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2023-03-31-accounts

REGISTERED COMPANY NUMBER: 04170241 (England and Wales) REGISTERED CHARITY NUMBER: 1086460

Trustees' report and

Financial statements for the year ended 31st March 2023

For

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Contents of the financial statements For The Year Ended 31st March 2023

Page
Reference and administrative details 1
Chairperson report 2
Trustees' report 3 to 5
Independent examiner's report 6
Statement of financial activities 7
Balance sheet 8 to 9
Notes to the financial statements 10 to 22

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Reference and administrative details For The Year Ended 31st March 2023

Trustees Dr Sara Ketteley Chairperson
Richard Walton Director (appointed 9/2/2023)
Mrs Clare Mclean (appointed 2/6/2023)
Derek Graham Jones Director
Mrs Elaine Macallan Director
Scott Faithfull Director
Mrs Julia Rome Director
Ms Catherine Parker Director (resigned 11/4/2023)
Mrs Helene Frostick Director (resigned 2/8/2022)
Mrs Lisa Blake Director (resigned 6/7/2023)
Joel Rathbone Director (resigned 14/2/2023)
Company secretary
Registered office Maldon District Council Offices
Princes Road
Maldon
Essex
CM9 5DL
Registered company number 04170241 (England and Wales)
Registered charity number 1086460
Independent examiner Knights Accountancy Solutions Limited
7 Hillcrest Road ,
South Woodham Ferrers
Chelmsford
Essex
CM35NU

Day to day management of the charity during the year was delegated to the Executive Director, who has responsibility for the operational running of the Charity.

1

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Chairperson report For The Year Ended 31st March 2023

The last twelve months have seen a number of challenges to people living in our communities. The cost of living crisis has been shown to have also had an impact on wellbeing within the communities this includes increased anxiety and worsening mental health. At the beginning of this year we took the initiative to bring together agencies working to support people with essential services and formed the "Food Provision Network". The ambition of the group was to build relationships and understanding between the services to share experience and knowledge and to enhance the services provided in our communities.

This work has created a range of recommendations that are being worked through, this has influenced the production of the Warm hubs community leaflets, support to the Dengie Foodbank to develop a hub and spoke model and a series of focus groups with users to understand local need. We were pleased that our work funded by Cadent has been able to be refocussed to support this work and moving into 2023 are grateful for their ongoing support that will provide a member of staff to connect into services and provide signposting and referral support.

We have also been working to support the development of the One Maldon District Strategic board and see this as a vital part of our mission moving forward. This multi-agency board has the ambition to support people in the district to live well with key identified priorities. These priorities are easily aligned with our own organisational priorities for the district connected to creating community hubs and referral pathways and supporting work around to suicide prevention. With both these work strands we are pleased to be have been able to source funding to provide a staff resource to further activities alongside community partners and the One Maldon District board.

It remains a challenging time for the organisation as a whole as we continue to set a deficit budget. We look throughout the year to maximize our income through efficiencies, partnership working and project delivery. We are proud of the community development work we have been able to facilitate over the past twelve months and the plans that we have moving forward to continue this development work through a collaborative and partnership approach.

I would like to thank the MDCVS board members, new and old, for their ongoing commitment to the charity, the MDCVS staff for their dedication, our funders both those who support our core services and those who supported our response and project work in this financial year and the volunteers who enable us to run the services and support they we offer.

Sara Ketteley Chair

2

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Trustees' report For The Year Ended 31st March 2023

The trustees are pleased to present their annual directors' report together with the consolidated financial statements of the charity for the year ending 31 March 2023.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Objectives and activities

Our purpose and activities

To deliver quality support services to our members and promote the benefits of volunteering and voluntary action in support of the community.

To work with local communities, voluntary organisation and statutory agencies to develop and support strong and healthy communities.

To work at a strategic level to embed the principles and benefits of a thriving voluntary sector into local priorities and plans.

