes on pages 19 to 29 form an integral part of the accounts.

Page 18

.

;

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED (Company no. 4102182)

BALANCE SHEET As at 31" August 2023

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| ||| |2023|2022| |Note|£|£|£|£| |Fixed|assets| |Tangible|assets|8|12,950|14,886| |Current|assets|,| |Debtors|9|13,262|7,292| |Cash|at|bank|and|in|hand|145,741|109,709| |Total|current|assets|159,003|117,001| |Current|liabilities| |Creditors|10|(8,501)|(6,097)|7| |Net|current|assets|150,502|110,904| |Total|assets|less|current|llabllitles|163,452|125,790| |Funds|of the|Charity:| |:| |Restricted|funds|86,308|61,244| |Unrestricted|funds|77,144|64,546| |Total|charity funds|©|11|163,452|125,790|

----- End of picture text -----

Directors’ statements:

The financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The financial statements were approved by the Trustees on AHS thu.

On behaifof the Trustees Mrs Jean Morgan Chair

The notes on pages 19 to 29 form an integral part of the accounts.

Page 19

| |

|

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS For the year ended 31* August 2023

  1. ACCOUNTING POLICIES

(a) Basls of Accounting The Warwick Percy Estate Community Projects Ltd is a company limited by guarantee in England & Wales. In the event of the charity belng wound up, the tiabllity In respect of the guarantee is limited to £1 per member of the charity. The address of the - «+ registered offices is given in the charity information on page 1 and the nature of the charity’s operations and principal activities are given on pages 2 to 9.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charitles: Statement of Recommended Practice appilcable to charltles preparing their accounts in accordance with the Flinanclal Reporting Standard applicable in the UK and Republic of Ireland issued In October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charitles Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

The accounts do not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.

The financial statements are prepared on a going concem basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £1.

(b) Income ° Gross income represents the value, net of value added tax and discounts, of goods provided to customers and work carried out in respect of services provided to customers.

Income is recognised as income from exchange transactions (contract income) and income from non-exchange transactlons (gifts), investment income and other income. Income from exchange transactlons is received by the charity for goods or services supplied under contract or where entitlement is subject to fulfilling performance related conditions. The income the charity receives is approximately equal In value to the goods or services supplied by the charity to the purchaser. Income from non-exchange transactions is where the charity receives value from the donor without providing equal value in exchange, and includes donations of money, goods and services freely given without giving equal value in exchange.

Income, whether from exchange or non-exchange transactions, Is recognised in the Statement of Financia! Activities (SOFA) on a receivable basis, when a transaction or other event results in an increase in the charity's assets or a reduction in its liabilltles and only when the charity has legal entitlement, the income is probable and can be measured reliably. . Income subject to tarms and conditions which must be met before the charity is entitled to the resources Is not recognised until the conditions have been met.

;

All income is accounted for gross, before deducting any related fees or costs.

No amount is Included in the financial statements for volunteer time in line with the SORP. Further detail is given in the Directors’ Report.

Page 20

, } | | : |

| , )

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31* August 2023

  1. ACCOUNTING POLICIES (continued)

Govemment grants are racognised under the Performance Model at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.

Any grant that is subject to performance-related conditions received in advance of delivering the goods and services required by that condition, or is subject to unmet conditions wholly outside the control of the recipient charity, is accounted for as a liability and shown on the Balance Sheet as deferred income. Deferred income is released to income in the reporting period in which the performance-related or other conditions that limit recognition are met.

When Income from a grant or donatlon has not been recognised due to the conditions applying to the gift not being wholly within the control of the récipient charity, It Is disclosed as a contingent asset if receipt of the grant or donation Is probable once those conditions are met.

Where time related conditions are imposed or implied by a funder, then the income is apportioned to the time periods concerned and, where applicable, is accounted for as a liability and shown on the Balance Sheet as deferred income. When grants are received in advance of the expenditure on the activity funded by them, but there are no specific time related conditions, then the income is not deferred.

;

.

:

Any condition that allows for the racovery by the donor of any unexpended part of a grant does not prevent recognition of the income concerned, but a liability to any repayment is recognised when repayment becomes probable.

(d) Expenditure Direct costs that are specifically related to an activity are allocated to that activity. Shared direct costs and support costs are apportioned between activities.

The basis for apportionment, which is consistently applied and proportionate to the circumstances, Is:-

Page 21

:

.

| | | |

}

} | | :

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31** August 2023

  1. ACCOUNTING POLICIES (continued)

(e) Fixed Assets Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

. ' Depreciation is provided on alt tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

(h) Funds General funds comprise the accumulated surplus or deficit on the income and expenditure account. They are available for use at the discretion of the Directors in furtherance of the general objectives of the company. °

Restricted funds are funds subject to specific restricted conditions imposed by donors. The purposes and use of restricted funds are set out in note 12 to the financial statements.

