CITY REACH YOUTH ROJECT FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 REGISTERED CHARITY NUMBER: 1086532
Page 1 CITY REACH YOUTH PROJECT FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 INDEX Contents Pages Report of the Management Committee Independent Examiner's Report Statement of Financial Activitie5 Balance Sheet Notes to the Financial Statements 10-17 The followlng page does not form part of the Flnanclal Statements Detailed Proflt and Loss Account 18
Page 2 CITY REACH YOUTH PROJEcr REPORT OF THE MANAGEMENT COMMIThEE FOR THE YEAR ENDED 31 MARCH 2025 The Mana8ement Committee is pleased to present its annual report and unaudited Financial Statements for the year ended 31 March 2025, which are also prepared to meet the requirements for a Directors, Report and Financial Statements for Companies Act purposes. The Financial Statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities., Statement of Recommended Practice applicable to charities preparing their Financial Statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021. REFERENCE AND ADMINISTRATIVE INFORMATION Charlty Name: Clty Reach Youth Project Charity Registration Number: 1086532 Principal Office.. c/0 Northam Community Centre Kent Street Northam Southampton 5014 SSP MANAGEMENTnRUSTEES: K Grove A Mccarthv D Pearce BANKERS: Nat West Bank 12 High Street, Southampton, 5014 28F INDEPENDENT EXAMINERS: T D Gregory Ltd 237 Manor Farm Road Bitterne Park Southampton S018 INY
Page 3 CITY REACH YOUTH PROJECT REPORT OF THE MANAGEMENT COMMIThEE (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 AIMS AND OJECTIVES We are a youth project within Northam Community Centre in Central Southampton, providing open access youth settings for children aged 5-17. Through our youth settings we cover a lot of topics that cover young people, such as healthv living and lifestyles from support for bullying and mental and other health issues and we celebrate numerous cultural event5 also. We a150 SUPPOrt a large number of children with SEND needs. Publlc Benefit Statement All of our activities are undertaken to further our charitable purposes for the public benefit. In shaping our objectives and planning our activities, the Management Committee has considered the Charity Commission's guidance on public benefit including guidance'Public 8enefit: Running a Charity (PB21'. ACHIEVEMENTS AND PERFORMANCE Thls flnanclal year we still have some remaining funds from the Southampton Lord Mayor Charities, who raised £10,000 last year. Part of this funding helped us to continue running our groups, especially as recent wage increases were not reflected In our runnlng-c05t grants from SCC. At the end of the last financial year, we also had enough money to run the girls, group, which has been very successful. Young girls attend from across the central area, and some are referred by their famlly practitioner wlthin the SCC Family Help Team. We have also recelved a donatlon from Canford School, whlch has been put towards our running costs. In addition, we are fortunate that Southampton City Council contlnues to fund the core running costs of our project, and we are currently exploring joint grant applications with Northam Community Link. Looking ahead, we hope to come under the umbrella of Northam Communlty Link in the future, with the legal advice and help from Womble Bond Dickson We continue to receive support from the local police team, who come in to work with the young people on Keep Safe sessions. Some of our young people have also taken part In flrst aid courses. We were able to provide a weekend away at a PGL centre, which was sponsored by Canford School. We are also very fortunate to have a large number of volunteers within our project, whose support is essential in helping us keep everything running. FINANCIAL REVIEW Income reduced in the year to 31 March 2025 to £38,37412024- £48,206). Expenditure increased to £40,129 in the year to 31 March 2025 (2024- £36,857). This has resulted in a small deficit for the year to 31 March 2025 of £1,75512024- surplus of £11,349). The Management Committee are satisfled with the outcome for the year.
Page 4 CITY REACH YOUTH PROJECT REPORT OF THE MANAGEMENT cOMMIEE (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 FINANCIAL REVIEW (CONTINUED) Prlnclple Fundlng Sources The funding sources for the charity are currently by way of grant funding and donations. As a result of increasing constraints on the expenditure of local authorities and youth club grant providers, the charity has to seek funding from a much broader 8roup of agencies. Investment Pollcy Aside from retaining a prudent amount in reserves each year. most of the charity's funds are to be spent in the short-term so there are few funds for long-term investment. A review of investment policies Is planned early in the new financial year. Reserves Pollcy and Golng Concern The Management Committee has examined the charity's requirements for reserves in light of the main rlsks to the organisation. It has established a policy whereby the unrestrlcted funds not committed or invested in tangible fixed assets held by the charity should be six months of the expenditure. The Management Committee is of the view that the charity is a going concern. PLANS FOR FUTURE PERIODS Going forward our grant we get for the maln runnlng costs from SCC wlll be due to finish this year so we are currently looking at 8ettln8 a large grant that could see us through for a few years, looking at CIN or the Lottery grants. We are also looking at smaller grants to get the Girls group funded again as well. We will continue to work closely with Northam Community Link, Canford school along with our partners as well and promote the club. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng Document The charity is an unincorporated trust constituted on 24 November 2000, governed by constitution overseen by trustees and registered as a charity number 1086532 on 10 May 2001. The charity was established under a constitution, which established the objects and powers of the charity. Recrultment and Appolntment of the Management Commlttee The trustees of the charity are also known as members of the Management Committee. Under the requirements of the Constitution of the charity, the members of the Management Committee are elected to serve for a period of one year, after which they must be re-elected at the Annual General Meeting.
