REGISTERED COMPANY NUMBER: 03854232 (England and Wales) REGISTERED CHARITY NUMBER: 1085828
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
FOR
KINGSBARTON THEATRE (1999) LIMITED
Kingscott Dix (Cheltenham) Limited 7 Rockfield Business Park Old Station Drive Leckhampton Cheltenham GL53 0AN
KINGSBARTON THEATRE (1999) LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 August 2024
| Page | |||
|---|---|---|---|
| Report of the Trustees 1 |
to | 2 | |
| Independent Examiner's Report 3 |
|||
| Statement of Financial Activities 4 |
|||
| Balance Sheet 5 |
to | 6 | |
| Notes to the Financial Statements 7 |
to | 10 | |
| Detailed Statement of Financial Activities 11 |
to | 12 |
KINGSBARTON THEATRE (1999) LIMITED
REPORT OF THE TRUSTEES for the Year Ended 31 August 2024
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The purpose of the charity as set out in its governing document is to educate the public in all forms of dramatic and musical art particularly by developing, maintaining and operating the Kings Theatre as a venue for live amateur performance.
The main activities undertaken in relation to those purposes are user hire, bar sales and the 100 Club.
We strive, within the constraints of a volunteer run venue, to maximise our reach into the community. Gloucester City Council's Cultural Vision and Strategy 2016-26 recognised us as a community venue. To make the theatre accessible and attractive to potential hirers we operate a very flexible hiring policy with some users hiring it for a single day and others for one or two weeks.
Significant activities
The trustees are pleased to confirm another full year of events has taken place. This has ranged from tribute acts to touring theatre companies, and from pantomimes to prostrate cancer awareness plays, all performed by both local amateur groups and professional artistes. We have a similar programme of events lined up for the forthcoming season.
Public benefit
The trustees have considered the Charity Commission's guidance on public benefit and fee charging. The purpose of the charity is to utilise the theatre as a community facility for live performances and to educate the public.
Volunteers
The trustees recognise that the charity is highly reliant on the many volunteers who support the Theatre, and wish to thank them for their endeavours during the year.
ACHIEVEMENT AND PERFORMANCE
During the year the charity has carried on with its programme of theatre maintenance. It continues to provide a diverse programme of events for the benefits of the citizens of Gloucester and greatly acknowledges the support it receives from the Council by way of reduced rates as a result of its charitable status.
FINANCIAL REVIEW
The Charity had a surplus for the year of £5,593 (2023 - £2,343 deficit). At the year end the charity had total funds of £36,196 (2023 - £30,603).
The trustees have determined that it is prudent to retain 12 months of operating costs in unrestricted reserves to meet unexpected events. The charity is undergoing an extended period of redevelopment of the Kings Theatre. It is dependent on grant monies and donations for part of the works but is required to hold a reserve of cash to fund certain works.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The organisation is a charitable company limited by guarantee, incorporated on 6 October 1999 and registered as a charity. The Charity's governing document are its Articles of Association. As a company limited by guarantee, the organisation has no share capital and the liability of the members on liquidation is limited to £1. In the event that a surplus remains after the realisation of assets, that surplus shall not be distributed to the members, but shall be given or transferred to such other charitable bodies as the members by ordinary resolution decide.
The directors of the company are also Charity Trustees for the purposes of charity law and under the Company's Articles are known as the Trustee Board who delegate the day to day operations to their management committee, drawn primarily from regular users of the Theatre.
Page 1
KINGSBARTON THEATRE (1999) LIMITED
REPORT OF THE TRUSTEES for the Year Ended 31 August 2024
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 03854232 (England and Wales)
Registered Charity number 1085828
Registered office
1 Blacksmiths Ground Highnam Gloucester GL2 8NB
Trustees
S R Davis (resigned 30.4.24) P J Richards (resigned 30.4.24) M E Wilson P A L Flegg (resigned 22.12.23) P Shepherd (appointed 12.8.24) A Taylor (appointed 26.1.24) V Anastasi (appointed 28.2.25) H Galliers-Williamson (appointed 21.2.25)
Company Secretary
M E Wilson
Independent Examiner
