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2023-12-31-accounts

Company registration number: 04108622 Charity registration number: 1085825

The Brockenhurst Village Trust

(A company limited by guarantee)

Annual Report and Financial Statements for the Year Ended 31 December 2023

Westlake Clark Audit LLP Chartered Accountant 7 Lynwood Court Priestlands Place Lymington Hampshire SO41 9GA

The Brockenhurst Village Trust

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 17

The Brockenhurst Village Trust

Reference and Administrative Details

Charity Name The Brockenhurst Village Trust
Charity Registration Number 1085825
Company Registration Number 04108622
Principal Office Brockenhurst Village Hall
Highwood Road
Brockenhurst
Hampshire
SO42 7RY
Registered Office Brockenhurst Village Hall
Highwood Road
Brockenhurst
Hampshire
SO42 7RY
Trustees Anthony Fessler
Roger Gomm
Michael Harris
Avril Hicks
Russell Horne
Tricia Hutchins
Helen Mantle
Kevin Plummer
Shaun Willliams
Secretary Anthony Fessler
Bankers HSBC Bank plc
62 Commercial Road
Bournemouth
BH2 5LR
Independent Examiner Westlake Clark Audit LLP
Chartered Accountant
7 Lynwood Court
Priestlands Place
Lymington
Hampshire
SO41 9GA

1

The Brockenhurst Village Trust

Trustees’ Report

The Trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 December 2023

Trustees during 2023

Anthony Fessler Roger Gomm Avril Hicks Michael Harris Russell Horne (appointed May 2023) Tricia Hutchins Helen Mantle Kevin Plummer Shaun Williams

Legal and Administrative Information

Brockenhurst Village Trust is a Charitable Company Limited by Guarantee, incorporated on 15 November 2000 and is governed by its Memorandum and Articles of Association. The charity was registered with the Charity Commission on 27 March 2001 and commenced operations upon transfer to it on 15 May 2001 of the assets from the Brockenhurst Village Hall charity. The Company number is 4108622 and the Charity Registration number is 1085825.

Directors and Trustees

As required by the Memorandum and Articles of Association the management of the company is invested in the Board of Directors who are also the Trustees of the Charity. The Board consists of up to eleven Directors. Up to two of these are appointed by the Brockenhurst Parish Council, together with up to seven elected by the general public within the area of benefit and up to two representing the user organisations within the area of benefit. The elected directors serve for a period of three years; those representing the general public are elected at the Annual Meeting of the Parish and those representing the user organisations are elected by a ballot of those organisations which are members of the Company. The Trustees serving during the period are shown above.

Objects, Organisation and Activities

The object of Brockenhurst Village Trust is to provide educational, recreational and other community facilities for the benefit and social welfare of the people of the civil parish of Brockenhurst in Hampshire by charitable means.

This means the running of the Village Hall, and its site in Highwood Road, the Charity Shop in Brookley Road. and organising such events which benefit the widest possible community in Brockenhurst under the revised branding as The Brockenhurst Community Hub.

The Trustees have had due regard to guidance published by the Charity Commission on public benefit.

2

The Brockenhurst Village Trust

Trustees’ Report

The Village Hall (a main hall seating 200 and several other rooms, some with kitchen facilities) hosts around 30 weekly and 10 monthly clubs and classes in addition to repeat booking from other community groups and small businesses. Organisations such as Hampshire County Council and the New Forest National Park Authority regularly hold training sessions at the Hall, appreciating the location, facilities and service and also the value for money that it offers. External events such as this contribute to the successful running of the Hall, and thus its wider community benefit.

The Hall is available for hire by individuals and organisations. There is a standard hiring agreement and scale of charges. which is calculated to be adequate to generate income to meet all expenditure incurred in maintaining the Hall, providing an appropriate share of the wider site maintenance and annual depreciation of the Trust’s assets.

The Trust organises a number of activities, such as “Brockenhurst Cinema” and twice weekly Bridge Club in the Hall on its own account in order to provide a focus for the village as part of the Community Hub concept described below.

The Trustees are responsible for the overall management of the Company and its future direction. This may also include strategic guidance, or delivery of projects for the community.

The day-to-day operation of the Village Hall, the shop, and the site facilities is the responsibility of the fulltime Hall Manager supported by three part-time administrative and caretaking staff and a number of volunteers.

