Thanks to Trumpton # **Melton & District Furniture Project Annual report 2021/2022** Registered charity number: 1086010 Company Registration Number: 4105094 1 ## **Location & Contact Information** ## **Address** The warehouse 3B Park Road Melton Mowbray Leicestershire LE13 1TT **Telephone number** 01664 410380 ## **E-mail address** melton@meltonfurnitureproject.co.uk **Website address** www.meltonfurnitureproject.co.uk **Facebook page website address** www.facebook.com/mdfp1987 Contents 2 **----- Start of picture text -----**
||| |---|---| |Chairmans Report|Page 4| |CEO Report|Page 4| |Company Report|Page 6| |Achievements & Performances|Page 7| |Structure, Governance & Management|Page 8| |Trustees And Staff|Page 9| |Statement Of Intent|Page 10| |Training|Page 11| |People Involved|Page 13| |Statistics|Page 14| |Main Objectives|Page15| |Stock Take|Page 17| |Questionnaire Results|Page 18| |Statement Of The Financial Year|Page 20| |Balance Sheet|Page 21| **----- End of picture text -----**
**Chairmans report** 3 As chairman i know that our volunteers always come first in our thanks for all the time they commit to us. As always the hard work they do in all the different roles within the project is greatly appreciated. My staff have also put alot of input to improve the warehouse and its user friendly signage and lots more. Three volunteers have attended first aid and fire marshal courses. All fire equipment has been serviced and is now all up to date. Myself and the CEO continue our risk assessments daily and the complete record taking each month, we check everything. I am really happy with everything about the project, its staff and volunteers. I must also include many thanks for the support of my proactive board. Mr I Ruddle ## **CEO report** Our year has had its ups and downs. We have improved our electrical display and it looks great and more visible. Mr Ruddle tests everything with his pat testing equipment. We have a good steady flow of electrical donations. The office volunteers have excelled. We have had periods when we are busy and also times when we seem very quiet. This can be worrying but as ever we're on a good footing with lots of furniture and bric a brac going into 2022/2023. Finances are steady and I have positive vibes for the next year. We have had many new volunteers this year and it is a pleasure to watch them flourish. Melton Borough Council and Rutland County Council continue to contribute to a small but much needed input of money into our valued service, this is to help us continue our referral service to our clients in need of this. Our carpark reached a head with Mr Leftever who was continuing to get parking fines. The camera had registered him coming in and out as if it was more than 10 minutes, he received £100 parking ticket. After 4 months of discussion we finally squashed the parking ticket as he was parked in our warehouse and not the car park. It is still an issue for us as the rules dictated by the car park owner and Company who are also involved on a managing basis do not allow suitable time for loading and unloading our much needed donations, also client that collect items especially those who are disabled as this can cause great problems. We are a much needed service and we are only open for 20 hours a week, so a 20 minute window would be much better for us at the project. We look forward to a good working relationship in 2022/2023. Dylan Pugh and Brenda Calsela also resigned from the board this year. They left a big gap as their input to the board was a great help to drive the project and input ideas for development and future direction. I hope their new challenges are brilliant and I take this opportunity to always welcome their return if they wish. Melton borough councillor Pat Cumbers has been moved after many years of being a spokeswoman at the council. She is missed as her saying ‘win, win, win’ will always stay in my mind. We hope she will still find success in whatever she undertakes. A new councillor to assist us is Malise Graham. We met and introduced ourselves, he saw the project in action and we look forward to a good working relationship. Lastly I have to inform everyone that we lost a valued member on the 13th of June 2022 after a short illness. She was a much loved volunteer/director. She gave her loyalty to the project. She helped it develop into the successful charity it is now. She gave her time four mornings a week over 21 years and all the volunteers were proud to work alongside her and to call her their friend. She will be sadly missed. I look forward to 2023 with a positive heart that the project will excel as always Mrs Angela Dawson CEO **Company Report** 5 ## **Project Report on Behalf Of The Directors** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statement of the charity for the year ended 31st March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015). ## **Objectives & Activities** ## **Objectivities & Aims** The company is a charity and its objectives are to relieve, either generally or individually, persons resident in the borough of Melton District and Rutland County Council who are in condition of need, hardship and distress arising from: - - the provision of furniture and other household accessories calculated to reduce the need, hardship or distress of such persons; and - the relief of unemployment