## Cotswold Male Voice Choir AGM 2023 AGM Wednesday 22nd March 2023 ## Treasurer’s Report As a preface to my report, may I remind members that, as a registered charity, we have “Declared Objects”. Ours are: TO PRACTICE, PROMOTE AND STUDY MUSIC IN ORDER TO FOSTER PUBLIC KNOWLEDGE AND APPRECIATION OF MUSIC BY MEANS OF PUBLIC PERFORMANCE _We are governed by our Constitution; we must maintain clear and accurate financial records and we must report annually to the Charities Commission. We do not have to prepare Full Accounts and have them audited but we do need to prepare a Receipts and Expenditure Account which must be reviewed by an Independent Examiner. Because our gross income in 2022 was over £25,000 the Secretary must file the Accounts and an Annual report with the Charities Commission._ ## Accounts for 2022: Overview The choir is required to produce an Income and Expenditure Statement showing a summary of all the money that is paid into or out of our bank accounts during the financial year. Each entry is the total for a category of income or expenditure. The net overall total of Income less Expenditure can be a positive or negative figure. As a charity we either have an “Excess of Income over Expenditure” or a “Deficit of Income over Expenditure”. This is simply the flow of money into or out from the choir. Typically, all that is required is to show the figures for the year being reported and the previous year. In this report I have listed figures back to 2019, the last year before the choir’s operations were impacted by covid. That will enable members to make a more realistic comparison with 2022. ## **For 2022 the choir’s Annual Accounts show an excess of £194.14** That compares to an excess of £2,237.77 in 2021 **,** £3,932.48 in 2020; £2,039.96 in 2019; and a deficit of - £1,560.64 in 2018. At first glance the £194.14 implies that the choir’s financial operations were nicely balanced in 2022. But simple Income and Expenditure Accounting rarely gives an accurate insight to our finances. In 2022 there were some significant differences over the previous two years. ## _**Where did our income come from?**_ Firstly, in 2022 the choir’s membership climbed back to 50 – as it was in 2019 - after declining during the covid years of 2020 and 2021. That generated more income via subscriptions; membership fees were back to 2019 levels. The weekly raffle held on rehearsal evenings is also important. It is really an attendance donation and by increasing it to £2.00 per ticket it generated a net income of £2,729 – enough to offset the hire charges for Helen Porter Hall for the first time. In 2022 we were back to a full year of rehearsals and enjoyed a busy schedule of events, similar to those of 2019. Indeed, we participated in 24 events of all types (see the list at the end of the report). In 2021, until July we were restricted to Zoom rehearsals and we were only involved in 11 events. CMVC 2023 AGM Treasurer’s Report Issued 15.03.2023 However, our net income from concerts and public performances for the two years was broadly similar at £1,934. From that net income in 2022 we donated £1,000 to the Ukrainian Relief Fund (all the income from the Gupshill Manor concert) and the £200 bucket collection from St. Matthew’s which was dedicated to the Cheltenham Food Bank. They are eminently worthwhile causes to support. The choir also participated in several other events for no fee or at cost, as we are able to do. We are ourselves a charity and our monetary aims are simply to remain financially sound with sufficient reserves to cover our operational costs and any likely eventuality. But, in summary, our net concert income after