THE WARMINSTER ATHENAEUM TRUST FINANCIAL ACCOUNTS for the year ended 31 July 2024 Page 1 of8
THE WARMINSTER A THENAEUM TRUST ELECTED TRUSTEES J Ellis (Chairnian) A Foresti¢r-Walker A Frostick S James J Arthur APPOINTED B Y WARMINSTER TOWN COUNCIL Cllr S Fraser JltplacedbyJJ<wrs Cllr C Robbins Replaced byPKeeble Cllr J Jon¢8 Cllr P Keeble CORRESPONDENCE ADDRESS 18 - 20 High Street Wanninster Wiltshtre BA12 9AE ACCOUNTANT INDEPENDENT EXAMINER RKGISTERED CHARITY NUMBER 1086353 P8ge2of8
THE WARMJNSTER A THENAEUM TRUST ANNUAL REPORT OF THE TRUSTEESfor tIAe year eNded 31 July 2024 HISTOR Y AND OBJECTS OF THE CHARITY A Cliaririble Trust was establi5hcd on tlic 14 Septei)Iber 20t)O with tl?e object of advanLiiig education, soci)I wclhrc. 11)d gciieinl bencfjt iinoi)g the inliabitints of W1nninster 1nd its SuOllI]dI1)g Iieighbourhood. To achieve this aiiii. tlic trLlStees were einpowered to raise flind5, Icqiiire property and expeiid fiinds s appropri1tc co the i)eed% of the Ch3i'iry. The chirity registered is J Charitjble Trust No. 1086353 on thc 14 SePtnber 2000. TRUSTEES The Elected 2nd Co-opted Trustees who hcld office dLiring tlie year were as fouows: _ ELECTED.. _ J Ellis ICI11iniian) CO-OPTED." _ A Fores¢iLr-W11kvr A Fr05uck Jiiii¢s J Arthiir S TLIIry A Jacksoi) WrtYtriilisteY Toivii Coiiii¢ll Triis£ees -froiii May 2023 ¢0 May 2024.. Cllr P ICLLbl¢ Irttplacinb* C liobbi1151 Cllr J Joi)LS IrtrpliiCiii¥ S Fi'ii 8erl STA TEMENT OF TRUS7EESI RESPONSIBiiJfiES Cliii rity lilw rcqtiir¢s th¢ Trus¢ecs to preparc accoiints for each finaiicial ye.Ir which give a truc and fair vi¢iv of tl)e state of 11 ffaii's of tlie Cliarity aiid of its fii)aiicio1 acuvitse5 for thit period. In prepariiis tliose 1ccoiints the Tni$tecs ire required ro: * selec¢ siiirable 1ccoullElI)% policies aiid theii .Ipply tl?en) con5isccntly 1111ke Jiidgeiiiei)ts ii)d estii)Iite5 tl)1t 1rc reasoiiablc ai?d pnidcnE * follow tl)e recoii)iiieiid3tioiis of tlle Cliirities Co1)In)i10 ai?d of the .Iccoui)cing profc55ion witli regai'ds to form ind concciit of ihc 1CCOlllIt5. or to disclose Jiid exp11in iiiy de7rti1rcS thercfroiii prepire tli¢ fiiianLial stateiiieiits 011 tlie going ¢on¢¢ni basi5 uiIIcs5 1¢ is iiiappropriAt¢ to lIttle that tl)c cl)1riry will coiitiiiue The TrLlStees arc responsible for keeping proper accounting record5 wliich disc105¢S Wlth reisoiiablc accuncy at any tiiiie the financi¢il p05icion of thc Ch1riry aiid to eni?ble ch¢n) ro ensiire tl)at the accouijrs coi)Iply with the disclosiir¢ regulariolis. Tliey i1.¢ ilso rc$poi)siblc for Silfcguardiiig the assets of the Chi1rity aiid Iiei)ce For takii)g r¢asonable step5 for the pi'¢v¢i)rioii iiiid d¢te¢tioii of fniid thnd otlier irrcgLi11ririe5. RESERPES POLICY The fii)i?Ii¢iil reserves which h1ve bcen set aside provide fiiiancial stabijiry and thc n)¢ai)s for thc dcvclopi1?eiit of the Cliirity's objectives. The TLtlStces regiilJTly review the 21nouii¢ of funds rhat ¢h¢ Cl)Jrity r¢quir ensure th.It tliey are adeqtiJ¢¢ to fLilfil the cli.Irity's COllClllLiing oblitions. This report w?s ipproved by ¢he Tmstees on 7th Septciiibcr 2(r24 2nd ts Signed bchalf of them all. Ell (Cli4ltiii411) Page3of8
