Trustee Annual Report 2024–2025 10[th] Mar 2025
17th Norwich Scout Group
1. Name, Registration and Address
-
Charity Name : 17th Norwich Scout Group
-
Charity Registration Number : 1086590
-
Principal Address : 223 Sprowston Road, St George’s Church Hall, Norwich, Norfolk, NR3 4HZ
2. Names of Trustees
As of the date of this report, the following individuals served as Trustees:
-
Helen Doherty (Chair)
-
Tim Burke (Treasurer
-
Paul Warden (Group Lead Volunteer)
-
Diane Newson (Deputy Group Lead Volunteer)
-
Ivan Newson (Explorer Team Leader)
-
Emily Fenton (Scout Team Leader)
-
Louisa Barnard (Trustee)
-
Victoria Johnson (Trustee)
-
Paula Mellor (Trustee)
3. Structure, Governance and Appointment of Trustees
The Group operates under the model constitution from Chapter 5 of the Scout Association’s Policy, Organisation and Rules (POR), adopted at the AGM on 22 March 2025.
-
The Trustee Board comprises up to six elected members, with a quorum of three.
-
Trustees are elected annually by the Group Scout Council.
-
Additional members may be co-opted to fill vacancies or bring in specific expertise.
-
The Board meets 4–5 times per year and is supported by subcommittees (EaST17 event and support team) and section leaders.
4. Objectives and Activities
The Group’s purpose is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
Key activities include:
-
Weekly section meetings for Beavers, Cubs, Scouts, and Explorers
-
Camps, hikes, kayaking, archery, and community service projects
-
Special events such as the 60th anniversary celebration and themed AGM evening
5. Achievements and Performance (including Public Benefit)
-
Celebrated 60 years of Scouting with a family activity day and campfire singalong
-
Transitioned from an Executive Committee to a formal Trustee Board to align with charity governance best practices
-
Delivered over 40 weeks of Scouting activities, including international participation in the World Scout Jamboree in South Korea
-
Maintained strong community engagement and volunteer support, including the formation of the EaST17 Event and Support Team
-
Continued to develop our youth support with Young Leaders involved across all sections.
-
Support young people from 6-18 providing regular weekly meetings, offering a wide range of activities and learning, inc, personal development.
6. Where Our Money Comes From
The Group’s income is primarily generated through two key sources:
-
Monthly Subscriptions : Each young person contributes £12 per month. These regular contributions help cover the cost of weekly activities, badges, equipment, hall expenses and annual capitation fee to the wider scout movement.
-
Paid for activities: Camps which are not covered by the subscriptions.
-
Fundraising Activities : The EaST17 (Event and Support Team) plays a vital role in organising fundraising events throughout the year. These include community events, raffles, and sponsored activities, which not only raise essential funds but also strengthen community ties and visibility for the Group.
These income streams ensure the Group can continue offering high-quality Scouting experiences while maintaining affordability and accessibility for all families.
7. Financial Review
- The period Statement of Accounts was reviewed and approved at the AGM.
See full statement of accounts for further detail.
8. Reserves Policy
-
The Group aims to maintain reserves equivalent to at least three months of operating costs.
-
Reserves are held to cover unexpected expenses, support hardship grants, and fund future development plans.
-
The Board agreed to maintain annual hall payments and diarise future obligations.
9. Funds Held as Custodian Trustee
- The Group does not currently hold funds as custodian trustee on behalf of others.