donations from concerts was around £700 whereas in 2019 it was £3,500. The choir’s bank balances benefitted from some special donations. Firstly, from £1,000 donated by the late Roger Western upon his retirement from the choir and from £2,100 in donations towards a new uniform for the choir. Those latter funds have been separately earmarked and placed in a new bank account opened for that specific purpose. It is a project to be implemented in 2023 ahead of our 75[th] anniversary year in 2024. If those donations of £3,100 are taken out of the balance of income and expenditure, then our operations were nearly £3,000 in deficit for the year. ## _**Where have we spent the income?**_ As a choir we aim to be as welcoming as we can be. From a financial perspective, we have always tried to maintain membership fees as low as possible. As a charity, we are committed to promoting music through public performance. That requires a major commitment of time and effort by members who participate in all the events and generously give up their time to do so. In return we look for a balance of commercial and income generating performances that subsidise our choir’s operations. In 2022 several of the concerts we organised were poorly attended in comparison to previous years and this is reflected in reduced concert income. Membership fees and raffle income are simply not sufficient to cover our weekly rehearsal costs and overheads. We rely on concert revenue to supplement that income and to allow us to undertake other activities. For example, in April the choir went on a mini-tour to Liverpool. It was a highly enjoyable fellowship building, post-covid event that brought the sound of the “Cotswolds” to the Liverpool’s Nordic Chapel, the iconic Mersey Ferry and everyone in our hotel. Coach travel was paid for from central funds making the tour more affordable for everyone. Towards the end of the year we also invested in 100 new choir ties, costing £617, as a first step towards modernising the look and appeal of the choir. In summary, 2022 was another busy and successful year for the choir and I hope you enjoyed it as much as I did. Below are some key financial items from 2022 and previous years: 2 **Cotswold MVC 2022 Financial Accounts (extracts)** |**Income**|**2022 £**|**2021 £**|**2020 £**|**2019 £**| |---|---|---|---|---| |Membership Fees|3,992.50|
3,380.00|3,165.00|4,138.00| |Concert Income|4,844.11|
3,643.00|£0.00|8,694.78| |Raffle Income|3,359.47|
1,171.07|341.91|1,949.82| |Social Event Income|2,213.00|
879.00|0.00|2,745.00| |Tour Income|8,460.00|
0.00|2,190.00|100.00| |Donations|3,529.41|
230.00|0.00|658.71| |_Other Items_|602.29|
342.20|86.32|1,32.55| |HMRC Gift Aid|841.63|
792.68|3,291.68|0.00| |**Total Income**|**27,842.41**|
**10,437.95**|**9,074.91**|**19,609.86**| |||||| |**Expenditure**|**2022 £**|**2021 £**|**2020 £**|**2019 £**| |Music Team|7,337.00|
4,935.00|3,215.00|6,212.50| |Sheet Music|555.57|
0.00|464.37|565.03| |Rent|1,923.28|
945.26|0.00|2,397.48| |Concert Expenses|850.07|
837.52|230.00|1,854.49| |Raffle Expenses|630.40|
435.96|49.88|257.09| |Social Event Expenses|1,994.60|
197.38|0.00|2,912.50| |Tour Expenditure|10,454.00|
0.00|707.00|0.00| |Donations|1,286.30|
131.90|0.00|873.45| |_Other Items_|2,617.05|
717.16|476.18|2,497.36| |**Total Choir Expenditure**|**27,648.27**|
