Annual report and accounts Year 24 1[st] September 2020 to 31[st] August 2021 7 Bell yard, London WC2A 2JR, 020 7607 8660, www.filmworkshop.com, Charity No. 1085596, Company No. 3389854, Vat No. 697393372 **REGISTERED COMPANY NUMBER 3389854 REGISTERED CHARITY NUMBER 1085596** **REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021 FOR THE FILM AND VIDEO WORKSHOP** **THE FILM AND VIDEO WORKSHOP CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021** |**CONTENTS**|PAGE| |---|---| |Report of the Trustees|2 to 5| |Independent Examiner's Report|6| |Statement of Financial Activities|7| |Balance Sheet|8| |Notes to the Financial Statements|9 to 12| |Detailed Statement of Financial Activities|13| 1 ## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021** The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2021. The report conforms to the Charities Commission SORP 2009. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Company number** 3389854 **Registered Charity number** 1085596 **Registered Office** 7 Bell Yard London WC2A 2JR **Trustees** A J Doyle R A M Humphreys Mr B Bench Mr P Callaghan Ms Cary Bazalgette **Company Secretary** S N Oatley **Accountants** B & D Tax Services Ltd 13 Mark Avenue Chingford London E4 7NR ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. ## **Organisational structure** All directors of the company are also trustees of the charity and there are no other trustees. The Board has the power to appoint additional trustees as it considers fit to do so. Each of the directors agrees to contribute £10 in the event of a winding up. The Directors meet four times a year to check performance, financial details and set strategy. Day to day decisions are made by the CEO who acts to achieve the board's strategy. ## **Risk management** The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **Trustee induction** New trustees will be offered training and will undergo an induction process. ## **FINANCIAL REVEIW** ## **Policy on reserves** The charity aims to keep in it's reserves at least enough money to cover one third of the average running costs. Based on the previous year’s turnover of around £148,000 the reserve target was £50,000. We achieved this goal throughout the year and our average reserve figure was around £160,000. Going forward we estimate next year's annual turnover to be about the same at around £150,000 and would aim to have at least £50,000 in the reserves. Based on our budget projections this seems achievable. ## **OBJECTIVES AND ACTIVITIES Objectives and aims** The objectives of the charity are the education of adults, children and young people in the art of film, video making and other types of media, in particular those people who are in need by reason of disability, age or economic circumstances. 2 ## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021** ## **Public benefit** The trustees confirm they have complied with their duty to have due regard to the guidance on public benefit published by the Charities Commission in exercising their powers or duties. ## **Objectives and strategies for the past year and results** ## **Notes** Covid continued to affect our organisation. The year from September started well as there was a relaxation of the covid rules, this got worse ending in another lockdown in November. There was a brief pause at Christmas followed by a further lockdown which only started to relax again after Easter. This meant that a lot of our projects were restricted. These are our goals set at the end of last year and how we did at achieving them. 1. Continue to develop our partnership with City & Islington College: a. Build on the Candi Creative project - _i. We did this developing more video work._ b. Develop our supported work experience project - _i. This continued but not extended_ c. Look for additional opportunities with the college - _i. We did not find any other opportunities as the college needed our office space back._ - d. Develop a plan B if the relationship does not perform well - _i. We did this and have cultivated a relationship with Mulberry UTC._ 2. Fulfil our commitments to our contracts – we will do this by: a. Working closely with our partners and by ensuring that enough management resources are - in place to set up and organise the activity successfully. - i. _We did this well._ b. Ensure that our work is of a high quality and that we have documented our successes. i. _Our work was of a high standard, but we could have it documented better._ - c. Review all policies and ensure they are fit for purpose - i. _We have reviewed all our policies._ 3. Develop projects and partnerships – we will do this by: a. Research any new streams of funding - _i. We have not spent enough time on this._ b. Apply for new partnerships - _i. We have been developing new partners._ c. Research new markets and opportunities. - i. We have been developing our music video production. d. Research new techniques and technology. - _i. We have been developing our VR and 360 skills as well_ as updating our VFX