Company Registration Number: 4107837 Charity Registration Number: 1086404
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2021
for
Open Trust
(A Company limited by guarantee)
Green Accountancy Limited Association of Chartered Certified Accountants Witney Business and Innovation Centre Windrush Park Road Witney Oxfordshire OX29 7DX
Open Trust
Contents
| Charity information | 1 |
|---|---|
| Report of the Trustees | 2-5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8-9 |
| Statement of Cash Flows | 10 |
| Notes to the Financial Statements | 11-16 |
Open Trust
Reference and administrative details
Registered Company limited by guarantee number in England and Wales
4107837
Registered Charity number
1086404
Registered office
5 Madingley Road Cambridge CB3 0EE
Trustees
Sir Charles Chadwyck-Healey Bt Dr John Francis Olivarius McAllister Dame Elizabeth Anne Lucy Forgan DBE Anne Shirley Lucas Lapping CBE Anthony Harold Barnett
Accountant
Green Accountancy Limited Association of Chartered Certified Accountants Witney Business and Innovation Centre Windrush Park Road Witney Oxfordshire OX29 7DX
Independent Examiner
Barry Coles FCCA Green Accountancy Limited Association of Chartered Certified Accountants Witney Business and Innovation Centre Windrush Park Road Witney Oxfordshire OX29 7DX
Page 1
Open Trust
Report of the Trustees for the year ended 31 December 2021
The Trustees who are also Directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2021. The Trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.
Statement of Trustees’ Responsibilities
Company law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period.
In preparing those accounts, the Trustees are required to:
i) Select suitable accounting policies and apply them consistently. ii) Make judgments and estimates that are reasonable and prudent.
iii) Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue operating.
iv) State whether the policies adopted are in accordance with the Companies Act 2006 and with applicable accounting standards and statements of recommended practice, subject to any material departures disclosed and explained in the accounts.
v) Observe the methods and principles of the Charities SORP.
The Trustees are responsible for keeping proper accounting records which disclose the financial position of the Open Trust with reasonable accuracy at any time and enable them to ensure that the accounts comply with the Companies Act 2006.
They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Structure, Governance and Management
Governing Document
Open Trust is a company limited by guarantee with charitable status which is governed by a memorandum and articles of association.
Appointment of Trustees
New Trustees are appointed by a majority of Trustees in office at that time.
Trustee induction and training
The Trustees are people of wide experience in public life. They are provided with governance documentation and best practice guidance from the Charity Commission via GOV.UK and the Charity Governance Code and documents relating specifically to the Open Trust. They are fully informed and kept up to date about the Trust's activities.
Page 2
Open Trust
Report of the Trustees for the year ended 31 December 2021
Organisational structure
Because of the small size and limited activities of the Trust, it is not considered that any formal structure is required. Issues to be decided by the Trustees are discussed and agreed at formal minuted meetings (in person or online) or are circulated via email and discussed further if need be.
Reference and administrative details
The Trustees delegate day-to-day management to a Trust Administrator. Ms Renata Dallaway held this post until her retirement at the end of the year. A new administrator, Dr Nichola Tooke was recruited in November on a self-employed basis to undertake a hand-over period with Ms Dallaway and took over the role by the end of the year.
Monthly and annual accounts are produced by Green Accountancy in liaison with the Trust Administrator.
Arrangement for setting remuneration of the Trust Administrator is the responsibility of the Trustees.
Risk management
The Trustees assess the risks of the projects they support at their meetings or by circulation. Major risks have been reviewed and the Trustees do not feel that they need to have a more fully formulated policy on risk management than this at the present time.
Related parties
The Trust provides grant funding to openDemocracy Limited, a company with similar objects to its own, and with one common director, Mr Anthony Barnett.
The Trustees regularly review their relationship with openDemocracy. They are satisfied that openDemocracy Limited is an appropriate recipient of grant funding. The Trustees are asked to approve formal proposals for funding and closely monitor the application of its funds under the terms of a Memorandum of Understanding and formal grant agreements. The Trustees are aware of the need to identify and manage potential risks so that the charity fulfils its objects for the public benefit.
All the Trustees are aware of the Charity Commission guidance on conflicts of interest, acting in the charity’s best interests and working with a non-charity and this guidance is renewed regularly. Decisions are always made by at least three Trustees.
The charity’s administration and bookkeeping remain entirely separate from openDemocracy and monthly management accounts are produced by an independent accountant.
Page 3
Open Trust
Report of the Trustees for the year ended 31 December 2021
Objectives and activities
The object of the charity, as defined by its Memorandum and Articles of Association dated 27 April 2001, is the advancement of education, nationally and internationally, in the social, environmental, political and biological sciences, economics, law, the arts and media communication and other recognised scholarly subjects.
