2022-07-31-accounts - The Warminster Athenaeum Trust

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Registered Charity 1086353

MINUTES OF THE AGM HELD ON FRIDAY 12[th] NOVEMBER 2021

Present: -

Elected Trustees:

Tony Nicklin, Kim Nicklin, Tony Field , Andrew Frostick, Adela Forester-Walker

WTC Nominated Trustees:

Co-opted Trustees Pauline Charlesworth, Susi Tenty, Sarah Hailstone , Keith Rattray, Tony Jackson

Members of the Public: Pauline Knott, Betty Howard, Jo Ellis, Jon Ellis, Christine Robbins Martin Durbin, Danny Whitmore, Luke Willmore, Penelope Christopher,

1. WELCOME BY THE CHAIRMAN: - Tony welcomed all.

2. APOLOGIES: - Chris March, Cllr Sue Fraser

3. MINUTES OF 2021 AGM: - Proposed as a true record by Sarah Hailstone, seconded by C Robbins all in favour

4. PRESENTATION OF OFFICERS REPORTS: -

’ a) CHAIRMAN S REPORT: -

This year 21/22 has been more challenging, because of the continuing uncertainty economically as well as whether we can sustain our Athenaeum solely by volunteer support. When we closed our doors in March 2020 for the first time since our re-formation in 2000, due to the Coronavirus lockdown, we did not reopen again until 6[th] September 2021. Since then we have had a reasonably successful year considering all of the challenges, but the Covid legacy has left us with volunteer support difficulties, especially with keeping the Box Office fully open 6 days a week.

As regards the business of the year: -

Sheila Toomey and Brickhill Fund Awards

This year despite the lockdown effects, we were still able to support our aspiring young musicians and artists. We have this year granted the following sums for furthering the education and training of: -

	Received from Brickhill Fund	Received from the STA Fund

Joely Hudson Mountview doing Actor/Musician course (now studying an additional two more instruments) Annabella Fairgrieve Acting at Guildhall School of Drama Rose Whelon (Transport Costs)	£300.00 £75.00	£200.00 £175.00
TOTAL PAYMENTS	£375.00	£375.00

Redevelopment Works

Our Phase VII redevelopment of the Auditorium is still on hold and we are still exploring opportunities that may be available in Lottery Funding if we combine Phase VII with the Phase VIII scheme for the extensions to the backstage workshop area and dressing rooms. Work has started on the planning of the build, the costs and other details in order that we can apply to the Lottery funding for consideration. These costs will be c £25,000 in total before we can reach the qualifying stage of the main lottery fund in 2021. We were awarded a £10,000 grant from Warminster Town Council CIL fund towards this work. Our initial approach has been to appoint the Building Surveyors (Nixey Powell) to survey and assess the value of the building. Although a “market value” is not what we need we have to start with a combined insurance responsibility of accurately assessing the rebuild value should we need to make any damages claim.

The resultant figures for the rebuild value of the Centre are: -

The Athenaeum Centre	£4,694,000
The Studios	£357,000
The Close Centre	£1,604,000
TOTAL	£6,655,000

Community Asset Transfer (CAT) of The Close Centre & Other Works

The CAT transfer of the Close Centre (the original Athenaeum School building) has been completed on 31[st] July 2022. We are now in possession of the entire freehold.

The new boiler and new control system installed at a cost of £37,000 is giving us better segregation and control over our heating system with 25% savings on our gas consumption, and a major improvement to our carbon footprint by even greater margins, because of our reduced consumption and cost. We should feel proud of our contribution to the energy saving that the planet needs.

We are now proceeding with the full amalgamation of the two buildings so that they can operate as one Centre for the Community.

The cost of this next stage of our redevelopment is budgeted at £120,000 and we have been very fortunate in receiving a £60,000 grant from the Town Council, paid in two tranches. This work has just started and will take a whole year to complete. The grant is from the Harold Dewey Will Trust funds, which are held by Solicitors for the Town Council to administer. Harold Dewey was one of the first Head Masters of our new 1901 school and he left this estate for the benefit of the people of Warminster. We have been most fortunate in this respect and thank the Town Council for their continued support of the Athenaeum and its Trustees.

