**REGISTERED COMPANY NUMBER 3389854 REGISTERED CHARITY NUMBER 1085596**
**REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 FOR THE FILM AND VIDEO WORKSHOP**
## **THE FILM AND VIDEO WORKSHOP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024**
|**CONTENTS**|PAGE||
|---|---|---|
|Report of the Trustees||2 to 4|
|Independent Examiner's Report||5|
|Statement of Financial Activities||6|
|Balance Sheet||7|
|Notes to the Financial Statements|8|to 11|
|Detailed Statement of Financial Activities||12|
1
## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2024. The report conforms to the Charities Commission SORP 2009.
**REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number** 3389854 **Registered Charity number** 1085596 **Registered Office** 7 Bell Yard London WC2A 2JR **Trustees** A J Doyle R A M Humphreys Mr B Bench Mr P Callaghan Ms Cary Bazalgette **Company Secretary** S N Oatley **Accountants** B & D Tax Services Ltd 13 Mark Avenue Chingford London E4 7NR **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Organisational structure**
All directors of the company are also trustees of the charity and there are no other trustees. The Board has the power to appoint additional trustees as it considers fit to do so. Each of the directors agrees to contribute £10 in the event of a winding up. The Directors meet four times a year to check performance, financial details and set strategy. Day to day decisions are made by the CEO who acts to achieve the board's strategy.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **Trustee induction**
New trustees will be offered training and will undergo an induction process.
## **FINANCIAL REVIEW**
## **Policy on reserves**
The charity aims to keep in it's reserves at least enough money to cover one third of the average running costs. Based on the previous year’s turnover of around £157,000 the reserve target was £53,000. We achieved this goal throughout the year and our average reserve figure was around £150,000.
Going forward we estimate the next year's annual turnover to be about the same at around £150,000 and would aim to have at least £50,000 in the reserves. Based on our budget projections this seems achievable.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The objectives of the charity are the education of adults, children and young people in the art of film, video making and other types of media, in particular those people who are in need by reason of disability, age or economic circumstances.
2
## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024**
## **Public benefit**
The trustees confirm they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers or duties.
## **Objectives and strategies for the past year and results**
These are our goals set at the end of last year and how we did at achieving them.
1. Fulfil our commitments to our contracts – we will do this by:
- a. Working closely with our partners and by ensuring that enough management resources are in place to set up and organise the activity successfully. i. _We did this and all projects were completed successfully._
- b. Ensure that our work is of a high quality and that we have documented our successes. i. _We are confident of the quality but could improve on documentation._
- c. Review all policies and ensure they are fit for purpose.
- i. _We have done this._
2. Develop projects and partnerships – we will do this by:
- a. Research any new streams of funding.
- i. _We did this and have developed some new projects._
- b. Apply for new partnerships.
- i. _We have developed several new partnerships._
- c. Research new markets and opportunities.
- i. _We have been doing this._
- d. Research new techniques and technology.
- i. _We have been doing this._
3. Develop our marketing – we will do this by:
- a. Develop and improve our website and Adwords campaign.
- i. _We could have done more._
- b. Make our site mobile friendly.
- i. _We could have done more._
## **ACHIEVEMENTS AND PERFORMANCE**
## **Overview**
The company delivered all its contracts and achieved all the goals the funders had set. The feedback has been good and this was done without undue stress on the workforce.
## **Internal and External Factors**
The trustees have made a full assessment of any factors that may have affected these financial statements and do not deem any factors material enough to have an impact, apart from the following:
Following the Covid crisis, funding has not resumed for us at previous levels and we will need to cut some costs to balance the books. We hope to find new projects and develop our work.
## **Objectives and strategies for the coming year**
1. Fulfil our commitments to our contracts – we will do this by:
- a. Working closely with our partners and by ensuring that enough management resources are in place to set up and organise the activity successfully.
- b. Ensure that our work is of a high quality and that we have documented our successes.
- c. Review all policies and ensure they are fit for purpose.
2. Develop projects and partnerships – we will do this by:
- a. Research any new streams of funding.
- b. Apply for new partnerships.
- c. Research new markets and opportunities.
- d. Research new techniques and technology.
3. Develop our marketing – we will do this by:
- a. Develop and improve our website and Adwords campaign.
- b. Make our site mobile friendly.