The Trustees confirm that they have complied with their duty under the Charities Act 2011 to have due regard to public benefit guidance issued by the Charity Commission, in particular guidance for charities with a connection to a non-charity, guidance on the advancement of education for the public benefit and restrictions on political campaigning.
The achievement of the charity’s aims will further the advancement of education. It does this by providing funding for openDemocracy and other similar organisations.
The Trust’s strategy for achieving its aims and objectives is through the awarding of grants to openDemocracy.
The Trustees measure success in the reporting period by the increase of grants available to openDemocracy.
The significant activity of the charity is providing funding for openDemocracy and thereby advancing global education.
The Trustees see no need for social investment policies at the present time.
The Trust has drawn up formal grant agreements with openDemocracy and these include acting within the Charity Commission's guidance on political activity.
None of the Trustees are remunerated by the Trust and act on a voluntary basis.
Achievements and performance
In the year under review, the Open Trust has received and distributed appropriately the funds received by it in accordance with its objectives and responsibilities.
The charity remains committed to supporting openDemocracy, the pioneering website dedicated to global education and its aim is to increase its funding to openDemocracy and thereby further its objectives.
Page 4
Open Trust
Report of the Trustees for the year ended 31 December 2021
Financial review
The charity had net outgoing resources for the year of £11,613 (2020 – net outgoing resources of £41,248). At 31 December 2021, the charity had net assets of £424,856 (2020 - £436,704) being restricted funds of £400,622 (2020 - £421,832) and unrestricted funds of £24,234 (2020 - £14,872). The Trustees are satisfied with the financial position of the charity at the year end.
There were no significant events affecting financial performance and financial position during the period.
Reserves policy
The policy of the charity is to ensure its solvency by disbursing funds only in accordance with any restrictions imposed on them or when they are held without restriction. The charity incurs no liabilities unless they are fully funded.
Future developments
The Open Trust looks forward to seeing progress and development in openDemocracy’s publishing and educational programme. It plans to establish a website in the coming year to increase its public profile and recruited a new Trust Administrator following the retirement of the current postholder at the end of the year.
Declaration
The Trustees declare that they have approved the Trustees’ report above.
Signed:
Sir Charles Chadwyck-Healey Bt Trustee
Date:
27/09/2022
Page 5
Independent Examiner's Report to the Trustees of Open Trust
Independent Examiner's Report to the Trustees of Open Trust ('the company')
I report to the Charity Trustees on my examination of the accounts of the company for the year ended 31 December 2021.
Responsibilities and basis of report
As the Charity's Trustees of the company (and also its Directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent Examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of Association of Chartered Certified Accountants which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
2 the accounts do not accord with those records; or
-
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Barry Coles FCCA Green Accountancy Limited Association of Chartered Certified Accountants Witney Business and Innovation Centre Windrush Park Road Witney OX29 7DX
27/09/2022
Date: .............................................
Page 6
Open Trust
Statement of Financial Activities for the year ended 31 December 2021
| Unrestricted funds Note £ Incoming resources Income and endowments from: Donations and legacies 3.1 18,453 Total Income 18,453 Resources expended Expenditure on: Raising funds 4.1 - Charitable activities - expenditure 4.2 9,091 Total expenditure 9,091 Net movement in funds 9,362 Reconciliation of funds: Total funds brought forward 14,872 Total funds carried forward 24,234 |
Restricted funds £ 886,977 886,977 522 907,665 908,187 (21,210) 421,832 400,622 |
Total 2021 £ 905,430 905,430 522 916,756 917,278 (11,848) 436,704 424,856 |
Total 2020 £ 702,791 |
|---|---|---|---|
| 702,791 | |||
| 556 743,483 |
|||
| 744,039 | |||
| (41,248) 477,952 |
|||
| 436,704 |
Continuing operations
All income and expenditure has arisen from continuing activities.
