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2022-08-31-accounts

Annual report and accounts Year 25 1[st] September 2021 to 31[st] August 2022

7 Bell yard, London WC2A 2JR, 020 7607 8660, www.filmworkshop.com, Charity No. 1085596, Company No. 3389854, Vat No. 697393372

REGISTERED COMPANY NUMBER 3389854 REGISTERED CHARITY NUMBER 1085596

REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022 FOR THE FILM AND VIDEO WORKSHOP

THE FILM AND VIDEO WORKSHOP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

CONTENTS PAGE
Report of the Trustees 2 to 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Financial Statements 9 to 12
Detailed Statement of Financial Activities 13

1

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2022. The report conforms to the Charities Commission SORP 2009.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

3389854

Registered Charity number 1085596 Registered Office 7 Bell Yard London WC2A 2JR Trustees A J Doyle R A M Humphreys Mr B Bench Mr P Callaghan Ms Cary Bazalgette Company Secretary S N Oatley Accountants B & D Tax Services Ltd 13 Mark Avenue Chingford London E4 7NR

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Organisational structure

All directors of the company are also trustees of the charity and there are no other trustees. The Board has the power to appoint additional trustees as it considers fit to do so. Each of the directors agrees to contribute £10 in the event of a winding up. The Directors meet four times a year to check performance, financial details and set strategy. Day to day decisions are made by the CEO who acts to achieve the board's strategy.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.

Trustee induction

New trustees will be offered training and will undergo an induction process.

FINANCIAL REVEIW

Policy on reserves

The charity aims to keep in it's reserves at least enough money to cover one third of the average running costs. Based on the previous year’s turnover of around £169,000 the reserve target was £56,000. We achieved this goal throughout the year and our average reserve figure was around £160,000.

Going forward we estimate the next year's annual turnover to be about the same at around £150,000 and would aim to have at least £50,000 in the reserves. Based on our budget projections this seems achievable.

OBJECTIVES AND ACTIVITIES Objectives and aims

The objectives of the charity are the education of adults, children and young people in the art of film, video making and other types of media, in particular those people who are in need by reason of disability, age or economic circumstances.

2

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022

Public benefit

The trustees confirm they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers or duties.

Objectives and strategies for the past year and results

Notes

Covid played a less significant role, however funding for participatory arts has not become any easier.

These are our goals set at the end of last year and how we did at achieving them.

  1. Continue to develop our partnership with Mulberry UTC: a. Look for additional opportunities with the school

i. Although this went well at the start, our main contact left and the opportunities for engagement decreased.

b. Develop a plan B if the relationship does not perform well

i. We developed our relationship with the Cinema Museum and Blinkink. 2. Develop and complete the GLA final year. a. Find new partners

i. We went back to CANDI and this worked well. b. Find new students. i. There were enough students at CANDI.

  1. Fulfil our commitments to our contracts – we will do this by: a. Working closely with our partners and by ensuring that enough management resources are in place to set up and organise the activity successfully. i. We did this and all contracts are being delivered successfully.

b. Ensure that our work is of a high quality and that we have documented our successes. i. We are confident with the quality but could improve on documentation.

c. Review all policies and ensure they are fit for purpose. i. We have done this.

  1. Develop projects and partnerships – we will do this by: a. Research any new streams of funding

i. We have been doing this. b. Apply for new partnerships

i. We have investigated a couple but have not found any suitable organisations. c. Research new markets and opportunities.

i. We have been doing this. d. Research new techniques and technology.

i. We have been doing this 5. Develop our marketing – we will do this by: a. Develop and improve our website and Adwords campaign.

i. We could have done this better b. Make our site mobile friendly

ACHIEVEMENTS AND PERFORMANCE

The company delivered all its contracts and achieved all the goals the funders had set. The feedback has been good and this was done without undue stress on the workforce.

The headline events this year were –

3

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022

Young peoples workshops.

We measure our impact by using sessions and student/adult days (sd/ad). Sessions are the number of distinct sessions we have run. Days are participants multiplied by how many days we worked with them, (based on a working school day of about 5 hours). For example, a class of 30 students working for 2 sessions for half a day each time will be 30 student days and 2 sessions. However, we have not yet found a way of identifying the number of staff running the training, as a staff ratio of 30:1 is a different experience to 3:1.