3
## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2024**
## **STATEMENT OF TRUSTEES RESPONSIBILITIES**
The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charitable company and of the surplus or deficit of the charitable company for that period. In preparing those financial statements, the trustees are required to
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
ON BEHALF OF THE BOARD
..................................... .......................................... A J Doyle- Trustee Date
4
## **THE FILM AND VIDEO WORKSHOP INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024**
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts.
The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:
examine the accounts under section 43 of the 1993 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination , no matter has come to my attention
- 1 which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
D Clegg CTA Date B & D Tax Services Ltd 13 Mark Avenue Chingford E4 7NR
5
|**THE FILM AND VIDEO WORKSHOP**
**STATEMENT OF FINANCIAL ACTIVITIES**
**FOR THE YEAR ENDED 31 AUGUST 2024**
Unrestricted
funds
Notes
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
2
0
Activities for generating funds
3
11,359
Investment income
4
1,290
**Income resources from charitable activities**
General charitable activities
5
0
**Total incoming resources**
12,649
**RESOURCES EXPENDED**
**Charitable activities**
6
General charitable activities
11,695
**Governance costs**
8
0
11,695
**NET INCOMING/(OUTGOING) RESOURCES**
**before transfers**
954
**Gross transfers between funds**
16
0
**Net incoming/(outgoing) resources**
954
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
124,541
**TOTAL FUNDS CARRIED FORWARD**
125,495|Restricted
funds
£
96,260
0
0
96,260
98,890
12,428
111,318
-15,058
0
-15,058
32,756
17,698|2024
Total
funds
£
96,260
11,359
1,290
0
108,909
110,585
12,428
123,013
-14,104
0
-14,104
157,297
143,193|2023
Total
funds
£
96,860
14,106
0
0|
|---|---|---|---|
||||110,966
111,084
12,382|
||||123,466|
||||-12,500
0|
||||-12,500
169,797|
||||157,297|
6
## **THE FILM AND VIDEO WORKSHOP BALANCE SHEET AT 31 AUGUST 2024**
|**THE FILM AND VIDEO WORKSHOP**
**BALANCE SHEET**
**AT 31 AUGUST 2024**||||
|---|---|---|---|
|Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
12
2,227
**CURRENT ASSETS**
Debtors
13
680
Cash at bank
124,026
124,706
**CREDITORS**
Amounts due within one year
14
-283
**NET CURRENT ASSETS**
124,423
**TOTAL ASSETS LESS CURRENT LIABILITIES**
126,650
**ACCRUALS AND DEFERRED INCOME**
15
-1,155
**NET ASSETS**
125,495
**FUNDS**
16
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
0
17,698
17,698
0
17,698
17,698
0
17,698|2024
Total
funds
£
2,227
680
141,724
142,404
-283
142,121
144,348
-1,155
143,193
125,495
17,698
143,193|2023
Total
funds
£
3,695
63
155,659|
||||155,722
-965|
||||154,757|
||||158,452
-1,155|
||||157,297|
||||124,541
32,756|
||||157,297|
1. For the year ended 31 August 2024, the company was entitled to the exemption under section 477(2) of the Companies Act 2006.
2. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
3. The directors acknowledge their responsibilities for:
- ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006, and
- preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirement of section 393, and which otherwise comply with the requirements of the Act relating to accounts, as far as applicable to the company.
4. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
On behalf of the Board of Trustees
..................................... .......................................... A J Doyle- Trustee Date
7
## **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024**
## **1. ACCOUNTING POLICIES**
## **Accounting convention**
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities, the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **Incoming resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **Resources expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Charitable activities**
Charitable activities comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Governance costs**
Governance costs comprise of those costs associated with meeting the constitutional and strategic requirements of the charity and the audit fees and costs linked to the strategic management of the charity.