Page 7
Charity Number 1086404
Open Trust
| Balance Sheet as at 31 December 2021 Unrestricted funds Note £ Fixed assets Tangible assets 5 705 Total fixed assets 705 Current assets Debtors 6 - Cash at bank and in hand 7 29,097 Total current assets 29,097 Creditors: amounts falling due within one year 8 5,568 Net current assets/(liabilities) 23,529 Total net assets 24,234 Funds of the Charity Unrestricted funds 9 24,234 Restricted income funds 10 Total funds 24,234 |
Restricted funds £ - - 148 400,474 400,622 - 400,622 400,622 400,622 400,622 |
CIO Number 4107837 Total Total 2021 2020 £ £ 705 - 705 - 148 96 429,571 497,034 429,719 497,130 5,568 60,426 424,151 436,704 424,856 436,704 24,234 14,872 400,622 421,832 424,856 436,704 |
CIO Number 4107837 Total Total 2021 2020 £ £ 705 - 705 - 148 96 429,571 497,034 429,719 497,130 5,568 60,426 424,151 436,704 424,856 436,704 24,234 14,872 400,622 421,832 424,856 436,704 |
|---|---|---|---|
| - | |||
| 96 497,034 |
|||
| 497,130 60,426 |
|||
| 436,704 | |||
| 436,704 | |||
| 14,872 421,832 |
|||
| 436,704 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2021
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2021 in accordance with Section 476 of the Companies Act 2006.
The Trustees acknowledge their responsibilities for :
a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
Page 8
Charity Number 1086404
Open Trust
CIO Number 4107837
Balance Sheet as at 31 December 2021
The financial statements were approved by the Board of Trustees and authorised for issue on
27/09/2022and were signed on its behalf by:
.............................................
Sir Charles Chadwyck-Healey Bt Trustee
Page 9
Open Trust
Statement of Cash Flows for the year ended 31 December 2021
| Note below Cash flows from operating activities Net cash from operating activities A Total increase /(reduction) in cash in period Reconciliation of net cash flow to movement in net debt Total increase /(reduction) in cash in period Cash and cash equivalents brought forward Cash and cash equivalents carried forward B Notes to the Cash Flow Statement: |
2021 £ (67,463) (67,463) (67,463) 497,034 429,571 |
2020 £ 39,152 |
|---|---|---|
| 39,152 | ||
| 39,152 457,882 |
||
| 497,034 | ||
Note A: Reconciliation of net (outgoing)\incoming resources to net cash inflow from operating activities
| Net movement in funds (Increase) / decrease in Debtors (Decrease) / increase in Creditors Depreciation Purchase of fixed assets Net cash from operating activities Note B:Analysis of changes in net funds Cash at bank |
2021 £ (11,848) (52) (54,858) 235 (940) (67,463) 2021 £ 429,571 |
2020 £ (41,248) 20,514 59,886 - - |
|---|---|---|
| 39,152 | ||
| 2020 £ 497,034 |
Page 10
Open Trust
Notes to the Financial Statements for the year ended 31 December 2021
1 Basis of preparing the financial statements
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with:
• the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)',
-
Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'
-
and with the Charities Act 2011.
The charity is a Company limited by guarantee and constitutes a public benefit entity as defined by FRS 102.
2 Accounting Policies
Income
Income is included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
it is more likely than not that the Trustees will receive the resources;
-
the monetary value can be measured with sufficient reliability.
Tax reclaims on donations and gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Expenditure
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Governance and support costs
Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Page 11
Open Trust
Notes to the Financial Statements for the year ended 31 December 2021
Tangible fixed assets
These are capitalised if they can be used for more than one year, and cost at least £200. They are valued at cost.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Computer Equipment - 25% Straight Line Basis
Taxation
The charity registered as a charity on 14 November 2000 and since that date has been exempt from corporation tax on its charitable trading activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Debtors
Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Page 12
Open Trust
Notes to the Financial Statements for the year ended 31 December 2021
3.1 Income from donations and legacies
| Unrestricted funds £ Core CAF - Core GoCardless - Core JustGiving - Core Other - Core PayPal - David and Elaine Potter Foundation - Ford Foundation 4,342 Foundation For A Just Society 5,840 Gift Aid tax receivable - Humanity United 1,437 Joffe Charitable Trust - Jones OurEconomy - Joseph Rowntree 287 Laura Kinsella Foundation - Lund Trust CAF - Marmot Charitable Foundation 4,000 Network for Social Change 384 Partners for a New Economy 1,500 Rockefeller BF 663 Sebastyen - The Cobalt Trust - The Legal Education Foundation - Tinsley Foundation - Total donations and legacies 18,453 4.1 Raising funds Unrestricted funds £ Collection Charges - Total expenditure on raising funds - |
Restricted funds £ 2,175 27,801 3,198 1,600 4,703 6,000 212,811 286,169 2,015 70,396 - 5,000 14,042 - 50,000 - 18,808 73,493 32,490 2,000 20,000 29,276 25,000 886,977 Restricted funds £ 522 522 |
Total 2021 £ 2,175 27,801 3,198 1,600 4,703 6,000 217,153 292,009 2,015 71,833 - 5,000 14,329 - 50,000 4,000 19,192 74,993 33,153 2,000 20,000 29,276 25,000 905,430 Total 2021 £ 522 522 |
Total 2020 £ 1,340 31,768 3,640 6,706 5,342 60,000 196,227 - 307 74,078 30,000 - 10,000 - 17,000 108,193 40,000 - 20,000 73,190 25,000 |
|---|---|---|---|
| 702,791 | |||
| Total 2020 £ 556 |
|||
| 556 |
Page 13
Open Trust
Notes to the Financial Statements for the year ended 31 December 2021
4.2 Charitable activities - expenditure
The object of the Trust is the advancement of education, nationally and internationally, in the social, environmental, political and biological sciences, economics, law, the arts and media communication and other recognised scholarly subjects
| Unrestricted funds £ Direct cost of charitable activity: openDemocracy - Daily Maverick - Foxglove - Support costs: Bank Fees 76 Bookkeeping software 353 IT support and consumables 360 Depreciation 235 Governance 8,067 Total expenditure on charitable activities 9,091 |
Restricted funds £ 907,665 - - - - - - - 907,665 |
Total 2021 £ 907,665 - - 76 353 360 235 8,067 916,756 |
Total 2020 £ 615,384 100,441 19,600 62 115 - - 7,881 |
|---|---|---|---|
| 743,483 |
Support costs
All support costs are allocated to the single charitable activity of the charity and are included above.
