2023-08-31-accounts

REGISTERED COMPANY NUMBER 3389854 REGISTERED CHARITY NUMBER 1085596

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023 FOR THE FILM AND VIDEO WORKSHOP

THE FILM AND VIDEO WORKSHOP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

CONTENTS	PAGE
Report of the Trustees	2 to 4
Independent Examiner's Report	5
Statement of Financial Activities	6
Balance Sheet	7
Notes to the Financial Statements	8 to 11
Detailed Statement of Financial Activities	13

1

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The report conforms to the Charities Commission SORP 2009.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

3389854 Registered Charity number 1085596 Registered Office 7 Bell Yard London WC2A 2JR Trustees A J Doyle R A M Humphreys Mr B Bench Mr P Callaghan Ms Cary Bazalgette Company Secretary S N Oatley Accountants B & D Tax Services Ltd 13 Mark Avenue Chingford London E4 7NR STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

All directors of the company are also trustees of the charity and there are no other trustees. The Board has the power to appoint additional trustees as it considers fit to do so. Each of the directors agrees to contribute £10 in the event of a winding up. The Directors meet four times a year to check performance, financial details and set strategy. Day to day decisions are made by the CEO who acts to achieve the board's strategy.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Trustee induction

New trustees will be offered training and will undergo an induction process.

FINANCIAL REVIEW

Policy on reserves

The charity aims to keep in it's reserves at least enough money to cover one third of the average running costs. Based on the previous year’s turnover of around £145,000 the reserve target was £49,000. We achieved this goal throughout the year and our average reserve figure was around £160,000.

Going forward we estimate the next year's annual turnover to be about the same at around £150,000 and would aim to have at least £50,000 in the reserves. Based on our budget projections this seems achievable.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the charity are the education of adults, children and young people in the art of film, video making and other types of media, in particular those people who are in need by reason of disability, age or economic circumstances.

2

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023

Public benefit

The trustees confirm they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers or duties.

Objectives and strategies for the past year and results

These are our goals set at the end of last year and how we did at achieving them.

1. Look for partnership opportunities with a host organisation.

2. i. The company has moved to a virtual office with the workers working from home

3. and paying for storage.

4. Complete the GLA project.

   • i. This has been concluded successfully and all the KPIs reached.

5. Fulfil our commitments to our contracts – we will do this by:

6. a. Working closely with our partners and by ensuring that enough management resources

7. are in place to set up and organise the activity successfully.

   • i. We did this and all contracts are being delivered successfully.

8. b. Ensure that our work is of a high quality and that we have documented our successes.

   • i. We are confident of the quality but could improve on documentation.

9. c. Review all policies and ensure they are fit for purpose.

   • i. We have done this.

10. Develop projects and partnerships – we will do this by:

11. a. Research any new streams of funding.

    • i. We are doing this.

12. b. Apply for new partnerships.

13. i. We have strengthened our relationships with BlinkInk and The Cinema Museum

14. c. Research new markets and opportunities.

    • i. We have been doing this and have developed a festival workshop.

15. d. Research new techniques and technology.

    • i. We have been doing this, noticeably with AI.

16. Develop our marketing – we will do this by:

17. a. Develop and improve our website and Adwords campaign.

    • i. We could have done more of this.

18. b. Make our site mobile friendly.

    • i. We could have done more of this.

ACHIEVEMENTS AND PERFORMANCE

The company delivered all its contracts and achieved all the goals the funders had set. The feedback has been good and this was done without undue stress on the workforce.

Internal and External Factors

The trustees have made a full assessment of any factors that may affect these financial statements and do not deem any factors material enough to have an impact, apart from the following:

Following the Covid crisis, funding has not resumed for us at previous levels and we will need to cut some costs to balance the books. We hope to find new projects and develop our work.

Objectives and strategies for the coming year

1. Fulfil our commitments to our contracts – we will do this by:

2. a. Working closely with our partners and by ensuring that enough management resources

3. are in place to set up and organise the activity successfully.

4. b. Ensure that our work is of a high quality and that we have documented our successes.

5. c. Review all policies and ensure they are fit for purpose.

6. Develop projects and partnerships – we will do this by:

7. a. Research any new streams of funding.

8. b. Apply for new partnerships.

9. c. Research new markets and opportunities.

10. d. Research new techniques and technology.