Firstly, I would like to welcome two new committee members. Jo and Jon Ellis who joined us earlier this year. I am know they will an asset to the Ath

Jo will be our interim treasurer
Jon is our renovation project manager

I would also like to record my thanks to: -

Andrew	who has kept up his regular checks of the building, taking on the Covid
	responsibilities and more
Tony F	our Treasurer has continued to look after our finances. Tony has taken a
	sabbatical until next year, and we have been lucky to persuade Jo Ellis to take
	over the accounts in the interim period.
Kim	our secretary who looks after all the admin, as well as being the Box Office
	Treasurer, and coordinator
Adela	who has looked after our STA and Brickhill Award Schemes, together with the
	task getting booking restarted.
Keith	who following a rebuild of our web site and ticketing systems, maintains our
	public image electronically
Pauline	our Friends Representative who continues to support us.
Tony J	our Grant Researcher looking for funds during this period of reduced income.
Sarah	who has looked after our many Ushers required for shows
Jules, Teilo &	our super tech team servicing the stage lighting and sound
Others	so well
BO & Ushers	who do a fantastic job, and without their help we would not be able to keep
	the Ath open
Lorraine	who makes this massive building look clean and tidy, and is now venturing
	into our new building
Luke Willmore	Who has taken over the Diary from Adela and works closely with the
	committee
The WDFS	for their continued contributions towards the Centre
The Ath Friends	for their important contributions to our restoration works, and to Martin for
	running the bar so well
The Masqueraders	for the fantastic shows that they put on, which are nothing less
ALPS & Oddity	than professional, and looking forward to a fantastic new year
WTC	to the Town Councillor’s who continue to have the foresight to know that the
	Athenaeum is special to Warminster. Thanks to Cllr Sue Fraser, and Cllr Chris
	Robbins, who have been the Town Councils Trustees for this year

In Conclusion

This year has again been challenging for any Chairmanship, and that of all of our Trustees and Management Committee. We had to cancel our entire 2020/2021 portfolio of shows, and restart in the new year, yet still be able to pay the bills that never seem to stop coming in.

Luckily we will see our Christmas Panto by Oddity, and some super shows from Masqueraders and ALPS this year. We are extremely grateful to all of our User Groups who have been in rehearsals for many months and got back into a routine coping with the challenges of social distancing, mask wearing and vaccinations.

We are a strong team at the Ath and I know that we will continue to provide Warminster with that something special feeling, that we have at the Athenaeum Centre for the Community.

We are hoping that with the integration of the Close Centre into the facilities that we offer for hire, that we can find a much needed community use of the ground floor as well as continued artistic usage of the first floor rehearsal and learning spaces.

My concluding thoughts are for the future of the Trust that will challenge our succession of the Trustees. The original 5 Trustees have given more than 24 years from our original steering group and must work hard now to provide for a successful handover of the reins to a new team.

TREASURERS REPORT: - Tony Field presented the accounts

We were sent £23,000 by mistake from Wiltshire Council for Covid, this is held over waiting for WC to take back.
We are £32,000 down this year to last year, our expenditure £9,000 down this year, £6,000 trading loss

these were accepted Proposed Christine Robbins Seconded Tony Jackson – all in favour.

Tony Field thanked Tony and Kim Nicklin for their diligence and for all they do behind the scenes

5. VOTE OF RESOLUTIONS: -

To formally approve 3 more co-opted Trustees in addition to the 5 we already have Tony Nicklin proposed Alan Forestier-Walker seconded – all agreed

6. ELECTION OF OFFICERS: -

All Elected Trustees stood down

Tony Field resigned and Jo Ellis was elected

Anthony Nicklin, Kim Nicklin, Andrew Frostrick, Adela Forester-Walker, were all elected

Proposed by Tony Nicklin Seconded by Tony Jackson

Tony Nicklin Thanked the Friends for serving drinks and nibbles.