17th Norwich Scout Group Receipts and Payments Account
| Year start date | Year end date | Year end date | |||
|---|---|---|---|---|---|
| For the year from |
4/1/2023 | To | 9/30/2024 | ||
| Receipts and payments | |||||
| 2023/24 | 2022/3 | ||||
| Unrestricted funds | Unrestricted funds | ||||
| £ | £ | ||||
| Receipts | |||||
| Donations, legacies and similar income | |||||
| Membership subscriptions | 17692.00 | 11,140.00 | |||
| Less:Membership subscriptions paid on (National/County/Area/District) | (6,000.00) | (4,800.00) | |||
| Net membership subscriptions retained | 11,692.00 | 6,340.00 | |||
| Donations | |||||
| 355.23 | |||||
| Legacies | 0 | - | |||
| Gift Aid | |||||
| 0.00 | - | ||||
| Sub total | 12,047.23 | 6,340.00 | |||
| Grants | |||||
| Maintenenace grant | - | - | |||
| Other grants | - | - | |||
| Sub total | - | - | |||
| Fundraising (gross) | 664.98 | 135.21 | |||
| Group Uniform, Garments and Badges | 175.00 | 92.50 | |||
| Group Camp\Activity Income | 521.00 | 177.00 | |||
| Explorers Camp and Activity | -10.00 | 1,205.12 | |||
| Scouts Garment Income | 102.00 | 374.50 | |||
| Scouts Frosties | 1,100.00 | 1,317.00 | |||
| Forest Camp 2022 | 4,904.08 | ||||
| Summer Camp 2023 | 4,829.00 | 5,721.21 | |||
| Scout non-term activities | 1,761.43 | 1,401.00 | |||
| Scout Term Activities | |||||
| Cubs EVAC and non-term activities | 263.00 | 1,383.00 | |||
| Cubs Garment Sales | |||||
| 15.00 | - | ||||
| Cubs Camp | 2,071.00 | 989.00 | |||
| Beavers Camps and Sleepovers | 693.00 | 565.00 | |||
| Beavers Non-term activities | 337.39 | 61.00 | |||
| NORJAM Income | |||||
| 1,625.00 | |||||
| Sub total | 14,147.80 | 18,325.62 | |||
| Investment income | |||||
| Bank interest | |||||
| - | - | ||||
| Building Society interest | - | - | |||
| The Scout Association Short Term Investment Service | |||||
| - | - | ||||
| Property Rent income | - | - | |||
| Other investment income | |||||
| - | - | ||||
| Sub total | - | - | |||
| Total Gross Income | 26,195.03 | 24,665.62 | |||
| Asset and investment sales, etc. | - | - | |||
| Total receipts | 26,195.03 | 24,665.62 | |||
| 17th Norwich Scout | Group | ||||
| Receipts and Payments Account | |||||
| Year start date | Year end date | ||||
| For the year from |
4/1/2023 | To | 9/30/2024 |
Receipts and payments
2023/24
2022/3
Unrestricted funds Unrestricted funds £ £
Payments
| Payments | £ | £ | |
|---|---|---|---|
| Charitable Payments | |||
| Group Uniform, garments and badges | 325.26 | 46.25 | |
| Group Equipment and Administration | 469.64 | 928.43 | |
| Group Insurance | 851.89 | 558.96 | |
| Group Camp/activity Expenditure | 1629.36 | 335.60 | |
| Group Training | 167.54 | 174.00 | |
| Group Scout Shop Trading Post | 264.75 | 252.05 | |
| Group Hall Rent | 500.00 | 500.00 | |
| Donation allocated to Scout | Camp | ||
| Group Camping Equipment | 636.09 | 933.86 | |
| Subsidy to WS Jamboree attendees | 610.03 | ||
| Explorers Scout Shop Expenditure | 22.05 | 46.25 | |
| Explorers Camp & non-term | Activities | 757.67 | 1333.33 |
| Explorers Garments | 218.00 | ||
| Explorers Term Expenses | 230.81 | 105.97 | |
| Explorers Section night activities | |||
| Scout Shop Expenditure | 207.78 | 121.81 | |
| Scouts Frosties | |||
| 1220.84 | 1454.51 | ||
| Scouts/Group Garments Expenditure | 211.00 | 284.37 | |