11. Develop our marketing – we will do this by:

12. a. Develop and improve our website and Adwords campaign.

13. b. Make our site mobile friendly.

3

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charitable company and of the surplus or deficit of the charitable company for that period. In preparing those financial statements, the trustees are required to

• select suitable accounting policies and then apply them consistently;

• make judgements and estimates that are reasonable and prudent;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

ON BEHALF OF THE BOARD

..................................... A. Doyle (May 13, 2024 11:04 GMT+1)A. Doyle .......................................... May 13, 2024 A J Doyle- Trustee Date

4

THE FILM AND VIDEO WORKSHOP INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2023

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 43 of the 1993 Act,

to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and

to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination , no matter has come to my attention

• 1 which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act

• have not been met; or

• 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

D Clegg CTA Date B & D Tax Services Ltd

13 Mark Avenue Chingford E4 7NR

5

THE FILM AND VIDEO WORKSHOP STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023 Unrestricted funds Notes £ INCOMING RESOURCES Incoming resources from generated funds Voluntary income 2 0 Activities for generating funds 3 14,106 Investment income 4 0 Income resources from charitable activities General charitable activities 5 0 Total incoming resources 14,106 RESOURCES EXPENDED Charitable activities 6 General charitable activities 12,695 Governance costs 8 0 12,695 NET INCOMING/(OUTGOING) RESOURCES before transfers 1,411 Gross transfers between funds 16 0 Net incoming/(outgoing) resources 1,411 RECONCILIATION OF FUNDS Total funds brought forward 123,130 TOTAL FUNDS CARRIED FORWARD 124,541	Restricted funds £ 96,860 0 0 96,860 98,389 12,382 110,771 -13,911 0 -13,911 46,667 32,756	2023 Total funds £ 96,860 14,106 0 0 110,966 111,084 12,382 123,466 -12,500 0 -12,500 169,797 157,297	2022 Total funds £ 140,575 5,264 0 0 145,839 129,576 12,954 142,530 3,309 0 3,309 166,488 169,797

6

THE FILM AND VIDEO WORKSHOP BALANCE SHEET AT 31 AUGUST 2023

Unrestricted funds Notes £ FIXED ASSETS Tangible assets 12 3,695 CURRENT ASSETS Debtors 13 63 Cash at bank 121,435 121,498 CREDITORS Amounts due within one year 14 -965 NET CURRENT ASSETS 120,533 TOTAL ASSETS LESS CURRENT LIABILITIES 124,228 ACCRUALS AND DEFERRED INCOME 15 -1,155 NET ASSETS 123,073 FUNDS 16 Unrestricted funds Restricted funds TOTAL FUNDS	Restricted funds £ 0 34,224 34,224 0 34,224 34,224 0 34,224	2023 Total funds £ 3,695 63 155,659 155,722 -965 154,757 158,452 -1,155 157,297 123,073 34,224 157,297	2022 Total funds £ 2,748 12,750 156,597 169,347 -1,198 168,149 170,897 -1,100 169,797 123,130 46,667 169,797

1. For the year ended 31 August 2023, the company was entitled to the exemption under section 477(2) of the Companies Act 2006.

2. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

3. The directors acknowledge their responsibilities for:

4. ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006, and

5. preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirement of section 393, and which otherwise comply with the requirements of the Act relating to accounts, as far as applicable to the company.

6. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

On behalf of the Board of Trustees

A. Doyle (May 13, 2024 11:04 GMT+1)A. Doyle May 13, 2024 ..................................... .......................................... A J Doyle- Trustee Date

7

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities, the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

Charitable activities comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs comprise of those costs associated with meeting the constitutional and strategic requirements of the charity and the audit fees and costs linked to the strategic management of the charity.

