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2023-03-31-accounts

Bradford Youth Development Partnership

Charity number 1085821

A company limited by guarantee number 03891257

Annual Report and Financial Statements

for the year ended 31 March 2023

Bradford Youth Development Partnership

Annual Report and Financial Statements for the year ended 31 March 2023

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9 to 12

Prepared by West Yorkshire Community Accountancy Service CIO

1

Bradford Youth Development Partnership

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Dates Peter Tate Chair Mohammed Amran Vice-chair Kerr Kennedy Secretary Naeem Nawaz Treasurer Byron Francis Dr Ruby Bhatti OBE DL Beverley Mullaney Fazlul Haq Suffia Hussain

Appointed 20 September 2022 Appointed 20 September 2022 Appointed 20 September 2022

Charity number 1085821 Registered in England and Wales Company number 03891257 Registered in England and Wales Registered and principal address Bankers c/o Bangladeshi Youth Organisation Yorkshire Bank Plc CCLA Investment Management 52 Cornwall Road 14 Broadway Limited Bradford Bradford Senator House BD8 7JN BD1 1EZ 85 Queen Victoria Street London EC4V 4ET

Registered in England and Wales Registered in England and Wales

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 9 December 1999. It is governed by a memorandum and articles of association, as amended on 29 November 2001, 10 December 2002 and 25 May 2011. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

Objectives and activities

The charity's objects

To promote the benefit of young people aged 8 to 30 within the area of benefit, especially but not exclusively a) by developing and managing youth initiatives which will enhance the development of young people. b) by working with and developing multi-agency and partnership approaches which will assist young people to participate fully in society. c) by establishing projects which will enable the citizens of the area to gain a greater understanding of the need of young people.

The area of benefit is defined as Bradford Metropolitan district, and any other area(s) in the north of England as the trustees may determine.

2

Bradford Youth Development Partnership

Trustees' report (continued) for the year ended 31 March 2023

Public benefit statement

In setting our objectives and planning our activities our trustees have given, serious consideration to the Charity Commission’s general guidance on public benefit and in particular Education, Health & Well-being and Physical Activities for young people aged 8 – 30.

Achievements and performance

We were commissioned by JUMP to deliver physical activities in the Heaton Ward of Bradford West Constituency in February 2022 (£95,000 over 2 years, ending February 2024). The project staff were appointed in May 2022, but the first year funding was delayed and only received in December 2022 (£47,680.00). We are achieving all of the outcomes/targets set for the project and there is every likelihood that the project will be extended to July/August 2024, albeit at a reduced grant level.

We continue to provide much needed services, and avail ourselves of opportunities for funding, including the HAF funding through Bradford Council, Leeds Community Foundation(LCF)/Give Bradford Fund, and have a number of funding applications that are being considered by LCF (£10,000 for core costs and £18,610 over 2 years for a Health & Well-being Project), Phoenix Fund (£20,000 unrestricted grant) and the NHS (£25,000 over 3 years to tackle health inequalities) as well as our application to Bradford VCSA (£5,000 per annum over 2 years) to continue our role as a Community Anchor Organisation.

We were successful in receiving funds from the Co-op Foundation for Year 3 of the Peer Mentoring Project (£14,997.00 for January 2023 – December 2023) and allowed to carry over £24,003 of underspend from Year 2, which finished in December 2022, giving a yearly budget of £35,000. This is for a joint project in partnership with Oasis Academy Lister Park school.

We were allocated funding through Bradford Council’s Household Support Fund, to deliver Food Parcels to FSM families/Families In Need over 2021-2022 (150+) which continued into 2022-2023 (£24k plus an additional £3,000 for July/August 2023), to support 40+ families and provide additional food parcels over the Summer Holidays) and this is likely to continue into 2024. We have also been allocated funding to run the HAF (Holiday Activities with Food) programme during 2023-2024 and possibility of continued funding in 2024 (£16k for 5 weeks of delivery over Easter, Summer & Winter in 2023) to provide activities with food to FSM children during school holiday periods, working in partnership with local schools to identify Families In Need/In Food Poverty.

We have continued our role as an Anchor Organisation for the NHS and supported smaller organisations, such as BYO and BSSN to access small amounts of funding, recruitment and selection of staff for projects and advice and information as required.

We remain a viable organisation, taking account of the reduction in funding year on year and all the challenges that this brings.

We are always optimistic about the future of BYDP and have complete faith in our continued efforts in playing our part in the delivery of much needed services to our local communities, particularly our young people and will always strive to innovate and adapt to changing circumstances and keep focussed on delivering the objectives for which BYDP came into being in 1999.

3

Bradford Youth Development Partnership

Trustees' report (continued) for the year ended 31 March 2023

Financial review

The net expenditure for the year was £46,562, including net income of £15,730 on unrestricted funds and net expenditure of £62,292 on restricted funds.