Review of Activities and Future Developments

The Statement of Financial Activities for the year is set out on page 8 of the financial statements.

Income from lettings of the Hall was £97,983 (2022 £104,783) No government grants were received in 2023.

The Charity Shop, which had operated in the Hall since 2021 relocated to an empty shop in Brookley Road in the centre of Brockenhurst and following renovation of the premises re-opened successfully in September 2023. It was apparent that the central location would double the shop’s revenue and thus increase the funds available to the Trust. The shop’s nett contribution to the Trust in 2023 was £30,993 after set-up costs (2022 £26,525) and it is expected to contribute up to £40,000 in a full year of trading in 2024. The shop is entirely staffed by volunteers and the Trust wishes to express its gratitude to them. As part of the Community Hub the shop is able to showcase events in the Hall and on the Highwood Site

The space released in the Hall by the shop’s relocation is being developed as a Community Food Enterprise during 2024, which could include a Community Fridge and a “Library of Things”.

Rising energy costs were identified as the major risk facing the Trust with long term contracts expiring in late 2023. To that end the Trust decided to invest some £24,000 in additional solar panel capacity including battery storage in 2023 and is negotiating new agreements with energy suppliers and for sale of surplus energy generated in the expectation of moving as far as possible “off-grid”.The aim for 2024 is to enhance insulation in the Hall and to examine whether gas use can be eliminated by a heat pump.

3

The Brockenhurst Village Trust

Trustees’ Report

Reserves Policy

The Trustees have resolved to commit as much of the charity’s resources as possible to the Trust’s objectives, whilst retaining sufficient investments to generate income from which to meet these objectives. Within these parameters the Trust designated a £100,000 Renewal Reserve in 2021, to be used specifically on keeping the Hall facilities in working order and up to date,

During 2023 the Trustees carried out a review of the Trust’s activities and financial position at each meeting.

Risk Management

The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity and are satisfied that systems are in place to manage the exposure to major risks.

Changes in Fixed Assets

The movements in fixed assets during the year are set out in note 15 to the financial statements.

Small company provisions

This report has been prepared in accordance with the small companies regime under the Companies Act 2006.

The annual report was approved by the trustees of the charity on …………. and signed on its behalf by

……………………..

Kevin Plummer

Chair

Date:……………….

4

The Brockenhurst Village Trust

Independent Examiner's Report to the trustees of The Brockenhurst Village Trust

I report to the trustees (who are also directors for the purpose of company law) on my examination of the financial statements of The Brockenhurst Village Trust for the year ended 31 December 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.

This report is made solely to the charity's trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my work, for this report, or for the opinions I have formed.

Respective responsibilities of trustees and examiner

As the trustees of The Brockenhurst Village Trust you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that thefinancial statements of The Brockenhurst Village Trust are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of The Brockenhurst Village Trust 's financial statements carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’) and in carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of The Brockenhurst Village Trust as required by section 386 of the 2006 Act; or

  2. the financial statements do not accord with those records; or

  3. the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Westlake Clark Audit LLP Chartered Accountants and Statutory Auditors 7 Lynwood Court Priestlands Place Lymington Hampshire SO41 9GA

Date:

Westlake Clark Audit LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.

5

The Brockenhurst Village Trust

Statement of Financial Activities for the Year Ended 31 December 2023 (Including Income and Expenditure Account)

Note
Income and Endowments from:
Donations, legacies and grants
2
Charitable activities
3
Other trading activities
4
Investment income
5
Other income
6
Tota Income
Expenditure on:
Raising funds
7
Charitable activities
8
Total expenditure
Net income
Net movement in funds
Total funds brought forward
Total funds carried forward
22		 Unrestricted
funds
2023
£
2,849
140,647
8,766
3,334
8,594
164,191
(4,628)
(151,806)
(156,434)
7,757
7,757
1,132,979
1,140,736		 Total
2023
£
2,849
140,648
8,766
3,334
8,594
164,191
(4,628)
(151,806)
(156,434)
7,757
7,757
1,132,979
1,140,736		 Unrestricted
funds
Total
2022
2022
£
£
12,048
12,048
133,728
133,728
7,191
7,191
859
859
7,772
7,772
161,598
161,598
(6,245)
(6,245)
(135,762)
(135,762)
(142,007)
(142,007)
19,591
19,591
19,591
19,591
1,113,388
1,113,388
1,132,979
1,132,979

All of the charity's activities derive from continuing operations during the above two periods.

