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2023-03-31-accounts

Cambridge Ethnic Community Forum

Accounts for the year ended 31 March 2023

Contents and Charity Information

Contents PAGE
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Accounts 7 to 12

Trustees Salah Bin Abbas Al Bander (appointed 16 November 2022) Shopna Begum (appointed 16 November 2022) Valerie Berkson (resigned 16 November 2022) Cecil Chipendo (appointed 16 November 2022) Abdul Hye Carol Leonardi (appointed 16 November 2022) Hsin-Ling Liang (appointed 16 November 2022) Bibe Malik Qamar Nizam Heidy Perez-Cordero (resigned 16 November 2022) Peninnah Serrano (resigned 16 November 2022) Wei Sun (appointed 16 November 2022) Yan Wang Asaduz Zaman Azza Zein (resigned 16 November 2022)

Chief Executive Officer Eddie Stadnik Registered Office 16-18 Arbury Court Cambridge CB4 2JQ Company Registration Number 04175678 Charity Registration Number 1086241 Independent Examiner Geoff Mann FCIE Geoff Mann Limited Dee House Highworth Avenue Cambridge CB4 2BQ

Bankers

Lloyds Bank plc 95-97 Regent Street Cambridge CB2 1BQ

Page 1

Cambridge Ethnic Community Forum

Accounts for the year ended 31 March 2023

Report of the Trustees

The trustees, who are also directors of the charity for the purposes of the Companies Act, present their annual report and the independently examined accounts for the year ended 31 March 2023.

The accounts comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Statement of Trustees' Responsibilities

Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the surplus or deficit of the charity for that period.

In preparing those accounts, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time, the financial position of the charity and to enable them to ensure that the accounts comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees confirm that they have given due consideration to the Charity Commission's published guidelines on the Public Benefit requirement under the Charities Act 2011.

Structure, Governance and Management

Governing document

Cambridge Ethnic Community Forum is a company limited by guarantee with charitable status which is governed by a memorandum and articles of association.

Appointment of trustees

New trustees are appointed by a majority of trustees in office at that time.

Cambridge Ethnic Community Forum

Page 2

Accounts for the year ended 31 March 2023

Report of the Trustees

Trustee induction and training

The trustees are currently reviewing the procedures in place for trustee induction and training by reference to guidance published by the Charity Commission.

Organisational structure

The charity has a board of trustees who meet two monthly and are responsible for its strategic direction and policy. A Chief Officer is appointed by the trustees to manage the day to day operations of the charity. In planning their activities for the year, the trustees have kept in mind the Charity Commission's guidance on public benefit at their trustee meetings.

Risk management

The trustees actively review the major risks which the charity faces on a regular basis and believe that maintaining reserves at current levels, combined with an annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks faced by the charity and confirm that they have established systems to mitigate the significant risks.

Objectives and Activities

The charity is a voluntary agency, an 'umbrella group' for all the Black and Minority Ethnic groups in Cambridge and outlying villages. Its main aims are:

The promotion of racial harmony and equal opportunity within the city.

To raise concerns and issues of member groups and individuals in partnership with the Black and Minority Ethnic groups, local statutory agencies and other voluntary groups and national organisations such as the Equality and Human Rights Commission.

To provide support to victims of racial harassment and discrimination and raise the issue of racism with various agencies.

Achievements and Performance

A review of the achievements and performance of the charity during the year are contained in the annual report.

Financial Review

A review of the charity's financial performance during the year is contained in the annual report.

Cambridge Ethnic Community Forum

Page 3

Accounts for the year ended 31 March 2023

Report of the Trustees

Reserves policy

The trustees are aware that the unrestricted reserves are below the Charity Commission guidance and are actively looking at ways in which this can be addressed

The £10,000 Discretionary Business Grant has been designated specifically as an unrestricted reserve by the trustees

Lloyds Bank Foundation COVID-19 Recovery Grant. This two-year grant is unrestricted and can be used to support any activities or costs that further our charitable purposes. CECF obtained the grant through the Lloyds Bank Foundation 'Racial Equality' funding strand. The grant period started on 1 January 2021 and will finish on 31 December 2022, This is being used for employee salaries, resources and equipment required to support them.

