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2024-02-29-accounts

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees Charity Name
EASTLEIGH RUGBY FOOTBALL CLUB JUNIOR AND MINI SECTION		 EASTLEIGH RUGBY FOOTBALL CLUB JUNIOR AND MINI SECTION EASTLEIGH RUGBY FOOTBALL CLUB JUNIOR AND MINI SECTION
On accounts for the year 29/02/2024 Charity no 1085791
ended (if any)
Set out on pages 2 to 12
(remember to include the page numbers of additional sheets) (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 29/02/2024 .

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Edward Price

Date: 4/3/2025

Signed: Edward Price
Date:4/3/2025
Name: Edward Price
Relevant professional None – qualified by experience as Scout Group Treasurer
qualification(s) or body
(if any):
Address: 25 Oakmount Ave
Chandlers Ford
Eastleigh SO53 3AB

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Junior & Mini Section, Eastleigh RFC Income and expenditure for the year ended 29[9h] Feb 2024

2023/24 2023/24 2022/23 2022/23
Income £ Expenditure £ Income £ Expenditure £
Registration 19134.61 0.00 18672.20 0.00
Kit and Equipment 5273.65 3747.84 3004.30 5573.26
Kitchen 11601.98 11866.11 11222.49 6639.84
Fund Raising 5.00 0.00 5.80 0.00
Donations 18.57 0.00 19.07 0.00
Tournaments / Events 2953.00 2241.34 3926.40 7352.51
Bank Interest 482.10 0.00 79.47 0.00
Inland Revenue Gift Aid rebate 0.00 0.00 0.00 0.00
Playing Expenditure 9650.00 24386.81 4950.00 20231.40
General Expenses 1502.10 4536.57 782.45 2451.64
Total 50621.01 46778.67 42662.18 42248.65

Balance Brought Forward
01/03/2023 35885.88
Balance Carried Forward
29/02/2024 39728.22
Profit/Loss 3842.34

Club Signatories:

Vicki Quilter Stephen Bowers Vikki Quilter Treasurer Chair 15/2/2025 15/2/2025

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Eastleigh Rugby Club Junior and Mini Section Trustees Annual Report for the period 23/24

Charity name: Eastleigh Rugby Football Club Junior and Mini Section

Charity registration number: 1085791

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The purpose of the charity is the
advancement of amateur rugby, promoting
health and wellbeing by involving young
members from all parts of the community in
physical education and development of
mental skills, which are undertaken on an
amateur basis within a rugby setting.
The club introduces players to all aspects
of rugby showing that it is not just a
physical game but also has a strong social
side.
Players are made aware that all visiting
teams who are opponents on the pitch
become their guest after the game, and as
such should be treated with the respect
that also goes for fellow teammates,
coaches and match officials.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 As a grass roots club we endeavor to
extend a warm and welcoming atmosphere
to players and supporters and have a
reputation as a ‘friendly’ Club providing
excellent hospitality and a ‘USP’ of Rugby
for All, within the surrounding community.
The aim of the club is to offer children and
young people of all abilities the opportunity
and facilities to learn, play and improve
both their understanding and enjoyment of
the game of rugby union.
This is achieved in a structured and safe
environment. Each age group is coached
by a group of volunteer coaches, with a
lead coach and first aider. This is
governed by a club coach facilitator
volunteer, a rugby safe volunteer and a
safeguarding team who volunteer.
All volunteer coaches have been police
checked and are actively encouraged to
attend RFU coaching courses and CPD’s
to increase their knowledge and
qualifications, also enablingthem topass

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their knowledge onto players.
The older players in the junior club are
encouraged to take a coaching and/or
refereeing qualification which will benefit
the wider community.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 The Trustees have read and understand
the Charity Commission Guidance for
Trustees

Additional information

SORP reference
Contribution made by
volunteers		 Para 1.38 Volunteers continue to make a significant
impact to the lives of our young people
during the 23/24 season ensuring the
physical activities were delivered at the hub
both on and off the pitches to ensure
members have access to rugby in some
form. The volunteers have continued to
create a secure environment to enable the
club to carry on with its activities regardless
of the weather.