by provision of training, advice and support. To achieve these objectives, the company operates a furniture recycling project, utilising the services of volunteers and trainees on placement schemes. Furniture and household items are collected from all over the Melton Borough and County of Rutland, cleaned and restored as necessary and re-distributed to qualifying people in the area. At the same time, volunteers and trainees receive experience and instruction on dealing with the public, handling goods and warehouse duties and office responsibilities. The directors have taken due account of the guidelines laid down by the Charity Commission in meeting the requirements as described in principles 1 and 2 regarding identifiable public benefits and feel that this Project meets with them. This Project additionally assists the donating public to make a significant contribution to the local authority targets, in its area of benefit, to meet their “waste stream” obligations. ## **Achievements & Performances** 6 ## **Charitable activities** Total incoming resources for the year amounted to £81,226 with total resources expended of £77,956 resulting in net incoming resources of £3,270 (2019: net expenditure of £3,270). The total value of services provided by volunteers and work experience placements has not been included, but is calculated to be in the region of £68,232 for the year. General reserves stood at £36,361 at 31st March 2022. The Rutland Project showed net outgoing resources for the year with no balance brought forward therefore gave rise to the transfer from the general fund to support it. The directors are looking at ways to improve the position of the Rutland Project including grants available and improving awareness in the area. ## **Financial Review** ## **Investment Policy & Objectives** The directors have considered the most appropriate policy for investing funds and maintain high interest bank accounts for this purpose. Reserves Policy The directors have established a policy whereby reserves are set aside for capital asset replacement for staff costs, in case emergency cover is required, and for redundancies. ## **Structure, Governance & Management** 7 ## **Governing Document** The charity is controlled by its governing document, a deed of trust and constitutes a limited company, limited by guarantee, as defined by Companies Act 2006. ## **Recruitment & Appointment of New Trustees** The methods adopted for the recruitment of new directors are by seeking from the volunteer pool persons with interest, expertise and / or time to give for this purpose and to actively encourage their participation as directors of the Project. Members Members of the charitable company guarantee to contribute an amount not exceeding £10 to the assets of the charitable company in the event of winding up. The total number of such guarantees on 31 March 2022 was 5. Induction & Training of New Trustees New directors are given written guidance on trustee duties and responsibilities. Approved by order of the board of trustees and signed on its behalf by: Mr I Ruddle Chairman ## **Trustees and Staff** Melton and District Furniture Project 8 ## **Volunteer voting board members of the board** ## **Chairman** Ivor Ruddle ## **Company secretary** Merelyn Greaves ## **Directors** Merelyn Greaves Leanda Smalley Gloria Blaney Graham Greaves – Volunteer Representative ## **Bookkeeper** Sarah Amos Foxwise Accountancy limited 22a Burton Street Melton Mowbray Leicestershire LE13 1AF ## **Staff** Chief Executive Officer - Staff Project Manager – 22 hours Driver Assistant – 22 hours Personal Assistant – 8 hours Cleaner – 1.5 hours **Melton Borough Council Representative member** Councillor – Malise Graham ## **Statement of intent on equal opportunities** 9 **----- Start of picture text -----**
The Melton & District Furniture Project recognises that everyone has a
contribution to make to our society and a right to equality. We aim to ensure
that no job applicant, staff member, volunteer, organisation or individual to
whom we provide services will be discriminated against, by us on the grounds
of: -
• Age;
• Class;
• Disability;
• Employment status;
• Political belief, religion;
• Race, colour, nationality, ethnic or national origins;
• Sex, marital status, childcare responsibilities; or
• Sexuality.
Introduction
**----- End of picture text -----**
The project was established in 1987, at a time when the idea of giving pre-loved furniture, household and small electrical items to a second home was sweeping the county. We have gone on to provide thousands of items every year to low income families/individuals, reducing items no longer wanted from filling landfill. We established a referral system, to allow us to work with other charities and help those in dire need who have nothing. Our project has grown over the last three decades, from one person with a van, to a community that welcomes volunteers of varying ages and skills. Our volunteer programme caters to those with mental health issues, physical disabilities and provides a place for people to support their community. The Melton Borough Council has funded our project since its conception. We are very grateful that they understand our purpose and values. ## **The Volunteers** Volunteers are at the heart of our project. Without their support we wouldn’t be able