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2024-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 3 3 1 0 3 2 4
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 1st Castleberg (Settle) Scout Group
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The Drill Hall
Castlebergh Lane, Settle
North Yorkshire
Postcode B D 2 4 9 E T

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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12		 Trustee Name Office (if any) Dates acted if not for
whole year
CherryFlitcroft Chair
Tom Littlefield Treasurer 4/11/2024
John Hall Treasurer upto 11/04/2024
Carole Ogilvie Secretary
Daniel Nelson Scout Leader
Simon Shaw Cub Leader
Hannah Eustace Beaver Leader upto 4/08/2024
Jane Nelson
Paul Cochrane
JennyWilson
Catherine Tazzyman District Lead Volunteer
ActingGSL		 7/2/2023
John Hall from 11/04/2024

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address
District Trustee Sue Haddrill sue.haddrill@nys.org.uk
District Chair Dick Chalmers rmcipd@globalnet.co.uk
District Explorer Scout
Commissioner		 James Armstrong SIESUnit@gmail.com

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Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the Scout Association.
They consist of a Royal Charter, which in turn gives authority to the
Bye Laws of the Association and The Policy, Organisation and Rules
of The Scout Association.
The Group is a trust established under its rules which are common to
all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 9 Trustees
(including 1 Ex Officio Trustee) and meets every 2 months.
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and equipment
are in good working order, and everyone follows legal requirements
and the organisation's policies and rules. Their support helps other
volunteers run high-quality and safe programmes that gives young
people skills for life.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of the Scout Association.
They consist of a Royal Charter, which in turn gives authority to the
Bye Laws of the Association and The Policy, Organisation and Rules
of The Scout Association.
The Group is a trust established under its rules which are common to
all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Trustee Board, the members of
which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 9 Trustees
(including 1 Ex Officio Trustee) and meets every 2 months.
Members of the Trustee Board complete Being a Scouts Trustee
learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and equipment
are in good working order, and everyone follows legal requirements
and the organisation's policies and rules. Their support helps other
volunteers run high-quality and safe programmes that gives young
people skills for life.

2 LT700001 (27 February 2024)

Section B Structure, governance and management (continued)
Risk and Internal Control
The Group Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from
neighbouring organisations such as church halls or other community
venues in the town. Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are undertaken
before all activities.
Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be a major
reduction in income. The Board could raise the value of subscriptions
to increase the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there was
a reduction in the number of leaders to an unacceptable level in a
particular section or the group as a whole then there would have to be
a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 6 to 18. If there was a reduction in membership in
a particular section or the group as whole then there would have to be
a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed
to provide reasonable assurance against material mismanagement or
loss, these include 2 signatories for all payments and a comprehensive
insurance policies to ensure that insurable risks are covered.

3 LT700001 (27 February 2024)

Section C Objectives and activities
Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate with
others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
The Activities that have been carried out by all sections are based on
them attaining Challenge awards and activity badges which give a well
rounded program thus developing skills for life which is the object of
Scouting To gain their Bronze award, Beavers complete 6 challenge
awards:-My Adventure, My Outdoors, Personal, My Skills, Teamwork
and My World. Plus 4 Activity Badges.
To gain Silver award, Cubs Complete 7 Challenge awards:-Our
Adventure, Our Outdoors, Personal, Our Skills, Teamwork, Our World,
Team leader. Plus 6 Activity Badges
To gain Gold award, Scouts complete 9 Challenge awards:-World,
Skills, Creative, Outdoors, Adventure, Expedition, Teamwork, Team
Leader Personal.

Additional details of the objectives and activities (optional information but encouraged as best practice)

statements, where relevant, about:
• policy on grant making;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Youmay chooseto include further



Policy on grant making:- Through the generosity of a supporter and
fund raising activities, a hardship fund enables the Group to provide a
grant for subs and extra activities, such as camps, to enable children
whose family financial situation would other make it impossible for
them to continue.
Contribution made by volunteers:- All adults involved in the running of
activities and the governance of the Scout Group are volunteers.
Policy on investment:- We do not make investments.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
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citizenship or community development headings.