Any other unrestricted carried forward is also earmarked for project support.

Future Developments

A review of the charity's future developments is contained in the annual report.

The above report has been prepared in accordance with the small companies regime of the Companies Act 2006. It was approved by the trustees on 16 August 2023 and signed on their behalf.

Yan Wang Trustee

Cambridge Ethnic Community Forum

Page 4

Accounts for the year ended 31 March 2023

Independent Examiner's Report

To the Trustees of Cambridge Ethnic Community Forum

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023 set out on pages 5 to 11.

Responsibilities and Basis of Report

As the charity's trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Report

I have completed my examination. I confirm that no material matters have come to my attention which give me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Geoff Mann FCIE Geoff Mann Limited Dee House Highworth Avenue Cambridge CB4 2BQ

Page 5

Cambridge Ethnic Community Forum

Accounts for the year ended 31 March 2023

Statement of Financial Activities

2023 2022
Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
Notes £ £ £ £ £ £
Income 1
Incoming resources from
generated funds:
Bank interest received 0 0 0 1 0 1
Incoming resources from
charitable activities:
Grants 2 3,000 205,884 208,884 32,000 159,642 191,642
Other income 1,969 2,355 4,324 2,734 0 2,734
----------- ----------- ----------- ----------- ----------- -----------
Total Income 4,969 208,239 213,208 34,735 159,642 194,377
----------- ----------- ----------- ----------- ----------- -----------
Expenditure 1
Charitable activities 10,698 221,949 232,647 31,739 152,479 184,218
----------- ----------- ----------- ----------- ----------- -----------
Total Expenditure 3 10,698 221,949 232,647 31,739 152,479 184,218
----------- ----------- ----------- ----------- ----------- -----------
-5,729 -13,710 -19,439 2,996 7,163 10,159
Transfers 9 -3,968 3,968 0 0 0 0
----------- ----------- ----------- ----------- ----------- -----------
Net Income/(Expenditure) and
Net Movement in Funds for
the Year -9,697 -9,742 -19,439 2,996 7,163 10,159
Reconciliation of Funds
Total Funds Brought Forward 32,588 19,436 52,024 29,592 12,273 41,865
----------- ----------- ----------- ----------- ----------- -----------
Total Funds Carried Forward 22,891 9,694 32,585 32,588 19,436 52,024
----------- ----------- ----------- ----------- ----------- -----------

Statement of Total Recognised Gains and Losses

There were no recognised gains or losses for 2023 or 2022 other than those included in the Statement of Financial Activities.

Cambridge Ethnic Community Forum

Page 6

Accounts for the year ended 31 March 2023

Balance Sheet

2023 2022
Notes £ £ £ £
Fixed Assets
Tangible assets 5 0 0
----------- -----------
Total Fixed Assets 0 0
Current Assets
Debtors 6 1,000 1,000
Cash at bank and in hand 32,098 51,548
----------- -----------
Total Current Assets 33,098 52,548
Liabilities
Creditors : amounts falling due
within one year 7 513 524
----------- -----------
Net Current Assets 32,585 52,024
----------- -----------
Net Assets 32,585 52,024
----------- -----------
The Funds of the Charity
Unrestricted Funds 8 22,891 32,588
Restricted Funds 9 9,694 19,436
----------- -----------
Total Charity Funds 32,585 52,024
----------- -----------

For the year ended 31 March 2023 the charity was entitled to exemption from audit under section 477 Companies Act 2006 and no notice has been deposited under section 476. The trustees acknowledge their responsibilites for ensuring that the charity keeps accounting records which comply with section 386 of the Act and preparing accounts which give a true and fair view of the state of affairs of the charity as at the year end and of its surplus for the year in accordance with the requirements of sections 393 and 394 and which otherwise comply with the requirements of the Companies Act 2006, so far as applicable to the charity.

The accounts have been prepared in accordance with the provisions of the Companies Act 2006 applicable to charities subject to the small companies regime and were approved by the trustees on 16 August 2023 and signed on their behalf.