to function as we do. Our volunteers have varied backgrounds. We have volunteers with learning challenges, mental health issues, drug and alcohol dependency and other disabilities. We are able to provide training for our valued volunteers to aid them in getting back into paid employment or offer them a place of sanctuary and a chance to excel in a safe environment with a friendly team of colleagues. For some this is their only social interaction and we pride ourselves on forming a community where everyone is welcome and feel part of the team. 10 This year we have had many retired people join our team. It is an honour to welcome those who wish to give their time from wherever they are in life. Our aim will always be to encourage and give opportunity to those who need it. Many of this year’s new starters and long-term volunteers are over 65 and upwards. ## **Training** Many of the long-standing volunteers ‘buddy train’ our new starters in the roles they wish to do at the project. We always encourage them to try every department. We offer training and experience in ## **Warehouse** Retail / sales / using tills / filling in forms / interacting with customers / locating and selling items / answering enquiries / marking items that are sold (these are coloured coded for anyone facing any challenges.) ## **Bric a brac department** Bric a brac shop sales / calculating totals / wrapping items / answering enquiries / pricing items / sorting out items for sale / cash handling. ## **Reception** Taking money from customers (cash handling) / arranging delivery dates / using a Barclays card machine / some village delivery/ colour coordinated red/blue delivery data base usage. Telephone answering / using phones for arranging collections / taught how to speak to customers / using collection data base / a 4 weekly wipe delivery board for vehicle and volunteers to use to organise routes. ## **Office duties** Photocopying / composing letters on a laptop / filing paper work / designing forms. Volunteers can also assist with helping with petty cash book / testing electrical items / sorting and pricing bric a brac items / sweeping and polishing / tidying the unit. ## **Vehicle** Driving the vehicle / assisting / introducing themselves to the public / interacting with the public / ensuring correct trained manual handling / following polices. 11 ## **The project will helps with: -** - Building confidence - Offer support - Reduce isolation - Improve skills - Offer learning opportunities - Offer help and advice with access to work and references - Increase help in the community - Provide more opportunities for people to socialise - Above all a reason to get up and go out where they are valued as a person. ## **Work. Live. Leicestershire** We have teamed up with Work Live Leicestershire to offer our volunteers a chance to have more in-depth training, if they choose. This service provides access to holistic tailored support, based on individual needs and can be accessed by anyone. It can help with financial issues, the benefits system, and helping those who would like to move into paid employment, opportunity for training. ## **Job centre** We work very closely with the Job Centre and have a good working relationship with their job coaches. Sometimes we receive referrals for those who are unemployed to experience volunteering as a starting point to gaining paid employment. We can provide training for this as well as an opportunity to learn new skills or develop current skills further. We also help with and references if they need one. Many of our volunteers have been successful in finding work with our help and our partners ## **Statistics** If volunteers were paid £13 an hour, they have saved the funding stream £90,545 in unpaid work and given their skills and commitment over the April 1st 2020 to 31st March 2021 period. Our volunteers gave every hour for free. They work hard and endure stress at times but they all believe in, ‘Working for a common goal-The community’. 12 ## **Those involved with the Melton & district furniture Project During 2021/2022 Current volunteers** Darren Mclean Ivor Ruddle Neil Close Merelyn Greaves Scott Cooper Gloria Blaney Leanda Smalley Darren Hazelwood **----- Start of picture text -----**
|||| |---|---|---| |Volunteers who joined us| |Scott Hudson|Shannon Nugent|Aaron Jackson| |Fran Hearn|Bethany Blatherwick|Anne Cheesman| |Christine Scott|Michael Matts|Michael Husdon| |Gemma Wright|Nick Coutts|Barbara Mortimer| |Volunteers we said goodbye too| |Lynne Hewitt|Emma Reeder|Charlie Chaplin| |Brenda Calsela|Vernon Calsela|Dylan Pugh| **----- End of picture text -----**
## **Outcomes** We have 3 first aiders, 2 health and safety, 2 fire marshals and 1 volunteer representative. 13 **----- Start of picture text -----**
Statistics
month Volunteer Items total Items Rutland Melton
hours collected deliveries sold millage mileage
April 2021 485 211 111 922 119 1356
May 2021 655 228 254 1124 267 448
June 2021 708 278 137 1030 226 567
July 2021 838 224 103 908 150 531
August 1126 245 118 996 245 467
2021
September 864 276 99 1490 168 393
2021
October 714 269 130 1364 121 563
2021
November 738 173 99 1574 141 308
2021
December 502 167 42 828 0 337
2021
January 743 197 86 1448 0 474
2022
February 642 149 75 1315 115 502
2022
March 833 213 90 1417 226 475
2022
Total 8848 2,630 1,344 26,416 1,778 6,421