5 LT700001 (27 February 2024)

Section D Achievements and performance
Summary of the main achievements of
the charity during the year


Through a variety of fund raising initiatives, hiring out of the Group's
premises and grant applications, the Group has achieved sufficient
funding to start to build a new access to the Group HQ building,
including a lift for disabled access and an internal stairway.
The Group has maintained a full and varied programme of activities
across all 3 sections including weekly sectional meetings, visits,
camps, etc., which have enabled the young people to achieve multiple
badges and awards.
Despite the absence due to illness of the Cub Leader, who was
undergoing medical treatment, with the support of the other leaders the
Cub section has remained active.
The Group has continued to promote good relations with the local
community by supporting events and activities within the community.
Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 Reserves Policy
To myknowledge there are no designations inplace
The Group's provisional policy on reserves is to hold sufficient
resources to continue the charitable activities of the group should
income and fundraising activities fall short. The Group Trustee Board
considers that the group should hold a sum equivalent to four months
running costs, circa £5,000. Policy to be discussed and ratified at the
next Trustee Board meeting.
The Group held reserves of approximately £X against this at year end.
This is above the level/below required for operating expenses.
However this can be explained by ..........
None

6 LT700001 (27 February 2024)

Further financial review details (optional information)

information, where relevant, about:
• investment policy and objectives;
Youmay chooseto include additional
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key
objectives of the charity;		 Investment Policy




The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building societies.


The Group Trustee Board regularly monitors the levels of bank
balances and the interest rates received to ensure the group obtains
maximum value and income from its banking arrangements. .
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
Funds are available to build a new entrance with a lift to improve
disabled access to the building
Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (e.g. Secretary, Chair)
Date		 CherryFlitcroft CherryFlitcroft CherryFlitcroft CherryFlitcroft CherryFlitcroft CherryFlitcroft Carole Ogilvie
CherryAnn Flitcroft Carole Jane Margaret Ogilvie
Chair Secretary
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7 LT700001 (27 February 2024)

1st Castleberg (Settle) Scout Group (1086093) Receipts and Payments Account

Year start date

Year end date

For the year
from		 1st April 23 To 30th March 24

Receipts and payments

Receipts £
6,379
249
1,136
1,059
8,824
-
14,397
14,397
3,406
3,406
2,108
2,108
28,735
28,735
Unrestricted
funds		 2023/24
£
£
20,500
20,500
-
-
-
11,641
11,641
-
-
-
-
-
32,141
-
32,141
-
Restricted
funds
Endowment
funds		 2023/24
£
£
20,500
20,500
-
-
-
11,641
11,641
-
-
-
-
-
32,141
-
32,141
-
Restricted
funds
Endowment
funds		 Total funds
£
6,379
20,749
-
1,136
1,059
29,324
-
-
-
26,038
-
-
-
26,038
3,406
-
-
3,406
-
2,108
-
-
2,108
60,876
-
60,876		 2022/23
Total funds
£
Donations, legacies and similar
income		 -
-
-
-
-
Membership subscriptions 6,379 8,971
Donations 249 1,034
Legacies -
Gift Aid 1,136 1,610
Other similar income 1,059 1,255
Sub total 8,824 12,869
Grants
Maintenenace grant -
Restricted Funds 23 250
Sub total - 250
Fundraising events (gross)
Detail 1 14,397 8,524
Detail 2 -
Detail 3 -
Other fundraising activities -
Sub total 14,397 8,524
Scout hut income
Hire of building 3,406 3,820
Hire of equipment -
Other Scout hut income -
Sub total 3,406 3,820
Investment income
Bank interest -
Building Society interest 2,108 213
The Scout Association Short Term
Investment Service		 -
Other investment income -
Sub total 2,108 213
Total Gross Income
Asset and investment sales, etc.
Total receipts
- 25,676
-
28,735 - 25,676

LT700003 February 2024)