Kingscott Dix (Cheltenham) Limited 7 Rockfield Business Park Old Station Drive Leckhampton Cheltenham GL53 0AN
Approved by order of the board of trustees on 15 May 2025 and signed on its behalf by:
P Shepherd - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF KINGSBARTON THEATRE (1999) LIMITED
Independent examiner's report to the trustees of Kingsbarton Theatre (1999) Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2024.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert Harris FCA
Kingscott Dix (Cheltenham) Limited 7 Rockfield Business Park Old Station Drive Leckhampton Cheltenham GL53 0AN
15 May 2025
Page 3
KINGSBARTON THEATRE (1999) LIMITED
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 August 2024
| 2024 | 2023 | 2023 | |||
|---|---|---|---|---|---|
| Unrestricted | Total | ||||
| funds | funds | ||||
| Notes | £ | £ | |||
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 420 | 542 | |||
| Charitable activities | |||||
| Theatre | 65 | 33, | |||
| performances | ,5 | 86 | |||
| 84 | 7 | ||||
| 100 Club | 2, | 3,1 | |||
| 48 | 50 | ||||
| 0 | |||||
| Bar | 15 | 11, | |||
| ,4 | 35 | ||||
| 01 | 7 | ||||
| Interest Received | 10 | - | |||
| Total | 83 | 48, | |||
| ,8 | 91 | ||||
| 95 | 6 | ||||
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| Theatre performances | 48,878 | 22,931 | |||
| 100 Club | 1,710 | 2,000 | |||
| Bar | 6,880 | 4,789 | |||
| Other | 20 | 21, | |||
| ,8 | 53 | ||||
| 34 | 9 | ||||
| Total | 78 | 51, | |||
| ,3 | 25 | ||||
| 02 | 9 | ||||
| NET INCOME/(EXPENDITURE) | 5,593 | (2,343) | |||
| RECONCILIATION OF FUNDS | |||||
| Total funds brought forward | 30,603 | 32,946 | |||
| TOTAL FUNDS | 36 |
30, | |||
| CARRIED | ,1 | 60 | |||
| FORWARD | 96 | 3 |
The notes form part of these financial statements
Page 4
KINGSBARTON THEATRE (1999) LIMITED
BALANCE SHEET 31 August 2024
| 2024 | 2023 | 2023 | |||||
|---|---|---|---|---|---|---|---|
| Unrestricted | Total | ||||||
| funds | funds | ||||||
| Notes | £ | £ | |||||
| FIXED ASSETS | |||||||
| Tangible assets | 5 | 445 | - | ||||
| CURRENT ASSETS | |||||||
| Stocks | 6 | 52 | 1,0 | ||||
| 9 | 96 | ||||||
| Debtors | 7 | 1, | 79 | ||||
| 73 | 1 | ||||||
| 8 | |||||||
| Cash at bank and | 34 | 29, | |||||
| in hand | ,4 | 68 | |||||
| 79 | 8 | ||||||
| 36,746 | 31,575 | ||||||
| CREDITORS | |||||||
| Amounts falling due within one year | 8 | (995) | (972) | ||||
| NET CURRENT | 35 |
30, | |||||
| ASSETS | ,7 | 60 | |||||
| 51 | 3 | ||||||
| TOTAL ASSETS LESS CURRENT | |||||||
| LIABILITIES | 36,196 | 30,603 | |||||
| NET ASSETS | 36 | 30, | |||||
| ,1 | 60 | ||||||
| 96 | 3 | ||||||
| FUNDS | 9 | ||||||
| Unrestricted | 36, | 30, | |||||
| funds | 19 | 60 | |||||
| 6 | 3 | ||||||
| TOTAL FUNDS | 36, | 30, | |||||
| 19 | 60 | ||||||
| 6 | 3 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2024.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2024 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 5
The notes form part of these financial statements
continued...
Page 5
KINGSBARTON THEATRE (1999) LIMITED
BALANCE SHEET - continued
31 August 2024
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 15 May 2025 and were signed on its behalf by:
P Shepherd - Trustee
The notes form part of these financial statements
Page 6
KINGSBARTON THEATRE (1999) LIMITED
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 August 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Theatre equipment and fittings
- 25% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 7
KINGSBARTON THEATRE (1999) LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 August 2024
2. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2024 | 2023 | 2023 | |
|---|---|---|---|
| £ | £ | ||
| Depreciation | - | 14 | - |
| owned assets | 8 | ||
| Independent | 99 | 97 | |
| examination | 6 | 2 | |
| fees |
3. TRUSTEES' REMUNERATION AND BENEFITS There was no trustees' remuneration during the current or preceding year. Trustees' expenses Trustees' expenses of £1,923 (2023 - £807) were reimbursed during the year. 4. STAFF COSTS The charity did not employ any staff during the current or previous year. 5. TANGIBLE FIXED ASSETS
Trustees' expenses of £1,923 (2023 - £807) were reimbursed during the year.
| TANGIBLE FIXED ASSETS | ||
|---|---|---|
| Theatre | ||
| equipment | ||
| and | ||
| fittings | ||
| £ | ||
| COST | ||
| At | 5 | |
| 1 Sept | 2 | |
| ember | , | |
| 2023 | 7 | |
| 4 | ||
| 5 | ||
| Additi | 5 | |
| ons | 9 | |
| 3 | ||
| At | 5 | |
| 31 Au | 3 | |
| gust 2 | , | |
| 024 | 3 | |
| 3 | ||
| 8 | ||
| DEPRECIATION | ||
| At | 5 | |
| 1 Sept | 2 | |
| ember | , | |
| 2023 | 7 | |
| 4 | ||
| 5 | ||
| Charg | 1 | |
| e for | 4 | |
| year | 8 | |
| At | 5 | |
| 31 Au | 2 |
continued...