Page 5 CITY REACH YOUTH PROJECT REPORT OF THE MANAGEMENT COMMIThEE (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 STRucfuRE, GOVERNANCE AND MANAGEMENT (CONTINUED) Trustee Inductlon and Tralnlng New trustees and volunteers are invited and encouraged to attend a series of short training sessions to familiarise themselves with the charity and the context within which it operates. This takes the form of meetings with the existing trustees; an introduction to trustees, responsibilities and charity law and covers.. the obligations of Management Committee members; the main documents which set out the operational framework for the charityi Including the Constltution; resources and the current financial position as set out in the latest published Financial Statements; future plan5 and objectives. and health and safety, security, risk management and environmental issues. Rlsk Management The Management Committee is conductlng a review of the major risks to which the charity is exposed. A risk register is to be established and is to be updated at least annually, Where appropriate, systems or procedures are to be established to mitigate the risks the charity faces. Significant external risks will lead to the development of a strategic plan which will allow for the diversification of funding and activities. Internal control risks will be minimised by the implementation of procedures for authorisation of all transactions and projects. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. Or8anlsatlonal Strurture The charity has a management committee who meet regularly and are responsible for the strategic direction and policy of the charity. At present, the committee has five members. The Chairperson is responsible for ensuring that the charity delivers the services specified and that key performance indicators are met. The Centre Co-ordinator employed by the trustees has delegated responsibility for the day-to-day operation management of the Centre; individual supervision of the staff team and also ensuring that the team continue to develop their skills and working practices in line with good practice.
Page 6 CITY REACH YOUTH PROJEcr REPORT OF THE MANAGEMENT COMMIThEE (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 RESPONSIBILITIES OF THE TRUSTEES The trustees are responsible for preparing the Report of the Management Committee and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare Financial Statements for each financial year, which give a true and fair view of the state of the affalrs of the charlty and of its Income and expenditure for that year. In preparing the Financial Statements the trustees are required to select suitable accounting policies and apply them consistently; observe the methods and principles in the Charities SORP (FRS102); make judgements and estimates that are reasonable and prudent,. and state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the Financial Statement5; and prepare the flnanclal statements on the golng concern basls unless It is Inappropriate to presume that the charity wlll contlnue in business. The trustees are responsible for maintaining proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the Financial Statements comply with the Charitie5 Act 2011, the Charity (Accounts and Reportin81 Regulations 2008 and the provisions of the trust deed. The trustees are also responsible for safeguardlng the assets of the charity and, hence, for taking reasonable steps for the prevention and detection of fraud and other Irregularities. MEMBERS OF THE MANAGEMENT COMMIThEE Members of the Management Committee, who are trustees for the purposes of charlty law, who served durlng the year and up to the date of this report are set out on page l. In accordance with charity law, as the charity's trustees, we certify that: so far a5 we are aware, there is no relevant information of which the charity's independent examiners are unaware; and as the trustees of the charity, we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the charity's independent examiners are aware of that information. INDEPENDENT EXAMINERS We re-appointed T D Gregory Ltd as the charity's independent examiners during the year and they have expressed their willingness to continue in that capacitv. Approved by the trustees on 31 March 2025 and signed on its behalf by: . A MCCARTHY TRUSTEE IJTPWA
Page 7 CITY REACH YOUTH PROJECT INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 I report to the trustees on my examlnation of the Accounts of City Reach Youth Project (the Trust) for the year ended 31 March 2025. RESPONSIBILITIES AND BASIS OF REPORT As the charity trustees of the Trust, you are responsible for the preparation of the Account5 in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's Accounts carried out under section 145 of the 2011 Att and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ibl of the Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that, in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act; or the Accounts do not accord with those records; or the Accounts do not comply with the applicable requirements concernin8 the form and content of Accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirements that the Accounts give a true and falr vlew whlch Is not a matter considered as part of an Independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the Accounts to be reached. Andrew D Nicholas CPFA, MAAT Accountant T D Gregory Ltd accountancy
Page 8 CITY REACH YOUTH PROJECT STATEMENT OF FINANCIAL ACTIVITIE5 (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025 2025 Total Funds 2024 Total Funds Unrestrlcted Funds Note INCOME Donations and legacies 862 862 20,957 Charltlble activltles 37,512 37,512 27,249 Investment Income TOTAL INCOME 38,374 38,374 48,206 EXPENDITURE Charitible activities 40,129 40,129 36,857 TOTAL EXPENDITURE 40,129 40,129 36,857 NET INCOME/NET MOVEMENT IN FUNDS -1,755 -1,755 11,349 RECONCILIATION OF FUNDS Total funds brought forward 16,388 16,388 5,039 TOTAL FUNDS CARRIED FORWARD 14,633 14,633 16,388 The Statement of Flnanclal Activities includes all gains and losses in the year. All income and expenditure derives from continuing activities.