**8,200.18**|**5,142.43**|**17,569.90**| |**Excess of Income / Expenses**|**194.14**|
**2,237.77**|**3,932.48**|**2,039.96**| 3 ## **NOTES** - **Membership Fees** - 50 members paid fees in 2022, compared with 42 members in 2021, 38 in 2020 and 51 in 2019. - **HMRC Gift Aid** - Gift Aid is a very welcome addition to our income and is directly related to our membership numbers and fees. We may claim 25% of subscriptions and donations. - **Music Team** - Our Music Team fees are £60 per session for Charmaine as MD and £45 for Frances as accompanist. Members should be aware that both put considerable time into preparing for our rehearsals and concerts. - **Sheet Music.** - This is an important and cumulative investment. In 2022 it represented 14% of the choir’s membership income. All sheet music remains the property of the choir. - **Other Expenses** - The main items of additional expense were the purchase of uniform items including casual wear and new ties totalling £1,358.88 and defibrillator training costing £570.00. _If you have any detailed queries about our Accounts, please send me an email or give me a call._ ## **CONCLUSION** - The choir is in a healthy financial position because of our prudence in the past and the continued support of all members. Once again it has been a privilege to serve the choir in the role of Treasurer for another year. John McDonnell ## **Treasurer, The Cotswold Male Voice Choir** **www.cotswoldmvc.org** **www.facebook.com/groups/cotswoldmvc** 4 |**Cotswold MVC Events 2020**|||| |---|---|---|---| |All events|0||| |**Cotswold MVC Events 2021**|||| |All events|11||| |**Cotswold MVC Events 2022**|||| ||||**Event**| |All events|24|**TYPE**|**Date**| |Choir Annual Dinner||Social|29/01/22| |Concert at Highnam Church||Public Concert|26/02/22| |Rourke's Drift Memorial Dinner||Private|01/03/22| |Concert at Gupshill Manor with Roses Choir||CMVC Concert|02/04/22| |Tour to Liverpool Friday 29/04 - Sunday 01/05/22||Tour|29/04/22| |Joint Concert with Liverpool MVC in Nordic Church||Public Concert|30/04/22| |Funeral Service for Jean Thomas at Tewkesbury Abbey||Funeral|06/05/22| |Jubilee Concert at Thornbury Sailing Club||Public Concert|02/06/22| |Gloucester Shanty festival||Public Concert|04/06/22| |Chipping Norton Farm / Ledbury Productions||Private|08/07/22| |Choir Summer Social & Skittles||Social|23/07/22| |Tewkesbury Live, Watson Hall Concert||Public Concert|24/07/22| |Roses Theatre Choir & Tewkesbury Pub SIngers||Public Concert|27/07/22| |Wedding of Helen Butler & Ian at Kemerton||Wedding|20/08/22| |Bredon Village Hall||CMVC Concert|24/09/22| |Wedding of Fiona Campbell at Ellenborough Hotel||Wedding|08/10/22| |Autumn Concert at St. Matthew's Cheltenham||CMVC Concert|15/10/22| |An Evening Of Remembrance at St. Mary's Berkeley||Public Concert|12/11/22| |The "Coolest Night Coolest Night Concert" at St. Paul's||CMVC Concert|25/11/22| |Jo & Luke's Wedding at Manor By The Lake||Wedding|27/11/22| |Concert at Emmanuel Church with NNPS Choir||CMVC Concert|10/12/22| |Candles At Christmas in Tewkesbury Abbey||Public Concert|14/12/22| |Dunkertons Cidery||Carol Singing|15/12/22| |Somerset Arms, Leckhampton||Carol Singing|17/12/22| |_CMVC Concert = organised and promoted by CMVC_|||| |_Public Concert = organised and promoted by 3rd party_|||| 5 CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx ## **Cotswold Male Voice Choir** ## **Receipts & Payments Account - Year Ended 31st December 2022** ## **FINAL ACCOUNTS** ## **Prepared by :** _John McDonnell_ Treasurer 15th March 2023 CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx Page 1 CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx ## **Cotswold Male Voice Choir** ## **Receipts & Payments Account - Year Ended 31st December 2022** ## **INCOME** |**2022**
£
Subscriptions
3992.50
Concerts & Public Events
4844.11
Weddings & Family Events
Advertising & Sponsorship
0.00
Social Events
2213.00
Donations
3529.41
Raffles
3359.47
Uniform
492.50
Bank Interest Received
6.79
CD Sales & Other Income
100.00