Achievements and performance

During this period the charity:

Set up the Maldon District Food Provision Network to bring together agencies supporting people with essential services and create an action plan to enhance the support and access to that support across the district.

Commenced work with the farming community in the Dengie to bring an element of mental wellbeing and resilience into their Farmers social sessions and attract funding to support this work to grow and develop into the next financial year.

Supported people with low income through managing funding from the Household Support Fund to assist with food provision, white goods and energy costs.

Launched the Southminster Railway Shed for older and/or isolated men in the Southminster and Dengie areas

Ran regular youth gaming sessions at the Maldon Activity Centre and holiday clubs to bring together young people in a shared activity.

Public benefit

The Trustees confirm that they have had due regard to the guidance issued by the Charity Commission on Public Benefit. Maldon and District CVS objects are clear in that they will promote any charitable purposes that are for the benefit of the community in the local government district of Maldon and the greater neighbourhood of Essex and, in particular, the advancementof education, the protection of health and the relief of poverty, distress and sickness. Maldon and District CVS will promote and organise co-operation in the achievement of the above purposes and to that end to bring together representatives of the voluntary organisations and statutory authorities within the area of benefit.

Volunteers

Maldon and District CVS receives the support of volunteers in the carrying out of its objectives through projects and services. This contribution enables the charity to continue to offer projects that support individuals in the area of benefit to be connected to their communities and to live well. Volunteers manage the successful Harbour project, support the delivery of weight management services, support the volunteers centre and provide general administration support to the charity at its office base in Heybridge.

3

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Trustees' report

For The Year Ended 31st March 2023

Objectives and activities

Financial review

During the period the charity made a deficit on core unrestricted funds of £19,619 before transfers and a Surplus on restricted funds of £33,489 before transfers.

Investment powers and policy

The trustees, have kept available funds in an interest-bearing savings account and seek to achieve a rate on deposit which matches or exceeds inflation.

Reserves policy and going concern

The Board of Trustees has established a policy whereby the unrestricted funds held by the charity should be at least a quarter of the annual resources expended. For the year ended 31 March 2023 this equated to £83,306 in unrestricted general funds.

This policy extends to ensuring that liabilities such as staff redundancies will be able to met by the charity. The level of such liabilities at March 2023 are £24,733.

Provision for future rent liabilities in this period have also been reduced following the premises move in July 2022 which resulted in rent reducing to £5,000 per annum . The Future rent provision is sufficient to cover 12 months of rent commitments.

MDCVS Board of Trustees is committed to using and holding funds responsibly to ensure the sustainability of the charity but is equally committed to ensuring that excess funds are not held unnecessarily. With this in mind the board will look to reinvest surplus reserves in a responsible way to further the charities aims and objectives.

The MDCVS Board will from time to time amend the reserves being held to include any liabilities or commitments that may arise from specific projects, grant funding or other activity.

Due to the pandemic MDCVS were required to cease delivery on a grant provided by the European Social Fund via the grant managing body CKX. This grant totalled £20,000, of which £7250 had been paid and spent prior to cessation of the contract. It has not been confirmed whether clawback of this money will be requested and as such until such confirmation is received MDCVS will also protect this amount as part of its reserves policy.

At 31 March 2023 the free reserves were £136,700 (2022: £154,552). Please see note 15 for more detail.

Plans for future periods

Maldon and District CVS remains committed to helping the residents of the Maldon District to live well and be connected to each other. As we moveinto the next financial year we will support people to take up the vaccine offer. We will continue to work in partnership to ensure people have access to the support they need through the development of the Maldon District Connects website and the continued management of the crisis support service.

We remain committed to supporting a thriving voluntary sector and we seek to understand local needs, support access to funding and create opportunities to network and work in partnership

Pay Policy for senior staff

All directors/ trustee's give of their time freely and no director/ trustee received remuneration in the year. Details of directors'/ trustee's expenses and related party transactions are disclosed in note 7 and 16 to the accounts.

