2023-02-28-accounts - Eastleigh Rugby Football Club Junior And Mini Section

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name EASTLEIGH RUGBY FOOTBALL CLUB JUNIOR AND MINI SECTION members of On accounts for the year 28/02/2023 Charity no 1085791 ended (if any) Set out on pages 2 to 12 (Accounts on p2, Trustees Report on p3 – 12) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 28/02/2023.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 21/01/2024 Signed: Name: CLAIRE HEALEY Relevant professional Accountant – Qualified by experience qualification(s) or body (if any): Address: 5 WADHURST GARDENS SOUTHAMPTON SO19 9QQ

Junior & Mini Section, Eastleigh RFC Income and expenditure for the year ended 28[th] Feb 2023

	2021/22	2021/22	2022/23	2022/23
	Income £	Expenditure £	Income £	Expenditure £
Registration	12315.44	0.00	18672.20	0.00
Kit and Equipment	4090.39	9303.18	3004.30	5573.26
Kitchen	13700.06	7660.33	11222.49	6639.84
Fund Raising	0.00	0.00	5.80	0.00
Donations	0.00	0.00	19.07	0.00
Tournaments / Events	4821.50	8572.11	3926.40	7352.51
Bank Interest	2.52	0.00	79.47	0.00
Inland Revenue Gift Aid rebate	844.37	0.00	0.00	0.00
Playing Expenditure	0.00	10976.63	4950.00	20231.40
General Expenses		2758.06	782.45	2451.64
Total	35774.28	39270.31	42662.18	42248.65
Balance Brought Forward
01/03/2022	35472.35
Balance Carried Forward
28/02/2023	35885.88
Profit/Loss	413.53

Club Signatories:

Steve Bowers Vicki Quilter Treasurer ERFC Junior & Mini Section Chair ERFC Junior & Mini Section Date: 21/1/2024 Date: 21/1/2024

Accounts examined per included report

Registered Charity number 1085791

Eastleigh Rugby Club Junior and Mini Section Trustees Annual Report for the period 22/23

Charity name: Eastleigh Rugby Football Club Junior and Mini Section

Charity registration number: 1085791

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the charity is the advancement of amateur rugby, promoting health and wellbeing by involving young members from all parts of the community in physical education and development of mental skills, which are undertaken on an amateur basis within a rugby setting. The club introduces players to all aspects of rugby showing that it is not just a physical game but also has a strong social side. Players are made aware that all visiting teams who are opponents on the pitch become their guest after the game, and as such should be treated with the respect that also goes for fellow teammates, coaches and match officials.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	As a grass roots club we endeavor to extend a warm and welcoming atmosphere to players and supporters and have a reputation as a ‘friendly’ Club providing excellent hospitality and a ‘USP’ of Rugby for All, within the surrounding community. The aim of the club is to offer children and young people of all abilities the opportunity and facilities to learn, play and improve both their understanding and enjoyment of the game of rugby union. This is achieved in a structured and safe environment. Each age group is coached by a group of volunteer coaches, with a lead coach and first aider. This is governed by a club coach facilitator volunteer, a rugby safe volunteer and a safeguarding team who volunteer.

		All volunteer coaches have been police checked and are actively encouraged to attend RFU coaching courses and CPD’s to increase their knowledge and qualifications, also enabling them to pass their knowledge onto players. The older players in the junior club are encouraged to take a coaching and/or refereeing qualification which will benefit the wider community.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have read and understand the Charity Commission Guidance for Trustees

Additional information

	SORP reference
Contribution made by volunteers	Para 1.38	Volunteers continue to make a significant impact to the lives of our young people during the 22/23 season ensuring the physical activities were delivered at the hub both on and off the pitches to ensure members have access to rugby in some form. The volunteers have continued to create a secure environment to enable the club to carry on with its activities regardless of the weather.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The charity has maintained the numbers of young people engaged within physical education within Eastleigh Community and its surrounding areas. Girls Rugby continues to grow slowly, with new members. However, recruitment still remains a factor. Fiona Pocock visited the club and carried out a training session, touch tournament and a question and answer session. This aides the launch of the ladies team and the recruitment of the girls teams and allowed the wider community the opportunity to visit the club. Engaged with provider with a view to introducing STAR scheme for children suffering from Adverse Childhood Experiences (ACES’s). Allowing us to provide a safe space for children to train and be part of a team. The introduction of reduced fees for those families that are struggling financially was introduced. Following the COVID period some families have found it a challenge, as a club we have endeavoured to keep the young people playing. The Junior club partook in a beach clean- up along the Gosport coast line to give back to the community and learn the importance of environmental conservation plus teamwork.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The Junior Club has completed all of its objectives this season, with a complete return to normality with all age groups having full training sessions throughout the year. One volunteer has stood down during the season, however replacement volunteers have been successfully recruited for the 23/24 season where a strong committee will be in place, with additional volunteers taking up other roles.