6

The Brockenhurst Village Trust

(Registration number: 04108622)

Balance Sheet as at 31 December 2023

Note
Fixed assets
Tangible assets
15
Current assets
Stocks
16
Debtors
17
Cash at bank and in hand
18
Creditors: Amount falling due within one year
19
Net current assets
Net assets
Funds of the charity:
Unrestricted income funds
General funds
Member's funds		 2023
£
925,951
400

7,122

223,316
230,838
(16,053)
214,785
1,140,736
1,140,736
1,140,736		 2022
£
917,365
650
9,096
214,806
224,552
(8,938)
215,614
1,132,979
1,132,979
1,132,979

For the financial year ending 31 December 2023 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime within part 15 of the Companies Act 2006.

The financial statements on pages 8 to 20 were approved by the trustees, and authorised for issue on …………….. and signed on their behalf by:

......................................... Kevin Plummer Trustee

7

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

1. Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

Basis of preparation

The Brockenhurst Village Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

The accounts (financial statements) are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Exemption from preparing a cash flow statement

The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.

Judgement and key sources of estimation uncertainty

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported. These estimates and judgements are continually reviewed and are based on experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

Income and endowments

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

8

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’ meetings and reimbursed expenses.

Government grants

Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

9

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

Tangible fixed assets

Individual fixed assets are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class

Depreciation method and rate

Freehold land and property Equipment

2%/4%/5%/10%/33% straight line basis 5%/10%/15%/33% straight line basis

Stock

Stock has been valued by the trustees at £400 (2022 : £650).

Trade debtors

Trade debtors are amounts due from customers for hall hire in respect of charitable activities. Trade debtors are recognised initially at the transaction price.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Trade creditors

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

10

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

2. Income from donations and legacies

Donations and legacies;
Hall donations
Gift aid reclaimed
Government grants
Donations from individuals and grant making bodies
ncome from charitable activities
Rental income - operations of village hall
Charity shop income		 Donations and legacies;
Hall donations
Gift aid reclaimed
Government grants
Donations from individuals and grant making bodies
ncome from charitable activities
Rental income - operations of village hall
Charity shop income		 General
Total
Total
£
2023
2022
£
£
1,250
1,250
487
1,268
1,268
2,071
332
332
-
-
-
9,490
2,850
2,850
12,048
Unrestricted funds
General
Total
Total
£
2023
2022
£
£
97,983
97,983
104,783
42,665
42,665
28,945
140,648
140,648
133,728
Unrestricted funds

3. Income from charitable activities

4. Income from other trading activities

Events income;
Events and entertainment
nvestment income
Interest recievable and similar income;
Interest recievable on bank deposits		 General
Total
Total
£
2023
2022
£
£
8,766
8,766
7,191
8,766
8,766
7,191
Unrestricted funds
General
Total
Total
£
2023
2022
£
£
3,334
3,334
859
Unrestricted funds

5. Investment income

11

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

6. Other income

Income from solar panel feed in tariff
The welcome hub
Sundry income
Expenditure on raising funds
Fundraising trading costs;
Entertainment
Change in stock		 General
Total
Total
£
2023
2022
£
£
4,090
4,090
5,547
3,000
3,000
1,725
1,504
1,504
500
8,594
8,594
7,772
Unrestricted funds
General
Total
Total
£
2023
2022
£
£
4,378
4,378
6,395
250
250
(150)
4,628
4,628
6,245
Unrestricted funds

7. Expenditure on raising funds

8. Expenditure on charitable activities

Charitable activities - Operation of village hall
Charity shop cost
The Welcome Hub cost
Depreciation, amortisation and other similar costs
Allocated support costs		 General
Total
Total
£
2023
2022
£
£
29,858
29,858
30,234
12,006
12,006
2,420
430
430
156
31,316
31,316
30,467
78,196
78,196
72,485
151,806
151,806
135,762
Unrestricted funds

All of the above expenditure was attributable to unrestricted funds and there were no restricted funds in both current and prior years.

In addition to the expenditure analysed above, there are also governance costs of £1,485 (2022 - £1,375) which relate directly to charitable activities. See note 9 for further details.

