## **Slyne with Hest Memorial Hall**
## **Trustees’ Annual Report for the year ended 31[st ] March 2022**
The trustees present their annual report and independently examined financial statements for the year ended 31[st] March 2022.
## **1. Reference and Administrative Information**
1.1 Charity Name
Slyne with Hest Memorial Hall
1.2 Charity Registration No. 1086566
1.3 Registered Address 30, Hanging Green Lane, Hest Bank, Lancaster LA2 6JB
1.4 Trustees – all elected in September 2018, except Vaughan Ames (November 2021)
Miss J Cohen-Kingsley Mr JC Fox (Treasurer until November 2021) Mr V Ames (Treasurer from November 2021) Mr C Haggan Mr C Hardwick until April 2021 Ms S O'Brien from October 2021 Ms S Faithfull from October 2021 Mrs E Leach Mr D Liptrott
Mrs R Whittle (Chair)
1.5 Administrator Mrs D Brookes, 39 Coastal Road, Hest Bank, Lancaster
1.6 Bankers Santander UK plc, Merseyside
1.7 Independent Examiner Mr L Hewitt, 41 Slyne Road, Bolton-le-Sands
## **2. Structure Governance and Management**
## 2.1 Governing Document
The Memorial Hall is a registered charity governed by its constitution, which was lodged with the Charities Commission on 14[th] May 2001.
## 2.2 Recruitment and Appointment of Trustees
(i) The overall management and control of the Memorial Hall rests with the individual members of its management committee who are the charity trustees of the Memorial Hall.
**1**
(ii) The appointment of trustees is governed by the provisions contained within the
constitution. These are as follows: -
The committee shall consist of a chairman, a vice-chairman and a treasurer and not less
than 2 and not more than 12 members.
The Executive Committee may in addition appoint not more than 4 co-opted members.
All members of the Executive Committee shall retire from office together at the end of the annual general meeting next after the date on which they came into office but they may be re-elected or re-appointed.
## 2.3 Major Risks
(i) Lack of people wishing to rent the premises to make the running of the Memorial Hall viable.
(ii) Lack of volunteers willing to be trustees.
## **3. Objectives and Activities**
The Charity’s objects (“the objects”) are the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Slyne with Hest and the surrounding area, without distinction, including use for meetings, lectures and classes and other forms of education, recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants.
## **4. Achievements and Performance**
- The outside of the Hall was painted
- The old chairs have been replaced with new ones in the main hall and the old chair trolley has been replaced
- A new tea trolley has been purchased
- The Covid-19 safety requirements have been in place in the Hall and this has enabled the Pre-School to continue and also other groups when there was no lockdown.
## **5. Financial Review**
- We were very fortunate to have received a Business Support Grant of £8,000 and a Omicron Hospitality and Leisure Grant of £2667 from the Lancaster City Council to compensate for our loss of income and our commitment to paying fixed expenses.
- The Business Support Grants have enabled the Hall to limit our loss this year to £1,896, due in large part to being in credit of £856 on our gas bill, which will be carried forward to next year.
- The hours when the Hall was booked are as follows:
||Year|Small Hall Main Hall|Small Hall Main Hall|Mawson Room|Total|
|---|---|---|---|---|---|
||2021-22|1,469 833|||6|
|2,308||||||
||2020-21|838|135|1|974|
||2019-20|1,646|1,497|694|3,837|
||2018-19|1,820|1,026|978|3,824|
||2017-18|1,603|1,267|834|3,704|
**2**
- Hall has now reserves of £39,298.26 to meet future liabilities.
## **6. Future Plans**
The main projects for 2022/23:
- Internal decoration.
