REGISTERED COMPANY NUMBER: 03854232 (England and Wales) REGISTERED CHARITY NUMBER: 1085828
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
FOR
KINGSBARTON THEATRE (1999) LIMITED
Kingscott Dix (Cheltenham) Limited Chartered Accountants Malvern View Business Park Stella Way Bishops Cleeve Cheltenham Gloucestershire GL52 7DQ
KINGSBARTON THEATRE (1999) LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 August 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 10 |
| Detailed Statement of Financial Activities | 11 | to | 12 |
KINGSBARTON THEATRE (1999) LIMITED
REPORT OF THE TRUSTEES for the Year Ended 31 August 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The purpose of the charity as set out in its governing document is to educate the public in all forms of dramatic and musical art particularly by developing, maintaining and operating the Kings Theatre as a venue for live amateur performance.
The main activities undertaken in relation to those purposes are user hire, bar sales and the 100 Club.
We strive, within the constraints of a volunteer run venue, to maximise our reach into the community. Gloucester City Council's Cultural Vision and Strategy 2016-26 recognised us as a community venue. To make the theatre accessible and attractive to potential hirers we operate a very flexible hiring policy with some users hiring it for a single day and others for one or two weeks.
Significant activities
As with many other charities, this year has been heavily impacted by the Covid-19 pandemic. Social distancing measures and local lockdowns have meant that the Theatre could not be opened to the public, and most performances were cancelled.
The trustees are endeavouring to return to a full programme of events and performances in the coming year.
Public benefit
The trustees have considered the Charity Commission's guidance on public benefit and fee charging. The purpose of the charity is to utilise the Kingsbarton Theatre as a community facility for live performances and to educate the public.
Volunteers
The trustees recognise that the charity is highly reliant on the many volunteers who support the Theatre, and wish to thank them for their endeavours during the year.
ACHIEVEMENT AND PERFORMANCE
As mentioned above, the Covid-19 pandemic has led to the Theatre being closed throughout the year. Despite this, the trustees have used reserves to continue their refurbishment plan, albeit at a reduced level.
During the year, expenditure has been made to professionally refurbish the theatre lights, stage curtains and other areas. An electrical condition report was also commissioned in the year, to ensure such systems remain safe and operational.
The charity recognises that it has had significant support from Gloucestershire County Council, who have given grants of £21,052 in the year (2020 - £10,000) as well as a reduction in rates for the year.
FINANCIAL REVIEW
The Charity had a surplus for the year of £75 (2020 - deficit of £22,778). At the year end the charity had total funds of £36,544 (2020 - £36,469).
The trustees have determined that it is prudent to retain 12 months of operating costs in unrestricted reserves to meet unexpected events. The charity is undergoing an extended period of redevelopment of the Kings Theatre. It is dependent on grant monies and donations for part of the works but is required to hold a reserve of cash to fund certain works.
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KINGSBARTON THEATRE (1999) LIMITED
REPORT OF THE TRUSTEES
for the Year Ended 31 August 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT
The organisation is a charitable company limited by guarantee, incorporated on 6 October 1999 and registered as a charity. The Charity's governing document are its Articles of Association. As a company limited by guarantee, the organisation has no share capital and the liability of the members on liquidation is limited to £1. In the event that a surplus remains after the realisation of assets, that surplus shall not be distributed to the members, but shall be given or transferred to such other charitable bodies as the members by ordinary resolution decide.
The directors of the company are also Charity Trustees for the purposes of charity law and under the Company's Articles are known as the Trustee Board who delegate the day to day operations to their management committee, drawn primarily from regular users of the Theatre.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
03854232 (England and Wales)
Registered Charity number
1085828
Registered office
1 Blacksmiths Ground Highnam Gloucester GL2 8NB
Trustees
H T W Amphlett (resigned 31.8.21) S R Davis D J Perry (resigned 31.8.21) P J Richards P W Swales M E Wilson (appointed 20.10.20) A N Woods G M Wright
Company Secretary
M E Wilson
Independent Examiner
Kingscott Dix (Cheltenham) Limited Chartered Accountants Malvern View Business Park Stella Way Bishops Cleeve Cheltenham Gloucestershire GL52 7DQ
STATEMENT OF TRUSTEES' RESPONSIBILITIES
The trustees (who are also the directors of Kingsbarton Theatre (1999) Limited for the purposes of company law) are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
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KINGSBARTON THEATRE (1999) LIMITED
REPORT OF THE TRUSTEES
for the Year Ended 31 August 2021
STATEMENT OF TRUSTEES' RESPONSIBILITIES - continued
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 14 April 2022 and signed on its behalf by:
S R Davis - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF KINGSBARTON THEATRE (1999) LIMITED
Independent examiner's report to the trustees of Kingsbarton Theatre (1999) Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Robert Harris ACA Kingscott Dix (Cheltenham) Limited Chartered Accountants Malvern View Business Park Stella Way Bishops Cleeve Cheltenham Gloucestershire GL52 7DQ
14 April 2022
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KINGSBARTON THEATRE (1999) LIMITED
STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 August 2021
| 2021 Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2,017 Charitable activities Theatre performances 423 100 Club 3,440 Bar - Other income 21,052 Total 26,932 EXPENDITURE ON Raising funds - Charitable activities Theatre performances - 100 Club 1,530 Bar 245 Other 25,082 Total 26,857 NET INCOME/(EXPENDITURE) 75 RECONCILIATION OF FUNDS Total funds brought forward 36,469 TOTAL FUNDS CARRIED FORWARD 36,544 |
2020 Total funds £ 1,008 19,444 3,840 5,210 10,000 39,502 149 13,025 2,015 8,755 38,336 62,280 (22,778) 59,247 36,469 |
|---|---|
The notes form part of these financial statements
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KINGSBARTON THEATRE (1999) LIMITED
BALANCE SHEET
31 August 2021
| 2021 Unrestricted funds Notes £ FIXED ASSETS Tangible assets 5 5,368 CURRENT ASSETS Stocks 6 521 Cash at bank and in hand 31,615 32,136 CREDITORS Amounts falling due within one year 7 (960) NET CURRENT ASSETS 31,176 TOTAL ASSETS LESS CURRENT LIABILITIES 36,544 NET ASSETS 36,544 FUNDS 8 Unrestricted funds 36,544 TOTAL FUNDS 36,544 |
2020 Total funds £ 10,736 766 25,687 26,453 (720) 25,733 36,469 36,469 36,469 36,469 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 14 April 2022 and were signed on its behalf by:
S R Davis - Trustee
The notes form part of these financial statements
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KINGSBARTON THEATRE (1999) LIMITED
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 August 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Theatre equipment and fittings
- 25% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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KINGSBARTON THEATRE (1999) LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 August 2021
2. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| Depreciation - owned assets | 5,368 | 5,368 |
| Independent examination fees | 960 | 720 |
3. TRUSTEES' REMUNERATION AND BENEFITS
There was no trustees' remuneration during the current or preceding year.
