Hurst Primary School Parents Association
Annual Report and Accounts
From 9[th] Sept 2023 – 8[th] Sept 2024
Please find enclosed reports and statements, forming the Annual Report for Hurst Primary School Parents Association.
Objectves and Actvites
The object of the Parents Association is to advance the education of the pupils in the school, in particular, by developing effective relationships between the staff, parents and others associated with the school. As well as engaging in activities and providing facilities or equipment which support the School and advance the education of the pupils.
Our activities are governed by the Constitution adopted on 18[th] September 2000 and amended 26[th] February 2001.
Our charity registration number is 1085946, as registered with the Charity Commission.
Committee Members during 2023/2024 financial period:
Shelley Brown - Chair Sarah Johnson - Vice Chair Fiona Ashford – Co Treasurer Jane Sunal – Co Treasurer Jenny Tenniswood - Secretary
The committee members will stand down at the AGM, for the selection of the new committee members.
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Hurst Primary School Parents Association
Chairs Report
Another busy year for events. We enjoyed trying some new ideas this year such as Legoland inset days and World Book day chocolate bars which proved really successful and will be tried again. We had a summer fair called Septemberfest in September which was great for all our new intake pupils to come too and we welcomed back some leavers to help on our stalls too. Our ever so popular Ice Cream sales returned, along with our spectacular annual fireworks display. Not to mention the beautiful designs of the Christmas Card, Tea Towels, Mugs and more.
At Christmas we hired an ice skating rink which meant our Hurst parents had exclusive hire which made it extra special to skate with family and friends.
We were delighted to spend a whole week working over the May half term with a team of volunteers from British Gas and Planet Turf on our DIY SOS project, which saw us ripping up and removing old rotten decking and providing a new grass area with benches under the shade of the existing trees. This has proved to be such a special area for the children to sit outside and a place to find shade during playtimes.
We have also funded many items this year requested by the school such as iPads, LCD tablets, historic artefacts, a new sound and lighting system and new books.
On behalf of the Parents Association, a huge thank you to all that have shown their support in our efforts to raise fund for this wonderful cause.
Shelley Brown Chair
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Hurst Primary School Parents Association
Fundraising events
During the school year, the PA organised several fund-raising events, at which the following highest amounts were raised:
Panto £859.12 Fireworks £5,829.61 Discos £960.24 World Book Day £959.38 Septemberfest £1,653.63 Legoland £1,345.20
Gifts to school
During the year the following donations were made to school to name a few:
Forest School £742.45 DIY SOS – playground project £4,490.60 Enhancement Resources £4,395.89 Ipads and cases £4,979.70 Sound & lighting equipment £3,174.00 LCD Tablets £299.17 Headphones £127.50 Books £224.55
Non Profit Making Events
Each year the PA runs events for the children, which are not designed to be profit making, but for the pure enjoyment and to help promote a sense of community:
Class Christmas Gifts £660.00 Leavers Hoodies £1,661.45 Leavers Party £406.54 Mental Health Plants £114.80
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Hurst Primary School Parents Association
- – Treasurers Report Income and Expenditure for 9th Sept 2023 8th Sept 2024
| Expenditure | Income | Net | |
|---|---|---|---|
| Adventure Island 2023 | 274.67 | 274.67 | |
| Adventure Island | 1730.97 | 1730.97 | |
| AGM venue hire | 75.00 | -75 | |
| Artifacts Spring | 2049.89 | -2049.89 | |
| Book café | 52.59 | 52.59 | |
| Books bought for school | 224.55 | -224.55 | |
| Class xmasgifts | 660 | -660 | |
| Discos | 463.87 | 1424.11 | 960.24 |
| DIY SOS | 4740.6 | 250 | -4490.6 |
| Easter Eggstravaganza 2024 | 422.8 | 958.58 | 535.78 |
| EasyFundraising | 141.55 | 141.55 | |
| Fireworks Nov 23 | 5256.41 | 11086.02 | 5829.61 |
| Fireworks Nov 24 deposit | 1329.57 | -1329.57 | |
| Forest School | 742.45 | -742.45 | |
| Headphones | 127.5 | -127.5 | |
| Hot Choc and Donuts | 112.20 | 421.21 | 309.01 |
| Ice Creams 2024 | 712.01 | 1084.62 | 372.61 |
| Ice Skating | 1000.00 | 1621.76 | 621.76 |
| Ipads and cases | 4979.7 | -4979.7 | |
| KrispyKreme | 187.00 | 365.97 | 178.97 |
| LCD tablets | 299.17 | -299.17 | |
| Legoland | 4628.82 | 5974.02 | 1345.2 |
| Mental Health Plants | 114.80 | -114.8 | |
| Newparent bags | 100.35 | 2.9 | -97.45 |
| Panto 2023/24 - Beauty& Beast | 3803.00 | 2654.77 | -1148.23 |
| Panto 2024/25 - SleepingBeauty | 859.12 | 859.12 | |
| Parentkind | 153.00 | -153 | |
| Pat testing | 60.00 | -60 | |
| Resources - artefacts | 2346.00 | -2346 | |
| Septemberfest 2023 | 2482.79 | 4136.42 | 1653.63 |
| SongFestival | 78.65 | 78.65 | |
| Sound and lightingequip | 3174.00 | -3174 | |
| Sports Day24 | 551.89 | 551.89 | |
| Summer fair 2024 | 498.00 | 177.1 | -320.9 |
| Sumupmachines | 149.98 | -149.98 | |
| WBD | 223.45 | 1182.83 | 959.38 |
| Xmas Cards 2021 | 113 | 113 | |
| Xmas Cards 2023 | 874.46 | 874.46 | |
| Xmas Carols | 56.62 | 288.86 | 232.24 |
| Xmas classparties | 195.9 | -195.9 |
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| Yr 6 - hoodies | 1661.45 | -1661.45 | |
|---|---|---|---|
| Yr 6 leaversparty- 2024 | 546.71 | 953.25 | 406.54 |
| Opening balance 09/09/2023 | 15467.89 |
|---|---|
| Income | 37259.32 |
| Expenditure | 43577.59 |
| Closing balance 08/09/2024 | 9149.62 |
We have a closing balance of £7731.76 held in reserves for funding the deposits of events such as fireworks and purchasing of tickets prior to selling. Tickets purchased up front are transferrable for upcoming years, therefore with very little risk to the Parents Association.
Fiona Ashford Treasurer
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Hurst Primary School Parents Association
Independent Examiners Report
I report to the trustees on my examination of the accounts of the above-mentioned charity (Hurst Primary School Parents Association) for the year ended 8[th] September 2023.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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Accounting records were not kept in accordance with section 130 of the Act or
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The accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Janielle Griffiths Book Keeper
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