1 of 4

1st Castleberg (Settle) Scout Group (1086093) Receipts and Payments Account

For the year from

Year start date

Year end date

1st April 23 To 30th March 24

Receipts and payments

2022/23

Payments £
7,926
356
101
1,120
834
60
607
2,460
1,446
2,966
531
178
52
103
18,741
-
18,741
-
18,741
9,994
-
112,161
122,155
Unrestricted
funds		 2023/24
£
£
1,974
21,000
22,974
-
-
-
22,974
-
-
-
22,974
-
9,167
-
-
-
-
-
9,167
-
Restricted
funds
Endowment
funds		 Total funds
£
7,926
356
2,075
1,120
834
60
-
607
2,460
1,446
2,966
531
178
52
103
21,000
41,715
-
-
-
-
-
41,715
-
41,715
19,161
-
112,161
131,322		 2022/23
Total funds
£
Charitable Payments -
-
Membership subscriptions paid on
(National/County/Area/District)		 7,926 -
Youth programme and activities 356 711
Extra Activities eg camping/trips 101 1,372
Books, Badges & Neckers 1,120 905
Teleohone 834 728
Council Tax 60 90
Printing, photocopying& stationery 48
Water and Sewerage 607 553
Electricity and Gas 2,460 1,601
Insurance 1,446 1,279
Repairs and Renewals 2,966 1,410
Cleaning 531 627
Sundry Expenses 178 460
Fundraising Comittee Expenses 52 207
Bank Charges 103 121
Extension Works -
Sub total 18,741 10,112
Fundraising expenses
Detail 1 -
Detail 2 -
Detail 3 -
Restricted Funds 23 594
Sub total - 594
Total Gross Expenditure
Total payments
Net of receipts/(payments)
Transfers between funds
Cash funds last year end
Cash funds this year end
Asset and investment
purchases etc
- 10,706
-
-
- 10,706
9,994 -
-
-
-		 14,970
-
112,161 97,191
122,155 112,160

LT700003 February 2024)

2 of 4

1st Castleberg (Settle) Scout Group (1086093) Receipts and Payments Account

For the year from

Year start date

1st April 23

Year end date

To 30th March 24

Statement of assets and liabilities at the end of the year

Xst X Xst X 200Z 200Z Xst X 200Y
Unrestricted Restricted Endowment Total funds Total funds
funds funds funds
£ £ £ £ £
Cash funds
Bank current account 3,391 3,391 7,121
Bank deposit account - -
Building society account 105,294 22,638 127,932 105,000
The Scout Association Short Term
Investment Service - -
Unpaid Invoice 40
Cash/Floats - -
Total cash funds 108,685 22,638 - 131,323 112,161
(agree balances with receipts andpayments a/c) agreement error agreement error ok agreement error agreement error
Other monetary assets
Tax claim - -
Debts due from the
County/Area/District/Group - -
Insurance claim - -
Sub total - - - - -
Investment assets
Investment property - detail - - - - -
Quoted investments - - - - -
Other investments - detail - - - - -
Sub total - - - - -
Non monetary assets for
Badge stock
~~charity's own use~~		 - - - - -
Shop stock - - - - -
Other stock - - - - -
Land and buildings 30,000 - - 30,000 30,000
Motor vehicles - - - - -
Scouting equipment, furniture etc - - - - -
Other - - - - -
Sub total 30,000 - - 30,000 30,000
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loan - detail - - - - -
Other liabilities - - - - -
Sub total - - - - -
Total net assets 138,685 22,638 - 161,323 142,161

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 13thJune 2024 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by

Signature

Print Name

Chair

LT700003 February 2024)

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Treasure LT700003 February 20241 4of4

Independent Examiner's Report to the Trustees of 1^ Castleberg (Settle) Scout Group

I report on the accounts of 1“ Castleberg (Settle) Scout Group for the year ended 31* March 2024 together with the Statement of Assets and Liabilities as at 31“ March 2024.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act).

It is our responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Mrs Diane Wellock

Chartered Accountant

Unit 24, Skipton Auoion Mart Gargrave Road Skipton North Yorkshire BD23 1UD