- A review of the fire doors and alarm system
**3**
## **Slyne with Hest Memorial Hall**
## **Statement of Financial Activities for the year ended 31 March 2022**
## **(Incorporating Income and Expenditure Account)**
|**Unrestricted**
**Funds**
**INCOMING RESOURCES**
**Note**
**£**
**Incoming resources from generated funds:**
Voluntary Income:
Donations and grants
4
Grants
2
Activities for generating funds:
Operating Activities
2
29,070.90
Investment Income
3
12.09
**Incoming resources from charitable activities:**
**Total Incoming Resources**
**29,082.99**
**RESOURCES EXPENDED**
**Cost of generating funds**
Costs of generating voluntary income
Fundraising costs
**Charitable Activities**
**Governance costs**
5
30,978.85
**Total Resources Expended**
**30,978.85**
**Surplus / (Deficit)**
**(1,895.86)**
**Transfer from Unrestricted Funds to Projects**
0.00
**Net movement of funds**
**(1,895.86)**
Total funds brought forward
39,694.12
**Total funds carried forward**
**37,798.26**|**Restricted**
**Funds**
**£**
0.00
**0.00**
0.00
**0.00**
**0.00**
0.00
**0.00**
1,500.00
**1,500.00**|**2021/2022**
**Totals**
**£**
0.00
29,070.90
12.09
**29,082.99**
30,978.85
**30,978.85**
**(1,895.86)**
0.00
**(1,895.86)**
41,194.12
**39,298.26**|**2020/2021**
**£**
0
29635
71
**29,706**
-
19,851
**19,851**
**9,855**
**9,855**
31,339
**41,194**|
|---|---|---|---|
**3**
## **Slyne with Hest Memorial Hall**
## **Balance Sheet as at 31 March 2022**
**----- Start of picture text -----**
Notes 2021-2022 2020-2021
Fixed Assets -
Current Assets
Prepayments
Debtors 3,448.06 690
Cash at bank and in hand 6 37,361.15 40,809.21 41799
Creditors
Amounts falling due within one year (1,510.95) (1,295)
Net Assets 39,298.26 41,194
REPRESENTED BY
Unrestricted Income Funds : 37,798.26 39,694
Restricted Income Funds :
Provision for Doubtful Debts 500.00 500
Provision for Future Repairs & Maintenance 1,000.00 1,000
39,298.26 41,194
-
**----- End of picture text -----**
**4**
**Slyne with Hest Memorial Hall**
## **Notes to the Accounts for the year ended 31st March 2022**
## **1. Accounting Policies**
## **1.1 General**
The accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities’ published in March 2005 and applicable accounting standards.
## **1.2 Basis of Preparation**
The accounts have been prepared on an accruals basis, which allocates income and expenditure to the accounting year which is expected to benefit from the income and expenditure, in as much as this conforms to the accounting requirements of the Charity
Commissioners Statement of Recommended Practice, which specifies the correct recognition of income as being recorded in the year it is received unless specifically deferred by the donor.
## **1.3 Grants and Donations**
All grants and donations are accounted for gross when receivable and are credited to the accounting period for which the grant or donation is received.
## **1.4 Expenditure**
All expenditure is accounted for gross and when incurred. Direct Charitable expenditure includes the direct costs of the activities carried out.
## **1.5 Depreciation**
Depreciation for the Fixtures and Fittings been calculated using the straight-line method. The annual rate is 20%.
## **2. Incoming Resources - Operating Activities of the Charity**
|Pre-School
Toddler Group
Recreation Activities
Children's Parties
Fitness Classes
Adult School of Dance
Pet Clinic
Jennifer's Dancers
Dog Training
Scottish Dancing
Drama Group - Stagestruck
Robinson School of Dance
Karate Club
Wise Up Workshop
Other Income
Community Coffee Mornings
Memorial Hall Appeal Fund - Standing Orders
Memorial Hall Appeal Fund - Income Tax recovered
Lancaster City Council
Lancaster CC - Covid-19 Government Grants|**Unrestricted**
**Funds**
**£**
7,022.25
515.00
2,524.75
-
1,606.50
304.00
-
2,289.25
-
-
854.25
390.00
1,490.00
198.00
131.50
60.15
732.00
156.25
130.00
10,667.00
29,070.90|**Restricted**
**Funds**
**£**
-|**2021/22**
**£**
7,022.25
515.00
2,524.75
-
1,606.50
304.00
-
2,289.25
-
-
854.25
390.00
1,490.00
198.00
131.50
60.15
732.00
156.25
130.00
10,667.00
29,070.90|**2020/21**
**£**
4774
208
0
189
654
29
347
783
181
22471
29,636|
|---|---|---|---|---|
