Tlie Cot5woI(J Male Voice Choir Registered Charity Number: 1086232 Trn5tses Annual tJeDQrt For 1"Januaryto 31"December 2024 The Cotswold Male Voice Choir Trustees Annual Reportfor 2024
The Cotswold Male Voice Choir Registered Charity Number: 1086232 Trustees Annual Report For 1" Januaryto 31"December 2024 CONTENTS Objectives and Activities............................................................................... Achievements and Performance........................-.................................................................... Membership.......... PubLic Performances .......................................................................................................... Financial Review....................................... Bankers......................................................-..................... Financial Overview of 2024.............................-.......................................................... Structure, Governance and Management............................. Type of governing document ..........................-.................. How is the charity constituted? Reference and Administrative details........... Registered name........................................ Charity Number............................................. Registered Address........................................ Names of the charitytrustees who managethe charity............................................................ Trustee name and Office..................................................................................................... Name of persons (or body) entitled to appoint trustees.... Declarations................... The Cotswold Male Voice Choir Trustees Annual Reportfor 2024
OBJECTIVES AND ACTIVITIES 'Yhe objectives of the Choir shall be to practice, promote and study music in order to foster public knowledge and appreciation of music by means of public perform8nce." The"Rules and Constitution" state that it shall be non-political and non-sectarian ACHIEVEMENTS AND PERFORMANCE Membership The Choir is open to all men who can learn to sing in harmony and can commit to regular rehearsaLs in order to participate in public performances. In 2024 the choir's membership increased again to nearly 60. The membership age range is typically 50+ to 90+ years. The camaraderie between members and the mutual support given to each other is exceptional and reflected in long-term friendships and mentalwell-being. as well as the other widely understood health benefits that derive from singing. Public Performances The choir fulfils its charitable objectives by performing in public at a wide variety of events and locations throughout Gloucestershire and its surrounding area. It seeks to reach the broadest audience by arranging public concerts, accepting private event and family bookings and singing informally in many locations. The sheer diversityof events held in 2024fully illustratesthis commitmentto public performance and reaching out to all sectors of the community. The choir's performances began and ended with singing at a wedding. The bride from the latter then shared a video of the choir singing-AIIYou Need Is Love" on TikTok. Within a very short time it had been viewed 7,000 times. In contrast, the choir brought solace and fond memories to the tamily of a former member by singing at his funeral. We also brought joy in song at a celebration of life for a terminally ill grandmother and her family whilst. at a care home. we helped celebrate the 100th birthday of a resident. At 8 public concert in Cheltenham, we were joined by the Polperro Fishermen's Choir from Cornwall and raised funds forthe homeless. in Gloucester we sangfor the Womens, Institute in a public concert. In Berkeleywe sang in the open air at a festival celebratingthe 150, anniversary of the opening of the Sharpness docks and later in the year we gave a performance at a Remembrance Day concert. In Leckhampton we sangwith the children of a primaryschool in our joint Christmas concert. In the summer (at their own cost) members arranged a tour of the Cotswold iiillages of Toddington, Ford, Guiting Power and Stow-On-The-Wold. bringing the choir's sound to these smaller communities. 2024 was the 75 anniversary of the choir's founding. At a packed gala concert in Tewkesbury Abbey. we were joined by the Pendyrus Male Voice Choir from Wales and raised funds for the Tewkesbury Mayor's charity and the Roses Theatre trust. The Cotswold Male Voice Choir Trustees Annual Reportfor 2024