The pay of all staff including senior staff is reviewed annually and changes made in line with inflation as charity funds allow.

4

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Trustees' report

For The Year Ended 31st March 2023

Structure, governance and management

Governing Document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

Charity trustees are recruited by way of an application form which includes a disclosure of relevant skills and experience. Applications are considered by the board and applicants may then be further invited to meet with the board and senior staff to explore the role further. Successful applicants will then be co-opted to the board following successful eligibility checks and references.

Risk management

The Board of Trustees has continued to conduct its reviews of the major risks to which the charity is exposed and systems have been identified to mitigate those risks. External risks regarding the continuity of voluntary funding have resulted in the development of a further strategic plan which promotes the diversification of funding and activities. Internal risks are minimised by the implementation of financial control and regulation procedures and these are regularly reviewed to ensure they still meet the needs of the charity.

The Trustees have developed and keep under review a Risk Register to ensure ongoing monitoring of risk to the charity and it's operations.

Funds held as custodian for others

Maldon and District CVS as part of its infrastructure support for local charities and for community action may from time to time agree to hold funds for groups that are unable to hold funds independently. To facilitate this and to outline the clear parameters for the management and spending of any funds held the trustees have created clear definitions and require a written agreement to be in place with the third party the funds are being held for.

The trustees recognise that as an agent of a third party they do not have discretion over the distribution and use of these funds and will adhere to the instructions given by the third party in line with the written agreement. Funds held by MDCVS remain under the control of the third party and they remain responsible for the charitable application of those funds.

The trustees will use their discretion when agreeing to enter into a custodian agreement with a third party and reserve the right to refuse if the application of funds does not support the charities own mission and objectives.

Held funds will be identified and reported as a third party liability in the annual accounts.

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

10/12/2023

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

........................................................................ Dr Sara Ketteley - Trustee

5

Independent examiner's report to the trustees of Maldon & district community Voluntary service

Independent examiner's report to the trustees of MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Knight

The Association of Chartered Certified Accountants

Knights Accountancy Solutions Limited 7 Hillcrest Road , South Woodham Ferrers Chelmsford Essex CM35NU 11/12/2023 Date: .............................................

6

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Statement of financial activities (Incorporating an income and expenditure account) For The Year Ended 31st March 2023

Unrestricted
funds
Notes
£
Income and endowments from
Donations and legacies
2
23,290
Charitable activities
4
Grants and other funding Income
68,736
Other Services Income
11,809
Investment income
3
2,696
Total
106,531
Expenditure on
Charitable activities
5
Charitable Activities
126,150
NET INCOME/(EXPENDITURE)
(19,619)
Transfers between funds
15
(8,000)
Net movement in funds
(27,619)
Reconciliation of funds
Total funds brought forward
204,802
Total funds carried forward
177,183		 Restricted
funds
£
4,396
234,200
1,968
-
240,564
207,075
33,489
8,000
41,489
38,787
80,276		 2023
Total
funds
£
27,686
302,936
13,777
2,696
347,095
333,225
13,870
-
13,870
243,589
257,459		 2022
Total
funds
£
23,931
303,886
15,042
1,094
343,953
289,582
54,371
-
54,371
189,218
243,589

Continuing operations

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

7

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Balance sheet 31st March 2023

Notes
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash in hand
Creditors
Amounts falling due within one year
12
Net current assets
Total assets less current liabilities
Creditors
Amounts falling due after more than one year
13
NET ASSETS
Funds
15
Unrestricted funds
Restricted funds
Total funds		 2023
£
18,699
51,650
282,694
334,344
(83,756)
250,588
269,287
(11,828)
257,459
177,183
80,276
257,459		 2022
£
9,316
10,075
385,651
395,726
(151,982)
243,744
253,060
(9,471)
243,589
204,802
38,787
243,589

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

8

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Balance sheet - continued 31st March 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 10/12/2023

............................................. Sara Ketteley - Trustee

The notes form part of these financial statements

9

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements For The Year Ended 31st March 2023

1. Accounting policies

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Going concern

The Trustees have considered the funds available alongside current events and conditions and it has been determined that there are no significant changes to circumstances that casts doubt upon the charity’s ability to continue as a going concern. For this reason the Trustees have adopted the going concern basis in preparing the financial statements.