Andrew Frostick

Thanked Tony and Kim for their hard work and dedication behind the scenes.

The meeting was then closed by the Chairman.

THE WARMINSTER A THENAEUM TRUST FINANCIAL ACCOUNTS for tlie year elided 31 July ?()?? Page l of

A J Nicklin (Chairnw) K M NicklAn A Frostick AJ Field (Hon Treawrer) A For¢xi¢r-wak¢r APPOLYfED BY WARMINSTER TOWN COUI Cllr S Frxer Cur C Ilobbins CORRESPONDENCEADDRESS 18- Xl HI Street Wdtshire ACCOUNfANr Hon Trewrer Ilobert Yuill REGISTERED CHARrrY NUMBER Py2of8

ANNUAL REPOR T OF THE TRUSTEESfor the year eNdd JI Jmly 2022 HISTOR Y AND OBJECTS OF THE CHARrrY A Lharitabl¢ Trusr establthed on the 14 kptember with the objeci of a4v4ncin8 educion. yx welfire, and seneral bencfi¢ among th¢ inhabitsnts of warmin and its surrounding n¢hbOurhood. To ¥hIe this the rrustees were empowered to rai% fund& ¥qUiT¢ prop¢rty and e)q>end fund$ a5 appropri to thc n¢¢ds of th¢ Chariry. The chariry regstrred a a Charitablc Trux No. IIW53 on thr 14 Scpt¢mbcr 3XXI Tr u&rEES The Elecred and Co•optrd True5 who held office during the year were a follo - ELECTED.. _ A Nicklin (Chairn) P Charlesworth K Nicklin STenty A Fr05¢ick S Hails(on¢ Field K Rattray A Forari¢r-Walker Ajxkson W4rn1inikn Town Co##¢U Trnsl¢a -fvm M4y 202110 M4y 2022.. CllrSF Cllr C Ilobbin5 Chariry law requires the Truslccs to prcparc xcounts for exh financial year which • true and &ir VACW of the Sr of affa'n of the Charity and of its fanCIal xtivitsc5 for that period. In pr¢parin8 thoye accounts the Tru#ees are rcquired to: sclecr suitable xcounting poli¢i¢s and then 4>plY them consi#endy make judMents and ¢5ts'nutes thx arc reasonablr and prudeni follow the reconimendions of thc Charitiu Commision and of the ¥counting profrnion with regards forni and contcnt of th¢ xcounty or to diKlose and cxplain any d¢parnir th¢r¢from prepare the financial xments on the going concern bais unle•A it AS inapproprialt to atsume that th¢ charity will continue in buiine The Trustees are rryonsible for keeping proper xcountins records which &.]0¥c5 with r¢xonabl¢ XCUTXY * any ¢ime thc financial PqYAtion of th¢ Chariry and co ¢nabl¢ thmn w ensure that th¢ xcounli Comply with the diJclosur¢ regulion& They ¥150 re¥)onsiblc for d¢8uardins the of the harity and hcncc for tsking rewnknl¢ Xeps for the prevention and de¢rftion of frwd and other irreylaritics RESER VES POLICY The financial r¢Jenw which have been t asidc provide fmancial stsbility and thc m¢an5 for thc developmeni of the Charity5 objecuve The Trusrees regularly review the 4niount of funds that th¢ Charity rcquir¢s ¢0 en5ur¢ that th¢y are CqU2£e to &lfil the charirfs continuing obliw'ons. This report ved by the Trustc¢s on 21 Oct 3)22 and is Sted on behalf of theni au. alrmdn) Py3of8