Page 8
NET BOOK VALUE
| gust 2 | , |
|---|---|
| 024 | 8 |
| 9 | |
| 3 | |
| At | 4 |
| 31 Au | 4 |
| gust 2 | 5 |
| 024 | |
| At | - |
| 31 Au | |
| gust 2 | |
| 023 |
continued...
Page 8
KINGSBARTON THEATRE (1999) LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 August 2024
6. STOCKS
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| £ | £ | ||||
| Bar stock | 52 1,0 |
||||
| 9 96 |
|||||
| 7. | DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 2024 | 2023 | ||||
| £ | £ | ||||
| Trade debtors | 919 | - | |||
| Prepayments | 819 | 791 | |||
| 1,738 | 791 | ||||
| 8. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | ||||
| 2024 | 2023 | ||||
| £ | £ | ||||
| Other creditors99 97 |
|||||
| 5 2 |
|||||
| 9. | MOVEMENT IN FUNDS | ||||
| Net | |||||
| movement | At | ||||
| At | 1.9.23 | in funds | 31.8.24 | ||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 30,603 | 5,593 | 36,196 | ||
| TOTAL | FUNDS | 30,60 | 5,59336,19 | ||
| 3 | 6 | ||||
| Net movement in funds, included in the above are as follows: | |||||
| Incoming | Resources | Movement | |||
| resources | expended | in funds | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 83,895 | (78,302) | 5,593 | ||
| TOTAL | FUNDS | 83,89 | (78,3 5,593 |
||
| 5 | 02) | ||||
| Comparatives for movement in funds | |||||
| Net | |||||
| movement | At | ||||
| At | 1.9.22 | in funds | 31.8.23 | ||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 32,946 | (2,343) | 30,603 | ||
| TOTAL | FUNDS | 32,94 | (2,3430,60 |
continued...
Page 9
Page 9 continued...
KINGSBARTON THEATRE (1999) LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 August 2024
9. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 48,916 | (51,259) | (2,343) |
| TOTAL | FUNDS 48,91 |
(51,2 (2,34 |
|
| 6 | 59) 3) |
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the current or previous year.
11. ULTIMATE CONTROLLING PARTY
The charitable company is limited by guarantee and has no share capital. No single party controls the charitable company.
Page 10
2024 2023 £ £
KINGSBARTON THEATRE (1999) LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 August 2024
| INCOME AND ENDOWMENTS Donations and legacies Charitable activities Total incoming resources EXPENDITURE Charitable activities Other |
Gifts - 5 Fundraising 42 0 53 7 420 542 Ticket agents 48, 95 3 22, 73 5 Theatre hire 16, 58 1 11, 13 2 100 Club income2,5 30 3,1 50 Bar sales 15, 40 1 11, 35 7 Interest Income 10 - 83,475 48,374 |
- 5 42 0 53 7 |
|
|---|---|---|---|
| 48,374 | |||
| 83,895 Ticket agents 100 Club prizes Bar purchases Theatre costs 57,468 Rent Rates Light, heat and power Insurances Repairs and renewals Theatre refurbishment Depreciation |
48,916 47, 92 5 22, 93 1 1,7 10 2,0 00 6,8 80 4,7 89 95 3 - |
||
| 29,720 1,0 05 1,0 05 82 11 4 4,8 42 5,2 92 1,0 64 1,0 33 4,1 81 3,8 53 -2,8 82 14 8 - |
This page does not form part of the statutory financial statements
Page 11
| 11,322 | 14,179 | |
|---|---|---|
| Support costs | ||
| General administration | ||
| Bank charges | 201 | 195 |
| Equipment expensed | 122 | 1,817 |
| PRS and PPL | 1,477 | 798 |
| Software and IT support | 521 | 1,344 |
| Sundry expenses | 2,197 | 1,317 |
| Carried forward | 4,518 | 5,471 |
This page does not form part of the statutory financial statements
Page 11
KINGSBARTON THEATRE (1999) LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 August 2024
General administration
Governance costs
| 2024 | 2023 | 2023 | |
|---|---|---|---|
| £ | £ | ||
| Brought forward | 4,5 | 5,4 | |
| 18 | 71 | ||
| Telephone and | 1,0 | 91 | |
| internet | 52 | 7 | |
| Cleaning and | 1,7 | - | |
| refuse | 64 | ||
| Printing, postage | 16 | - | |
| & stationery | 0 | ||
| Subscriptions | 91 | - | |
| 0 | |||
| Publicity & | 10 | - | |
| Marketing | 0 | ||
| 8,504 | 6,388 | ||
| Independent | 1,0 | 97 | |
| examination fees | 08 | 2 | |
| Total resources | 78, | 51, | |
| expended | 30 | 25 | |
| 2 | 9 | ||
| Net | 5,5 | (2, | |
| income/(expendit | 93 | 34 | |
| ure) | 3) |
This page does not form part of the statutory financial statements
Page 12