Cambrfdge Ethnlc Communlty Forum Accounts for the year ended 31 March 2024 Contenls and Charlty Informatlon Contents PAGE Report of the Trustees 1 to3 Independent Examinels Report Statement of Financial Activities Balance Sheet Noles lo the Accounts 7t012 Trustees Salah Bin Abbas Al Bander Shopna Begum Cecil Chipendo Abdul Hye Carol Leonardi Hsin-Ling Liang Bibe Malik Qamar Nizam Peninnah Serrano Wel Sun Yan W8ng Asaduz Zaman (resigned 15 November 2023) (resigned 20 December 20231 (resigned 15 November 2023) (appolnted 15 November 2023) (Signed 15 November 2023} Chief Executlve Officer Eddie Stadnik Reglstered Office 16-18 Art)ury Court Cambridge CB4 2JQ Company Reglstratlon Number 04175678 Charlty Reglstratlon Number 1086241 Independent Examiner Geoff Mann FCIE Geoff Mann Lirnited Dee House Highworth Avenue Cambridge C84 2BQ Bankers Lloyds Bank pl 3 Sidney Street Cambridge CB2 3HQ
Cambridge Ethnic Community Forum Page 1 Accounts for the year ended 31 March 2024 Report of the Trustees The trustees. who are also directors of the charity for the purposes of the Companies Act. present thelr annual report and the independently examined accounts for the y8ar ended 31 March 2024. The accounts comply with the Charities Act 2011. the Companies Act 2006, the Memorandum and Articles of Association, and Accounling and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) (effective 1 January 2019). Statement of Trustees, Responsibilities Company law requires the trustees to prepar6 accounts for each financial year which give a true and fair view of the slate of affairs of the charity and of the surplus or d8ficit of the charity for that period. In preparing those accounts, the trustees are required to: Select sultable accounling pollcles and apply them conslstently. Make judgements and estimates that are reasonable and prudent. Prepare the accounts on the going concem basis unless it is inappropriate to presume that the charity will continue operating. State whether the policies adopted are in accordance with the Companies Act 2006 and wlth appllcable accountlng standards and statements of recommended practice, subject to any material departures disclosed and explained in the accounts. Observe the methods and principles of the Charities SORP. liv) (v) The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial positlon of the charity and to enable th8m to ensure that the accounts comply with the Companles Act 2006. They Sre also responsible for safeguarding the ass6ts of ihe charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The twstees confirm Ihat they have given due conslderation to the Charity Commission's published guidelines on the Publlc Benefit requirement under the Charltles Act 2011. Structure, Governance and Management Governing document Cambridg8 Ethnlc Community Forum is a company limited by guarantee wlth charitable status which is governed by a memorandum and articles of association.
Cambrldge Ethnic Community Forum Page 2 Accounts for the year ended 31 March 2024 Report of the Trustees Appolntment of trustees Truste8s ar8 appointed through elections held at th6 AGM. Outside the AGM, if there is a need for new trustees, this is done through a process of co-option and is approved by a majority vote of existing trustees on the board. Trustee Induction and tralnlng The trustees are currently reviewing the procedures in place for trustee induclion and training by reference to guidance published by the Charity Commission. Organlsatlonal structure The charity has a board of trustees who meet tmo monthly and are responsible for its strategic directlon and policy. A Chief Officer is appointed by the trustees to manage the day to day operations of the charity. In planning their aclivit18s for the year, the trustees have kept in mind the Charity Commission's guidance on public benefit at Iheir trustee meelings. Rlsk msnagement The trustees actlvely revlew tha major risks whlch the ch8rity faces on a regular basis and believe that maintaining reserves at current levels, combined with an annual review of the controls over k@y flnancial systems will provide sufficlenl resources In the event of adverse condluons. Th8 trustees have 3150 examlned other operational and business risks faced by the charlty and confirm that they have established systems to mitigate the significant risks. Objectlves and Actlvltles The charity Is a voluntary agency, an 'umbrella group, for all the Black and Minorlty Ethnic groups In Cambridge and outlying villages. Its main aims are: The promotion of racial harmony and equal opportunity within the clty. To raise concerns and issues of member groups and Individuals in partnershlp wlth the Black and Minority Ethnlc groups, local statutory agencies and other voluntary groups and national organisations such as the Equakn'ty and Human Rights Commission. To provide support to victims of racial harassment and discrimination and raise the issue of racism with various agencies. Achievemenls and Performance A review of the achievements and performance of the tharity during the year are contained in the annual report.