Page 9 CITY REACH YOUTH PROJECT BALANCE SHEET AS AT 31ST MARCH 2025 Note 2025 2024 CURRENT ASSETS Debtors Cash at bank and in hand 10 268 19,894 20,162 268 21,649 TOTAL CURRENT ASSETS 21,917 LIABILITIES Creditors: Amounts falling due within one year 11 5,529 5,529 NET CURRENT ASSETS 14,633 16,388 TOTAL ASSETS LESS CURRENT LAIBILITIES / NET ASSETS THE FUNDS OF THE charlty FUNDS Unrestricted funds 13 14,633 16,388 14 14,633 14,633 16,388 TOTAL CARITABLE COMPANY FUNDS 16,388 Approved by the Management Committee on 31 March 2025 and signed on its behalf by: Trustee Trustee
Page 10 CITY REACH YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 ACCOUNTING POLICIES Charity Information City Reach Youth Project is a charity established under a trust deed and registered with the Charity Commission. The charity is a public benefit entity. The principal accounting policies are summarised below. The accounting polices have been applied consistently throughout the year and in the preceding year. (a) Basls of Preparatlon The Financial Statements have been prepared In accordance with Accounting and Reportlng by Charities: Statement of Recommended Practice applicable to charitles preparin8 thelr Financial Statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 (Charities SORP IFRS 102}), the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) and the Charities Act 2011. The Financial Statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts are rounded to the nearest £. Ib) Income All income is included in the Statement of Financial Activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific polices are applied to particular categories of income: Donations and legacies are received by way of donations and grants and are Included in full in the Statement of Financial Activities when receivable. Grants, where entitlement Is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Donated service5 and facilities are included at the value to the charity where this can be quantified.The value of services provided by volunteers has not been included in these Financlal Statements Investment income is included when recelvable. Income from charitable activities is accounted for when earned. Income from grants, where related to performance and specific deliverables, is accounted for as the chariy earns the right to consideration by its performance.
Page 11 CITY REACH YOUTH PROJEcr NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 ACCOUNTING POLICIES (CONTINUED) {cl Expendlture Expenditure is recognised on a n accruals basis as a liability is incurred. Expenditure includes VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. Expenditure on charitable activities comprlses those costs incurred by the charity in the del ivery of its activities an d services for its benef iciaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to 5UPPOrt them. Support and governance costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis. Governance costs Include those costs assoclated wlth meeting the constltutional and statutory requlrements of the charity and include the audit fees and costs Ilnked to the strategic management of the charity. Idl Debtors Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid net of any trade discount5 due. {el Cash at Bank and In Hand Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. If) Credltors and Provlslons Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and {8) Taxatlon The charity is exempt from tax on its charitable activities.
Page 12 CITY REACH YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 ACCOUNTING POLICIES (CONTINUED) (h) Fund Accounting Unrestrlcted funds consist of the general purposes fund and designated funds. Designated funds are funds established by the Management Committee from time to time for specific projects or purposes, are not in any way restrlcted and any surplus or deflclt wlll be transferred tolfrom the general purposes fund when the designated fund is closed. Restricted Funds are funds subject to specSfic restrlctlons imposed by donors or by the purpose of the appeal. (i) Donated Servlces Donated Services and facilities are included at the value to the charity where this can be quantified. ') Flnanclal Instruments The charity only has financlal assets and financial liabilities of a klnd that qualify as basic financial instruments. 8aslc financlal Instruments are inltially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amorti5ed cost uslng the effectlve interest method. Ikl Slgnlflcant Jud8ements and Estimates Preparation of the Financial Statements may require management to make significant judgements and estimates. There are no items in the Financial Statements where judgements and estimates would have a significant effect on amounts recognised in the Financial Statements.
Page 13 CITY REACH YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 DONATIONS AND LEGACIES 2025 Total Funds 2024 Total Funds Unre5trlcted Fund5 Donatlons Donation5 received Grants Grants recelved 862 862 20,957 862 862 20,957 CHARITABLE ACTIVITIES 2025 Total Fund5 2024 Total Funds Unrestrlcted Funds Southampton City Councll Actlvlties 37,512 37,512 27,249 240 37,512 37,512 27,489 All the income received for charitable activities was unrestricted. INVESTMENT INCOME 2025 Total Funds 2024 Total Funds Unrestricted Fund5 Bank interest All the bank interest received was unrestricted.