| Governance costs included above Unrestricted funds £ Accountancy fees 3,206 Independent examination 340 Legal and Secretarial Costs 4,521 Total governance costs 8,067 |
Restricted funds £ - - - - |
Total 2021 £ 3,206 340 4,521 8,067 |
Total 2020 £ 1,931 330 5,620 |
|---|---|---|---|
| 7,881 |
4.3 Governance costs included above
4.4 Trustee remuneration
None of the Trustees were remunerated during the year or the previous year. No trustee expenses were paid during the year
4.5 Staff costs
There are no staff working for the charity.
There were no ex-gratia payments made and no redundancy payments made.
Page 14
Open Trust
Notes to the Financial Statements for the year ended 31 December 2021
5 Tangible fixed assets
| Cost At 1 January 2021 Additions At 31 December 2021 Depreciation At 1 January 2021 Charge for year At 31 December 2021 Net book value At 31 December 2021 At 31 December 2020 6 Debtors Unrestricted funds £ Gift Aid Debtor - Total debtors - 7 Cash at bank and in hand Unrestricted funds £ Co-operative Bank 27,065 Barclays Business Current - GBP PayPal 2,032 Total cash at bank and in hand 29,097 |
Restricted funds £ 148 148 Restricted funds £ 400,474 - - 400,474 |
Computer equipment £ - 940 940 - 235 235 705 - Total 2021 £ 148 148 Total 2021 £ 427,539 - 2,032 429,571 |
Totals £ - 940 |
|---|---|---|---|
| 940 | |||
| - 235 |
|||
| 235 | |||
| 705 | |||
| - | |||
| Total 2020 £ 96 |
|||
| 96 | |||
| Total 2020 £ 16,580 478,610 1,844 |
|||
| 497,034 |
The Charity ceased banking with Barclays in November 2021
Page 15
Open Trust
Notes to the Financial Statements for the year ended 31 December 2021
8 Creditors: amounts falling due within one year
| Unrestricted funds £ Accounts Payable 158 Accruals 5,410 Total creditors due within one year 5,568 |
Restricted funds £ - - - |
Total 2021 £ 158 5,410 5,568 |
Total 2020 £ 1,121 59,305 |
|---|---|---|---|
| 60,426 |
- 9 Charity funds - current year
The restricted fund is funds received from donors to be passed on to openDemocracy Limited in the furtherance of maintaining a pioneering website dedicated to global education.
| Restricted funds Restricted fund for OpenDemocracy Total Restricted funds Unrestricted funds Total funds Charity funds - previous year Restricted funds Restricted fund for OpenDemocracy Total Restricted funds Unrestricted funds Total funds |
At 1 January 2021 £ 421,832 421,832 14,872 436,704 At 1 January 2020 £ 461,904 461,904 16,048 477,952 |
Incoming resources £ 886,977 886,977 18,453 905,430 Incoming resources £ 695,909 695,909 6,882 702,791 |
Resources expended £ 908,187 908,187 9,091 917,278 Resources expended £ 735,981 735,981 8,058 744,039 |
At 31 December 2021 £ 400,622 |
|---|---|---|---|---|
| 400,622 24,234 |
||||
| 424,856 | ||||
| At 31 December 2020 £ 421,832 |
||||
| 421,832 14,872 |
||||
| 436,704 |
10 Charity funds - previous year
Page 16
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