Hurst Primary School Parents Association
Annual Report and Accounts
From 9[th] Sept 2022 – 8[th] Sept 2023
Please find enclosed reports and statements, forming the Annual Report for Hurst Primary School Parents Association.
Objectives and Activities
The object of the Parents Association is to advance the education of the pupils in the school, in particular, by developing effective relationships between the staff, parents and others associated with the school. As well as engaging in activities and providing facilities or equipment which support the School and advance the education of the pupils.
Our activities are governed by the Constitution adopted on 18[th] September 2000, and amended 26[th] February 2001.
Our charity registration number is 1085946, as registered with the Charity Commission.
Committee Members during 2022/2023 financial period:
Shelley Brown - Chair Pindy Cummings - Vice Chair Fiona Ashford - Treasurer Jenny Tenniswood - Secretary
The committee members will stand down at the AGM, for the selection of the new committee members.
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Hurst Primary School Parents Association
Chairs Report
Another busy year for events. We were incredibly excited to be able to bring back the school discos, and what a blast they were. Our ever so popular Ice Cream sales returned, along with our spectacular annual fireworks display. Not to mention the beautiful designs of the Christmas Card, Tea Towels, Mugs and more.
It was amazing to host our very own Masked Bunny, at the Easter Eggstravaganza - the children loved the “take it off” chanting as the teacher unveiled themselves. Hot Chocolate and Donut Sales were a great hit, so much so, we sold out incredibly quickly and had to rerun to add smiles to the faces of those that missed out.
We were delighted to fund a new shed for the Forest School area, along with some additional items for the children to use in this area.
On behalf of the Parents Association, a huge thank you to all that have shown their support in our efforts to raise fund for this wonderful cause.
Shelley Brown Chair
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Hurst Primary School Parents Association
Treasures Report
Fundraising events
During the school year, the PA organised several fund raising events, at which the following amounts were raised:
Panto £3,184.66 Fireworks £2,458.34 Discos £725.04 Ice Cream Sales £775.24 Silver Fox Donation £800.00
Gifts to school
During the year the following donations were made to school:
Forest School £1,966.52 Enhancement Resources £3,460.86
Non Profit Making Events
Each year the PA runs events for the children, which are not designed to be profit making, but for the pure enjoyment and to help promote a sense of community:
Class Christmas Gifts £660.00 Leavers Hoodies £1,575.00
Fiona Ashford Treasurer
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Hurst Primary School Parents Association
Independent Examiners Report
I report to the trustees on my examination of the accounts of the above mentioned charity (Hurst Primary School Parents Association) for the year ended 8[th] September 2023.
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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Accounting records were not kept in accordance with section 130 of the Act or
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The accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Janielle Griffiths Treasurer at Joydens Wood Infant School
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Hurst Primary School Parents Association
– Income and Expenditure for 9th Sept 2022 8th Sept 2023
| Expenditure | Income |
Net | |
|---|---|---|---|
| Adventure Island | 3000 | 2301.6 | -698.4 |
| AGM venue hire | 50.00 | -50.00 | |
| Amazon | 363.93 | 363.93 | |
| Class xmasgifts | 660.00 | -660.00 | |
| Dance Festival | 63.41 | 63.41 | |
| Discos | 380 | 1105.04 | 725.04 |
| Easter Eggstravaganza 2023 | 325.95 | 554.45 | 228.5 |
| EasyFundraising | 231.92 | 231.92 | |
| Enhancement resources | 3460.86 | -3460.86 | |
| Fireworks | 6687.54 | 9145.88 | 2458.34 |
| Forest School | 1966.52 | -1966.52 | |
| Hot Choc and Donuts | 203.01 | 203.01 | |
| Ice Creams 2022 | 700.25 | 700.25 | |
| Ice Creams 2023 | 775.24 | 775.24 | |
| KrispyKreme 2022 | 313.2 | 326.9 | 13.7 |
| Panto 2022 - Cinderella | 3626 | 4552.86 | 926.86 |
| Panto 2023 - Beauty& Beast | 286 | 2543.8 | 2257.8 |
| Parentkind | 140.00 | -140.00 | |
| Septemberfest 2023 | 200 | 241.05 | 41.05 |
| Silver Fox | 800.00 | 800.00 | |
| Sports Day22 | 175.29 | 175.29 | |
| Sports Day23 | 306.25 | 306.25 | |
| Tea Urns | 143.98 | -143.98 | |
| Unknown - refund from Pay360 | 20.00 | -20.00 | |
| Xmas Cards | 5.70 | 1270.35 | 1264.65 |
| Yr 6 leaversparty- 2023 | 1459.50 | 798.77 | -660.73 |
| Yr 6 - hoodies | 1575 | -1575 | |
| Yr 6 leaversparty- 2022 | 19.74 | 19.74 | |
| Totals | 24300.25 | 26479.74 | 2179.49 |
| Opening balance 09/09/2022 | 13288.2 |
|---|---|
| Income | 26479.74 |
| Expenditure | 24300.25 |
| Closing balance 08/09/2023 | 15467.69 |
We have a closing balance of £7619.13 held in reserves for funding the deposits of events such as fireworks and purchasing of tickets prior to selling. Tickets purchased up front are transferrable for upcoming years, therefore with very little risk to the Parents Association.
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