FINANCIAL REVIEW Bankers Lloyds Bank. 130 High Street. Cheltenham, Gloucestershire GL50 1 EW Financial Overview of 2024 The operating income of the choir derives from membership subscriptions. donations to choir funds, the net proceeds from public performances, concerts or private bookings and otherfund- raising activities as well as Gift Aid derived from donations and membership subscriptions. The gross income of the choir incorporates receipts from members for social activities such as an annual dinner or tour accommodation which are offset by balancing expenditure on those activities. In 2024 the total income received was £31,817.76 The choirusesthe incomefrom its activitiestofund its oper8tion8loutgoings andto support other worthy causes. In 2024 thetotal expendtture was £26.844.54 The main operational costs for the choir were the employment of its professional music team, hire of its rehearsal venue and the purchase of music scores. Fees for the Music Team were £7.220.00 and venue hire was £2,216.64. In addition, it made don8tions tDtalling £790.OOto local charities including: The Saturday Kitchen (for the homeless in Cheltenhaml. The Roses Theatre Trust and The Tewkesbury Mayor's charity. An exceptional item of expenditure in 2024 was the purchase of a new uniform tor all choir members which will, henceforward, be provided free of charge to new members bythe choir. The purpose of this was to modernise the public image of the choir in public performances. The additional purpose was to lowerthe financialcost of joiningthe choirto newmembers and hence broaden its appeal. The cost incurred in 2024 was £3,417.00. There were no outstanding debts or guarantees made bythe choir as at 3111212024. For 2024 the choir's Annual Income and Expenditure accounts show a surplus of £4,973.22. That compares to a deficit of £-706.26 in 2023: an excess of £194.14 in 2022; £2,237.77 in 2021, £3.932.48 in 2020. £2.039.96 in 2019" and a deficit of - £1,560.64 in 2018. The surplus for 2024 largely reflects several pre-payments by members which will affect expenditure in 2025. For example, £1.700.00 in members deposits forthe 2025 tourto Wales and £960.00 in members subscriptions received in December 2024 forthe 2025 annual membership fe8. The total end-of-yearfunds held in the choir's bank accounts and petty cash was £15.198.57. None of these ftjnds are subject to any restrictions regarding their use and they are 8vailablefor the generaL purposes of the choir. The Cotswold Male Voice Choir Trustees Annual Report for 2024
Duringthe period there were no related partytransactions requiring disclosure. The financial policy followed bythe trustees is to retain sufficient funds in its bank accounts so as to ensure the continuance and operational viability of the choir. To that end it retains funds which will support up-to a year's direct operational costs. It has minimal fixed costs: rehearsal venue hire is booked on a quarterly basis and its music team are paid by session delivered, monthly in arrears. Since the bulk of members. annual subscriptions are received in Janu8ry and February of the financialyear, it is cash positive forthe bulk ofthe year. Consequently, the trustees remain confident of the on-goingfinancialviability of the charity. STRUCTURE, GOVERNANCE AND MANAGEMENT Type of governing document The charity's Governing Document is the "Rules and Constitution" of the choir as amended inJuly2010.The objectives of the Choir shall be.to practice. promote and study music in order to foster public knowledge and appreciation of music by means of public performance". The"Rules and Constitution" state that it shall be non-political and non- sectarian How is the charity constituted? The charity is unincorporated REFERENCE AND ADMINISTRATIVE DEfAILS Registered name The