Company limitation

The charity is a company limited by guarantee. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

Income

All income, including income from donations and grants is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

When donors specify the donations and grants given to the charity must be used in future accounting periods, the income is deferred until those periods.

When donors specify the donations and grants are for particular restricted purposes, this income is included in income of restricted funds on entitlement to those funds.

Interest is recognised on receipt by the Charity.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.

Where other costs,are attributbable to more than one activity, these are apportioned across cost categories on the basis of budget allocation, or time spent by staff on those activities

Tangible fixed assets

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

10

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

1. Accounting policies - continued

Tangible fixed assets

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method, and is charged at the following rates;

Furniture, fittings and other equipment - 33.33% on cost Computer equipment - 33.33% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities.

Other Creditors are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charitable Company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the services it must provide.

Liabilities falling due after one year represent funds held under a custodian arrangement and are seperate to MDCVS and any associated projects or services. They represent amounts due to third parties.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further detail of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

Pension costs are contributed to the rate of 3% of qualifying earnings of staff salaries

11

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

2. Donations and legacies

Donations and Legacies
Recharged Costs
Gifts and Donations
The Oak Foundation
Membership Income
Comparative for 2022
Donations and Legacies
3.
Investment income
Income from Investments
Bank Interest receivable
Comparative for 2022
Income from Investments		 Unrestricted Unrestricted Restricted 2023 2022
£ £ £ £
4,344 30 4,374 150
181 4,168 4,349 4,728
18,750 - 18,750 18,750
15 198 213 303
23,290 4,396 27,686 23,931
20,493 3,438 23,931
Unrestricted Restricted 2023 2022
£ £ £ £
2,696 - 2.696 1,094
2,696 - 2,696 1,094
1,094 - 1,094

12

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

4. Income from charitable activities

Grants and Other funding income Unrestricted Restricted 2023 2023
£ £ £ £
ECC-CVS Core funding 43,212 - 43,212 43,212
ECC- Volunteer Centre 6,261 - 6,261 16,239
ECC-COMF Funding 4,263 - 4,263 15,737
ECC -Winter Warmth Grants - 3,879 3,879 27,212
ECC-Household Support fund - 3,879 3,879 15,500
ECC -Other - 202 202 -
ECC- Strength and Balance - 19,070 19,070 -
ECF-Net Coronavirus Appeal - - - 10,348
Maldon District Council - Wellbeing Resilience - 50,000 50,000 -
Maldon District Council - 4,100 4,100 1,827
Maldon Livewell - 435 435 2,960
ECF- Community Gaming Initiative - 5,000 5,000 -
Power of Gaming -Essex Activate - 6,202 6,202 2,929
Power of Gaming - VVU - 17,395 17,395 2,525
MDC-COMF Funding - - - 47,174
Mid Essex Livewell Alliance - - - 25,000
COVID -Discretionary business Grant - - - 300
NAVCA-VCSEP - - - 4,750
Coronavirus Job Retention Scheme - - - 480
Essex community Foundation - Book Festival - 2,800 2,800 -
National Lottery Community Fund-BLF
Creative communities		 - - - 20.153
National Lottery Community Fund- ESN - 43,915 43,915 49,024
Billericay Town Council -Mens Shed - - - 500
Essex Association of Local Councils - 8,600 8,600 -
Cadent Gas Limited -Centre for Warmth - 25,000 25,000 -
Active Essex - 8,000 8,000 1,550
West Essex Mind - Essex Alliance 15,000 10,000 25,000 -
Moat Homes - Corona - 4,000 4,000 -
Tesco Bags of Help - 500 500 -
Magnox -Maldon District Council - 2,500 2,500 -
Clarion Futures - 3,175 3,175 3,550
Good Things Foundation-Census - - - 3,585
We can- Tec mates - 1,667 1,667 3,333
Southminster Shed - 12,948 12,948 1,431
Vaccine Uptake work - 933 933 4,567
68,736 234,200 302,936 303,886
Comparative for 2022
Grants and other funding income 160,132 143,754 303,886