Year Projects Students Adults Films
made
Total Session Days Total Session Days
16 41 940 1,960
17 43 1,046 2,550
18 49 2,033 3,454 140 315
19 32 2,123 5,737 163 199 91
20 32 1,801 1,955 121 197 56
21 46 860 85 1,364 109 23 187 228
22 29 574 80 1,160 137 58 289 51
23 15 166 50 715 21 27 87 40
24 11 115 83 650 12 27 87 45
25 12 145 119 880 12 27 87 94
Primary activity
● One animation workshop in a primary PRU.
Secondary activity
● Two film projects in secondary PRUs
College activity;
● 1 Work experience project, 2 students and 4 adults, 10 sessions each, half a day (100sd), (20ad)
Out of school activity;
● 1 Animation and VFX project – 9 days – 20 students (153sd), (27ad).
● 1 Residential animation/VFX project – 9 days – 40 students (280sd), (45ad)
● 4 BBC children in need animation projects - 40 students, 5 days – (240sd)
● 1 summer school - 8 young people , 5 days (40sd)
● 1 Virtual school animation workshop - 12 young people, 1 day (12sd)
● 1 additional needs workshop - 30 sessions 0.3 day (12sd),

Specific Project details

Internal and External Factors

The trustees have made a full assessment of any factors that may affect these financial statements and do not deem any factors material enough to have an impact, apart from the following:

Following the Covid crisis, funding has not resumed for us at previous levels and we will need to cut some costs to balance the books. We hope to find new projects and develop our work.

4

THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2022

Objectives and strategies for the coming year

  1. Look for partnership opportunities with a host organisation.

  2. Complete the GLA project

  3. Fulfil our commitments to our contracts – we will do this by: a. Working closely with our partners and by ensuring that enough management resources are in place to set up and organise the activity successfully.

  4. b. Ensure that our work is of a high quality and that we have documented our successes. c. Review all policies and ensure they are fit for purpose

    1. Develop projects and partnerships – we will do this by: a. Research any new streams of funding b. Apply for new partnerships c. Research new markets and opportunities. d. Research new techniques and technology.
    1. Develop our marketing – we will do this by: a. Develop and improve our website and Adwords campaign. b. Make our site mobile friendly

STATEMENT OF TRUSTEES RESPONSIBILITIES

The trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.

Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with the United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the charitable company and of the surplus or deficit of the charitable company for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

ON BEHALF OF THE BOARD

..................................... .................12/5/2023......................... A J Doyle- Trustee Date

5

THE FILM AND VIDEO WORKSHOP INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2022

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 43 of the 1993 Act,

to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination , no matter has come to my attention

1 which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 41 of the 1993 Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act

have not been met; or

2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

D Clegg CTA Date 10/5/2023 B & D Tax Services Ltd

13 Mark Avenue Chingford E4 7NR

6

THE FILM AND VIDEO WORKSHOP
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 AUGUST 2022
Unrestricted
funds
Notes
£
INCOMING RESOURCES
Incoming resources from generated funds
Voluntary income
2
0
Activities for generating funds
3
5,264
Investment income
4
0
Income resources from charitable activities
General charitable activities
5
0
Total incoming resources
5,264
RESOURCES EXPENDED
Charitable activities
6
General charitable activities
12,434
Governance costs
8
0
12,434
NET INCOMING/(OUTGOING) RESOURCES
before transfers
-7,170
Gross transfers between funds
16
0
Net incoming/(outgoing) resources
-7,170
RECONCILIATION OF FUNDS
Total funds brought forward
130,300
TOTAL FUNDS CARRIED FORWARD
123,130		 Restricted
funds
£
140,575
0
0
140,575
117,142
12,954
130,096
10,479
0
10,479
36,188
46,667		 2022
Total
funds
£
140,575
5,264
0
0
145,839
129,576
12,954
142,530
3,309
0
3,309
166,488
169,797		 2021
Total
funds
£
122,913
7,364
0
0
130,277
123,630
11,856
135,486
-5,209
0
-5,209
171,697
166,488

7

THE FILM AND VIDEO WORKSHOP BALANCE SHEET AT 31 AUGUST 2021

THE FILM AND VIDEO WORKSHOP
BALANCE SHEET
AT 31 AUGUST 2021
Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
12
2,748
CURRENT ASSETS
Debtors
13
770
Cash at bank
121,910
122,680
CREDITORS
Amounts due within one year
14
-1,198
NET CURRENT ASSETS
121,482
TOTAL ASSETS LESS CURRENT LIABILITIES
124,230
ACCRUALS AND DEFERRRED INCOME
15
-1,100
NET ASSETS
123,130
FUNDS
16
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
0
11,980
34,687
46,667
0
46,667
46,667
0
46,667		 2022
Total
funds
£
2,748
12,750
156,597
169,347
-1,198
168,149
170,897
-1,100
169,797
123,130
46,667
169,797		 2021
Total
funds
£
0
30,123
148,262
178,385
-11,084
167,301
167,538
-1,050
166,488
130,300
36,188
166,488

  1. For the year ended 31 August 2021, the company was entitled to the exemption under section 477(2) of the Companies Act 2006.

  2. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

  3. The directors acknowledge their responsibilities for:

  4. ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006, and

  5. preparing accounts which give a true and fair view of the state

of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirement of section 393, and which otherwise comply with the requirements of the Act relating to accounts, as far as applicable to the company.

  1. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

On behalf of the Board of Trustees

..................................... .......................................... A J Doyle- Trustee Date

8

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2022

1. ACCOUNTING POLICIES

Accounting convention

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities, the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.