Cambridge Ethnlc Community Forum Page 3 Accounts for the year ended 31 March 2024 Report of the Trustees Flnanclal Revlew A review of the charills financial performance during the year is contained in the annual report. Reserves policy The trustees are aware that the unrestrtcted reserves are below Ihe Charlty Commisslon guidance and are actively looking at ways in which this can be addressed The £10.000 Discretionary Business Granl has been designated specifically as an unrestricted reserve by the truste&s Lloyds Bank Foundation. This h¥o-year grant is unrestricted and can be used to support any activities or costs that further our charitable purposes. CECF obtained the grant through the Lloyds Bank Foundation 'Racial Equality, funding strand. The grant period slarted on 1 January 2023 and will finish on 31 December 2024. This is being used for employee salaries, resources and equipment required lo support them. Any other unrestrlctad carri•d forward is also earmarked for project support. Future Developments A revlew of the charity's future developments is contained In the annual report. The above report has been prepared in accordance with the small companies regime of the Companies Act 2006. It was approved by the trustees on 3 July 2024 and signed on their behalf. J(kn Yan Wang Trustee
Cambridge Ethnic Community Forum Page 4 Accounts for tho year ended 31 March 2024 Independent Examiner's Report To the Trustees of Cambrldge Ethnic Community Forum I report to th8 charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024 set out on pages 5 to 11. Responsibilltles and Basis of Report As the charitys trustees of the Company (who are also the directors of the company for th8 purposes of company law), you are responsible for the preparation of Ihe accounis in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Havlng salisfied myself that the accounts of the Company are not required to be audlted for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examlnation of your charitls accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination. I have followèd the Direclions given by the Charity Commission under sectlon 145(5)(b) of the 2011 Act. Independènt Examlner's R•port I have complet8d my examination. I confirm Ihat no material matters have come to my attentlon which give me cause to believe that: - accountlng records were not kept In accordance with section 386 of the 2006 Act: or the accounts do not accord with such records; or the accounts do not comply with relevant accounting requirements under section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fairf view which 15 not a matter considered as part of an independent examination. or - the accounts have not been prepared in accordance with the methods and principle8 of the Statement of Recommended Practice for accounting and reporting by charities (appllcab18 to charilies preparing their accounts In accordance with the Flnancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) I have no concems and have come across no other matters in connection with the examination to whlch attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Geoff Mann FCIE Geoff Mann Limited Dee House Highworth Avenue Cambridge CB4 2BQ
Cambridge Ethnl¢ Community Fo¥um Page 5 Accounts for the year ended 31 March 2024 Statement of Flnanclal Acllvltles 2024 Unrestricted Restricted Funds Funds 2023 Total Unrestricted Rèstricted Total Funds Funds Funds Funds Notes Income Incomlng resources from generated funds- Bank interest received Incoming resouf¢e5 from charitable aclivilies: Grants Other Incom8 113 113 so.000 3,813 201,165 251.165 3.010 6,823 3,000 205.884 208.884 1,969 2.355 4,324 Total Income 53.926 204.175 258.101 4,969 208.239 213,208 Expendlture Charitable activities 29,090 193.766 222.856 10,698 221.949 232,647 Total Expendlture 29,090 193.768 222.856 10,698 221.949 232,647 24.836 10,409 35,245 -5,729 -13,710 -19.439 Transfers -7.813 7.813 -3.968 3,968 Net IncomellExpenditurel and Net Movement in Funds for the Year 17.023 18,222 35,245 -9,697 -9,742 -19,439 Reconclllallon ol Funds Total Funds Brought Forward 22.891 9,694 32.585 32.588 19,436 52.024 Totsl Funds Carrled Forward 39.914 27.916 67,830 22.891 9,694 32.585 Statement ol Total Recognlsed Galns and Losses There were no recognised galns or losses for 2024 or 2023 oiher than Ihose included in the Slatement of Financlal Activities.