We have been successfully fundraising over the last few years and the trustees have reviewed its current financial position and believe that the charity is able to continue for at least another 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

As part of a Strategic Review exercise, the trustees are considering its future options beyond December 2023 and its future financial stability. A number of bids have been successful and others are being considered by funders in order to continue to provide services post March 2024.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £92,340.

The trustees have agreed that unrestricted funds neither committed nor invested in tangible fixed assets (free reserves) held by the charity should equate to six to nine months of expenditure; based on 2023/2024 budgeted expenditure this equates to target reserves of between £59,000 and £88,500.

Reserves are required to cover staff redundancies as well as any potential wind down costs as well being available to support the ongoing work of the charity and any deficits in budget, should the charity's income sources be reduced.

4

Bradford Youth Development Partnership Trustees' report (continued) for the year ended 31 March 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 12/12/2023

Kerr Kennedy (Trustee)

5

Bradford Youth Development Partnership

Independent examiner's report to the trustees of Bradford Youth

Development Partnership

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 7 to 12.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Rhys North ACA

13/12/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

Bradford Youth Development Partnership

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2023

Notes
2023
Unrestricted
funds
£
Income from:
Grants and donations
(2)
-
Contract / fee Income
55,627
Other income
709
Bank interest
2,210
Mini Bus Income
4,935
Total income
63,481
Expenditure on:
Salaries and NI
(3)
32,114
Training and supervision
-
Staff travel and other staff costs
75
Education and activities
7,496
Trainee and volunteer costs
225
Transport
1,008
Rent and rates
2,120
Print, stationery and postage
90
Telephone
126
Insurance
379
Legal and professional costs
48
Subscriptions
253
Depreciation
-
Financial management and payroll
855
Independent examination
544
Board expenses
262
Sundry expenses
500
Equipment
951
IT support
705
Total expenditure
47,751
Net movement in funds
15,730
Fund balances brought forward
76,610
Fund balances carried forward
(4)
92,340		 2023
Restricted
funds
£
58,277
-
-
-
-
58,277
47,964
11,578
8
52,005
-
1,395
3,600
151
381
500
-
-
-
1,190
710
-
330
657
100
120,569
(62,292)
129,624
67,332		 2023
Total
funds
£
58,277
55,627
709
2,210
4,935
121,758
80,078
11,578
83
59,501
225
2,403
5,720
241
507
879
48
253
-
2,045
1,254
262
830
1,608
805
168,320
(46,562)
206,234
159,672		 2022
Total
funds
£
58,798
33,441
482
79
880
93,680
64,310
430
373
28,400
683
4,741
4,000
484
355
643
13
50
3,597
2,760
1,110
456
-
2,735
977
116,117
(22,437)
228,671
206,234

All incoming resources and resources expended derive from continuing activities.

7

Bradford Youth Development Partnership

Balance sheet

as at 31 March 2023
2023
Unrestricted
£
Current assets
Prepayments
8,053
Cash at bank and in hand
(6)
85,806
Total current assets
93,859
Current liabilities:
amounts falling due within one year
Creditors and accruals
(7)
1,519
Total current liabilities
1,519
Net current assets / (liabilities)
92,340
Net assets
92,340
Funds
Unrestricted funds
92,340
Restricted funds
-
Total funds
92,340		 2023
Restricted
£
-
76,812
76,812
9,480
9,480
67,332
67,332
-
67,332
67,332		 2023
Total
£
8,053
162,618
170,671
10,999
10,999
159,672
159,672
92,340
67,332
159,672		 2022
Total
£
2,221
205,123
207,344
1,110
1,110
206,234
206,234
76,610
129,624
206,234

For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 12/12/2023

Kerr Kennedy (Trustee)

8

Bradford Youth Development Partnership

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Motor vehicles: over 4 years

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

9

Bradford Youth Development Partnership

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants and donations
Bradford Metropolitan District Council (BMDC)
Groundwork UK
HMRC Job Retention Scheme (JRS)
Leeds Community Foundation (LCF)
3 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
Pensions
Co-op Foundation/Big Lottery Fund #iwill		 2023
Unrestricted
funds
£
-
-
-
-
-
-		 2023
Restricted
funds
£
32,580
14,997
10,700
-
-
58,277		 2023
Total
funds
£
32,580
14,997
10,700
-
-
58,277
2023
£
78,880
4,737
(4,737)
1,198
80,078		 2022
Total
funds
£
8,947
35,000
-
4,851
10,000
58,798
2022
£
63,277
3,713
(3,713)
1,033
64,310