(j) Redundancy Redundancy and termination costs are recognised as an expense in the Statement of Financial Activities and a liability on the Balance Sheet Immediately at the point the charitable company is demonstrably committed to either: terminate the employment of an employee or group of employees before normal retirement date; or provide termination benefits as a result of an offer made in order to encourage voluntary redundancy. The charitable company Is considered to be demonstrably committed only when it has a detailed formal plan for the termination and is without realistic possiblity of withdrawal from the plan.

(k) Taxation The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2014 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definitlon of a charitable company for UK corporation tax purposes.

| |

an

,

Page 22

|

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31% August 2023

.

2. DONATIONS AND LEGACIES
Unrestricted Restricted 2023 2022
£ £ £ £
Donations and glfts from Indlviduals:
Small donatlons Individually less than 575 143 718 346
£1,000
Frank Sturzacker ’ - 1,000 1,000 -
Total donationsand glftsfrom
individuals		 575 4,143 4,748 346
Revenue grants from governmentand public bodies:
WarwickTown Council - - - 3,000
Warwick DistrictCouncil - 64,419 64,419 35,650
Warwick County Council - 36,089 36,089 29,319
National Grid - 10,000 10,000 -
National Lottery - 64,720 64,720 -
Total public-sector revenue grants - 175,228 175,228 67,969
Revenue grants and donations from non-public bodles: .
29" May 1961 Trust 5,000 4,000 9,000 4,000
WRIN 55,688 - 55,688 48,000
Children in Need 10,000 500 10,500 20,000
Chase Meadow Community Centre - - - 3,699
Garfield Weston - 15,000 15,000 15,000
Warwick Apprenticlng Charities - - - 5,164
Education & Learning Communities Group 1,100 - 1,100 2,530
Lifespace Trust - - - 1,389
Warwick Wishes - - - 500
The Rowlands Trust - - - 4,812
Warwick Lions - - “ 1,500
Rotary Club ofWarwick - - - 860
Warwickshire Crimebeat - - - 550
Austin Edwards Charity Trust - 200 200 450
King HenryVII 5,218 14,926 20,144 -
Heart of England 500 . 500 -
The Dumbreck Charity - 500 500 -
St. Paul’s Church 600 - 600 -
St. Mary’s Church - 2,450 2,450 -
All Saints Church - 9,804 9,804 -
Bemard Sunley Foundatlon - 5,000 5,000 -
Charles Hayward Foundation 4,000 - 4,000 -
The Wooden Spoon - 1,500 1,500 -
Think ActiveCSW 1,112 - 1,112 -
Skipton Building Society - 1,800 1,800 -
Carriedforward 83,218 55,680 138,898 108,454

Page 23

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31" August 2023

2. DONATIONS AND LEGACIES (continued)

Unrestricted Unrestricted Restricted 2023 2022
£ £ £ £
Broughtforward 83,218 55,680 138,898 108,454
Grocers Charity 5,000 . 5,000 .
Morrisons Foundation - 2,127 2,127 “
Lifespace Trust 609 “ 609 -
Total charitable-sector revenue grants 88,827 57,807 146,634 108,454
Total donatlons and legacles 89,402 234,178 323,580 176,769
3. INCOME FROM CHARITABLE ACTIVITIES
Unrestricted Restricted 2023 2022
£ £ £ £
Sale ofgoods and services 4,485 14,952 19,437 14,172
Room hire 41,359 - 41,359 37,301
Total incomefrom charitable activities 45,844 14,952 60,796 51,473
4. CORONAVIRUS GRANTS
Unrestricted Restricted 2023 2022
£ £ £ £
Furlough JRS grants - - - 131
Council grants - - - 7,500
TotalCoronavirusgrants . - - 7,631

Page 24

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31% August 2023

, | | |

| | |

:

:

;