## **Allocation and apportionment of costs**
Overhead and support costs relating to charitable activities have been apportioned based on staff time. The allocation of overhead and support costs is analysed in the notes.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery etc. 25% on cost
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
8
## **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2024**
## **2. VOLUNTARY INCOME**
|Grants
**Grants received, included in the above, are as follows:**
BFI - Film Academy
BFI- Students
Greater London Authority- Young Londoners Development Fund
BBC Children in Need
**3. ACTIVITIES FOR GENERATING FUNDS**
Commercial trading operations
**4. INVESTMENT INCOME**
Deposit account interest
**5. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES**
**Activity**
Other incoming resources
General charitable activities
**6. CHARITABLE ACTIVITIES COSTS**
General charitable activities
**7. SUPPORT COSTS**
Governance costs
General charitable activities
**8. GOVERNANCE COSTS**
Staff costs
Auditors' remuneration
Support costs|Direct costs
£
97,974
Management
£
5,918
12,547
18,465|2024
£
96,260
2023
£
92,100
4,160
0
0
96,260
2024
£
11,359
2024
£
1290
2024
£
-
Support costs
(see note 7)
£
12,611
Finance
£
20
64
84
2024
£
5,390
1,100
5,938
12,428|2023
£
96,860|
|---|---|---|---|
||||2022
£
76,912
4,325
5,201
10,422|
||||96,860|
||||2023
£
14,106|
||||2023
£
0|
||||2023
£
-|
||||Totals
£
110,585|
||||Totals
£
5,938
12,611|
||||18,549|
||||2023
£
5,311
1,133
5,938|
||||12,382|
9
## **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2024**
## **9. NET INCOMING/(OUTGOING) RESOURCES**
Net resources are stated after charging/(crediting):
|Auditors' remuneration
Depreciation-owned assets|2024
£
1,155
1,468|2023
£
1,155
1,468|
|---|---|---|
## **10. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2024 nor for the year ended 31 August 2023.
## **Trustees' Expenses**
There were no trustees' expenses paid for the year ended 31 August 2024 nor for the year ended 31 August 2023.
## **11. STAFF COSTS**
|Wages, pension & social security
The average monthly number of employees during the year was as follows:
Administrative staff
Charitable activity
**12. TANGIBLE FIXED ASSETS**
**COST**
At 1 September 2023
Additions
At 31 August 2024
**DEPRECIATION**
At 1 September 2023
Charge for year
At 31 August 2024
**NET BOOK VALUE**
At 31 August 2024
At 31 August 2023
**13.DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade Debtors
**14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Taxation and social security
Other creditors
**15. ACCRUALS AND DEFERRED INCOME**
Accruals|2024
£
59,890
2024
1
1
2
2024
£
680
2024
£
283
0
283
2024
£
1,155|2023
£
59,013|
|---|---|---|
|||2023
1
1|
|||2|
|||Plant and
Machinery
£
212,880
0|
|||212,880|
|||209,185
1,468|
|||210,653|
|||2,227|
|||3,695|
|||2023
£
63|
|||2023
£
0
965|
|||965|
|||2023
£
1,155|
10
## **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2024**
## **16. MOVEMENT IN FUNDS**
|**16. MOVEMENT IN FUNDS**||||
|---|---|---|---|
|At 01.09.23
£
**Unrestricted funds**
General fund
124,541
**Restricted funds**
Restricted fund
32,756
**TOTAL FUNDS**
157,297
Net movement in funds, included in the above figures are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|Net movement
in funds
£
954
-15,058
-14,104
Incoming
resources
£
12,649
96,260
108,909|Transfers
at 31.08.24
between funds
£
£
0
125,495
0
17,698
0
143,193
Resources
Movement in
expended
funds
£
£
-11,695
954
-111,318
-15,058
-123,013
-14,104||
||||143,193|
||||Movement in
funds
£
954|
||||-15,058|
||||-14,104|
11
## **THE FILM AND VIDEO WORKSHOP DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024**
|**INCOMING RESOURCES**
**Voluntary income**
Grants
**Activities for generating funds**
Commercial trading operations
**Investment income**
Deposit account interest
**Incoming resources from charitable activities**
Other incoming resources
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Wages, pension & social security
Production and other direct costs
**Governance costs**
Wages, pension & social security
Auditors' remuneration
**Support costs**
**Management**
Wages, pension & social security
Insurance
Telephone
Postage and stationery
Parking & congestion charge
Travel
Sundries
Computer costs
Depreciation
**Finance**
Bank charges
**Total resources expended**
Net income/(expenditure)|2024
£
96,260
11,359
1,290
108,909
42,523
55,451
97,974
5,390
1,100
6,490
11,977
1,169
436
1,806
105
297
100
1,107
1,468
18,465
84
123,013
-14,104|2023
£
96,860
14,106
0|
|---|---|---|
|||110,966
41,899
57,062|
|||98,961
5,311
1,133|
|||6,444
11,803
1,052
44
1,437
130
383
516
1,138
1,468|
|||17,971
90|
|||123,466|
|||-12,500|
12