13

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

4. Income from charitable activities - continued

Other Service Income Unrestricted Restricted 2023 2022
£ £ £ £
Sundry Income 2,887 1,968 4,855 468
Training and consultancy 79 - 79 4,255
Room Hire 321 - 321 1,103
DBS Income 8,522 - 8,522 9,216
11,809 1,968 13,777 15,042
Comparative for 2022
Other Service Income 14,778 264 15,042

14

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

5. Costs of charitable activities

Unrestricted Restricted 2023 2022
Note £ £ £ £
Costs in furtherance of
Charitable activities
Salaries
8		 78,531 116,577 195,108 175,885
Volunteer expenses 121 273 394 111
Power of Gaming Project Costs 321 5,208 5,529 6,289
Maldon harbour costs 15 665 680 45
ESN Project costs - 8,827 8,827 1,909
Activate Essex costs - 6,045 6,045 -
Other project costs 5,335 7,772 13,107 2,306
Community container - 7,911 7,911 3,286
Corona Supplies - 26 26 2,110
Southminster Shed Project costs - 9,270 9,270 1,388
Winter Warmth - 7,819 7,819 32,996
Microgrants 2,500 1,730 4,230 -
86,823 172,123 258,946 226,325
Support costs

Events		 213 4,169 4,382 1,612
DBS Checks 4,938 - 4,938 7,286
Rent & Service charges 7,101 2,565 9,666 19,366
Telephone & Internet 2,573 3,112 5,685 4,196
Office expenses 3,207 1,174 4,381 4,642
Insurance 896 970 1,866 1,235
Room hire 677 1,365 2,042 749
Promotion 3,025 3,688 6,713 4,576
Training 2,729 2,496 5,225 7,075
Travel 561 2,267 2,828 927
Sundry expenses 68 50 118 1,343
IT Support and Software 2,901 820 3,721 2,207
Subscriptions 841 - 841 674
Bad debts - - - 285
Depreciation
10		 3,586 3,385 6,971 3,277
Bank Charges 320 - 320 213
33.636 26,061 59,697 59,663
Governance costs
Independent examiners fee
17		 850 - 850 850
Other legal and professional 4,841 8,891 13,732 2,744
5,691 8,891 14,582 3,594
126,150 207,075 333,225 289,582

15

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

5. Costs of charitable activities - continued

Unrestricted Restricted 2022
£ £ £
Comparative for 2022
Costs of charitable activities 123,181 166,401 289,582

6. Net income/(expenditure)

Net income/(expenditure) is stated after charging/(crediting):

2023 2022
£ £
Depreciation - owned assets 6,971 3,277

7. Trustees' remuneration and benefits

There were no trustees' remuneration or other benefits for the year ended 31st March 2023 nor for the year ended 31st March 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st March 2023 nor for the year ended 31st March 2022.

8. Staff costs

Wages and salaries
Social security costs
Other pension costs		 2023
£
184,610
7,236
3,262
195,108		 2022
£
166,538
6,800
2,547
175,885

The average monthly number of employees during the year was as follows:

2023 2022
Employees 12 9

No employees received emoluments in excess of £60,000.

The aggregate remuneration of key management personnel was £40,000 (2022: £35,000).

A total of 13 employees (2022 - 5) participated in the defined contribution pension Scheme during the year. The charity contributions to the scheme in respect of these employees totalled £3,262 (2022: £2,547).