Cambridge Ethnic Community Forum Page 6 Accounts for the year ended 31 March 2024 Balance Sheet 2024 2023 Notes Fixed Assets Tangible assets Total Fixed Assets Current Assets Debtor5 Cash at bank and in hand 1,000 67,434 1,000 32,098 Total Current Assets 68,434 33,098 Liabllltles Creditors amounts falling du8 within one year 604 513 Net Current Assets 67,830 32,585 Net Assets 67,830 32,585 The Funds of the Charlty Unrestrlcted Funds Restricled Funds 39,914 27,916 22,891 9,694 Total Charlty Funds 67,830 32,585 For the year ended 31 March 2024 the charity was entitled to exemptlon from audlt under section 477 Companles Act 2006 and no notice has been deposited under section 476. The trustees acknowledge their responsibilites for ensuring that the charity keeps accounting records which comply with section 386 of the Act and preparing accounts which give a true and fair view of the state of affairs of the charity as at the year end and of its surplus for the year in accordance with the requir8ments of sections 393 and 394 and whlch otherwise comply wlth the requirements of the Companies Act 2006, so far as applicable to the charity. The accounts have been prepared in accordance with the provisions of the Companies Act 2006 appllcable to charities subject to the small companies regime and were approved by the trustees on 3 July 2024 and signed on their behalf. Yan Wang Trustee
Cambridge Ethn1¢ Community Forum Page 7 Accounts for the year ended 31 March 2024 Notes to the Accounts Accounting Policies (a) Basis of Preparation of Accounts The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of recommended practic8 applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (EffectNe 1 January 2019)- (Charities SORP (FRS 102}), the financial reporting standard applicable in the UK and Republic of Ireland (FRS 102) and the Companles Act 2006. Cambridge Ethnic Community Forum meets the d8finition of a publlc benefit entlty und6r FRS 102. Assets and liabilities are inilially recognisad at historical cost or transaction value unless Otherwise stated in leVant accounting policy note(s}. Ib) Income Incomlng resources are recognlsed in the year In which the charity is entitled to the receipt, and the amount can be measured wilh reasonablè cartainty. Incom8 Is only d8f8rr8d when the charity has to fulfil conditions b8fore becoming entitled to it or where the donor has specified thal the income is to be expended in a future year. (c) Expendlture Expenditurè is recognised on an accruals basls as a Ilablllty Is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. (d) Operatlng Leases Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain wilh the lessor. are charged against income as inCurd. (e) Flxed Assets The ch8rity has a policy lo wrile off expenditure on Offi equipment in the year in which it is incurred. The trustees are of the opinion that such expenditure has no commercial resale value and that in view of this and the nature of the organisation, such costs should not be capitalised. (4 Debtors Trade debtors and other debtors are recognised at their settlement amount due after any discounts. Prepayments are valued at the amount prepaid net of any trade discount due.
Cambridge Ethnic Community Forum Page 8 Accounls for the year ended 31 March 2024 Notes to the Accounts (g) Creditors and Provisions Creditors and provisrons ar8 recognised where the charty has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and th8 amount due to settle the obllgation can be measured or estimated reliably, Creditors and provislons are normally recognised at their settlement amount after allowing for any trade discounts due. (h) Going Concern The trustees consider thal ther8 are no matorial uncertainties about the charltabl8 company's ability to continue as 8 going concern. The trustees do not consider that thera are any sources of estimation uncertainty at the reportlng dale that have a significant rlsk of causing a material adjustment to the carylng amounts of assets and liabllitles within th8 next reporting period. Fund Accountlng Restricted funds are to be used for the specified purposes lald down by the donor, Expendlture for those purposes is charged to the fund, together with a falr allocation of overhead and support cost5. Designated funds are unrestricted funds, which have been designated for special purposes by the Trustees, Unrestricted funds are donations and other incoming resources received or generated for expendilure on the general objects of the charity. u) P•n8lons The charity contributes to money purchase. defined contribution schemes, on behalf of its employees. No liability exists in respect of pensions other than monthly contributions due which is included within creditors.
