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2023-03-31-accounts

TWICS (Training for Work in Communities)

A REGISTERED CHARITY

DIRECTORS’ AND TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

A company limited by Guarantee and not having a Share Capital

Company No. 3863035 Charity No. 1085977

Page 1

TWICS (Training for Work in Communities)

Contents Page
Legal and Administrative information 2
Report of the Management Committee 3-8
Independent examiner's report on the accounts 9-10
Statement of Financial Activities 11
Balance Sheet 12
Notes forming part of the Financial Statements 13-23

Page 2

TWICS (Training for Work in Communities)

Report of the Trustees & Directors (Management Committee) for the year ended 31st March 2023

The Trustees and Directors (Management Committee) present their report and financial statements for the year ended 31st March 2023

Reference & Administrative Information

Charity name: TWICS (Training for Work in Communities) Charity registration number: 1085977 Company registration number: 03863035 Registered office: Harefield Hub 47A Melchet Road Southampton SO18 5GW

Trustees and Directors (Management Committee)

Paul Lewzy ( Chair from 05 July 2022) Mike Page (Treasurer) Carol Dukes (Chair from 21 December 2021 to 05 July 2022) Bridget Goom Vilma M Scott

Secretary Iane Chambers

Accountants: T D Gregory, 237 Manor Farm Road, Bitterne Park, Southampton, SO18 1NY

Bankers: CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent ME19 4JQ

Solicitors: Malcolm Leatherdale, Dolphin House, St Peter Street, Winchester, S023 8BW

Page 3

TWICS (Training for Work in Communities)

Structure Governance and Management

Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 21st October 1999 and registered as a charity on 21st October 1999. The company was established under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Recruitment and Appointment of Trustees & Directors (Management Committee)

The Directors of the Company are also the Charity trustees for the purposes of Charity law and under the Company's Articles are known as members of the Management Committee. Under the requirement of the Memorandum and Articles of Association the members of the Management Committee are elected to serve for a period of one year after which they must be re-elected at the next Annual General Meeting.

The Management Committee seeks to ensure that it is both representative of our stakeholders and has the expertise to manage the charity efficiently and effectively. Trustees have considerable management experience in the field of education.

Trustees Induction and Training

Most Trustees are familiar with the work of the charity having been drawn from stakeholders in our particular area of work.

Additionally all new trustees are given a 'Trustees Induction Pack' with necessary information for example,

New Trustees are also encouraged to meet the staff and to arrange to meet with the Chair or other experienced trustees to answer any questions.

Page 4

TWICS (Training for Work in Communities)

Risk Management

The Trustees & Directors (Management Committee) have conducted a review of the major risks to which the charity is exposed. A risk assessment has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces.

Procedures are in place to ensure compliance with health and safety of staff, volunteers, and participants on training courses, contractors and visitors to the project. A consistent quality of delivery of the service is also ensured through implementation of the National Occupational Standards for Community Development Work. In addition we annually undertake our own self-assessment report (SAR) based on the quality assurance requirements of Southampton City Council.

Organisational Structure

TWICS has a Management Committee that meets approximately six weekly that is responsible for the strategic direction and policy of the charity. At present the Committee has five members from a variety of professional backgrounds relevant to the work of the charity. Representatives from the local authority are able to attend committee meetings but have no voting rights.

A scheme of delegation is in place and day to day responsibility for the provision of the services rest with the TWICS Manager. The Manager is responsible for ensuring that the charity delivers the services specified and those objectives are met. She also has responsibility for the day to day operational management of the organisation, individual supervision of the staff team and for ensuring that the team continues to develop their skills and working practices in line with good practice. The Training Coordinator has responsibility for ensuring that TWICS has a timely and appropriate training programme in place that aims to meet the learner targets set by our funders

Page 5

TWICS (Training for Work in Communities)

Mission Statement

“Empowering people to take an active role in their communities through encouragement, advice and training”

TWICS work is primarily targeted at groups and communities that are most disadvantaged and have the least access to other training opportunities.