,
EXPENDITURE ON CHARITABLE ACTIVITIES
Unrestricted Restricted 2023 2022
£ £ £ £
Directspending
Gross wages and salaries 84,989 21,131 106,120 91,340
Employer's NI . 4,613 827 5,440 4,284
Pension costs 5,723 890 6,613 6,124
Travel and subsistence 12 305 317 481
Project costs 60,763 84,901 145,664 71,550
Refreshments 106 5 111 -
Total direct spending 156,206 108,059 264,265 173,779
Supportcosts
Employee costs:
Grosswages and salaries
Employer’s NI
Pensioncosts
Training and welfare		 19,379
1,180
‘788
1,638		 -
-
-
364		 19,379
1,180
788
2,002		 24,441
_
623
998
1,736
Volunteer costs 113 154 267 1,379
Premises expenses:
Rent 9,140 - 9,140 7,833
Rates and water 3,382 - 3,382 2,884
Light, heat and power 7,390 - 7,390 5,598
Cleaning and waste management 1,709 51 1,760 2,427
Repairs, renewals and maintenance 7,992 688 8,680 9,261
Administrative overheads:
Telephone, faxand Internet 349 513 862 838
Statlonery and printing 352 146 498 241
Equipment leasing 1,902 - 1,902 - 4,980
Computer costs 1,211 14 1,225 682
Advertising and marketing 211 103 314 994
Insurance 2,463 - 2,463 2,313
Sundry expenses 539 477 1,016 597
Admin costs 1,209 - 1,209 1,678
Bad debts 81 - 81 -
Professional fees:
Independent examination fees 2,520 - 2,520 2,520
Monitoring fees - 720 720 720
Other legal and professional 281 - 281 283
Carriedforward 63,829 3,230 67,059 70,026

5. EXPENDITURE ON CHARITABLE ACTIVITIES

Page 25

|

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31% August 2023

) | ) |

5. EXPENDITURE ON CHARITABLE ACTIVITIES (continued)

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| |Unrestricted|Restricted|2023|2022| |£|£|£|£| |Brought forward|63,829|3,230|67,059|70,026| |Financial|costs:|.| |Bank|charges|59|-|59|146| |Depreciation|1,131|1,675|2,806|2,463| |Total|support|costs|65,019|4,905|69,923|72,635| |Total expenditure|on|charitable|221,225|112,964|334,189|246,414| |activities| |—| |6.|EMPLOYEE|EMOLUMENTS| |2023|2022| |£|£| |Gross wages|195,108|179,093| |Redundancy|“|-|1,005| |Social|security|costs|6,620|4,907| |Pension|costs|7,401|7,122| |Total|salaries, wages|and|related|costs|209,129|192,127| |Average|number|of employees|16|14| |No|employée|received|emoluments|in|excess|of £60,000|per annum.|

----- End of picture text -----

7. TRUSTEE REMUNERATION AND EXPENSES

No Trustee or connected person received any ramuneratlion or expenses either directly or indlrectly.

.

|

; Page 26

|

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31* August 2023

8. TANGIBLE FIXEDASSETS TANGIBLE FIXEDASSETS
Land & Plant & Computer
Bulldings Machinery Equlpment Total
£ £ £ £
COST
At 1% September 2022 16,908 20,381 4,698 41,987
Additions
Disposals		 , -
-		 -
-		 870
(1,699)		 870
(1,699)
At 318August2023 16,908 20,381 3,869 41,158
DEPRECIATION
At 18 September 2022 7,180 16,009 3,912 27,104
Charge forthe year 779 951 1,076 2,806
Eliminated on disposal - - (1,699) (1,699)
At31%August 2023 7,959 16,960 3,289 28,208
NET BOOKVALUE
At 31%August2023 8,949. 3,421 580 12,950
At318August 2022 9,728 4,372 786 14,886
9. DEBTORS
2023 2022
£ £
Trade debtors 7,352 4,014
Prepayments and accrued income 4,139 3,278
Social security and othertaxes 1,771 -
13,262 7,292
.
10. CREDITORS:
AMOUNTS FALLING DUE WITHIN ONE YEAR
2023 2022
£ £
Trade creditors 5,101 1,605
Accruals 2,982 2,520
Soclal security and othertaxes - 1,972
Other creditors 418 -
.
8,501 6,097

vy

.