16

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

9.
Comparatives for the statement of financial activities
Unrestricted
funds
£
Income and endowments from
Donations and legacies
20,493
Charitable activities
Grants and other funding Income
160,132
Other Services Income
14,778
Investment income
1,094
Total
196,497
Expenditure on
Charitable activities
Charitable Activities
123,181
NET INCOME/(EXPENDITURE)
73,316
Transfers between funds
(8,152)
Net movement in funds
65,164
Reconciliation of funds
Total funds brought forward
139,638
Total funds carried forward
204,802		 Restricted
funds
£
3,438
143,754
264
-
147,456
166,401
(18,945)
8,152
(10,793)
49,580
38,787		 Total
funds
£
23,931
303,886
15,042
1,094
343,953
289,582
54,371
-
54,371
189,218
243,589

17

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

10. Tangible fixed assets

Furniture,
fittings
and other
Computer
equipment
equipment
£
£
Cost
At 1st April 2022
4,296
18,929
Additions
9,840
6,514
At 31st March 2023
14,136
25,443
Depreciation
At 1st April 2022
4,152
9,757
Charge for year
1,885
5,086
At 31st March 2023
6,037
14,843
Net book value
At 31st March 2023
8,099
10,600
At 31st March 2022
144
9,172
11.
Debtors: amounts falling due within one year
2023
£
Trade debtors
50,650
Other debtors
1,000
51,650
12.
Creditors: amounts falling due within one year
2023
£
Trade creditors
3,860
Other creditors
-
Accruals and deferred income
79,896
83,756		 Totals
£
23,225
16,354
39,579
13,909
6,971
20,880
18,699
9,316
2022
£
9,075
1,000
10,075
2022
£
4,755
5,400
141,827		 Totals
£
23,225
16,354
39,579
13,909
6,971
20,880
18,699
9,316
2022
£
9,075
1,000
10,075
151,982

Deferred Income

Included in accruals and deferred income are grants received in advance of entitlement. Any income received in respect of future financial periods is deferred to the balance sheet and released in future periods as entitlement to the income is attained and benefits of the funding are utilised.

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MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

12. Creditors: amounts falling due within one year - continued

Deferred income

Grants and Other funding
income		 Unrestricted Restricted 2023 2022
£ £ £ £
Balance brought forward 1 April 24,263 116,564 140,827 42,817
Amount released to income (24,263) (116,564) (140,827) (42,817)
Amount deferred in year - 78,896 78,896 140,827
Balance at 31 March - 78,896 78,896 140,827

13. Creditors: amounts falling due after more than one year

Held funds

2023 2022
£ £
11,828 9,471

Held funds are funds held for groups under a custodial arrangement that are seperate to MDCVS and any associated projects or services. MDCVS has no decision making authority on the application of funds held and purely are acting as an intermediary for the groups concerned.

These funds are therefore reflected as third party liabilities to reflect the underlying nature of these funds.

14. Analysis of net assets between funds

Unrestricted
funds
£
Fixed assets
9,408
Current assets
173,719
Current liabilities
(2,002)
Long term liabilities
(3,942)
177,183		 Restricted
funds
£
9,291
160,625
(81,754)
(7,886)
80,276		 2023
Total
funds
£
18,699
334,344
(83,756)
(11,828)
257,459		 2022
Total
funds
£
9,316
395,726
(151,982)
(9,471)
243,589

Analysis of net assets between funds - comparative for 2022

Unrestricted Restricted 2022
funds funds Total funds
£ £ £
Fixed assets 2,904 6,412 9,316
Current assets 237,119 158,607 395,726
Current liabilities (35,221) (116,761) (151,982)
Long term liabilities - (9,471) (9,471)
204,802 38,787 243,589

19

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

15. Movement in funds

Funds Bf01/04/22 Income Expenses Transfers Cf31/03/23
£ £ £ £ £
Unrestricted funds
General fund 154,552 106,531 (126,150) 1,767 136,700
Designated