Registered name of the charity is Yhe Cotswold Malevoice Choir". Charity Number Charity registration number: 1086232 Registered Address The charity's registered address is that of the Secretary". Anthony Southey 1 Bluebell Road, Walton Cardiff Tewkesbury Gloucestershire GL20 7FE NAMES OF THE CHARITY TRUSTEES WHO MANAGE THE CHARITY Trustee name and Office. The Trustees of the choir are those officers who are legally responsible, namely the"Executive Officers" of the choir. During 2024 the ExecLrtive Officers were: th Richard Bennett, Chairman. Resigned 20 March 2024 John McDonnell. Treasurer. Resigned 20 March 2024 o Roy Hemming, Chairman. Appointed 20" March 2024 o Anthony Southey. Secretary. Appointed 20" March 2024 John Cooper, Treasurer. Appointed 20" March 2024 The Cotswold Male Voice Choir Trustees Annual Reportfor 2024
Name of persons (or body) entitled to appoint trustees The Executive Officers of the Choir, who are the governing body ultimately responsible forthe Choir's affairs including dissolution. shall consist of the Chairman. Secretary and Treasurer, all of whom shall be elected bythe members at an Annual orspecial General Meeting. The Executive Officers and the Committee of the Choir shall be elected by a majorty of the members voting by ballot, rf necessary. at the Annual General Meetin& or a properly called Special General Meeting. Executive Officers shall be elected for a period of 2 years and other members of the Committee shall servefor a period of 1 year, all of whom shall be eligible for re- election DECLARATIONS The trustees declare that they have approved the trustees. report above. Signed on behalf of the charlS trustees Signature Full name RoyHemming Position Trustee and Chairman of the Cotswold MaLe Voice Choir Date 7- M. 2b15 The Cotswold Male Voice Choir Trustees Annual Reportfor 2024
e Cotswold Male Voice Choir Registered Charity Number: 1086232 I?1ts & Payment AccA)unts For 1"Januaryto 31°'December 2024 Cotswold Male Voice Choir 2024 Accounts Page 11
The Cotswold Male Voice Choir Registered Charity Number: 1086232 RECEIPTS & PAYMENT ACCOUNTS For 1st Januaryto 31stDecember 2024 Prepared by: John Cooper, Treasurer John McDonnell. P85tTreasurer Date: 24° March 2025 CONTENTS Receipts & Payment Accounts............... Income......... Notes on Income-............ Payments.... Notes on Expenditure:................... Choir Income v Expenditure . Bank Balancing statements . Statement of assets and liabilities atthe end of the period . Cash Funds... Investments...... Other Assets.. LiabiLities. Balance Sheet Notes.................... Cotswold MaLe Voice Choir 2024 Accounts Page 12
INCOME Cotswold Male Voice Choir Recei ts&Pa ents Account- Year Ended 31st December 2024 INCOME 2024 2023 2022 Subscriptions Concerts & Public Events Weddings & Family Events Advertising & Sponsorship Social Events Donations Raffles Uniform Bank Interest Recelved CD Sales & Other Income Sundry Tour Income GiftAid Total Income 6980.00 9225.11 587.50 5021.00 5042.63 962.50 0.00 2431.20 322.04 3601.89 317.10 123.80 0.00 0.88 7899.00 1789.70 27511.74 3992.50 4844.11 0.00 0.00 2213.00 3529.41 3359.47 492.50 6.79 100.00 6070.87 1554.80 4265.44 96.50 176.71 -83.37 1700.00 1244.20 31817.76 8460.00 841.63 27842.41 Notes on Income= Average membership was approximately 55 through the year but subscriptions are higher than expected because 9 members paid their 2025 fees in December 2024. Thetotal received from concerts and other eventswas £9.225.11 compared to £6,004.86 in 2023. £4.844 in 2022 and £0.00 in 2021. Donations include the retiring collections 8t St. Matthew's and Tewkesbury Abbey and the retirement collection for our MD, Charmaineworrall. Gift Aid derives from the 2023 subscriptions. RehearsalRaffle Tickets (attendance donation). Net income after Gosts £3.682.40 Cotswold Male Voice Choir 2024 Accounts Page 13