Incoming resources

All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

Resources expended

Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

Charitable activities comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs

Governance costs comprise of those costs associated with meeting the constitutional and strategic requirements of the charity and the audit fees and costs linked to the strategic management of the charity.

Allocation and apportionment of costs

Overhead and support costs relating to charitable activities have been apportioned based on staff time. The allocation of overhead and support costs is analysed in the notes.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Plant and machinery etc. 25% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

9

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2022

2. VOLUNTARY INCOME

Grants
Grants received, included in the above, are as follows:
BFI - Film Academy
BFI- Students
Greater London Authority- Young Londoners Development Fund
BBC Children in Need
Space Studios
Covid-19 Grant
Other Grants
3. ACTIVITIES FOR GENERATING FUNDS
Commercial trading operations
4. INVESTMENT INCOME
Deposit account interest
5. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES
Activity
Other incoming resources
General charitable activities
6. CHARITABLE ACTIVITIES COSTS
General charitable activities
7. SUPPORT COSTS
Governance costs
General charitable activities
8. GOVERNANCE COSTS
Staff costs
Auditors' remuneration
Support costs		 Direct costs
£
111,102
Management
£
5,918
18,400
24,318		 2022
£
140,575
2022
£
77,156
4,790
32,246
14,883
11,500
140,575
2022
£
5,264
2022
£
0
2022
£
-
Support costs
(see note 7)
£
18,474
Finance
£
20
74
94
2022
£
5,916
1,100
5,938
12,954		 2021
£
122,913
2021
£
76,845
2,000
33,286
9,782
1,000
122,913
2021
£
7,364
2021
£
0
2021
£
-
Totals
£
129,576
Totals
£
5,938
18,474
24,412
2021
£
4,868
1,050
5,938
11,856

10

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2022

9. NET INCOMING/(OUTGOING) RESOURCES

Net resources are stated after charging/(crediting):

Auditors' remuneration
Depreciation-owned assets		 2022
£
1,100
943		 2021
£
1,050
79

10. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2022 nor for the year ended 31 August 2021.

Trustees' Expenses

There were no trustees' expenses paid for the year ended 31 August 2022 nor for the year ended 31 August 2021.

11. STAFF COSTS

Wages, pension & social security
The average monthly number of employees during the year was as follows:
Administrative staff
Charitable activity
12. TANGIBLE FIXED ASSETS
COST
At 1 September 2021
Additions
At 31 August 2022
DEPRECIATION
At 1 September 2021
Charge for year
At 31 August 2022
NET BOOK VALUE
At 31 August 2022
At 31 August 2021
13.DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade Debtors
14. CREDTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Taxation and social security
Other creditors
15. ACCRUALS AND DEFERRED INCOME
Accruals		 2022
£
65,733
2022
1
1
2
2022
£
12,750
2022
£
0
1,198
1,198
2022
£
1,100		 2021
£
54,095
2021
1
1
2
Plant and
Machinery
£
207,011
3,454
210,465
206,774
943
207,717
2,748
237
2021
£
30,123
2021
£
0
11,084
11,084
2021
£
1,050

11

THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2022

16. MOVEMENT IN FUNDS

16. MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS
Net movement in funds, included in the above figures are as follows:
Unrestricted funds
General fund
Restricted funds
Restricted fund
TOTAL FUNDS		 At 01.09.21
£
130,300
36,188
166,488		 Net movement
in funds
£
-7,170
10,479
3,309
Incoming
resources
£
5,264
140,575
145,839		 Transfers
between funds
£
0
0
0
Resources
expended
£
-12,434
-130,096
-142,530		 at 31.08.22
£
123,130
46,667
169,797
Movement in
funds
£
-7,170
10,479
3,309

12

THE FILM AND VIDEO WORKSHOP DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2022

INCOMING RESOURCES
Voluntary income
Grants
Activities for generating funds
Commercial trading operations
Investment income
Deposit account interest
Incoming resources from charitable activities
Other incoming resources
Total incoming resources
RESOURCES EXPENDED
Charitable activities
Wages, pension & social security
Production and other direct costs
Governance costs
Wages, pension & social security
Auditors' remuneration
Support costs
Management
Wages, pension & social security
Rates and water
Insurance
Telephone
Postage and stationery
Advertising
Sundries
Repairs and renewals
Computer costs
Depreciation
Finance
Bank charges
Total resources expended
Net income/(expenditure)		 2022
£
140,575
5,264
0
145,839
46,670
64,432
111,102
5,916
1,100
7,016
13,147
3,113
873
1,255
1,239
0
359
148
3,241
943
24,318
94
142,530
3,309		 2021
£
122,913
7,364
0
130,277
38,408
69,076
107,484
4,868
1,050
5,918
10,819
0
3,095
1,498
2,857
317
288
1,588
1,455
79
21,996
88
135,486
-5,209

13