Ihdtpertderft Ex4miner'J Reporl lo ihe lrnsfees o THE WALlflh'STER A THEhTAEUM TRUST ihc yedr ended JI July 2022 I report oij the account5 Ot" the Trust t-or the year tted .1 l July )(i)?. M,hich set Oul Oil P3bve5 5 1¢) RESPECTIVE RESPOIYSIBIIJTIES OF TRUSTEES AND EX4NllIVER s thr ('hinrn s Tni4iee4 Ynu Jre responsible for the prepJrJnoii c)t- the accouiits You coiisidLr tliat the audir r¢quirttl)Lllt ot- SL'iUUiI 43(?) ol" thc Lhantic% Act I l)Y.l (tl)¢ AL tl does iit)i Jpplv. It is iiiy r¢5poii*ibilit>' (c) exjniiiir thL' aCCUUiifS. aiid sur¢ oil the basis of proil'dures speciticJ iii thc Gclicral DirecTII)11S bnVCiI bv ih¢ Chanti, C"c)iiiniissi012vrs uiider seiUOiI 43 (7)(b) of the Act. Ivhcther aiiy particiilar matt¢rs havc ic)m¢ to Illy ,Ittmitioii BASIS OF IA%'DEPENDENT EX4,IIINER REPOR T MY ex.Iniiiiatioii was camed out 111 3ccordaiice with thc Gcnml l )Ircctsons .¢11 by thc C'hanrv -cJiiiit11I41c>iiers. Ali ciaiiiii)atAon incliidcs a revieiv ol- thL accoulltiiig records kcpr by (he C.hJnry Ji)d a ii)iiipariv)ii of (hL' ALCOUiits prcsL ii¢cd with thosc records. It Jls(b 113cludes coiisiderjnoii of ali). uiiiiiual itillLS or dtsilvsuru iii thc accL)wiis. seekn'iigTr explauatsoiL4 froiii you as Trust¢C5 coiiceriiiiig any SULh niatters. Th¢ procedurN uiiden2ken do nor provide 211 the CdenCe tlu¢ wi>iil(I b¢ rY4uir¢d by ali au(h'i. la Lo1qu¢ll11}. I do no¢ expr¢s5 in aiidii i)piiiioii nil the ¥'iew veil hy ihe •ccouiJts. IIN'DEPENDE,Yr EX44lllhER'S QL'A UFIED STA TE,IIE.WT lil coiiiiecuoti with niv e.umiiutsoii. iio matter come (o m). arrciiuoii: (i) ,hiLh pvcs iiK' reasollabk causc to bckncve that iii any matcnjl re5pe¢t ihe requiremeiits To k¢¢p xcouiittng records iii IccordaiKe [h secuoii 41 of thc Ait: aiid (o preparc accoiiiits which accord wiih aicouiiiiii% TeLords aiid to coniply willi the accoiii)tin¥ rrquiremeiits of thc Act have iiu¢ brcn m¢¢: vr (2) tn ,Ich. iii m!. opinion. aficntton Should be draivii in order to lable a proper under51Jiidiiis vl tlJL acLCiUiits io bc ieachid R K Yuill {Major. Retd) 33 Hillwood Lane Warminster Wiltshlre BA12 9QF Idate swiedl o/0& 6£r Zo22 )Jge 4 of 8

li JOT the yalr emded JI Jmly 2022 ST& r•tsl Rafvpa RESOURCES IOule Group Rentsl Athenaeum Iloom Hiring Swdio tLoom HiTAn8 Box Office & Rexorxion Lcry Donation$/Grants/l0% AUoc3on from gen nd to Restoration Tech Svc and MIK Incom Bank Int¢r¢x 7,075 6, 783 7, 675 6. 78J 13,260 2, YIJ 21, (75 10,2J3 27, 808 144 87.1 (10, ékW) 11.156 J9 11. 156 52 ij b Total 40.010 157 74, 8lS I(& RESOURCES EXPENDED Tdephont & Internet He and Ligh¢ Waler / Sew>ae / Was(e Suidio Co cleIng & Conwmables Insurance / h'rr Prcvrntion H&S Auditorium Trchnical Servic Card fvfrrcht F¢rs epairn and Building Ma"nrcn4n¢c Admin, Stt¢ionery and Printing Advertisin8 Pubhcity riptionmeMber1pI1cenc k Chzga Sundry Payments 5fA/Mu5ic Awards and Paymen New Fixed knets Building R¢storation Works ELc5toNion Ph 7 (Auditoriurn) FLestoMion Ph 8 IBxkw) KcKoNion Ph 9 & 10 (cl Intepion) Summer khooj ljoiler Replxemeni Projec¢ Friendj Projec¢ (5(. rcayc Koom) Ventilauon Projcrt (Thexr¢s Tn G¢) WC Koof Rcinstat¢nwni 623 4. 180 I, S03 I, J78 J, 767 4,1 1,503 1,378 J, 767 10.ns io.ns 1862 lJ,2J9 55 2, 196 13,239 55 2,196 IIT24 1,612 81 148 1155 312 7.107 174 174 750 3,299 io,oo 10,670 519 519 4.051 1•, 994 4,051 19,994 7, 678 b Total 47,718 75• J2, 485 80, 153 89, 561 ri, 704) ($9J) 2, IOJ (6. 138) 1&&32 29, 875 22. 836 52, 120 104, 8Jl 87.W) 21167 21241 54.283 *693 104.831 P4c 5 of8