**----- End of picture text -----**
Unable to produce tonnage of items saved from landfill due to new form used for recycling credits, it goes by how many items now. If volunteers who gave their time freely were paid £15 per hour, it would total £132,720 for the year. This shows the value of their time they give freely. 14 ## **Main objectives of the organisation** To relieve, either generally or individually, persons who reside in the Borough of Melton and the County of Rutland (areas of benefit) who are in need, due to hardship or distress, by : - - Providing furniture and other household accessories, including electrical appliances, which in turn reduce landfill and offer the residents of both an alternative to tipping thus reducing potential pollution and waste. - Relieving the needs, hardship or distress of such persons in need by providing furniture, household accessories and bric-a-brac. A referral scheme, which is linked into local social service and charity providers, ensures help is available for the neediest to access this as an emergency service. - The relief of unemployment by the provision of work experience, training, support, guidance and help back into work. - To provide a supportive educational environment for special needs, mental health, and other groups who for any reason have a temporary or permanent inability to maintain an effective role in mainstream employment. ## **Current Services** - Re-use and testing of electrical goods. - Re-use of furniture and household accessories and furnishings. - • Bric-a-brac shop - Volunteer opportunities - Training of volunteers and preparation for work - To source companies that could help us re-use large electrical items that are always in need. We are unable to do this ourselves due to age of building and cost of setting up. ## **Anticipated Developments** - Build on our training and record keeping - More training for staff and volunteers - Apply for big lottery fund for disability needs- reached stage 2. On hold due to covid 19. - To keep updating the warehouse members of staff - Continue to apply for further funding for Project running costs - Encourage more Re-use donations - To continue to develop the relationship with Melton Borough Council and Rutland County Council to try to meet their waste stream policy targets 15 Families and individuals can come in and purchase our items that start at £5 for small furniture items, i.e. coffee tables. We aim to provide a service in which our clients are able to experience a shop/retail environment. Many people on benefits or low income lose the ability to choose. We ensure that when they enter, they are feeling like they are entering a furniture shop, but the prices are within their range. To better advertise our referral systems we emailed the agents and also sent leaflets and poster. If we are successful with the lottery bid the CEO is going out into the community we serve and increase awareness of our essential services as she will have more time to do some out reach work. Brand-new three-piece suites can be too much for some individuals/families to afford and due to the amazing support we receive, we are able to offer them with prices starting from £50. In order to maintain this we do not make profit at the end of each year. Our prices reflect what we are able to budget for each year and by doing so our Committee insist we are following our core aims. We have been able to help 2,769 individuals and families to access low cost items, reducing waste and offering an alternative for those on low income. ## **Referral Agents** We have 33 agencies available to request emergency help. These are listed and those in need are able to use our referral forms and packs to obtain items. We are able to provide a whole house pack which includes furniture, pots and pans, tea sets, mugs, cutlery, bedding, quilt covers, blankets and curtains, towels, bowls, sponges and tea towel, pictures, ornaments etc. The cost of this via referral is £200 for all the furniture, with all other household accessories at £50 for a large box full. 16 ## **Stock take** **----- Start of picture text -----**
Item amount item Amount Item Amount
Tv stand 9 Chest of drawers 56 Dressing 8
table
Bedside 111 Corner unit 8 Complete 15
cabinet single bed
Complete 14 3 piece suite 3 Single sofas 38
double/king
bed
Electric 3 Misc items 31 Bric a brac 21,000
recliner Approx.
chair
Dining 135 Bar stool 12 Office chair 6
chairs
Disability 16 Baby/children’s 13 Rugs 5
items items
Garden 6 Mirrors 40 Fold up beds 3
items
Dining 76 Electrical items 40 bookcases 23
tables
Wardrobes 14 Bureau 4 Welsh 14
dresser
Sideboards 7
**----- End of picture text -----**
There also much more available. 17 ## **CUSTOMER/DONATORS QUESTIONNAIRE RESULTS** The project carried out surveys to both customers and people that donate to the project to find out how they find the service. Here are the results of those questionnaires with 1 rating poor to 5 rating excellent. **----- Start of picture text -----**
CUSTOMER QUESTIONNAIRE
30
25
20
15
10
5
0
customer speed of variety of quaility of value for likelihood of
service service stock stock money returning
RATING 1 RATING 2 RATING 3 RATING 4 RATING 5
**----- End of picture text -----**
## DONATORS QUESTIONNAIRE **----- Start of picture text -----**
30
25
20
15
10
5
0