TrIE WARMINSTER A THENAEUM TRUST Independent Examin¢rls R¢port to the trustees of ror the year ended 31 July 2024 I ryort on th¢ acwunts of the Tnl for the year ended 31 July 2024, which are set out on pages 5 to 8 RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the Charity's Trustees you are responsible for the preparation of the accounts. You Consider that the audit requirement of section 43{2) of the Chariti&s Act 1993 (the Art) does not apply. It is my responsibility to examine the accounts, and slate on the basis of pro¢edures specified in the General Dire¢tions given by the Charity CommissioneTh under section 43 (7)(b) of th¢ Act, whether any particular matter5 have come to my attention BASIS OF INDEPENDENT EXAMINER REPORT My examination was carried out in accordance with the Generdl Directions givm by the Charity Commissioners. examination includes u review of the accountin8 records kept by the Charity and a comparison of the accounts presented with those re¢ords. It also includes considerdtion of any unusual itert)s or disclosures in the accounts, Seeking ¢xpl&nations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would b¢ required by an audit. and consequently I do not eXpsS an audit opinion on the view given by the accounts. INDEPEIYDENT EXAMINER'S QUALIFIED STATEMENT In ¢oJmecÉion with my examination, no matter has come to my attention." (i) which gives mc rcasonablc cause to believe that in any material respect the requirements To keep cOuntIn8 records in accordance with section 41 of the A¢t' and to prepare accounts which accord WAth accounting records and to comply with the a¢counting requirements of the Act have not been met: or (2) to whiGM in my opinion, attention should be thavrn in order lo enable a proper understanding of the accounts to be rearhcd A J Field Maj RA (Retired) 95 Deverill Road Warn)in5ter Wiltshire BA12 9QL 6 September 2024 (date $igned) Page4of8
THE WARMINSTEIt A THENAEUM TRUST STATEMENT OF FINAFICIAL ACTIVITIES for iheyear ended 31 July 2024 ST& BH Awards Actlvity Income Restoradon & Res¢rves Total Funds Totsl Funds 2024 2024 2024 2024 2023 INCOMING RESOURCES In-FIouse Group Rental Athenaeum Room Hiring The Close Room Hiring sdi0 Room Hiring Box Office & Restoration Levy DonationslGrant8lDi8posal$ Allocation from gen nd to RtOratiOn T¢¢h Svc and Misc Income Bank Interest 19,211 8,094 7,531 19,211 8,094 7,531 15,667 3,616 2,564 75 32.098 65,344 19,024 12,759 373 17.598 25J97 30,258 (loo) 19,254 2.479 19,254 2.932 16.072 453 Sub Total 88,353 353 23,972 112,677 136,560 RESOURCES EXPENDED Telephone & Intemet Athenaeum Light & H¢ut Studio Costs (ele¢tri¢ity & Tnaintenance) Close Centre (gas, electric, water & Maint) Water I Sewage I Waste Cleaning & Consumables Insurance l Fire Prevention H&S Auditorium Technical S¢rvices Card Merchant Fe¢s Repairs and Building Maintsnance (Ath) Repairs and Building Maintenance (Close) Admin. Stationery and Printing AdvertisinE and Publicity Subscription51Memb¢iships/Liccnces Bank Charges Sundry Payment5 STAJMusic Awards and Panents New Fixed Assets Building Rcstoration Works Community Hub Restoration Ph 7 (Auditorium) Restoration Ph 8 (Backstage) Restoration Ph 9 & 1 O (Clos¢ Integration) Ventilation Project (Theatres Trust Grant) Sub Total 674 11,923 2.866 6,702 2,439 7,938 7,351 17,014 207 9,296 674 11,923 2,866 6,702 2,439 7,938 7,351 17,014 207 9,296 653 14,131 4.408 2,577 5,145 8,145 14,976 104 6,499 429 309 1,966 415 217 1,345 1,400 467 5,100 209 2,868 636 830 848 209 2,868 636 830 941 2,050 11,423 7,372 865 1,228 2.364 30,015 434 93 050 11,423 7.372 865 1,228 1364 30,015 434 480 3.900 18,793 419 84,090 2.143 41,413 127,645 91,879 r4ET INCOMJNC OVER EXP£IYDrruRE 4263 {1,790) (17,441) (14968) 44,680 BALANCES BROUGHT FORWARD 23JlS 20,843 99,015 143,373 98,693 BALANCES CARRIED FORWARD 27,778 19,053 81,574 128.405 143,373 Pag85of8
THE WARMINSTER A THENAEUM TRUST BALANCE SHEET at 31 Jufy 2024 2024 2023 Balance brought forward at 1st AugLJSt 2023 138,252 93,572 Plus Excess In¢omc over Expendi(ure {14,968) 44,680 Creditors (to be paid shortly) (1.051) Debtors (lo be paid short]y) 842 123,284 138,252 Represented by Funds.. - Current Account 7,130 L6,753 No 1 Gold Account 99,068 102,474 No 2 Gold STA Account 16,291 19.025 Debtors (note 11 795 123,284 138,252 Transfer required from Notes: 1 Th1$ money Is owèd to the ST Award Account Page6of8
