CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the perfod from 1 June 2022 to 31 May 2023 Charlty name: Basingstoke - Old Basing u38 Charity rnglstration number: 1086263 Objectives and Activities Summary of the wrposes of charity as set (yjt in tts goveming document The advan￿Ment of education, and in partFcular the education of older people and those retired from full time v￿rk. by all means induding associated aclivities conducive to leaming and personal development in Basingstoke and the surrounding area. We hold a meeling once a month, which all members are invrted to attend. involving refreshments and a talk by a (usually extemal) speaker. Occasionally the speaker might be repla￿d by a social gathering. We have more than 70 special interest groups. meeting al dtfferent times and frequencies 4uAwach ¥￿kTrRg w8eKrnonth. These are open to all members, and non- members may attend one meeting of up lo thrèe groups on a tnal ba&s. Our main actiwties are as set out above. The tnjstees have had regard to the Commission's guidance on public benefiL Summary of the main activities in relati￿ to those purposes for the public benefft, in parti¢ular. th8 activities, projects or servi identified in acwunts Statement confinning whether the truste8s have had regard to the guidance issued by the Chartty Commission on public iwièfit Achievemerts and Perfonnance Summary of the main achievements of the charity. identrfying the difference the charity's work has made to the circumstances of ts beneficiaries and any IMder benefits to scKrety as a yth0￿. Our main focus is on the continuing educats'on and personal development of those who have reached retirement or are semi-retired. There is also the wKler sooal benefft of our members coming togoth8r with like- minded people. Members are regularfy encf)uraged to bring a friend or vo to our meetings, in the hope the friend{s) will be interested in joining our u3a. Financial Revlew Review of the financial position at the end of the Income = £62,293.16 Expenditure - £60,512.96 Income over expanditure = £1,780.20 These accounts have been inde endentl audtted Reserves are held to enable Ihe u3a to WFthstand unexpected events and fluctuations in Income and expenditure. One sTrgnificant risk is a major venue becoming unusable by, for example, a fire vthen future use had already been paKI for. The reserve needed for this risk is currently assessed by the Trustees as £8.000, to cover new venue costs and to reptace equipment stored at the unusable venue. Statement explaining the policy for holding reservas. stating why they are held Another risk is a Tnaterial reduclion in membership. The Trustees assess the reserve needed for this as a further £4,000. A further £3.000 needs to be held as at the u3a's year end to pay for costs incurred but not yet paid. The totsl reserves as at ts year end should therefore be £15,000. While these risks are those identified as the most likety. the reserves are available for use if other risks jeopardise the future of the u3a. The reserves policy is rev￿We￿ every year. £50 441.99 Amount of reserves hekl Reasons for holding zero reserves Detsils of fund materi81ty in deficit Explanation of any uncertainties abolrt the charity continuing as a going con￿rn Structure, Governance and Management Type of goveming do(￿ment Consbtution. approved by the Chartty Commission and the Third A e Trust. An unincorporaled members. association. How is the charity constituted? Trustee seleciion meth(Kls including details of any consb'tutional provisions e.g. election to tM)St or name of any person or body entitled to appoint one or more trustees Trustees are drawn from the membership of our u3a. Every trustee is elected or re*lected for the coming 12 months at ourAnnual General Meetings. Various limits on the time an indiv￿ual can serve as a trustee or as an Offi￿r (Chainnan. Vice-chairman Treasurer and SecTetsry) are set out in our Constitution. Reference and Administrative Details Charity name Other name the charity uses Registered charity number Charity's principal address Basingstoke- Old Basing u3a 1086263 11 Belmont Heights, Hatth Warren. Basingstd(e, RG22 4RW Names of the Trustees who managed the Charity durlng the year Offico (If any) Nam• of person (or body) •ntlil•d to appolnt trustses The mambers of the Basingstoke Old Basing u3a. The existing trustees may agree to Co-opt up to three members lo the committee until the nextAGM. appolntmenl 1210812020 Rod Marsh￿1 Chair Elaine Budd B4Jsiness Secretary Treasurer 13107r2022 Tony Summers Janet Field 3010712022 10107r2019 Richard Field 1010712019 Mad&line Hussey Janice VaLfghan Sue Seamour 12108r2020 1410712021 1010712019301 Liz Ilett 02108r2022 12 P8Lfl Dodge Chris Vickers 2911112022 1 0210312023 1 David Noble ' date of C(popt￿)n 2 LÈZ Ilett's C(pOpt￿ to the committe8 in Marth 2023 0410512023 1 Exemptions from