RATING 1 RATING 2 RATING 3 RATING 4 RATING 5
**----- End of picture text -----**
18 Here are some of the comments we have received from our customers and donators. “Friendly staff, wide range of items, very keen pricing. Will be back regularly” “love visiting here each time we holiday in Melton friendly staff well done” “fav shop in Melton, lovely staff” “I enjoyed being able to walk around at my leisure and finding help when I needed it” “Wonderful service and support on collection – thanks” “Excellent, friendly service from start to finish! Prompt and reliable delivery. Very welcoming store and bonnie loved her visit” 19 |**Melton and District Furniture Project**
**Statement of Financial Activities for the year ended**
**31 MARCH 2022**
**2022**
**2021**
**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**Incoming Resources**
£
£
£
£
**Incoming and endow-**
**ments from**
Donations and Legacies
1
5110
4,300
9,410
17487
Other trading activities
2
73000
12,748
85,748
82490
Investment Income
3
5
0
5
10|**Melton and District Furniture Project**
**Statement of Financial Activities for the year ended**
**31 MARCH 2022**
**2022**
**2021**
**Unrestricted**
**Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
**Incoming Resources**
£
£
£
£
**Incoming and endow-**
**ments from**
Donations and Legacies
1
5110
4,300
9,410
17487
Other trading activities
2
73000
12,748
85,748
82490
Investment Income
3
5
0
5
10| |---|---| ||78115
17048
95163
99987| |**Resources Expended**
**Costs of Generating**
**Funds**
Establishment ex-
penses
Staff costs
Vehicle running costs
Volunteer / placement
costs
Administration
Cost of goods sold|21014
3708
24722
27598
39871
4,916
44787
38682
4391
1,742
6133
3712
2,340
413
2753
850
9,301
1,557
10857
10019
0
0
0
25| |**Total Resources Ex-**
**pended**|**76,916**
**12,336**
**89,252**
**80,886**| ||| |**Net Income/(Expendi-**
**ture)**|**1,200**
**4,712**
**5,911**
**19,101**| |**Reconciliation of Funds**
**Total funds brought**
**forward**|**34,875**
**20,857**
**55,732**
**36,631**| |**Total funds carried for-**
**ward**|**36,075**
**25,569**
**61,643**
**55,732**| 20 ` |
Melton and District Furniture Project
Balance Sheet as at 31 March 2022
Unrestricted
Restricted
Funds Funds
Fixed Assets
Notes
Tangible Assets
8
4691
0
Current Assets
Debtors
9
830
0
Cash at bank and in hand
36519 20356
37348 20356
Current Liabilities
Creditors - amounts falling
due within one year
750
0
Net Current Assets
36598 20356
Total Net Assets
**41289 20356**
Funds
Unrestricted
Restricted
Total Funds|
Melton and District Furniture Project
Balance Sheet as at 31 March 2022
Unrestricted
Restricted
Funds Funds
Fixed Assets
Notes
Tangible Assets
8
4691
0
Current Assets
Debtors
9
830
0
Cash at bank and in hand
36519 20356
37348 20356
Current Liabilities
Creditors - amounts falling
due within one year
750
0
Net Current Assets
36598 20356
Total Net Assets
**41289 20356**
Funds
Unrestricted
Restricted
Total Funds|2022
2021
Total
Total
Funds Funds
4691
5683
830
198
56875 51480
57704 51678
750
1626
56954 50051
**61643 55732**
41,289 35,378
20,356 20,356
**61643 55,732**| |---|---|---| ||830
0
36519 20356
37348 20356|| ||750
0|| ||36598 20356|| ||**41289 20356**|| |||| 21 **Melton and District Furniture Project Trustees’ Report and Financial Statements For the year ended 31 March 2022** **Charity No 1086010** ## **Melton and District Furniture Project Contents of the Financial Statements for the year ended 31 March 2022** |Trustees’ Report

Independent Examiner’s Report

Statement of Financial Activities

Balance Sheet

Notes forming part of the Financial Statements

Detailed Statement of Financial Activities
|**Page**
2-4
5
6
7
8-14
15-16| |---|---| 1 ## **Melton and District Furniture Project Report of the Trustees for the year ended 31 March 2022** The Trustees present their report and financial statements for the year ended 31 March 2022. ## **Reference and Administrative information** Charity Name Melton and District Furniture Project Charity Registration Number 1086010 Operational Address & Trust Office The Warehouse 3b Park Road Park Road Melton Mowbray LE13 1TT ## **Trustees** Trustees as at 31 March 2022 Mr I Ruddle Mrs A S Ruddle Mrs G Blaney Mrs L Smalley Mr G Greaves Mrs M Greaves ## **Independent Examiners** Foxwise Accountancy Ltd, 22a Burton Street, Melton Mowbray, Leics LE13 1AF ## **Bankers** Barclays Bank Plc Wilton Road Melton Mowbray Leicestershire LE13 0TZ 2 ## **Melton and District Furniture Project Trustee Report 2022** The trustees who are also the directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The company is a charity and its objects are to relieve, either generally or individually, persons resident in the borough of Melton District and Rutland County Council who are in a condition of need, hardship and distress arising therefrom by:- - the provision of furniture and other household accessories calculated to reduce the need, hardship or distress of such persons; and - the relief of unemployment by the provision of training, advice and support. To achieve these objectives, the company operates a furniture recycling project, utilising the service of volunteers and trainees on placement schemes. Furniture and household items are collected from all over the Melton Borough and County of Rutland, cleaned and restored as necessary and re-distributed to qualifying people in the area. At the same time, volunteers and trainees receive experience and instruction on dealing with the public, handling goods and warehouse duties, and office responsibilities. The directors have taken due account of the guidance laid down by the Charity Commission in meeting the requirements as described in principles 1 and 2 regarding identifiable public benefits and feel that this Project meets with them. The Project additionally assists the donating public to make a significant contribution to the local targets, in its area of benefit, to meet their ‘water stream’ obligations. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** Total incoming resources for the year amounted to £95,163 with total resources expended of £89,252 resulting in net incoming resources of £5911 (2021: net incoming resources of £19101). The total value of services provided by volunteers and work experience placements has not been included, but is calculated to be in the region of £42960 for the year. General reserves stood at £61643 at 31 March 2022. ## **FINANCIAL REVIEW** ## **Investment policy and objectives** The directors have considered the most appropriate policy for investing funds and maintain high interest bank accounts for this purpose. ## **Reserves policy** The directors have established a policy whereby reserves are set aside for capital asset replacement, for staff costs in case emergency cover is required and for redundancies. ## **STRUCTURE, GOVERNANCE AND MANAGMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. 3 ## **Recruitment and appointment of new trustees** The method adopted for the recruitment and appointment of new directors are by seeking from the volunteer pool persons with interest, expertise and/or time to give for this purpose and to actively encourage their participation as directors in the Project. ## **Members** Members of the charitable company guarantee to contribute an amount not exceeding £10 to the assets of the charitable company in the event of winding up. The total number of such guarantees at 31 March 2022 was 6. ## **Induction and training of new trustees** New directors are given written guidance on trustee duties and responsibilities. ## **REFERENCE AND ADMINISTRATION DETAILS** **Registered Company Number** 04105094 (England and Wales) ------------------------------------------ Signed by Mr I Ruddle - Trustee 4 ## **Independent Examiner’s Report on the Accounts of Melton and District Furniture Project** We report to the charity trustees on the examination of the accounts of the Company for the year ended 31 March 2022 ## **Respective responsibilities of Trustees and Examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is our responsibility to Examine the accounts (under Section 145 of the Charities Act) to follow the procedures laid down by the general directions given by the Charity Commission (under Section 145 (b) of the Charities Act), and to state whether particular matters have come to our attention. ## **Basis of Independent Examiner’s Statement** Our examination was carried out in accordance with general directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view, and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s statement** In the course of our examination no matter has come to our attention - which gives us reasonable cause to believe that in any material respect, the trustees have not met the requirements to ensure that proper accounting records are kept in accordance with Section 130 of the Charities Act and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act. - to which in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **Foxwise Accountancy Ltd.,22a Burton Street, Melton Mowbray, Leics LE13 1AF** 5 ## **Melton and District Furniture Project** ## **Statement of Financial Activities for the year ended** ## **31 MARCH 2022** |**Incoming Resources**
**Incoming and endowments from**
Donations and Legacies
1
Other trading activities
2
Investment Income
3
**Resources Expended**
**Costs of Generating Funds**
Establishment expenses
Staff costs
Vehicle running costs
Volunteer / placement costs
Administration
Cost of goods sold
**Total Resources Expended**
**Net Income/(Expenditure)**
**Reconciliation of Funds**
**Total funds brought forward**
**Total funds carried forward**|**2022**
**2021**
**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
£
£
£
£
5110
4,300
9,410
17487
73000
12,748
85,748
82490
5
0
5
10
78115
17048
95163
99987
21014
3708
24722
27598
39871
4,916
44787
38682
4391
1,742
6133
3712
2,340
413
2753
850
9,301
1,557
10857
10019
0
0
0
25
**76,916**
**12,336**
**89,252**
**80,886**
**1,200**
**4,712**
**5,911**
**19,101**
**34,875**
**20,857**
**55,732**
**36,631**
**36,075**
**25,569**
**61,643**
**55,732**| |---|---| ## **CONTINUING OPERATIONS** All income and expenditure has arisen from continuing activities. 6 ## **Melton and District Furniture Project Balance Sheet as at 31 March 2022** |**Fixed Assets**
Notes
Tangible Assets
8
**Current Assets**
Debtors
9
Cash at bank and in hand
**Current Liabilities**
Creditors - amounts falling
due within one year
**Net Current Assets**
**Total Net Assets**
**Funds**
**Unrestricted**
**Restricted**
**Total Funds**|**2022**
**2021**
**Unrestricted Restricted**
**Total**
**Total**
**Funds**
**Funds**
**Funds**
**Funds**
4691
0
4691
5683
830
0
830
198
36519