THE WARMINSTER A THENAEUM TRUST LNOTES TO THE ACCOUNTS (I) as ai 31 July 2024 I. ACCOUNTKNG POLICIES Bssis of PreparAtion of Accounts The charitys accounts have been prepar in accordance with applicable accowiting standards and in compliance with the Charitie3 (A¢¢oun15 and Reports) Regulations 1995, at the Statement of Recomrnended Practice "Accounting by Charitie8" The a¢counts have been prepared under the historical cost convention. Funds are held on behalf of show production companies in a separate Box Office A¢cowit, these lld$ are not reported as Trust Funds. They not accounted for until the production is complete and when a sales invoi¢¢ is prepared to cover the costs in¢urT¢d. 2. FIXED ASSETS Freebold Propety Fixtur¢s. Fittings & Fumiiure TechniGal Equipment (non show) (for show5) Total Net Book Valu¢: At l August 2021 Additions D¢pr¢¢iation thi5 year 1.261 947 602 9.690 12,500 11,423 11,423 (5,278) (5,729) (63) (237) (151) Net Book VAlu¢ 31 July 2024 1,198 710 452 15.835 18,195 a) Tho Frc¢hold propwty is the Pratt¢n Hall Building. No aOUnt has been taken for the value of the Athenaeum Cenler Maift Building* including The C105e. b) Fixturcs, Fittings and Furnire includes all equipment in the Kitchen, Bar and other aTe&s. c) Technical Equipment (non show) includes that NOT related to production of film and stage shows. d) Technical Equipment (for show5) specifically includes equipment in the Projection Box, Auditorium and on the Stage, relat¢d to the production of film and stage show. c) Calculated depreciation costs 8r¢ not considered as expenditure I loss in the Ststement of Financial Activities Depreciation D¢pTeciation is expe¢ted to write off th¢ ¢ost of the fixed assets within thcir useful lives. The rates of d¢prcciation used during the year wer¢ a8 follows.. Freehold Property- 5Yv Reducing B&lance FixtuT<s, Fittings & Furniture- 25Yo Reducing Balance All ThnIcal Equipment- 25% Reducing balance Page7of8
THE WARMINSTER A THENAEUM TRUST NOTES TO THE ACCOUNTS (2) as rtt 31 Juty 2024 3. CASH AT BANK AND IN HAND 2024 2023 Curr¢nt Account Reserve A¢counl Sheila Toomey Fut)d Aocount 7,130 99,068 16,291 10.072 62,976 20,227 122,489 93,275 4. DEBTORS AND CREDITORS Creditors Total Energies Electri¢81 bill will be paid ID August W&ler2busine55 C105e Water Bill (Jan to July) Water2busin¢ss Athetmeum WAl¢r bill (ian to July) ST Account for ABBA Dep051t 86.55 117.69 846,40 795.00 795.(1(I DebtOTS Ch£t Café u3L WCR Radio July Invoi¢e will be paid shortly July Invoice will be paid yhortly Quarterly Invoice will be pnid Shortly 550.00 102.00 190.32 842.32 5. RELATED PARTY TRANSAcfioN No related PAry tr&nsa¢taon occurred durin8 this finAn¢iAI ycar O. SPECIAL TRANSACTIONS Some ring-fenced funding wa5 reallocated between fun¢t%. a5 per direction of the Trust Board. The first floor toilet refurbishment fund was moved into th¢ dressing rooms and Phase 10 with agreement of th¢ Friends 7. DONATIONS APID GRANTS Donation received from The Fudge Trust to replace the Projector £7k received from The Frien&% towards thc Dr¢&8ing Room r¢TbiShrnent £lk received from Area Board low&rds the security access Absorbed the left over monies from The Hub into The Athenaeum Iw¢ ringf¢nc¢(L Reeeiv¢d £2.500 from Wannin5ter Town Council towards changes to Thc C105¢ Cenlre Received further £2,350 from The Friends, £2000 towards ihe security door5 and £3YJ toward9 waisl¢oats for volunteets Page8of8