disclosure Reason fcf non-disclosLsre of key perS￿ne1 details: nla Declaration The trustees declare that they have appn)ved the truste8s' reKM)rt atx)ve. Signed on behalf of the trustees Name: Posibon.. Date: 14lio1LS ||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**Basingstoke - Old Basing u3a**|||||**1086263**|||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||1st June 2022||**To**||Period end date||| ||||1st June 2022||||31st May 2023||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Membership|**34,207**||**-**||**-**||**34,207**||**29,621**| |U3a refund|**341**||**-**||**-**||**341**||**-**| |Gift Aid|**2,671**||**-**||**-**||**2,671**||**1,848**| |Donations|**340**||**-**||**-**||**340**||**285**| |Quiz|**146**||**-**||**-**||**146**||**-**| |BCOT lunches|**- 0**||**1,912**||**-**||**1,912**||**-**| |Social Excursions|**- 0**||**22,547**||**-**||**22,547**||**23,045**| |Interest|**129**||**-**||**-**||**129**||**1**| |**_Sub total_**_(Gross income for AR) _|
**37,834**||**24,459**||**-**||**62,293**||**54,800**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**37,834**||**24,459**||**- 0**||**62,293**||**54,800**| ||||||||||| |**A3 Payments**|||||||||| |Venue and Zoom Hire|**26,766**||**-**||**-**||**26,766**||**15,027**| |U3a capitation|**4,860**||**-**||**-**||**4,860**||**-**| |Speakers|**417**||**-**||**-**||**417**||**965**| |Stationery, post, travel|**474**||**-**||**-**||**474**||**211**| |Insurance, publicity, marketing|**380**||**-**||**-**||**380**||**446**| |Consumables|**722**||**-**||**-**||**722**||**720**| |Website and SumUp|**402**||**-**||**-**||**402**||**391**| |BCOT lunches|**- 0**||**1,590**||**-**||**1,590**||**-**| |Social excursions|**- 0**||**24,272**||**-**||**24,272**||**20,593**| |**_Sub total_ **|
**34,021**||**25,862**||**-**||**59,883**||**38,353**| ||||||||||| |**A4 Asset and investment**
**purchases,(see table)**|||||||||| ||**630**||**- 0**||**- 0**||**630**||**776**| ||**- 0**||**- 0**||**- 0**||**-**||| |**_Sub total_ **|
**630**||**- 0**||**- 0**||**630**||**775**| ||||||||||| |**_Totalpayments_ **|
**34,651**||**25,862**||**- 0**||**60,513**||**39,128**| ||||||||||| |**_Net of receipts/(payments)_ **|
**3,183**||**-**
**1,403**||**-**||**1,780**||**15,672**| |**A5 Transfers between funds**|**275**||**-**
**275**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**46,210**||**2,452**||**-**||**48,662**||**-**| |**_Cash funds thisyear end_ **|
**49,668**||**774**||**-**||**50,442**||**15,672**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Current and Membership||||**4,266**||**-**||**-**| ||Social and excursions||||**-**||**774**||**-**| ||Deposit accounts||||**45,402**||**-**||**-**| ||**_Total cash funds_**||||**49,668**||**774**||**-**| CCXX R1 accounts (SS) 17/07/2023 1 ||(agree balances with receipts and payments
account(s))|(agree balances with receipts and payments
account(s))|(agree balances with receipts and payments
account(s))||OK|OK|OK|OK|OK| |---|---|---|---|---|---|---|---|---|---| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| ||||||||||| ||||||||||| CCXX R2 accounts (SS) 17/07/2023 2 CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Soctlon A CLo..I bj, l of 6 26 Report to tr* truste￿ , On xcounts for tho y￿r Charity no (If any) On I repcrtt to the tr￿teeS on my exaTrynati￿ of the accounts ofthe ab)ve charity (Ihe Trusfi forthe year ended Rg•ponslbllltles and As the charity trustees of the Trusl you are resp￿[blo for the preparauon of basis of report the acu>unts in acc￿d￿Ko with the requirements of the Charities Act 2011 (Ihe Acr). I rewrt In rest*rt of my exaMinatic￿ of the Tnjsfs accounts carried (Krt under section 145 of the 2011 Ac* arKI in cafrytng out my 8xamination, I have followed the applic£bl8 Directions given by the Chaiity Commission under sedion 145(5Xb) oftrtk IrKlependent I have completed my examinatK)n. I confimi that no materpl matters have examinerfs statsmont ￿ffle to my attentv)n (other than that disdoged below") tn (X￿neCti1)n with the examinalion which STrfes me cAuse to t￿ieYe thal in, any material ac(xJunling records were not kepl in a￿ordanCe with sectlon 130 of the Aca or the accounts do rK)t accA)rd the acojurrtlng reLy)rfs I have no concems and have across rm) other mattefs in cf)nnection wtth the examinatK•n to which attenti(￿ should be drawn in order to enable a proper understanding of the ar￿Urts to be reached. . Please delets the words in the brad(ets rfthay do notawy. Namo: Relevant professlonal quallficallon(s) or body (rfany): OF Cu All { fvJR_) (SL_I*￿3 IER Octobor 2018 cL.v 1066263 A(klress: KIS SectiOTt 6 Disclosure Onty complete rf the exarrmner needs to h￿hlIght matters of conGem Ise8 CC32. Independent examination of tharity aco)unts: directions and guidance for examiners). Give horo brlef d•trtlls of any itsms that tho oxaminer wishes to disclose. IER October 2018