Yan Wang Trustee

Cambridge Ethnic Community Forum

Page 7

Accounts for the year ended 31 March 2023

Notes to the Accounts

1 Accounting Policies

(a) Basis of Preparation of Accounts

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of recommended practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Effective 1 January 2019) - (Charities SORP (FRS 102)), the financial reporting standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Cambridge Ethnic Community Forum meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in relevant accounting policy note(s).

(b) Income

Incoming resources are recognised in the year in which the charity is entitled to the receipt, and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future year.

(c) Expenditure

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.

(d) Operating Leases

Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor, are charged against income as incurred.

(e) Fixed Assets

The charity has a policy to write off expenditure on office equipment in the year in which it is incurred. The trustees are of the opinion that such expenditure has no commercial resale value and that in view of this and the nature of the organisation, such costs should not be capitalised.

(f) Debtors

Trade debtors and other debtors are recognised at their settlement amount due after any discounts. Prepayments are valued at the amount prepaid net of any trade discount due.

Cambridge Ethnic Community Forum

Page 8

Accounts for the year ended 31 March 2023

Notes to the Accounts

(g) Creditors and Provisions

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

(h) Going Concern

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

(i) Fund Accounting

Restricted funds are to be used for the specified purposes laid down by the donor. Expenditure for those purposes is charged to the fund, together with a fair allocation of overhead and support costs.

Designated funds are unrestricted funds, which have been designated for special purposes by the Trustees. Unrestricted funds are donations and other incoming resources received or generated for expenditure on the general objects of the charity.

(j) Pensions

The charity contributes to money purchase, defined contribution schemes, on behalf of its employees. No liability exists in respect of pensions other than monthly contributions due which is included within creditors.

Cambridge Ethnic Community Forum

Page 9

Accounts for the year ended 31 March 2023

Notes to the Accounts

2 Grants 2023 2022
Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds Funds Funds
£ £ £ £ £ £
Arnold Clark 0 0 0 1,000 0 1,000
BBO 0 35,483 35,483 0 28,930 28,930
Cambridge City Council
Community Development CECF 0 32,500 32,500 0 32,500 32,500
CHESS 0 5,000 5,000 0 5,000 5,000
COVID summer/winter grant 0 0 0 0 3,000 3,000
COVID work 0 0 0 0 3,000 3,000
Needs Assessment 0 0 0 0 4,500 4,500
Race for Health 0 93,646 93,646 0 405 405
Refugee Services 0 25,000 25,000 0 24,500 24,500
Warm Space 0 2,000 2,000 0 0 0
Cambridge Sustainable Food 0 1,204 1,204 0 0 0
Disability Cambridgeshire 3,000 0 3,000 0 0 0
Evelyn Trust 0 8,801 8,801 0 23,644 23,644
Innovation Fund (NHS-PCN)
BAME Community Health 0 0 0 0 18,500 18,500
Improving Diabetes Care 0 0 0 0 9,000 9,000
Lloyds Bank Foundation Grant 0 2,250 2,250 30,000 0 30,000
Refugee Hardship Fund 0 0 0 0 6,663 6,663
Unite Union 0 0 0 1,000 0 1,000
----------- -----------
----------- ----------- -----------
-----------
3,000 205,884 208,884 32,000 159,642 191,642
----------- -----------
----------- ----------- -----------
-----------

BBO Building Better Opportunities CECF Cambridge Ethnic Community Forum CHESS Cambridgeshire Human Rights & Equality Support Service NHS National Health Service PCN Primary Care Network

Cambridge Ethnic Community Forum

Page 10

Accounts for the year ended 31 March 2023

Notes to the Accounts

3 Total Expenditure 2023 2022
Charitable Governance Total Total
activities costs* Resources Resources
Expended Expended
£ £ £ £
Staff costs (note 4) 191,984 0 191,984 142,472
Other costs 39,991 672 40,663 41,746
----------- --------------- ----------- -----------
231,975 672 232,647 184,218
----------- --------------- ----------- -----------
*Independent examination fees 672 658
----------- -----------

4 Staff Costs

No remuneration was paid to any of the trustees in the year. Expenses totalling £39 (2022 - £39) were reimbursed to them. The staff costs were:

2023 2022
£ £
Wages and Salaries 179,726 132,868
Social Security Costs 8,898 6,808
Other pension costs 3,360 2,796
----------- -----------
191,984 142,472
----------- -----------

The average weekly number of staff employed by the charity during the year was 11 (2022 - 6). No member of staff earned more than £60,000.