THE WARMINSTER A THENAEUM TRUST 4131 Jmly 2022 2022 Bknce brou8hi forward a¢ Ix Au8ux I)21 la8SI 81878 Mus Excez Income over Expendire (&138) 1&&1? Cr¢di¢or4 (note l) ,( Cr¢di¢On (note 2) (141) 93. 572 122, 851 Reprtt¢nted by Fund& - Currenc A¢¢ount No l Gold Account 02, 976 86,479 No 2 Gold Account 20.227 20,819 Debrors (note 3) 93. 572 122,851 Notr& IX3.(JX) received from Wiltshire Council (COVID srants in respeci of Fomier Youth Centre) wx overpaid in Ixt Financial Year 2nd needed to b¢ r¢fvnded in this Financial Yr £141 of goods were mistrkcnly pufcha*d on the Athcnxum xcounc of a supplie Keinibursem¢n( was r¢c¢iv¢d by th¢ Trust duTing th¢ lat Financial Ye bui the wpplier¥ invoicc not presented unttl thil Financial Yeu. 7 Pro slats rend of pund rent due from WAI(shire Council; rent paid this Financial Year. refid should be received next Financial Year Py6of8

TES TO THE ACCOUNrs (i) 41 4t JlJly 2022 I. ACCOUNrnf POUCIES Thc chjnry's xcounts h¢ been prepared in accordance with applicable xcountin8 Jttndardi and IT compl]2nce with the Chuities (Accounts •)d Reports) ¢1%105 I and the Statcmcnt of Recommended Prxuce "Accountin8 by Chiue¢. The xcouno have been preprd under the hisorical coit convention. FuJJds Arc held on behaifof thow production companics in a separ Box Office A¢¢ounL the fui are nor reported a% Tru# Fund& They arc not xcountrd for unol thc production is cornple •d v es invoice is prepared to c()ver the coxs incurrcd. Fr¢¢hold Rxwres h. ryin8% Propery & Furniturt TechnA'cal Equipment (non thow) {for thoThry) Total Nrt Bao& Vdloe.. At I Au8usI J121 Additions Ikpreciation this yex 13.4Y) 3,?J4 (4, 621) hk¢ Bo•h Vdlw¢ Jl J¥fy 2022 lJ27 1 11453 1&846 a) The Freehold property is the Pr(cn Hall BuildiD& No xcount hx been tsken for the value of thc Ath¢nxum Ccnter Mlin BuildinB b) FInUr Fittiny and Furnitse includes au equipment in the Kitchen. Bar and othcr c) T¢chnic41 Equipm¢n¢ (non thow) includes th Noyf r¢la¢d ¢0 production of fthn and s4e show d) Tcchnical Equipmcnt (for thovrfj) spectGcaUy tnclud¢s cqulpment In the Projecdon Bo& iditoriuoi md on thc S¥, related tts th¢ production oc filni and st¥ tho ¢) Cdcul#ed deprecixion co are considered x expendAlure / los in thr &men¢ of FiDancial Activiti Lkpreciaion Is expectrd to wri(¢ oITthe of th¢ tsd axts within th¢ir liv The rates of depreciation used dutins the Ye were • fi)llow Fre¢hold Propety - 5% Reducing Balance Fixwre4 Fitonp & Furn1W - 25% Reducing Jjaance All Technical Equipment - 25% Reducins balance Py7of8