What we aim to do:

Main activities of the year focused on:

Page 6

TWICS (Training for Work in Communities)

Achievement and Performance

TWICS has worked in Partnership with Big Local to support the Big Local Steering Group. TWICS employed and supported three Big Local workers. We have organised a series of Big Local community events and supported residents.

We have continued work under the Adult and Community Learning Tender and in all we have provided learning opportunities to over 500 learners. We have also been successful to tender for Multiply funding, a new DFES initiative, and have provided courses to 40 learners that increase the numeracy skills of participants.

We have been working as part of the SO:Linked contract delivering community development activities and advice throughout the city.

Our training offer has taken into account the cost of living crisis and seeks to support people in making the most of their finances available. We offer our training rooms as warm spaces and seek to supply food and drinks for free to learners while they are in class.

Some examples of other projects we have been involved with are:

Within the constraints arising from the Covid-19 pandemic, we have continued to offer education and support online or in hybrid form as negotiated with our funding partners.

Outreach

Outreach, both to promote learning opportunities, particularly to harder to reach groups including to people with learning disabilities, but also to discover new and evolving training needs has continued to be an important part of our work. Over the year we have visited a wide range of groups and attended many to promote our services.

Funding

This year our principal funding sources have been Southampton City Council, the Joint Commissioning Unit and Big Local.

Page 7

TWICS (Training for Work in Communities)

Reserves Policy

It is the policy of the Trustees & Directors (Management Committee) to keep a minimum of £30,000 in reserves to cover staff and general running costs. This is sufficient to meet running costs of the charity and core staff costs for three months.

Plans for Future Periods

TWICS plans to continue the activities outlined above in the forthcoming years.

Responsibilities of the Management Committee

Company law requires the Trustees & Directors (Management Committee) to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charity company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the management committee should follow best practice and:

The Management Committee is responsible for maintaining proper accounting records which disclose accurately at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. The Management Committee is also responsible for safeguarding the assets of the charity company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Members of the Trustees & Directors (Management Committee)

Members of the Trustees & Directors (Management Committee), who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 2 of this report

Accountants

T D Gregory was appointed as accountants and has expressed their willingness to continue in that capacity.

Page 8

TWICS (Training for Work in Communities)

The trustees, in their capacity as directors, state that the accounts have been prepared in accordance with the special provisions relating to small companies under s477 of the Companies Act 2006.

Approved by the Management Committee and signed on its behalf by:

Director

Date:

Page 9

TWICS (Training for Work in Communities)

Report of the Independent Examiner to the trustees on the accounts of the Charity for the year ended 31 March 2023

I report on the financial statements of the Charity for the year ended 31st March 2023, which are set out on pages 11 to 23.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Page 10

TWICS (Training for Work in Communities)

Independent Examiner's Statement, report and opinion

In connection with my examination, no matter has come to my attention to indicate that:

Signed: Date: 04 December 2023

Name:

Andrew Nicholas CPFA, MAAT

Professional Body: Chartered Institute of Public Finance Accountants Association of Accounting Technicians

Address: T D Gregory 237 Manor Farm Road Bitterne Park Southampton Hampshire SO18 1NY

Page 11

TWICS (Training for Work in Communities)

Statement of Financial Activities (including Income and Expenditure Account) for the year ended 31 March 2023

Unrestricted
Funds
Note
2023
Incoming Resources
£
Income resources from
generated funds:
Voluntary Income:
Donations and Grants
2
57,256
Donated Services
-
Activities for generating funds
Bank interest
501
Incoming resources from
charitable activities:
Grants and Contracts
3
33,646
Total incoming resources
91,403
Resources Expended
4
Costs of generating funds
3,684
Charitable activities
64,217
Governance Costs
9,371
Total resources expended
77,272
Services supplied to
restricted funds
5
(10,656)
-
66,616
Net incoming resources before
other recognised gains
24,787
Reconciliation of funds
Total funds brought forward
69,891
Total funds carried forward
94,678
Transfer of balances where
obligations have been discharged
or elapsed		 Restricted
Funds
2023
£
-
-
-
106,496
106,496
-
95,840
-
95,840
10,656
-
106,496
-
14,759
14,759		 2023
2022
£
£
57,256
43,692
-
-
501
13
140,142
132,817
197,899
176,522
3,684
3,603
160,057
161,689
9,371
9,721
173,112
175,013
-
-
-
-
173,112
175,013
24,787
1,509
84,650
83,141
109,437
84,650
Total Funds

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.