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Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The charity has maintained the numbers of
young people engaged within physical
education within Eastleigh Community and
its surrounding areas.
Girls Rugby continues to grow slowly, with
new members. This promotes the
progression to the ladies team.
The introduction of reduced fees for those
families that are struggling financially was
introduced. Following the cost of living
crisis period some families have found it a
challenge, as a club we have endeavoured
to keep the young people playing.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against
objectives set		 Para 1.41 The Junior Club has completed all of its
objectives this season, with a complete
return to normality with all age groups
having full training sessions throughout the
year.
One volunteer has stood down during the
season, however replacement volunteers
have been successfully recruited for the
23/24 season where a strong committee
will be in place, with additional volunteers
taking up other roles.
Dylan Chandler, Paul Tiler, Kirsty Bridges
and Andy Browning will remain as trustees
with no further electees.
The club house and pitches at Bishopstoke
Playing Fields are in good condition in the
main, with only a couple of weekends being
lost to poor weather causing the pitches to
flood, however, these were mitigated by the
use of the AWP in the sports complex.
The club have worked closelywith the

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Environment Agency and Eastleigh Borough Council to repair the breaches in the River Itchen which runs alongside the playing fields, which was causing issues with flooding and access to pitches. All repairs to the riverbank are now complete but the fourth pitch is still not usable. The club maintains its links with Harlequins Rugby Club as one of its affiliated community clubs, however due to cutbacks at Harlequin’s RFC, this has been limited despite efforts on our part and our affiliation will be reviewed next season. The Summer touch sessions have been the most successful so far with over 130 participants regularly attending the sessions. The club has continued success with the girls at ages U12’s, U14’s and U16’s increasing the playing opportunity locally. They combine with Winchester to train to make the numbers more competitive. New playing kit has been procured for the use of members, this includes shirts, balls, tackle pads and other coaching aids to reflect current coaching techniques. We have held a number of end of seasons awards evenings in person and we are planning further social events going forward.

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Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The club had a balance of £39728.22 as at
the end of the year, an increase of
£3842.34 from the previous year.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held to cover expenses for
the facilities, for players clothing, safety
equipment and playing accessories, and to
ensure to playing rugby in the community is
affordable for members from
underprivileged backgrounds and areas of
deprivation etc.
Amount of reserves held Para 1.22 Reserves are the balance as at the end of
the financial year and equate to £39728.22
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Eastleigh Mini and Juniors are in a very
strong position financially, with sufficient
reserves to continue its activities going
forward.
There have been increased costs for
facilities due to pitch rental and rising
energy costs from Eastleigh Borough
Council, which have been passed on by
Eastleigh Rugby Football Club Senior
Section, who the charity rent the facilities
from. The charity has made allowances for
these increases in its reserves accordingly.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Donations and membership fees from
playing members. Sponsorship, income
from the club kitchen.
A description of the principal
risks facing the charity		 Para 1.46 Further increase in revenue costs for the
use of the facilities.
Donations and Sponsorship reduction/loss
due to the impact of inflation and the cost of
living.
A resurgence of Covid or its variants
The risks above have been thoroughly
considered bythe club committee and

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trustees and we have made provisions through the retention of sufficient funds and reserves which are in place to cover any liabilities and ensure we can continue to provide rugby to the young people of Eastleigh and its surroundings.

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Structure, Governance and Management

Description of charity’s
trusts:		 N/A
Type of governing document
Para 1.25		 Club Constitution and Governance
Document
How is the charity
constituted?		 Para 1.25 The Club has a constitution laid down in
2001, the club is an unincorporated
registered Charity.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Trustees are elected, proposed and
seconded in accordance with the charities
constitution.
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51 The Charity has a governance structure,
which has three areas of operation:
Coaching and playing rugby; Safeguarding
Young people; Club Facilities.
We follow the England Rugby Football
Union, Rules and Regulations and play
within the Governance of Hampshire Rugby
Football Union
Relationship with any
related parties		 Para 1.51 Member of England Rugby Football Union
Member of Hampshire Rugby Football
Union
Other The charity is a community member of
Harlequins Rugby Club

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Reference and Administrative details
Rugby Football Club
Reference and Administrative details
Rugby Football Club
Charity name Eastleigh Rugby Football Club Junior and Mini Section
Other name the charity
uses		 Eastleigh Pirates RFC
Registered charity number 1085791
Charity’s principal address The Hub, Bishopstoke Road, Eastleigh SO50 6LA
Charities secondary
address (Delivery of
Physical Activities)		 The Hub, Bishopstoke Road, Eastleigh SO50 6LA

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12		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person
(or body) entitled
to appoint trustee
(ifany)
KirstyBridges N/A N/A N/A
Dylan Chandler N/A N/A N/A
Paul Tiller N/A N/A N/A
Andrew Browning N/A N/A N/A
Martin Jacobs N/A N/A N/A

Name of trustees holding title to property belonging to the charity – Not Applicable

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 The Charity holds playing clothing (kit) for all members of
the club, together with training kit and accessories
sufficient for all members to have full access to Rugby at
each age group, there assets are essential to enable
players to play safely
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets		 N/A

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Vikki Quilter Full name(s) Vicki Quilter Steve Bowers Chair Treasurer 15/2/2025 15/2/2025 ~~—_———~~

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