THE WAR.,VINS7ER A THE.%AEUilf TRUST NOTES TO THE ACCOUh'TS (2) ds di JIJMIY 2022 3. CA.SH A T BA.N'K.4,VD IJN, HAND 2022 C.iirrciit Accoinit Il¢%erv¢ AcLvuiit Shcila Toomc). FiiiKI AiiOUlIt 10,072 62.976 20,227 Ilf).479 93,275 4. DEBTORS AND CREDITORS T.0 credi¢ors froni ?021.. _ Wdtshire Councll and Liniclight (a reudcnc group) Iverc paid this year Oiie d&b¢or (Wiltshire Council) is ¢xpe¢t¢d (o be cleared earb, in the FY 5. REL4TED PAR TY TIL4NSACTION No rcljted pirtv tr2115actioii occurred duni)g th15 finaiicial Year SPECL4L TRANSA CTIO.VS Sonic niig-lciiced fuijditig ivis Tcilloca(¢d b¢ Thveeii fuiid5, as per directsoii vf the Trusl Lloard. 7. DO,%fA TIO,N'.S AND GIUNTS Graiits ii'L'rL fccLlI'cd iii rcSPLCt o(C'L)VII ) C)MILIIC)N shuc-doiiii pcnod. both iii rcspcc¢ ot" Ihe A¢liL'iiacuiii buildi11 aiid also the Foniier Yviith Cciitrc (CollowiiiB traiisfcr ot- titlv 10 (hc Trus¢}. l)age 11 of 8

THE WARMINSTER A THENAEUM TRUST FINANCIAL ACCOUNTS for tlie year elided 31 July ?()?? Page l of

TES TO THE ACCOUNrs (i) 41 4t JlJly 2022 I. ACCOUNrnf POUCIES Thc chjnry's xcounts h¢ been prepared in accordance with applicable xcountin8 Jttndardi and IT compl]2nce with the Chuities (Accounts •)d Reports) ¢1%105 I and the Statcmcnt of Recommended Prxuce "Accountin8 by Chiue¢. The xcouno have been preprd under the hisorical coit convention. FuJJds Arc held on behaifof thow production companics in a separ Box Office A¢¢ounL the fui are nor reported a% Tru# Fund& They arc not xcountrd for unol thc production is cornple •d v es invoice is prepared to c()ver the coxs incurrcd. Fr¢¢hold Rxwres h. ryin8% Propery & Furniturt TechnA'cal Equipment (non thow) {for thoThry) Total Nrt Bao& Vdloe.. At I Au8usI J121 Additions Ikpreciation this yex 13.4Y) 3,?J4 (4, 621) hk¢ Bo•h Vdlw¢ Jl J¥fy 2022 lJ27 1 11453 1&846 a) The Freehold property is the Pr(cn Hall BuildiD& No xcount hx been tsken for the value of thc Ath¢nxum Ccnter Mlin BuildinB b) FInUr Fittiny and Furnitse includes au equipment in the Kitchen. Bar and othcr c) T¢chnic41 Equipm¢n¢ (non thow) includes th Noyf r¢la¢d ¢0 production of fthn and s4e show d) Tcchnical Equipmcnt (for thovrfj) spectGcaUy tnclud¢s cqulpment In the Projecdon Bo& iditoriuoi md on thc S¥, related tts th¢ production oc filni and st¥ tho ¢) Cdcul#ed deprecixion co are considered x expendAlure / los in thr &men¢ of FiDancial Activiti Lkpreciaion Is expectrd to wri(¢ oITthe of th¢ tsd axts within th¢ir liv The rates of depreciation used dutins the Ye were • fi)llow Fre¢hold Propety - 5% Reducing Balance Fixwre4 Fitonp & Furn1W - 25% Reducing Jjaance All Technical Equipment - 25% Reducins balance Py7of8