Cambridge Ethnic Comrnunlty Forum Pago 9 A¢¢ounts for th¢ y84r end¢d 31 Morch 2024 Not•s to th• Accounts Grants 2024 Unreslricted R•stn"cl8d Funds Funds 2023 Unre5trict¢d Restrictsd Fund$ FU1$ Total Funds Total Funds B80 Cambridge Aid Cambridge Cily Council Community D$v•lopmènl CECF CHESS 35.483 35.483 33.337 7.000 33,337 32.500 5.000 93.646 25.000 32.500 s.000 93.646 2S.000 Race for Health Relugee SeThlces United 1th Ukrain& Warm Spa¢ C¥mbdd9e Community Foundallon Healihi&r Fuluffjs Reoch Out Cambridge Sustalnable Fc#Jd Di88bilily Combridgeshlr• Evtslyn Tru$1 Uoyds Bank Foundation Granl Natlonol Loll 31.220 31.220 8.687 2,000 2,000 28,373 10.000 26,373 10.CIJO 1.204 1,204 3.000 8.801 2.250 3,Ocl 8,801 2.250 79.718 79.718 So.0 201,165 251,165 3.OL 205.884 208,884 880 Bulldlng 8¢tt¢r Opportunitlès CECF Cambddge Ethnle Communlty Forum CHESS CBmbtldge5hlr8 Human FIght5 & Equallty sWrt Servlce
Cambridge Ethnic Community Forum Page 10 Accounts for the year ended 31 March 2024 Notes to the Accounts Total Expendlture 2024 Charitable Governance activities costs. 2023 Total Total Resources Resources Expended Expended Staff costs {note 4) Other costs 175.410 46.760 175,410 47,446 191,984 40,663 686 222,170 686 222,856 232,64T 'Independ8nt examination fees 686 672 Staff Costs No remuneratlon was paid to any of the trustees In th8 year. Expenses totslling £nll {2023 - £318) were reimbursed to them. Th8 Staff costs were". 2024 2023 Wages and Salarles Social S8curlty Costs Other pension costs 164.810 7,447 3,153 179.726 8,898 3,360 175,410 191,984 The average weekly number of staff employed by the charlty during the y8ar was 8 (2023 - 11). No member of staff earned more than £60,000. Fixed Assets Offlce Equipment Unrestricted Restricted Funds Funds Total Funds Cost Balance at 1 April 2023 and 31 March 2024 10,925 16,265 27.190 Depre¢iation Balance at 1 April 2023 and 31 March 2024 10,925 16,285 27,190 Net Book Value Balance at 1 April 2023 and 31 March 2024
Cambrldga Ethnic Community Forum Page 11 Accounts for the year ended 31 March 2024 Notes lo the Accounts Debtors 2024 2023 Grants receivable Other debtors 1,000 1.000 1,000 1.000 Credltors . amounts falllng due within one year 2024 2023 Accruals Grants recelved In advance Other cr8ditors 686 672 42 -159 604 513 Unrestrfcted Funds Broughl Incoming Resources Transfers Forward Resources Expended Carri8d FoNard General Funds Designated Funds 12.891 10.000 53,926 29.090 -7,813 29,914 10,000 22,891 53,926 29.090 -7,813 39,914
Cambridge Ethnic Community Forum Page 12 Accounts for the year ended 31 March 2024 Notes to the Accounls Restricted Funds Brought Incoming Resources Transfers Forward Resources Expended Carried Forward Cambridge Aid Cambrldge City Council Community Development 4.850 4.648 200 CECF CHESS 33,337 7.000 31,220 8,667 35,092 11,497 32,980 9,230 1.755 4,497 Refugee Services Unitèé with Ukraine Cambridge Community Foundation Healthier Futures Reach Out CECF Crlsls Fund Cambridge Sustainabla Food Lloyds Bank Foundation Grant National Lottery Vlsion Horlzon Refugee Hardshlp Fund. 2,635 875 563 26.373 10,000 1,CM)O 3,486 10,000 555 1,059 1.341 79,132 4,746 22.887 907 1,352 1,059 1,248 93 79.718 2.010 586 2,016 4,752 9,694 204.175 193,766 7,813 27,916 Please see note 2 on page 9 for an explanation of the acronyms used in this note The charitS funds come predominantly from grants. contracts or commissloning. Fundraising from the public is a small part of the charitls approach to raising money. The Refugee Hardship Fund is an example of publi¢ fundraising. 10 Llability of the Members The ¢harily IS limited by guarantee. In the event of the charity being wound up, tha Ilability of thè members18 limited to £1. Related party transactlons There were no related party transactlons in Ihe year that required disdosure.
Cambridge Ethnic Communlty Forum Page 13 Accounts for the year ended 31 March 2024 Totsl Expenditure 2024 2023 Total Total Resources Resources Expended Expended AGM Board meetings Computer and offlce equipment Independent examination Insurance IT support Marketing Memberships and subscriptions Miscallaneous Payroll administration Photocopier lease Professional fe8S Project specific expenses Rent Salaries Staff loan Staff tralnlng Staff trav811ing expenses ststionery, printing and postage Telephone Trustee expenses Volunteers, expenses Website support 829 512 93 454 782 658 2,149 127 672 2,791 3.407 260 353 535 2.182 697 2,552 17,343 12,000 175.410 500 920 539 509 381 1,219 367 2,161 709 3,137 13,262 12,000 191,984 767 1,142 389 318 362 567 464 222,856 232,647