20356
56875
51480
37348
20356
57704
51678
750
0
750
1626
36598
20356
56954
50051
**41289**
**20356**
**61643**
**55732**
41,289
35,378
20,356
20,356
**61643**
**55,732**| |---|---| The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2022. The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2022 in accordance with Section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for ensuring that the charitable company keeps accounting records that comply with Section 386 and 387 of the Companies Act 2006 and preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company. These statements have been prepared in accordance with the special provision of Part 15 of the Companies Act 2006 relating to charitable small companies. The financial statements were approved by the board of Trustees on 13th May 2022 and were signed on its behalf by: ---------------------------- Mr I Ruddle - Trustee 7 ## **MELTON AND DISTRICT FURNITURE PROJECT NOTES AND ACCOUNTING POLICIES FOR THE YEAR ENDED 31 MARCH 2022** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** These accounts have been prepared with the requirements of the charity’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all the cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Equipment - 25% on reducing balance Motor Vehicles - 25% on reducing balance ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular and restricted purposes within the charity. Restrictions arise when specified by the donor or when funds are raised for restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Pension costs and other post-retirement benefits.** The charitable company operates defined contributions pension scheme. Contributions payable to the charitable company’s pension scheme are charged to the Statement of Financial Activities in the period to which they relate. 8 ## **Melton and District Furniture Project Notes and Accounting Policies for the Year ended 31 March 2022** |**2 Donations and Gifts**
Donations
Grants
Gift Aid
**3 Other Trading Activities**
Self Generated Income
Recycling Credits
Covid Grants
**4 Investment Income**
To Organisations
Deposit Account Interest
**5 Net Income/(Expenditure)**
Net Income/(Expenditure ) is stated after chargeing/(crediting)
Depreciation on own assets
Loss on disposal of fixed asset
**6 Trustee Remuneration Benefits and Expenses**
None for the year ended 31 March 2022 (2021 - None)
**7 Staff Costs**
The average monthly number of employees during the year was|**2022**
**£**
610
8800
0
9410
**2022**
**£**
84986
0
762
85748
5
1346
0
5|**2021**
**£**
530
16957
0
17487
**2021**
**£**
36973
2088
43429
82490
10
1677
0
5| |---|---|---| No employee received emoluments in excess of £65000 9 ## **Melton and District Furniture Project** ## **Notes and Accounting Policies for the year ended 31 March 2022** ## **8 Comparatives for the Statement of Financial Activities** ||**Unrestricted **|**Unrestricted **|**Restricted**|**Total**| |---|---|---|---|---| |||**funds**|**funds**|**funds**| ||**£**||**£**|**£**| |**INCOME AND ENDOWNMENTS FROM**||||| |Donations and legacies||11887|5600|17487| |Other trading activities||76944|5546|82490| |Investment income||10|0|10| |**Total**||88842|11146|99987| |**EXPENDITURE ON**||||| |**Charitable activities**||||| |Establishment expenses||23458|4140|27598| |Staff costs||33710|4972|38682| |Vehicle running costs||2658|1054|3712| |Volunteer/placement costs||723|128|850| |Administration||8,516|1503|10,019| |Cost of goods sold||21|4|25| |**Total**||69086|11800|80886| |||||| |**Net Income/(Expenditure)**||**19755**|**-654**|**19101**| |**Reconcilation of Funds**||||| |**Funds brought forward**||34875|20857|55732| |**Net Income**||19755|-654|19101| |**Funds carried forward**||**54630**|**20203**|**74833**| 10 ## **Melton and District Furniture Project** ## **Notes and Accounting Policies for the Year ended 31 March 2022** ## **9 Tangible Fixed Assets** |**Cost**
At 1 April 2021
Additions (Laptop)
Disposals
At 31 March 2022
**Depreciation**
At 1 April 2021
Charge for the year
Disposals
At 31 March 2022
**Net Book Value**
At 31 March 2022
At 31 March 2021
**10 Debtors: Amounts falling due within one year**
**11 Creditors:Amounts falling due within one year**
Social Security and other taxes
Other Creditors
Accrual and deferred income|**Improvements**
**to Property Equipment**
**Total**
11451
28823
40274
354
11451
29177
40274
10800
23790
34590
1346
10800
25136
35936
651
4040
4691
651
5033
5684
**2022**
**2021**
**£**
**£**
830
198
0
444
0
0
750
1182
750
1626| |---|---| 11 ## **Melton and District Furniture Project** ## **Notes and Accounting Policies for the Year ended 31 March 2022** |**12 Movement in Funds**|||| |---|---|---|---| ||**At**|**Net**|**At**| ||**01-Apr-21**|**Movement**|**31-Mar-22**| ||**£**|**£**|**£**| |**Unrestricted Funds**|||| |General Operating Fund|23498|1,200|24,698| |Capital asset fund|2|0|2| |Emergency Staff Costs Fund|11375|0|11,375| ||34875|1200|36075| |**Restricted Funds**|||| |Rutland Project|7390|4,712|12,102| |Ragdale Hall Fund|170|0|170| |Redundancy Costs Fund|13297|0|13,297| ||20857|4712|25569| ||||| |**Total Funds**|55732|5911|61643| |Net movement in Funds included in the above, are as follows:-|||| |**Unrestricted Funds**|**Incoming**