Trustees' expenses
Trustees' expenses of £1,061 were reimbursed during the year.
4. STAFF COSTS
The charity did not employ any staff during the year (2020 - none).
5. TANGIBLE FIXED ASSETS
| 5. | TANGIBLE FIXED ASSETS | ||
|---|---|---|---|
| Theatre | |||
| equipment | |||
| and | |||
| fittings | |||
| £ | |||
| COST | |||
| At 1 September 2020 and 31 August 2021 | 52,745 | ||
| DEPRECIATION | |||
| At 1 September 2020 | 42,009 | ||
| Charge for year | 5,368 | ||
| At 31 August 2021 | 47,377 | ||
| NET BOOK VALUE | |||
| At 31 August 2021 | 5,368 | ||
| At 31 August 2020 | 10,736 | ||
| 6. | STOCKS | ||
| 2021 | 2020 | ||
| £ | £ | ||
| Bar stock | 521 | 766 |
continued...
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KINGSBARTON THEATRE (1999) LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 August 2021
7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 2021 | 2020 | |||
|---|---|---|---|---|
| £ | £ | |||
| Other creditors | 960 | 720 | ||
| MOVEMENT IN FUNDS | ||||
| Net | Transfers | |||
| movement | between | At | ||
| At 1.9.20 | in funds | funds | 31.8.21 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General fund | 27,622 | 75 | 8,847 | 36,544 |
| Revaluation reserve | 8,847 | - | (8,847) | - |
| 36,469 | 75 | - | 36,544 | |
| TOTAL FUNDS | 36,469 | 75 | - | 36,544 |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 26,932 | (26,857) | 75 | |
| TOTAL FUNDS | 26,932 | (26,857) | 75 | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| At 1.9.19 | in funds | 31.8.20 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 50,400 | (22,778) | 27,622 | |
| Revaluation reserve | 8,847 | - | 8,847 | |
| 59,247 | (22,778) | 36,469 | ||
| TOTAL FUNDS | 59,247 | (22,778) | 36,469 |
8. MOVEMENT IN FUNDS
continued...
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KINGSBARTON THEATRE (1999) LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 August 2021
8. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 39,502 | (62,280) | (22,778) |
| TOTAL FUNDS | 39,502 | (62,280) | (22,778) |
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2021.
10. ULTIMATE CONTROLLING PARTY
The charitable company is limited by guarantee and has no share capital. No single party controls the charitable company.
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KINGSBARTON THEATRE (1999) LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 August 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Fundraising | 2,017 | 1,008 |
| Charitable activities | ||
| Ticket agents | - | 13,603 |
| Theatre hire | 423 | 5,841 |
| 100 Club income | 3,440 | 3,840 |
| Bar sales | - | 5,210 |
| 3,863 | 28,494 | |
| Other income | ||
| Covid grants | 21,052 | 10,000 |
| Total incoming resources | 26,932 | 39,502 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Fundraising costs | - | 149 |
| Charitable activities | ||
| Ticket agents | - | 13,025 |
| 100 Club prizes | 1,530 | 2,015 |
| Bar purchases | 245 | 3,090 |
| 1,775 | 18,130 | |
| Other | ||
| Rent | 1,005 | 1,005 |
| Rates | 22 | 649 |
| Light, heat and power | 3,027 | 2,661 |
| Insurances | 968 | 1,036 |
| Repairs and renewals | 3,052 | 5,581 |
| Theatre refurbishment | 7,186 | 22,036 |
| Depreciation | 5,368 | 5,368 |
| 20,628 | 38,336 | |
| Support costs | ||
| General administration | ||
| Bank charges | 81 | 202 |
| Equipment expensed | 297 | 124 |
| PRS and PPL | 344 | 666 |
| Software and IT support | 1,139 | 2,201 |
| Carried forward | 1,861 | 3,193 |
This page does not form part of the statutory financial statements
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KINGSBARTON THEATRE (1999) LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 August 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| General administration | ||
| Brought forward | 1,861 | 3,193 |
| Sundry expenses | 1,188 | 1,368 |
| Telephone and internet | 445 | 384 |
| 3,494 | 4,945 | |
| Governance costs | ||
| Independent examination fees | 960 | 720 |
| Total resources expended | 26,857 | 62,280 |
| Net income/(expenditure) | 75 | (22,778) |
This page does not form part of the statutory financial statements
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