The notes on pages 13 to 23 form part of these accounts.

Page 12

TWICS (Training for Work in Communities)

Company No. 3863035

Balance Sheet at 31 March 2023

Note
Fixed assets:
Tangible assets
10
Current assets:
Debtors
11
Cash at bank and
in hand
Creditors: amounts falling
due within one year
12
Net current assets
Net assets
Represented by:
Unrestricted funds
Restricted funds
Total funds
13		 £
£
-
32,939
95,541
128,480
19,043
109,437
109,437
94,678
14,759
109,437
2023		 £
£
-
4,283
96,817
101,100
16,450
84,650
84,650
69,891
14,759
84,650
2022

The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit in accordance with section 476 of the Act.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.

Approved by the board of directors and trustees on _______ and signed on its behalf by:

Director and Trustee

The notes on pages 13 to 23 form part of these accounts.

Page 13

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

1. Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with:

The charity constitutes a public benefit entity as defined by FRS 102.

Incoming resources

Income represents grants and donations receivable and local & health authority funding.

Page 14

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

Recognition of income

These are included in the Statement of Financial Activities (SoFA) when:

Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP).

Legacies

Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met.

Government grants

The charity has received no government grants in the reporting period.

Tax reclaims on donations and gifts

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified

Page 15

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

Contractual income and performance related grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions. Any management expense element of cost plus grants is treated as unrestricted income.

Donated goods

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

The cost of any stock of goods donated for distribution to beneficiaries is deemed to be the fair value of those gifts at the time of their receipt and they are recognised on receipt. In the reporting period in which the stocks are distributed, they are recognised as an expense at the carrying amount of the stocks at distribution.

Donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale, and recognised in 'Income from other trading activities' with the corresponding stock recognised in the balance sheet. On its sale the value of stock is charged against 'Income from other trading activities' and the proceeds from sale are also recognised as 'Income from other trading activities'.

Goods donated for on-going use by the charity are recognised as tangible fixed assets and included in the SoFA as incoming resources when receivable.

Gifts in kind for use by the charity are included in the SoFA as income from donations when receivable.

Donated services and facilities

Donated services and facilities are included in the SOFA when received at the value of the gift to the charity provided the value of the gift can be measured reliably.

Donated services and facilities that are consumed immediately are recognised as income with an equivalent amount recognised as an expense under the appropriate heading in the SOFA.

Support costs

The charity has incurred expenditure on support costs.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Page 16

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

Income from interest, royalties and dividends

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in Donations and Legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services not as income from charitable activities.

Settlement of insurance claims

Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other income in the SoFA.

Investment gains and losses

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

EXPENDITURE AND LIABILITIES

Liability recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Governance and support costs

Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Page 17

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

Grants with performance conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.

Grants payable without performance conditions

Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised.

Redundancy cost

The charity made no redundancy payments during the reporting period.

Deferred income

No material item of deferred income has been included in the accounts.

Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts

Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date

Basic financial instruments

The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 to 11.19, FRS102 SORP.

Page 18

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

ASSETS

Tangible fixed assets for use by charity

These are capitalised if they can be used for more than one year, and cost at least £100.

They are valued at cost and reported on the balance sheet at cost less depreciation.

Intangible fixed assets

The charity has no intangible fixed assets, that is, non-monetary assets that do not have physical substance but are identifiable and are controlled by the charity through custody or legal rights.

Heritage assets

The charity has no heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and maintained principally for their contribution to knowledge and culture.

Investments

Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.

Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments

Stocks and work in progress

Stocks held for sale as part of non-charitable trade are measured at the lower or cost or net realisable value.

Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.

Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Page 19

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

2. Donations and Grants

Unrestricted
Restricted
2023
2023
£
£
Southampton City Council (SCC)
54,606
-
Donations
2,650
-
CJRS Grants
-
-
57,256
-
3. Incoming resources from activities to further the charity's objects
Unrestricted
Restricted
2023
2023
Project
£
£
Avenue St Andrews
15,563
-
BIG Local
-
106,496
Other
83
-
Bank interest
501
-
SO:Linked
18,000
-
34,147
106,496		 2023
2022
£
£
54,606
39,579
2,650
45
-
4,068
57,256
43,692
2023
2022
£
£
15,563
9,138
106,496
100,650
83
5,029
501
13
18,000
18,000
140,643
132,830
Total
Total

Page 20

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

4. Total resources expended

Basis
Staff costs
Note 8
Time
Tutors and assessors Note 8
Direct
Accreditation
Direct
Other course costs
Direct
Travel
Estimate
Premises
Activity
Communications
Estimate
Staff training
Direct
Accountancy/Professional
Direct
Office administration
Floor Area
Bad debts
Direct
Other Expenses
Direct
Depreciation
Direct		 Cost of
Cost of
TWICS
generating
activities
Governance
2023
2022
funds £
£
£
£
£
3,684
89,340
8,753
101,777
99,518
-
4,008
-
4,008
9,288
-
75
-
75
8
-
37,657
-
37,657
19,953
-
-
-
-
-
-
4,703
618
5,321
10,001
-
-
-
-
-
-
1,614
-
1,614
2,205
-
3,093
-
3,093
1,760
-
3,842
-
3,842
4,158
-
-
-
-
-
-
15,725
-
15,725
28,122
-
-
-
-
-
3,684
160,057
9,371
173,112
175,013
Total

5. Services supplied to restricted funds

This represents the allocation of costs incurred by the charity to specific projects within restricted funds.

6. Matching funding to restricted funds

This represents the monetary value of services that could not be claimed against restricted funds due to either absence of external match funding or excessive costs.

Page 21

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

7. Net income for the year

This is stated after charging:
Depreciation
Directors and trustees remuneration
Accountancy fees
The directors and trustees received expenses during the year of
8. Staff costs and numbers
Staff costs were as follows:
Salaries and wages
Social security costs
Pension contributions		 2023
2022
£
£
-
-
-
-
600
600
-
-
2023
2022
£
£
100,811
103,205
1,810
2,113
3,164
3,488
105,785
108,806
Total
Total

No employee received emoluments of more than £50,000. The average weekly number of employees during the year was:

Directors
Training and development		 2023
2022
No.
No.
5
5
8
8
13
13
Average

9. Taxation

The charity is exempt from corporation tax on its charitable activities.

Page 22

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

10. Tangible fixed assets
Cost:
At 1st April 2022
Additions
At 31st March 2023
Depreciation:
At 1st April 2022
Charge for year
At 31st March 2023
Net Book Value:
At 1st April 2022
At 31st March 2023		 Office
Equipment
£
24,855
-
24,855
24,855
-
24,855
-
-

11. Debtors

Contract income invoiced
Uninvoiced work
Other debtors and prepayments
rs: amounts falling due within one year
Social security and other taxation
Other creditors, accruals and deferred income		 2023
2022
£
£
-
-
-
-
32,939
4,283
32,939
4,283
2023
2022
£
£
1,086
3,270
17,957
13,180
19,043
16,450
Total
Total

12. Creditors: amounts falling due within one year

Page 23

TWICS (Training for Work in Communities)

Notes to the accounts for the year ended 31 March 2023

(continued)

13. Analysis of net assets between funds

Unrestricted
2023
£
Tangible fixed assets
-
Debtors
32,939
Cash at bank and in hand
62,825
Creditors:
(1,086)
94,678
amounts falling due
within one year		 Restricted
2023
£
-
-
32,716
(17,957)
14,759		 Total
2023
£
-
32,939
95,541
(19,043)
109,437

14. Related parties

No amounts were paid to directors and trustees for tutorial and consultant services provided to the charity.