12

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

9. Analysis of governance and support costs

Support costs allocated to charitable activities

Staff cost
Admin cost
Governance cost
Governance costs
Independent examiner fee
Independent examiner's remuneration		 Operation of
village hall
£
71,336
5,375
-
76,711		 Governance
costs
£
-
-
1,485
1,485
General
£
1,485
1,485		 Total
Total
2023
2022
£
£
71,336
66,273
5,375
4,837
1,485
1,375
78,196
72,485
2023
2022
£
£
1,485
1,375
1,485
1,375

10. Net incoming/outgoing resources

Net incoming/(outgoing) resources for the year include

2023 2022
£ £
Depreciation of fixed assets 31,316 30,467
Amortisation of charity shop 1,249 -

13

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

11. Trustees remuneration and expenses

During the year the charity made the following transactions with trustees:

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any other benefits from the charity during the year.

12. Staff costs

The aggregate payroll costs were as follows:

Wages and salaries during the year were £65,908 (2022: £60,368) Pension costs during the year were £5,428 (2022: £5,905)

In each of the years under review no employee received emoluments of more than £60,000.

The total employee benefits of the key management personnel of the charity were £Nil (2022 - £Nil).

The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:

Average number of employees 2023
2022
No
No
4
4

13. Independent examiner's remuneration

Independent examiner's remuneration
2023 2022
£ £
Examination of the financial statements 1,485 1,375

14. Taxation

The Charity is a registered charity and, therefore, is not liable for Income Tax or Corporation Tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities.

14

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

15. Tangible fixed assets

Cost
At 1 January 2023
Additions
At 31 December 2023
Depreciation
At 1 January 2023
Charge for the year
At 31 December 2023
Net book value
At 31 December 2023
At 31 December 2022		 Land and
buildings
£
1,324,799
37,775
1,362,574
427,846
30,021
457,867
904,707
896,953		 Furniture and
Total
equipment
£
£
88,167
1,412,966
3,377
41,152
91,544
1,454,118
67,756
495,601
2,544
32,565
70,300
528,166
21,244
925,951
20,412
917,365

Included within the gross book value of land and buildings above includes £1,162,573 (2022 - £1,124,798) of depreciable assets.

16. Stock
Stocks
17. Debtors
Trade debtors
Prepayments
18. Cash and cash equivalents
Cash at bank		 2023
2022
£
£
400
650
2023
2022
£
£
3,556
6,123
3,566
2,973
7,122
9,096
2023
2022
£
£
223,316
214,806

15

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

19. Creditors: amounts falling due within one year

Other creditors
Accruals
PAYE
Pension		 2023
2022
£
£
2,694
229
8,895
8,709
3,719
-
745
-
16,053
8,938

20. Charity status

The charity is limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.

21. Controlling entity

The Charity is controlled by the trustees who are all directors of the company.

22. Funds

Unrestricted funds
General
General funds
Designated
Renewal reserve
Total funds
Unrestricted funds
General
General funds
Designated
Renewal reserve
Total funds		 Balance at 1
Jan-23
£
1,043,308
89,671
1,132,979
Balance at 1
Jan-22
£
1,023,717
89,671
1,113,388		 Incoming
resources
£
164,191
-
164,191
Incoming
resources
£
161,598
-
161,598		 Resources
Balance at 31
expended
Dec-23
£
£
(194,208)
1,013,291
37,774
127,445
(156,434)
1,140,736
Resources
Balance at 31
expended
Dec-22
£
£
(142,007)
1,043,308
-
89,671
(142,007)
1,132,979

16

The Brockenhurst Village Trust

Notes to the Financial Statements for the Year Ended 31 December 2023

The specific purposes for which the funds are to be applied are as follows:

Renewal Reserve: to be used specifically on keeping the Hall facilities in working order and up to date and the building central heating boilers were renewed from this reserve in 2021; and installation of new solar panels in 2023.

General funds: General fund represents funds available to spend at the discretion of the Trustees.

23. Analysis of net assets between funds

Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets		 Unrestricted funds
General
Total funds at 31
Dec-23
£
£
925,951
925,951
230,838
230,838
(16,053)
(16,053)
1,140,736
1,140,736
Unrestricted funds
General
Total funds at 31
Dec-22
£
£
917,365
917,365
224,552
224,552
(8,938)
(8,938)
1,132,979
1,132,979

24. Related party transactions

There were no related party transactions in the year.

17