5

Fixed Assets Office Equipment Office Equipment
Unrestricted Restricted Total
Funds Funds Funds
£ £ £
Cost Balance at 1 April 2022
and 31 March 2023 10,925 16,265 27,190
----------- ----------- -----------
Depreciation Balance at 1 April 2022
and 31 March 2023 10,925 16,265 27,190
----------- ----------- -----------
Net Book Value Balance at 1 April 2022
and 31 March 2023 0 0 0
----------- ----------- -----------

Cambridge Ethnic Community Forum

Page 11

Accounts for the year ended 31 March 2023

Notes to the Accounts

6 Debtors 2023 2022
£ £
Grants receivable 1,000 1,000
Prepayments 0 0
----------- -----------
1,000 1,000
----------- -----------
7 Creditors: amounts falling due within one year 2023 2022
£ £
Accruals 672 658
Grants received in advance 0 0
Other creditors -159 -134
----------- -----------
513 524
----------- -----------
8 Unrestricted Funds Brought Incoming Resources Transfers Carried
Forward Resources Expended Forward
£ £ £ £ £
General Funds 22,588 4,969 10,698 -3,968 12,891
Designated Funds 10,000 0 0 0 10,000
----------- ----------- ----------- ----------- -----------
32,588 4,969 10,698 -3,968 22,891
----------- ----------- ----------- ----------- -----------

Cambridge Ethnic Community Forum

Page 12

Accounts for the year ended 31 March 2023

Notes to the Accounts

9 Restricted Funds Brought Incoming Resources Transfers Carried
Forward Resources Expended Forward
£ £ £ £ £
BBO 2,720 35,483 34,676 -3,527 0
Cambridge City Council
Community Development CECF 1,500 32,500 37,025 3,025 0
CHESS 0 5,000 9,205 4,205 0
Race for Health 28 93,646 93,674 0 0
Refugee Services 593 25,000 22,958 0 2,635
Warm Space 0 2,000 2,000 0 0
Cambridge Sustainable Food 0 1,204 145 0 1,059
Evelyn Trust 1,750 8,801 10,551 0 0
Innovation Fund (NHS-PCN)
BAME Community Health 4,324 0 4,324 0 0
Improving Diabetes Care 2,743 0 3,008 265 0
The Karim Foundation 0 500 500 0 0
Lloyds Bank Foundation Grant 0 2,250 1,002 0 1,248
Refugee Hardship Fund* 5,778 1,855 2,881 0 4,752
----------- ----------- ----------- ----------- -----------
19,436 208,239 221,949 3,968 9,694
----------- ----------- ----------- ----------- -----------

Please see note 2 on page 9 for an explanation of the acronyms used in this note

10 Liability of the Members

The charity is limited by guarantee. In the event of the charity being wound up, the liability of the members is limited to £1.

There were no related party transactions in the year that required disclosure.

11 Related party transactions

Cambridge Ethnic Community Forum

Page 13

Accounts for the year ended 31 March 2023

Total Expenditure

2023 2022
Total Total
Resources Resources
Expended Expended
£ £
AGM 93 27
Board meetings 454 158
Computer and office equipment 782 1,853
Independent examination 658 644
Insurance 2,149 1,647
IT support 127 385
Legal fees 0 1,512
Memberships and subscriptions 1,219 963
Miscellaneous 367 108
Payroll administration 2,161 2,075
Photocopier lease 709 927
Professional fees 3,137 3,895
Project specific expenses 13,262 13,621
Rent 12,000 12,000
Salaries 191,984 142,472
Staff travelling expenses 767 445
Stationery, photocopying and postage 1,142 492
Telephone 389 501
Trustee expenses 318 39
Volunteers' expenses 362 267
Website support 567 187
----------- -----------
232,647 184,218
----------- -----------