Page 14 CITY REACH YOUTH PROJEcr NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTMTIES 2025 Total Funds 2024 Total Funds Unrestrlcted Funds Staff costs Premises costs Project costs Support cost5 Governance costs 29,657 8,592 1,286 29,657 8,592 1,286 27,530 6,604 1,432 491 800 594 594 40,129 40,129 36,857 All expenditure on charitable activities was unrestricted ANALYSIS OF SUPPORT AND GOVERNANCE COSTS The charlty Identifies the costs of its support functions. It then Identlfies those costs whlch relate to the governance functlon. Havln8 Identifled its governance costs, the remalning 5UPPOrt costs together with the governance costs are apportloned between the key charltable actlvitles undertaken {see note S) In the year. Refer to the table below for the basis for apportlonment and the analysis of support and 8overnance costs. 2025 Total Funds Apportlonment Basls General Support Governance General office costs Professional fees Usage Governance 594 594 594 594
Page 15 CITY REACH YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 ANALYSIS OF STAFF COSTS AND NUMBERS 2025 2024 Staff costs were as follows Wages and salaries Employers pension 29,317 340 29,657 27,372 158 27,530 The average weekly number of employees during the year who were employed was as follows: 2025 No. 2024 No. Project Trustees received no remuneration or expenses during the year (2024 - £nil). TAXATION As a charlty, City Reach Youth Projectls exempt from tax on income and gains falling within s. 524 of the Income Taxes Act 2007 and s,256 of the Taxation of Chargeable Galns Act 1992, to the extent that these are applled to Its charltlable objects. No tax charges have arlsen In the charltv. TRUSTEE REMUNERATION AND RELATED PARTY TRANSAcfioNS No members of the Management Committee received any remuneration during the year12024- None). No trustees or other person5 related to the charity had any personal interest In any contract or transaction entered into by the charity during the year. 10. DEBTORS 2025 2024 Income receivable Prepayments 268 268 268 268
Page 16 CITY REACH YOUTH PROJECT NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 11. CREDITORS: Amounts fallSn8 due wlthln one year 2025 2024 Accruals and other creditors 5,529 5,529 5,529 5,529 12. FINANCIAL INSTRUMENTS Financial instrument5 measured at amortlsed c05t comprise the following.. 2025 2024 Financial assets that are debt instruments Financial liabil ities that are debt instruments 5,529 5,529 13. ANALYSIS OF NET ASSETS BETWEEN FUNDS 2025 Total Funds 2024 Total Funds Unrestrlcted Funds Current assets Current liabilitles 20,162 5,529 20,162 5,529 21,917 5,529 Net assets at 31st March 2024 14,633 14,633 16,388
Page 17 CITY REACH YOUTH PROJEcr NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st MARCH 2025 14. ANALYSIS OF CHARITABLE FUNDS Asat Asat 01104124 Income Expendlture 31103125 Analysls of Movements In Unrestrlcted Funds General funds 16,388 38,374 40,129 14,633 Total unrestrlcted funds 16.388 38.374 40,129 14,633 Total funds 16,388 38,374 40,129 14,633 Unrestricted Funds comprise those funds which the Management Committee are free to use in accordance with the charitable objects. Restricted Funds are funds which have been given for particular purposes and projects. 15. CAPITAL COMMITMENTS The Management Committee have confirmed that there were no capital commitments at 31 March 2025 {2024- £Nil). 16. RELATED PARTIES There were no known related parties during the year (2024- £nil).
Page 18 CITY REACH YOUTH PROJECT DETAILED PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31st MARCH 2025 2025 2024 INCOME Southampton City Council Womble Bond Dickinson Canford School Mayor of Southampton Activities Sundry 37,512 27,249 5,590 4,668 10,459 240 862 38,374 48,206 EXPENDITURE Project costs 1,286 1,432 1,286 1,432 Establlshment cost5 Rent and rate5 Insurance Repairs and malntenance 6,504 1,108 980 5,200 1,052 352 8,592 6,604 Management and Admlnlstratlon Salaries and pensions Off ice and computer Printing, stationery and postage Accountancy and payroll fees Travel Cleaning and sundries Training and DBS Bank charges 29,657 27,530 64 41 800 306 44 594 36 30.251 28.821 TOTAL EXPENDITURE 40,129 -1.755 36,857 11,349 NET SURPLUS FOR THE YEAR THIS PAGE DOES NOT FORM PART OF THE FINANCIAL STATEMENTS