Allocation and apportionment of costs

Overhead and support costs relating to charitable activities have been apportioned based on staff time. The allocation of overhead and support costs is analysed in the notes.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery etc. 25% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

8

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2023

2. VOLUNTARY INCOME

Grants Grants received, included in the above, are as follows: BFI - Film Academy BFI- Students Greater London Authority- Young Londoners Development Fund BBC Children in Need Space Studios 3. ACTIVITIES FOR GENERATING FUNDS Commercial trading operations 4. INVESTMENT INCOME Deposit account interest 5. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES Activity Other incoming resources General charitable activities 6. CHARITABLE ACTIVITIES COSTS General charitable activities 7. SUPPORT COSTS Governance costs General charitable activities 8. GOVERNANCE COSTS Staff costs Auditors' remuneration Support costs	Direct costs £ 98,961 Management £ 5,918 12,053 17,971	2023 £ 96,860 2023 £ 76,912 4,325 5,201 10,422 0 96,860 2023 £ 14,106 2023 £ 0 2023 £ - Support costs (see note 7) £ 12,123 Finance £ 20 70 90 2023 £ 5,311 1,133 5,938 12,382	2022 £ 140,575 2022 £ 77,156 4,790 32,246 14,883 11,500 140,575 2022 £ 5,264 2022 £ 0 2022 £ - Totals £ 111,084 Totals £ 5,938 12,123 18,061 2022 £ 5,916 1,100 5,938 12,954

9

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2023

9. NET INCOMING/(OUTGOING) RESOURCES

Net resources are stated after charging/(crediting):

Auditors' remuneration Depreciation-owned assets	2023 £ 1,155 0	2022 £ 1,100 943

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.

Trustees' Expenses

There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.

11. STAFF COSTS

Wages, pension & social security The average monthly number of employees during the year was as follows: Administrative staff Charitable activity 12. TANGIBLE FIXED ASSETS COST At 1 September 2022 Additions At 31 August 2023 DEPRECIATION At 1 September 2022 Charge for year At 31 August 2023 NET BOOK VALUE At 31 August 2023 At 31 August 2022 13.DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade Debtors 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Taxation and social security Other creditors 15. ACCRUALS AND DEFERRED INCOME Accruals	2023 £ 59,013 2023 1 1 2 2023 £ 63 2023 £ 0 965 965 2023 £ 1,155	2022 £ 65,733 2022 1 1 2 Plant and Machinery £ 210,465 2,415 212,880 207,717 1,468 209,185 3,695 2,748 2022 £ 12,750 2022 £ 0 1,198 1,198 2022 £ 1,100

10

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2023

16. MOVEMENT IN FUNDS

At 01.09.22 £ Unrestricted funds General fund 123,130 Restricted funds Restricted fund 46,667 TOTAL FUNDS 169,797 Net movement in funds, included in the above figures are as follows: Unrestricted funds General fund Restricted funds Restricted fund TOTAL FUNDS	Net movement in funds £ 1,411 -13,911 -12,500 Incoming resources £ 14,106 96,860 110,966	Transfers between funds £ 0 0 0 Resources expended £ -12,695 -110,771 -123,466	at 31.08.23 £ 124,541 32,756 157,297 Movement in funds £ 1,411 -13,911 -12,500

11

THE FILM AND VIDEO WORKSHOP DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023

INCOMING RESOURCES Voluntary income Grants Activities for generating funds Commercial trading operations Investment income Deposit account interest Incoming resources from charitable activities Other incoming resources Total incoming resources RESOURCES EXPENDED Charitable activities Wages, pension & social security Production and other direct costs Governance costs Wages, pension & social security Auditors' remuneration Support costs Management Wages, pension & social security Rates and water Insurance Telephone Postage and stationery Parking & congestion charge Travel Sundries Repairs and renewals Computer costs Depreciation Finance Bank charges Total resources expended Net income/(expenditure)	2023 £ 96,860 14,106 0 110,966 41,899 57,062 98,961 5,311 1,133 6,444 11,803 0 1,052 44 1,437 130 383 516 0 1,138 1,468 17,971 90 123,466 -12,500	2022 £ 140,575 5,264 0 145,839 46,670 64,432 111,102 5,916 1,100 7,016 13,147 3,113 873 1,255 1,239 0 0 359 148 3,241 943 24,318 94 142,530 3,309

12

2023 Accounts

Final Audit Report

2024-05-13

Created: 2024-05-08 By: D Clegg ([e-mail]) Status: Signed Transaction ID: CBJCHBCAABAAbD6gyi5_Kke-YhITqmWYfPYOdltd3BVx

"2023 Accounts" History

• Document created by D Clegg ([e-mail])

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Document emailed to [e-mail] for signature

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Signer [e-mail] entered name at signing as A. Doyle 2024-05-13 - 10:04:19 AM GMT- IP address: 82.46.80.7

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Agreement completed.

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