Sundry
3.00
Tour Income
8460.00
Other Income/Gift Aid
841.63
**Total Income**
**27842.41**|**2021**
£
3380.00
2893.50
750.00
0.00
879.90
230.00
1171.07
184.00
0.99
10.00
145.81
0.00
792.68
**10437.95**|**2020**
£
3165.00
0.00
0.00
0.00
0.00
0.00
341.91
83.00
3.17
0.00
0.15
2190.00
3291.68
**9074.91**|**2019**
£
4138.00
7544.78
750.00
0.00
2745.00
658.71
1949.82
1433.80
5.30
98.90
0.15
270.00
15.40| |---|---|---|---| ||||**19609.86**| ## **Explanatory Notes On Income** Subscriptions 50 members in 2022 up from 42 in 2021 & 38 in 2020. 51 in 2019 Total from Concerts & Events £4844 in 2022, £3643 in 2021 & £7544 in 2019. Due to reduced income & events at no fee Donations £3100 donated by members to choir funds and offset by £1,286 given to charitable causes. Gift Aid Derives from 2021 subscriptions Raffles Raffle tickets (attendance donation) up to £2.00 form 01/22. Net income after costs £2729 ## **Receipts & Payments Account - Year Ended 31st December 2022** ## **PAYMENTS** |**2022**
**2021**
£
£
Rent (PMH)
1923.28
945.26
Music Director
4140.00
3360.00
Accompanist
3197.00
1575.00
Concert Expenses
850.07
837.52
Donations
1286.30
131.90
Social Events
1994.60
197.38
Sheet Music
555.57
0.00
Raffle Expenses
630.40
435.96
Website & Email
240.00
240.00
Stationery
0.00
0.00
PRS
0.00
Uniform
1358.88
55.00
Sundry Expenses
875.57
13.99
NAC & Insurance
142.60
71.84
Tour Costs
10454.00
0.00
Other
336.33
**Total Payments**
**27648.27**
**8200.18**|**2020**
£
0.00
2300.00
915.00
230.00
0.00
0.00
464.37
49.88
240.00
0.00
0.00
0.00
0.00
71.84
707.00
164.34
**5142.43**|**2019**
£
2397.48
3550.00
2662.50
1854.49
873.45
2912.50
565.03
257.09
240.00
0.00
0.00
1665.10
0.00
196.68
0.00
395.58| |---|---|---| |||**17569.90**| **Explanatory Notes On Expenditure** Donations includes £1000 to Ukraine Relief Fund from Gupshill Manor concert Unifom includes new choir ties at £616.80 for 100 ties Tour costs include coach travel and Music Team costs from central funds. Other costs offset by choir payments CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx Page 2 CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx ## **Choir Income v Expenditure** |**Choir Income v Expenditure**|| |---|---| |**Income v Expenditure**
_(Deficit )/_Excess
**Bank Balancing Statements**
Bank balances as per statement
Bank balances asper statement|**2022**
**2021**
**2020**
**2019**
£
£
£
£
**194.14**
**2237.77**
**3932.48**
**2039.96**
**2022**
**2021**
**2020**
**2019**
31/12/2021
15660.12
31/12/2020
13429.90
31/12/2019
9497.48
31/12/2018
7310.47
31/12/2022
15873.35
31/12/2021
15660.12
31/12/2020
13429.90
31/12/2019
9497.48| |Bank balance change|213.23
2230.22
3932.42
2187.01| |Petty Cash balance B/fwd
PettyCash balance C/fwd 2018|31/12/2021
50.57
31/12/2020
43.02
31/12/2019
42.96
31/12/2018
190.16
31/12/2022
31.48
31/12/2021
50.57
31/12/2020
43.02
31/12/2019
43.11| |Net PettyCash balance change|-19.09
7.55
0.06
-147.05| |**Total Bank + Petty Cash Change**|**194.14**
**2237.77**
**3932.48**
**2039.96**| ||| |Total Bank & PettyCash balances|15904.83
15710.69
13472.92
9540.59| CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx Page 3 CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx |**Subscriptions**|**Members**|**2022**|**Members**|**2021**|**Members**|**2020**|**2019**|**2018**| |---|---|---|---|---|---|---|---|---| ||50|3992.50|38|3380.00|43|3165.00|4138.00|3180.00| |50 members paid in 2022, 42 in 2021, 38|in 2020 for all or part of the year and 51||in 2019, 43 in|2018, 41 in 2017 , 43 in 2016 and||37 in 2015.