**3. Investment Income**
12.09 12.09 71
**5**
## **4. Donations**
## **5. Cost of activities in furtherance of the charity's objects**
|Administration
Cleaning and Hygiene
Water
Insurance
Trustee Indemnity Insurance
Gas
Electricity
Repairs & Maintenance
New Chairs
Interactive Screen in Small Hall
Trolleys
Printing, Stationery & Postage
Inspections for Fire & Safety
Performing Rights Society
Licence Fee
Refuse Collection
Sundries
Previous year's projects
**6.**
**Cash at bank and in hand**
Current Account
Deposit Account
Cash in Hand
Petty Cash|**Unrestricted**
**Funds**
**£**
6,516.13
2,956.90
695.40
1,085.44
174.00
2,625.53
516.80
9,929.36
1,700.00
2,220.00
260.20
20.00
470.52
711.26
180.00
866.23
51.08
30,978.85
14,434.50
22,600.00
276.65
50.00|**Restricted**
**Funds**
**£**
-|**2021/22**
**£**
6,516.13
2,956.90
695.40
1,085.44
174.00
2,625.53
516.80
9,929.36
1,700.00
2,220.00
260.20
20.00
470.52
711.26
180.00
866.23
51.08
30,978.85
**2021/22**
14,434.50
22,600.00
276.65
50.00
37,361.15|**2020/21**
**£**
6427
2047
657
1064
166
1991
703
4814
71
443
687
180
488
113
19,851
**2020/21**
19,161.00
22,588.00
50
41,799|
|---|---|---|---|---|
## **7. Transactions with Trustees**
No Trustee received any remuneration either directly or indirectly during the period. No Trustee received any expenses in the period.
**6**
Independent examinerfs report on
the accounts
CHARITY COMMISSION
FOR ENGLAND AND WALES
Section A
Independent Examinerfs Report
Report to the trustsesl
members of
Slyne with Hest Memorial Hall
On accounts for the year
ended
318¢ March 2022
Charlty no
(If any)
1086566
Set out on pages
1of6
R••poctlve
rospon8lbllltl•s of
trusteos and oxamlnor
The charity's trustees are responsible for the preparation of the accounts.
The charty's trustees consider that an audit is not required for this year
under section 144 of the Charities Act 2011 Ilhe Charities Act.) and that an
independent examination is needed. 1•*
It is my re8ponsibilty to..
examine the accounts under section 145 of the Charities Ad,
to follow th8 procedures laid down in the general Directions gNen by the
Charity Commission (under section 145{5llbl of the Charities Act, and
to state whether particular matters have come to my attention.
8a818 ol Indep•nd•nt My examination was carried oui in accordance with general Directions given
•xamln•rf8 8tatemont by the Charity Commission. An examination includes a VieW of the
accounting records k8Pt by the charity and a comparison of th8 accounts
presented wrth those records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from the
trustees conceming any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and
consequently no opinion is given as to whether the accounts present a Irue
and fairf and the report is limited to tho88 matters set out in the
statement below.
Ind•p•nd•nt In connection wtth my examination, no matter has Come to my attention
1. which gives me reasonable Cause to believe that fft. ffiy material respect,
the requirements..
to keep accounting records in accordance with section 130 of the
Charities Act.. and
to prepare accounts which accord wrth the accounting records and
omply with the accourrting requirements of the Charities Act
have not been met., or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accourrts to be reached.
. Please delete the Myds in the brackets rf they do not apply.
Slgned:
Name:
Les Hewitt
IER
Relevant profo8slonal
qualificationls) or IM)dy
{If any):
Addrem:
41 Slyne Road
Botton-leSand8
Lancaster
Section B
Disclosure
Only complete if the examiner needs to hi8hli8ht material problems.iE.
accounting record5 have not been kept in accordance with s132 of the Charities, Art 2011 and
those accounts do not comply with the requirements of the 2(*)8 Regulations settin8 Out the
form and Contènt of charity accounts- any material expenditure or artion which appears not to
be in accordance wrch the trusts of the charity.. any failure to be provided wlth Information and
explanations by any past or present trustte. officer or employee,. and any materlal consistency
between the accounts and the tTVStees' annual report.)
IER
Give here brlef details of
any items that the
examinerwlshe8 to
disclose.
IER