**resources**
**£**|**Resources**
**expended**
**£**|**Movement**
**in funds**
**£**| |General operating fund|78115|76916|1199| |**Restricted Funds**|||| |Rutland project|17048|12336|4712| ||95163|89252|5911| 12 ## **Melton and District Furniture Project Notes and Accounting Policies for the Year ended 31 March 2022** |**12 Movement in Funds continued**|||| |---|---|---|---| ||**At**|**Net**|**At**| ||**01-Apr-20**|**Movement**|**31-Mar-21**| ||**£**|**£**|**£**| |**Unrestricted Funds**|||| |General Operating Fund|3743|19,755|23,498| |Capital asset fund|2|0|2| |Emergency Staff Costs Fund|11375|0|11,375| ||15120|19755|34875| |**Restricted Funds**|||| |Rutland Project|8044|-654|7,390| |Ragdale Hall Fund|170|0|170| |Redundancy Costs Fund|13297|0|13,297| ||21511|-654|20857| ||||| |**Total Funds**|36631|19101|55732| |Net movement in Funds included in the above, are as follows:-|||| |**Unrestricted Funds**|**Incoming**
**resources**
**£**|**Resources**
**expended**
**£**|**Movement**
**in funds**
**£**| |General operating fund|88841|69086|19755| |**Restricted Funds**|||| |Rutland project|11146|11800|-654| ||99987|80886|19101| 13 ## **Melton and District Furniture Project Notes and Accounting Policies for the year ended 31 March 2022** ## **13. RELATED PARTY DISCLOSURES** There are no related party transactions for the year ended 31 March 2022. ## **14. PURPOSES OF FUNDS** ## **Rent and insurance fund** This fund comprises a grant from Melton Borough Council towards rent and insurance costs. ## **Rutland Project** This fund originated from grants from the Welland Catalyst Fund, Henry Smith Charity and the Social Capital Small Grants Programme, which were received specifically to assist with funding expansion of the work of the Project across the County of Rutland, together with capital equipment purchased. This venture actively began in April 2006, and the relevant proportions of income and expenditure for the year have been allocated to the fund. ## **DESIGNATED FUNDS** ## **Capital Asset Replacement Fund** The directors have designated funds for the purchase of new equipment and provision of motor vehicles for the project in the future. All the designated funds have been utilized. ## **Emergency Staff Costs Fund** This fund is designated to meet the costs of redundancy should the project be forced to close in the future, and the cost of emergency staff cover, should it be required. 14 ## **Melton and District Furniture Project Detailed Statement of Financial Activities** ## **For the Year ended 31 March 2022** |**Income and Endowments**
**Donations and legacies**
Donations
Grants
Gift Aid
**Other trading activities**
Self generated income
Recycling credits
Covid grants
**Investment income**
Deposit account interest
**Total incoming resources**
**Expenditure**
**Raising donations and legacies**
Bought in purchases
**Depreciation and other amounts written off**
Depreciation
Loss on disposal of fixed assets
**Charitable activities**
Wages and salaries
Pensions
Rent
Rates
Light and heat
Cleaning
Telephone
Postage and stationery
Advertising and PR
Insurance
IT expenses|**2022**
**£**
610
8800
0
**9410**
84986
0
762
**85748**
5
**95,163**
0
1346
0
**1346**
44353
434
15000
939
2924
979
2889
3332
480
1168
1047|**2021**
**£**
530
16957
0
**17487**
36,973
2,088
43,429
**82,490**
10
**99,987**
25
1677
0
**1677**
37,879
228
19841
690
1,635
657
4453
1544
0
377
257| |---|---|---| 15 ## **Melton and District Furniture Project Detailed Statement of Financial Activities For the Year ended 31 March 2022** |**Continued**
Repairs and maintenance
Volunteer expenses
Refreshments
Insurance, repairs and road tax
Diesel and oil
Sundry expenses
**Charitible Activities**
**Support costs**
**Finance**
Bank charges
**Governance costs**
Accountancy and legal fees
**Support Costs**
**Total resources expended**
**Net Income/(Expenditure**|£
3280
2318
435
3,054
2165
433
**85230**
1124
1552
**2676**
**89252**
**5,911**|£
3938
638
212
1561
933
1314
**76,157**
595
2432
**3027**
**80886**
**19,101**| |---|---|---| 16 ## **Independent Examiner’s Report on the Accounts of Melton and District Furniture Project** We report to the charity trustees on the examination of the accounts of the Company for the year ended 31 March 2022 ## **Respective responsibilities of Trustees and Examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is our responsibility to Examine the accounts (under Section 145 of the Charities Act) to follow the procedures laid down by the general directions given by the Charity Commission (under Section 145 (b) of the Charities Act), and to state whether particular matters have come to our attention. ## **Basis of Independent Examiner’s Statement** Our examination was carried out in accordance with general directions given by the Charities Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view, and the report is limited to those matters set out in the statement below. ## **Independent Examiner’s statement** In the course of our examination no matter has come to our attention - which gives us reasonable cause to believe that in any material respect, the trustees have not met the requirements to ensure that proper accounting records are kept in accordance with Section 130 of the Charities Act and - accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act. - to which in our opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## **Foxwise Accountancy Ltd.,22a Burton Street, Melton Mowbray, Leics LE13 1AF** 5