Provision for redundancies		 27,128 - - (2,395) 24,733
Provision for dilapidations 3,500 - - - 3,500
Provision for future rent 12,372 - - (7,372) 5,000
Provision for European
Social fund clawback		 7,250 - - - 7,250
50,250 - - (9,767) 40,483
Total Unrestricted fund 204,802 106,531 (126,150) (8,000) 177,183
Bf01/04/22 Income Expenses Transfers Cf31/03/22
£ £ £ £ £
Restricted funds
Activate Essex-ECC 979 27,070 (17,108) - 10,941
Cadent Gas Limited -Centre
for warmth		 2,281 25,000 (23,829) (860) 2,592
Maldon Livewell 802 435 (2,258) - (1,021)
Power of Gaming -COMF 2,056 - (705) - 1,351
Power of Gaming -Essex
Activate		 (15) 6,534 (6,951) - (432)
Power of Gaming -VVU 1,932 17,395 (17,352) - 1,975
Power of Gaming -Other - 5,500 15 - 5,515
Southminster Shed - 13,497 (9,632) - 3,865
National Lottery Community
Fund - ESN		 (4,972) 43,915 (38,688) - 255
National Lottery Community
Fund- BLF Creative
communities		 2,260 - - (2,260) -
ECF-Essex Shed Network 2,872 - (2,815) 5,000 5,057
ECC- Essex Shed Network - 202 - - 202
ECF-Total Community
Engagement		 2,673 - (3,533) 860 -
Community container funds-
MDC		 5,876 4,000 (8,326) 7,841 9,391
Family Winter Warmth 2,561 - - (2,561) -
Magnox - 4,100 (241) - 3,859
Active Maldon 2,384 30 (2,170) - 244
Maldon Harbour 484 2,541 (1,644) - 1,381
Total Restricted fund-
continued		 22,173 150,220 (135,238) 8,020 45,175

20

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

15. Movement in Funds (Continued)

Bf01/04/22 Income Expenses Transfers Cf31/03/22
£ £ £ £ £
Total Restricted fund-
continued		 22,173 150,220 (135,238) 8,020 45,175
Digital Inclusion 6,204 4,841 (8,639) 6,187 8,593
MDC - Wellbeing - 50,000 (30,564) - 19,436
NHS Mid and South Essex
-Hospital discharge		 - 8,600 (7,852) - 748
West Essex Mind- Essex
Allliance		 - 10,000 (7,061) - 2,939
Good Things Foundation -
Digital inclusion		 2,167 - (180) (1,187) 800
Support for Coronavirus
Response		 3,868 2,911 (3,863) (2,916) -
ECC Winter Warmth 2,271 10,258 (9,944) - 2,585
ECF Book Festival - 2,800 (2,800) - -
Vaccine Uptake Work 2,000 934 (934) (2,000) -
Green Gym 21 - - (21) -
Access Group Contribution 83 - - (83) -
Total Restricted fund 38,787 240,564 (207,075) 8,000 80,276
Total Funds 243,589 347,095 (333,225) - 257,459

Transfers relate to internal transfers from specific project funds to unrestricted core funds for general charitable use following approval from the relevant funding provider.

16. Related party disclosures

The charity is controlled by the Board of Trustees.

No Trustee/Director received remuneration from the charity.

Mileage expenses totalling £nil ( 2022: £nil) have been paid to the Trustees during the year.

21

MALDON & DISTRICT COMMUNITY VOLUNTARY SERVICE

Notes to the financial statements - continued For The Year Ended 31st March 2023

17. Fees payable to independent examiner

During the period , the fees payable to the charity's independent examiner were analysed as follows;

Independent examiner remuneration

2023 2022
£ £
Independent Examination 850 850
Other Financial Services 1,726 1,511
2,576 2,361

22