||| |**CMVC - Donations**|**2022**|£|**2021**|£|**2020**|£|**2019**|£| |Charitable donations||1286.30||131.90||0.00||873.45| |**Public Performances**|£|£|£|£|£|£|£|£| |Concert & Performance Income||4844.11|3643.50||0.00||8,294.78|| |Concert Costs (venue hire & media)||850.07||837.52||0.00||1,892.24| |Music Team Fees||2060.00||1005.00||0.00||2,062.50| |**Net Performance Income**||1934.04|1800.98||0.00||4340.04|| |**Cotswold MVC Events 2020**||||||||| |All events||0||||||| |**Cotswold MVC Events 2021**||||||||| |All events||11||||||| |**Cotswold MVC Events 2022**||||||||| |All events||24||||||| CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx Page 4 CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx ## **Cotswold MVC Events 2022** |**Cotswold MVC Events 2022**||| |---|---|---| |All events|24 **TYPE**|**Event Date**| |Choir Annual Dinner|Choir Social|29/01/22| |Concert at Highnam Church|Public Concert|26/02/22| |Rourke's Drift Memorial Dinner|Private|01/03/22| |Concert at Gupshill Manor with Roses Choir|CMVC Concert|02/04/22| |Tour to Liverpool Friday 29/04 - Sunday 01/05/22|Tour|29/04/22| |Joint Concert with Liverpool MVC in Nordic Church|Public Concert|30/04/22| |Funeral Service for Jean Thomas at Tewkesbury Abbey|Funeral|06/05/22| |Jubilee Concert at Thornbury Sailing Club|Public Concert|02/06/22| |Gloucester Shanty festival|Public Concert|04/06/22| |Chipping Norton Farm / Ledbury Productions|Private|08/07/22| |Choir Summer Social & Skittles|Choir Social|23/07/22| |Tewkesbury Live, Watson Hall Concert|Public Concert|24/07/22| |Roses Theatre Choir & Tewkesbury Pub SIngers|Public Concert|27/07/22| |Wedding of Helen Butler & Ian at Kemerton|Wedding|20/08/22| |Bredon Village Hall|CMVC Concert|24/09/22| |Wedding of Fiona Campbell at Ellenborough Hotel|Wedding|08/10/22| |Autumn Concert at St. Matthew's Cheltenham|CMVC Concert|15/10/22| |An Evening Of Remembrance St. Mary's Berkeley|Public Concert|12/11/22| |The "Coolest Night Coolest Night Concert" at St. Paul's|CMVC Concert|25/11/22| |Jo & Luke's Wedding at Manor By The Lake|Wedding|27/11/22| |Concert at Emmanuel Church with NNPS Choir|CMVC Concert|10/12/22| |Candles At Christmas in Tewkesbury Abbey|Public Concert|14/12/22| |Dunkertons Cidery|Carol Singing|15/12/22| |Somerset Arms, Leckhampton|Carol Singing|17/12/22| |_CMVC Concert = organised and promoted by CMVC_||| |_Public Concert = organised and promoted by 3rd party_||| CMVC 2022 - Final Accounts Report A4 15.03.23.xlsx Page 5 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner s Report Report to th• trusteesl memb•Ks of COTSWOLD MALE VOICE CHOIR On accounts for the year ended 31 DECEMBER 2022 Chartty no Ilf any) 1086232 Sot out on pages I report to the trustees on my examination of the accounts of the al)ove charity {Ihe TTusf) for the year ended 3111212022. Responslbllltles and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the ac£ounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of Ihe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the appliGqble Directions given by the Charity Commission under section 14515}Ib) of the Ad. I have ¢x)m￿eted my examination. I confim that no material matters have rJ)me to my attention in connection with the examination which gives me cause to Lxli8%e that in, any malenal respect.. Independent èxamlner'8 8tatemont accounting records were not kept in acMrdance with section 130 of the Act or the accounts do not accord wrth the accounting rets)rd3 I have no concems and have Come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the nts to be reached. Slgn•d: Dat•: 9 March 2023 Name: Geoffrey Comer Relevant profosslonal quallflcallon($) or body (11 any): Fdlow of the Instrtute of Chartered Accountants in England and Wales Addr•s8: 10 Riverside Winchcombe Chehenham GL54 5JP IER October 2018