| Scouts EVAC & non-term activities | |||
| 1924.45 | 2235.39 | ||
| Scouts Forest Camp 2022 | 8612.38 | ||
| Scouts Term Expenses | 1322.66 | 767.61 | |
| Scout Camp 2023 (World) | 9649.91 | 1513.89 | |
| Cubs non-term activities | |||
| 340.00 | 1544.00 | ||
| Cubs Garments | |||
| 75.00 | 40.00 | ||
| Cubs Scout Shop Expenditure | 506.63 | 355.45 | |
| Cub Camp | 2697.32 | 1694.10 | |
| Cubs Term Expenses | 531.12 | 778.29 | |
| Beavers camps and sleepovers | 629.04 | 590.19 | |
| Beaver Scout Shop Expenditure | 294.15 | 139.06 | |
| Beavers Term Expenses | 158.50 | 122.24 | |
| Beavers EVAC & non-term activities | |||
| 349.00 | 63.00 | ||
| Sub total | |||
| 25972.46 |
26,359.02 | ||
| Fundraising expenses | |||
| Small Lottery Licence | 40.00 |
- | |
| Detail 2 | 0.00 |
- | |
| Detail 3 | |||
| 0.00 |
- | ||
| Other fundraising costs | 0.00 |
- | |
| Sub total | |||
| 40.00 |
- | ||
| Total Gross Expenditure | 26,012.46 |
26,359.02 | |
| Asset and investment purchases, etc. | |||
| - |
- | ||
| Total payments | 26,012.46 |
26,359.02 | |
| Net of receipts/(payments) | 182.57 | (1,693.40) | |
| Cash funds last year end | 16,687.81 |
18,381.21 | |
| Cash funds this year end | 16,870.38 |
16,687.81 |
Statement of assets and liabilities at the end of the year
| 30th September 2024 |
31st March 2023 | |
|---|---|---|
| Unrestricted funds | Unrestricted funds | |
| £ | £ | |
| Cash funds | ||
| Bank current account | 16,775.38 | 16,687.81 |
| Bank deposit account | - |
- |
|---|---|---|
| Building society account | - |
- |
| The Scout Association Short Term Investment Service | ||
| - |
- | |
| Cash/Floats | 95.00 |
- |
| Total cash funds | 16,870.38 |
16,687.81 |
| Other monetary assets | ||
| Tax claim | 0.00 |
- |
| Debts due from the County/Area/District/Group | 0.00 |
- |
| Insurance claim | 0.00 |
- |
| Sub total | 0.00 |
- |
| Investment assets | ||
| Investment property - detail | - |
- |
| Quoted investments | - |
- |
| Other investments - detail | ||
| - |
- | |
| Sub total | - |
- |
| Non monetary assets for charity's own use | ||
| Badge stock | - |
- |
| Shop stock | - |
- |
| Other stock | ||
| - |
- | |
| Land and buildings | - |
- |
| Motor vehicles | ||
| - |
- | |
| Scouting equipment, furniture etc | - |
- |
| Other | - |
- |
| Sub total | - |
- |
| Liabilities | ||
| Accounts not yet paid | 0.00 | 0.00 |
| Expenses incurred but not invoiced | 0.00 | 0.00 |
| Subscriptions not yet paid | 0.00 | |
| Loan - detail | 0.00 | 0.00 |
| Other liabilities | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
Signature Print Name elen Doherty Chair im Burke Treasurer
Note on non-monetary assets. These consist of a container, shed and scouting equipment. They are treated as fully depreciated. There is insurance cover for replacement value, estimated as £37,000.
Independent examiner’s report to the trustees of 17[th] Norwich Scout Group
I report to the trustees on my examination of the accounts of the 17[th] Norwich Scout Group for the 18 months ended 30 September 2024.
Responsibilities and basis of report
As the charity trustees of the 17[th] Norwich Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 17[th] Norwich Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 17[th] Norwich Scout Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Becky Bird, BSc (Hons) FCA
Norwich
6 December 2024