|

Page 27

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31* August 2023

11. MOVEMENT ON FUNDS

----- Start of picture text -----
|||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |Balance|at|Income|Expenditure|Balance|at| |01.09.2022|in|year|Inyear|Transfers|31.08.2023| |£|£|£|£|£| |Unrestricted|&|designated|funds| |Unrestricted|revenue|funds|64,546|138,674|(238,303)|112,227|77,144| |_|Total|unrestricted|funds|64,546|138,674|(238,303)|112,227|77,144| |Restricted|funds| |WCC|Youth|Work|Fund|13,117|44,616|(7,819)|(13,104)|36,810| |Garfield|Weston|-|15,000|-|(15,000)|-| |Building|Fund|16,230|26,324|(48,560)|11,669|5,663| |Computers|998|-|(597)|-|401| |Men|Shed WW|4,647|10|(1,566)|-|3,091| |Wooden|Spoon|-|1,500|-|-|1,500| |Welfare|819|6,474|(4,232)|-|3,061| |Catering|3,827|1,810|(5,143)|2,090|2,584| |Older Adults|5,372|14,926|(4,250)|(13,454)|2,594| |Older People|4,947|11,770|(3,017)|(8,641)|5,059| |Partnership|Project|-|9,804|-|(8,554)|1,250| |National|Lottery Comm|Fund|-|64,720|-|(61,970)|2,750| |St|Mary’s|Trust|Cost|of|Living|-|2,450|(1,386)|(1,000)|64| |Youth|Room|Project|-|2,127|“|-|2,127| |Youth|Squad|-|-|-|2,000|2,000| |Youth|Activities|3,296|3,912|(2,882)|-|4,326| |National|Grid Comm|Matters|-|10,000|(6,539)|(1,120).|2,341| |GapGo|1,901|-|(284)|-|1,617| |GapGlobal|1,001|-|-|-|1,001| |GapCook!|-|1,125|-|-|1,125| |Warwick West|2022/23|5,089|32,287|(25,514)|(5,143)|6,719| |PACC|Residents|Group|-|1,400|(1,175)|-|225| |Total|restricted funds|61,244|250,255|(112,964)|(112,227)|86,308| |Total|charity funds|125,790|388,929|(351,267)|-|163,452|

----- End of picture text -----

.

The large value of transfers between funds is mainly due to funders requesting that their grants are shown as restricted despite the fact that they cover unrestricted general costs.

Page 28

| | | |

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31% August 2023

12. RESTRICTED FUNDS

|

The purposes for which the restricted funds are held by the charity are: °

WCC Youth Work Fund Funding to expand youth provision in Warwick and tackle antisocial behaviour, knife crime, alcohol abuse and county lines. Garfield Weston Funding towards the overall cost of youth (including salaries and project costs).

Building Fund The balance of.this fund will be used on maintaining the buildings and grounds. Computers The balance of this fund will be used for the maintenance of the computers. Men Shed WW Funding for establishing establishing a Men Shed group in Warwick to encourage men’s engagement in social and mental wellbeing activities. Wooden Spoon Funding for food provision. Welfare Funding to support residents facing financial hardship with slow

Men Shed WW Funding for establishing establishing a Men Shed group in Warwick to encourage men’s engagement in social and mental wellbeing activities. Wooden Spoon Funding for food provision. Welfare Funding to support residents facing financial hardship with slow cookers and LED bulbs to reduce electricity bills. ; Catering A fund for the provision of food for lunch clubs and buffets, and also for coffee and cake cafés within The Gap. Older Adults Funding to help tackle social isolation and promote health and wellbelng for older people. Older People Funds to provide activities for older people, Including a lunch club, various fitness classes, an art group and trips out. Partnership Project Funds for the Older Adults Partnership Assistant and project costs. National Lottery Funds for Youth Work including core costs. : Community Fund St. Mary's Trust Cost of Funds to support people struggling with the cost-of-living crisis. Living : Youth Room Project Funding to refurbish the youth room. Youth Squad Funding for Youth Forum. Youth Activities Funding to run a youth club at The Gap on 3 evenings each week, including school holidays, plus some outings.

.

|

| , |

National Grid Community Funds for the Community Development Worker to assist with the Matters cost-of-living project and project costs. GapGo Funding to give young people outdoor skills. GapGlobal Funding for a project to promote diversity and inclusion among young people by exploring different cultures. GapCook! Funding for a cooking project for young people. Warwick West 2022/23 Funding for community development based at Packmores Community Centre and Warwick West. PACC Residents Club Funding to support the residents’ group at Packmores.

| |

‘

Page 29

| |

| |

‘

:

THE WARWICK PERCY ESTATES COMMUNITY PROJECTS LIMITED

NOTES TO THE FINANCIAL STATEMENTS (Continued) For the year ended 31° August 2023

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Tangible
FixedAssets
£		 Current
Assets
£		 Current
_Liabilities
£		 Total
£
At31°August 2023
Restrictedfunds 8,217 80,770 (2,679) 86,308
Unrestricted funds 4,733 78,233 (5,822) 77,144
12,950 159,003 (8,501) 163,452
At 31%August2022
Restricted funds 9,891 52,877 (1,524) 61,244
Unrestricted funds 4,995 64,124 (4,573) 64,546
14,886
-
117,001
(6,097)
arr		 125,790
CCL

14, RELATED PARTY TRANSACTIONS

During the year the company made no transactions with related parties. = -

|

)