PAYMENTS Recei ts&Pa ents Account- Year Ended 31st December 2024 PAYMENTS 2024 2023 2022 Rent (PMH) Music Director Accompanist Concert Expenses Donations Social Events Sheet Music Raffle Expenses Website & Email Stationery PRS Unrform Sundry Expenses NAC & Insurance Tour Costs Other Total Payments 2216.64 4200.00 3020.00 5288.83 1488.77 4662.43 363.27 583.04 1239.56 2133.18 4350.00 3185.00 925.10 1550.00 2988.23 44.40 611.02 239.00 0.00 1923.28 4140.00 3197.00 850.07 1286.30 1994.60 555.57 630.40 240.LK) 0.00 0.00 3417.00 18.00 94.(K) 200.00 53.00 26844.54 635.40 352.19 147.08 11049.IX) 21.76 1358.88 875.57 142.60 10454. 28231.36 27648.27 Notes on Expenditure: Donations include £400 to The Saturday Kitchen and £195.00 each to The Roses Theatre Trust and the Tewkesbury Mayor's Charity plus the retirement donations and gifts to Charmaine Worrall. The Uniform expenditure includes the bulk of the new uniform costs. After the new build costs, futurewebsite costs will revert to maintenance levels. Social Events are self-funding and costs are offset by members event payments. Cotswold Male Voice Choir 2024 Accounts Page 14
CHOIR INCOMEV EXPENDITURE Income v Expenditure 2024 2023 2022 (Deficit )/ Excess 4973.22 -719.62 194.14 BANK BALANCING STATEMENTS Bank Balancing Statements Bank balances as per statement Bank balances as per statement Bank balance change 2024 2023 2022 3111212023 15160.24 3111212022 15873.35 3111212021 15660.12 3111212024 20137.59 3111212023 15160.24 3111212022 15873.35 4977.35 -713.11 213.23 Petty Cash balance B/fwd Petty Cash balance C/fwd Net Petty Cash balance change Total Bank + Petty Cash Change 3111212023 38.33 3111212022 44.84 3111212021 50.57 31/1212024 34.20 3111212023 38.33 3111212022 31.48 4.13 -6.51 -19.09 4973.22 -719.62 194.14 Total Bank & Petty Cash balances 20171.79 15198.57 15904.83 Cotswold Male Voice Choir 2024 Accounts Page 15
Balance Sheet For 1stJanuaryto 31stDecember 2024 STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD All funds are unrestricted. Cash Funds Bank BFWD Bank CFWD £ Debits £ Credlts 31112124 32.074.62 36.375.26 5.826.61 4,500.00 5,144.59 11.581.54 0.00 32.12 2.729.44 Cash Funds Treasurers Current AC Bus Bank InstAccount BB InstAccount Pettycash Icash at hand 01101124 1.525.97 10,936.95 2,697.32 £ Change 4,300.64 644.59 32.12 38.33 34.20 -4.13 Cash at Bank & at-hand Totals 15.198.57 36.574.62 41.551.97 20.171.79 4,973.22 Change in Finances Change in Bank Balances Change in Petty Cash Balance EXCESS OF INCOME OVER Net Change in Finances EXPENDITURE BankTransaction Balance 4.977.35 Petty Cash Balance change -4.13 4,973.22 Investments The choir has no financiaL investments Other Assets The choir has no assets with a financial value Liabilities The choir has no f inancial liabilities. Balance Sheet Notes The choir purchases copyrighted sheet music as required everyyear. (£363 in 2024} but since this no resale value it is written-off upon purchase and not carried forward as an asset. Similarly, lowvalue miscellaneous items or sound equipment is written-off upon purchase. The last capital expenditure was the electric piano, which was purchased over 10 years ago and hence has also been written off. Cotswold Male Voice Choir 2024 Accounts Page 16
DECLARATIONS The trustees declare that they have approved the Receipts and Payment Accounts for 2024 reported above. Signed on behalf of the charlS trustees Signature Full name Roy Hemming Position Trustee and Chairman of the Cotswold Male Voice Choir Date oig Cotswold Male Voice Choir 2024 Accounts Page 17
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of /MAL6 Kbic6 OkxL On accounts for the year ended 202* Charity no I (if any) Set out on pages I report to the trUStS on my examination of the accounts of the above charty (Yhe Trust") for the year ended ¥ /121 Responsibilities and As the charity twstees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance wrth the requirements of the Charities Act 2011 rthe Acr) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I Confi that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no cOnmS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: Date: Name: Relevant professional | qualification(s) or body (if any): Address: 21 &LD5 QL<3 IER October 2018
Section B Disclosure Only complete rf the examiner needs to highlight matters of concern (see CC32, Independent examination of charty accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018