The average number of employees during the year was 7.1, being an average of 3.2 full time equivalent (2022: 4.8, 2.2 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme
Costs of the scheme to the charity for the year
4 Restricted funds
Balance b/f
£
Co-op Foundation Transition
19,954
Bradford CCG
42,726
ESF Groundworks
3,062
CNet - JUMP
175
Co-op/Big Lottery Fund #iwill Fund
63,707
BMDC Food Parcels 2022/2023
-
BMDC Food Parcels 2023/2024
-
BMDC HAF Programme
-
129,624		 Incoming
£
-
-
10,700
-
14,997
27,750
1,950
2,880
58,277		 Outgoing
£
19,954
14,539
11,265
175
46,881
27,473
282
-
120,569		 2023
£
1,198
Transfers
£
-
-
-
-
-
-
-
-
-		 2022
£
1,033
Balance c/f
£
-
28,187
2,497
-
31,823
277
1,668
2,880
67,332

Fund name

Co-op Foundation Transition Bradford CCG

Groundwork UK

CNet - JUMP Co-op/Big Lottery Fund #iwill Fund

BMDC Food Parcels 2022/2023 BMDC Food Parcels 2023/2024 BMDC HAF Programme

Purpose of restriction

For the 'Mind the Gap' project.

To fund the Youth Health Champions programme. Since the year end the underspend on this grant has been returned to Bradford CCG.

To train 14 unemployed participants to the Level 2 Youth and community work qualification.

Sports activity sessions for 11-14 year olds. A joint project with Oasis Academy Lister Park School to develop a mentoring programme for young people.

Food parcel deliveries to families as part of BMDC's food programme. Food parcel deliveries to families as part of BMDC's food programme. To deliver the HAF (Holiday Activities and Food) programme over Easter, Summer and Christmas school holidays in 2023.

10

Bradford Youth Development Partnership

Notes to the accounts continued

for the year ended 31 March 2023

5
6
**7 **		 Tangible assets
Cost
At 1 April 2022
Additions
At 31 March 2023
Depreciation
At 1 April 2022
Charge for year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022
Cash at bank and in hand
Cash at bank
Cash in hand
Creditors and accruals
Creditors
Accruals		 £
14,394
-
14,394
14,394
-
14,394
-
-
2023
£
160,802
1,816
162,618
2023
£
9,480
1,519
10,999
Motor
vehicles		 Total
£
14,394
-
14,394
14,394
-
14,394
-
-
2022
£
204,904
219
205,123
2022
£
-
1,110
1,110

8 Related party transactions

Trustee expenses

During the year 1 trustee was paid a total of £158 in respect of travel and telephone expenses (previous year: no trustees were paid).

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The total employee benefits received by key management personnel were £36,426 (previous year: £33,632).

11

Bradford Youth Development Partnership

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023

2023
2022
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
-
10,000
Contract / fee Income
55,627
33,441
Other income
709
482
Bank interest
2,210
79
Mini Bus Income
4,935
880
Total income
63,481
44,882
Expenditure
Salaries and NI
32,114
17,033
Training and supervision
-
390
Staff travel and other staff costs
75
355
Education and activities
7,496
10,322
Trainee and volunteer costs
225
610
Transport
1,008
4,444
Rent and rates
2,120
4,000
Print, stationery and postage
90
484
Telephone
126
355
Insurance
379
643
Legal and professional costs
48
13
Subscriptions
253
50
Depreciation
-
3,597
Financial management and payroll
855
2,680
Independent examination
544
1,110
Board expenses
262
456
Sundry expenses
500
-
Equipment
951
185
IT support
705
977
Total expenditure
47,751
47,704
Net income / (expenditure)
15,730
(2,822)
Transfers between funds
-
9,244
Net movement in funds
15,730
6,422
Fund balances brought forward
76,610
70,188
Fund balances carried forward
92,340
76,610		 2023
Restricted
funds
£
58,277
-
-
-
-
58,277
47,964
11,578
8
52,005
-
1,395
3,600
151
381
500
-
-
-
1,190
710
-
330
657
100
120,569
(62,292)
-
(62,292)
129,624
67,332		 2022
Restricted
funds
£
48,798
-
-
-
-
48,798
47,277
40
18
18,078
73
297
-
-
-
-
-
-
-
80
-
-
-
2,550
-
68,413
(19,615)
(9,244)
(28,859)
158,483
129,624		 2023
Total
funds
£
58,277
55,627
709
2,210
4,935
121,758
80,078
11,578
83
59,501
225
2,403
5,720
241
507
879
48
253
-
2,045
1,254
262
830
1,608
805
168,320
(46,562)
-
(46,562)
206,234
159,672		 2022
Total
funds
£
58,798
33,441
482
79
880
93,680
64,310
430
373
28,400
683
4,741
4,000
484
355
643
13
50
3,597
2,760
1,110
456
-
2,735
977
116,117
(22,437)
-
(22,437)
228,671
206,234

12