Dylan Chandler, Paul Tiler, Kirsty Bridges and Andy Browning will remain as trustees with no further electees. The club house and pitches at Bishopstoke Playing Fields are in good condition in the main, with only a couple of weekends being lost to poor weather causing the pitches to flood, however, these were mitigated by the use of the AWP in the sports complex. The club have worked closely with the Environment Agency and Eastleigh Borough Council to repair the breaches in the River Itchen which runs alongside the playing fields, which was causing issues with flooding and access to pitches. All repairs to the riverbank are now complete vut the fourth pitch is still not usable. The club maintains its links with Harlequins Rugby Club as one of its affiliated community clubs, however due to cutbacks at Harlequin’s RFC, this has been limited despite efforts on our part and our affiliation will be reviewed next season. The Summer touch sessions have been the most successful so far with over 130 participants regularly attending the sessions. The club has continued success with the girls at ages U12’s, U14’s and U16’s increasing the playing opportunity locally. They combine with Winchester to train to make the numbers more competitive. New playing kit has been procured for the use of members, this includes shirts, balls, tackle pads and other coaching aids to reflect current coaching techniques. We have held a number of end of seasons awards evenings in person and we are planning further social events going forward.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	The club had a balance of £35,885.88 as at the end of the year, an increase of £413.53 from the previous year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Reserves are held to cover expenses for the facilities, for players clothing, safety equipment and playing accessories, and to ensure to playing rugby in the community is affordable for members from underprivileged backgrounds and areas of deprivation etc.
Amount of reserves held	Para 1.22	Reserves are the balance as at the end of the financial year and equate to £35885.88
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Eastleigh Mini and Juniors are in a very strong position financially, with sufficient reserves to continue its activities going forward. There have been increased costs for facilities due to pitch rental and rising energy costs from Eastleigh Borough Council, which have been passed on by Eastleigh Rugby Football Club Senior Section, who the charity rent the facilities from. The charity has made allowances for these increases in its reserves accordingly.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Donations and membership fees from playing members. Sponsorship, income from the club kitchen.
A description of the principal risks facing the charity	Para 1.46	Further increase in revenue costs for the use of the facilities. Donations and Sponsorship reduction/loss due to the impact of inflation and the cost of living. A resurgence of Covid or its variants

The risks above have been thoroughly considered by the club committee and trustees and we have made provisions through the retention of sufficient funds and reserves which are in place to cover any liabilities and ensure we can continue to provide rugby to the young people of Eastleigh and its surroundings.

Structure, Governance and Management

Description of charity’s trusts:		N/A
Type of governing document	Para 1.25	Club Constitution and Governance Document
How is the charity constituted?	Para 1.25	The Club has a constitution laid down in 2001, the club is an unincorporated registered Charity.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are elected, proposed and seconded in accordance with the charities constitution.
Additional information (optional) You may choose to include further statements		where relevant about:
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity has a governance structure, which has three areas of operation: Coaching and playing rugby; Safeguarding Young people; Club Facilities. We follow the England Rugby Football Union, Rules and Regulations and play within the Governance of Hampshire Rugby Football Union
Relationship with any related parties	Para 1.51	Member of England Rugby Football Union Member of Hampshire Rugby Football Union
Other		The charity is a community member of Harlequins Rugby Club

Reference and Administrative details Rugby Football Club	Reference and Administrative details Rugby Football Club
Charity name	Eastleigh Rugby Football Club Junior and Mini Section
Other name the charity uses	Eastleigh Pirates RFC
Registered charity number	1085791
Charity’s principal address	The Hub, Bishopstoke Road, Eastleigh SO50 6LA
Charities secondary address (Delivery of Physical Activities)	The Hub, Bishopstoke Road, Eastleigh SO50 6LA

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
KirstyBridges	N/A	Appointed 1/8/2022	N/A
Dylan Chandler	N/A	N/A	N/A
Paul Tiller	N/A	N/A	N/A
Andrew Browning	N/A	Appointed 1/8/2022	N/A
Martin Jacobs	N/A	Appointed 1/8/2022	N/A
Andrew Howard	N/A	Resigned 1/8/2022	N/A

Name of trustees holding title to property belonging to the charity – Not Applicable

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	The Charity holds playing clothing (kit) for all members of the club, together with training kit and accessories sufficient for all members to have full access to Rugby at each age group, there assets are essential to enable players to play safely
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)	Vikki Quilter

	Vicki Quilter	Steve Bowers
	Chair	Treasurer
	14/1/2024	14/1/2024