ability. - 4. Develop our marketing – we will do this by: a. Develop and improve our website and Adwords campaign. - i. _We could have done more of this_ b. Make our site mobile friendly - i. _We could have done more of this._ ## **ACHIEVEMENTS AND PERFORMANCE** The company delivered all its contracts and achieved all the goals the funders had set. The feedback has been good and this was done without undue stress on the workforce. The headline events this year were – - Successfully completed our second year of work with a GLA project; helping disadvantaged young people move closer to employment. ● Successfully managed to build a new relationship with Mulberry UTC. - Successfully completed a BFI film academy network course for 20 students - and a residential course for 40 students. - Successfully completed 1 music video working with students. - Managed to ride out the challenges of Covid-19 3 ## **THE FILM AND VIDEO WORKSHOP REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2021** ## **Young peoples workshops.** We measure our impact by using sessions and student/adult days (sd/ad). Sessions are the number of distinct sessions we have run. Days are participants multiplied by how many days we worked with them, (based on a working school day of about 5 hours). For example, a class of 30 students working for 2 sessions for half a day each time will be 30 student days and 2 sessions. However, we have not yet found a way of identifying the number of staff running the training, as a staff ratio of 30:1 is a different experience to 3:1. |**Year**|**Projects**||**Students**|||**Adults**||**Films**|| |---|---|---|---|---|---|---|---|---|---| |||||||||**made**|| |||**Total**|**Session**|**Days**|**Total**|**Session**|**Days**||| |16|41|940||1,960|||||| |17|43|1,046||2,550|||||| |18|49|2,033||3,454|140||315||| |19|32|2,123||5,737|163||199|91|| |20|32|1,801||1,955|121||197|56|| |21|46|860|85|1,364|109|23|187|228|| |22|29|574|80|1,160|137|58|289|51|| |23|15|166|50|715|21|27|87|40|| |24|11|115|83|650|12|27|87|45|| |Primary activity|||||||||| ||●|For the first time there was no primary activity|||||||| |Secondary activity|||||||||| ||●|For the first time there was no secondary activity|||||||| |College activity;|||||||||| ||●|1 Work experience project, 20 students and 4 adults, 10 sessions each, half a day (100sd), (20ad)|||||||| ||●|4 college video projects – 15 students – 5 sessions, 0.4 day each (30sd),|||||||| |Out of school activity;|||||||||| ||●|1 Online animation and||VFX project – 8 days –||40 students|(280sd), (40ad).||| ||●|1 Animation and VFX project – 9 days – 20 students (153sd), (27ad)|||||||| ||●|Young people in care project – 12 students, 1 day (12sd),|||||||| ||●|BBC children in need animation project - 10 students, 5 days – (50sd)|||||||| ||●|Camden summer school 8 young|||people, 5 days (40sd)||||| |**Specific Project details**|||||||||| - 1) Work experience project; working with young people who either have an EHCP or are studying a level 1 course, we provided an individually focused work experience project. We also ran training in specific work skills and general work soft skills. - 2) BFI film academy residential: This was the eighth year for this project. 40 young people from across the UK worked together online The films that were created were of a very high quality and it was an excellent project. - 3) BFI film academy network; this is a smaller but related course for 20 students. It has an accreditation attached. We delivered this in November and it went very well. This was our ninth time we have run this scheme. ## **Internal and External Factors** The trustees have made a full assessment of any factors that may affect these financial statements and do not deem any factors material enough to have an impact, apart from the following: The Covid crisis has caused a reduction in the number of projects we could run and also reduced our turnover and profit as projects were cancelled. The outlook for Covid looks better and we hope to find new projects and develop our work. 4 THE FILM AND VIDEOWORKSHOP REPOR T OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGLIST 2021 ObJo¢1I¥01 and slrn¢eglFs lor the romlng yfr•r 1. Continue lo davWOP (yjr p•thefship with Mulberry UTC. Look for8ddilion81 opwrtuniiies the b Develop 8 plan B If th8 relalioD$hip do88 pertorm wdl. 2. Devdop and rnrnplete the GLA final y8gr 8. Find new partner5 b Find new Sludents. 3 Fulfil our(x)mmilments lo ourcontracts-wo ¥*ill do thi5 by. 8 lthrking dosely wrth Wf partthe￿ and by 8n$uring ihalenough managarneni re80ufe8$ 8re In Pla￿ lo sei up and organise the ¥¢t1￿ty gu¢¢9$$￿IlY b. Enwre ihal oUrv￿r￿ 15 of a high quality and thai we have ¢Jo¢umenled oursvccesa88. Reviewam PDlirdes ano en$ur$ they arè fit for purwse 4 06v8iop wop¢t$ ar￿ partn8r5hips- wewill thi8 by o Research any Tkw streams of tsndl b Apply for P8rtnorghip$ e. Roseaich new markets and OPPDrtunrtie8. d. Reyeorch newtechfjique8 and i¢¢hnob9y. 5. Devdop our m8rkeDng- we Will do th15 by Devebp imFYovo ourwabW￿ and thordscampgvJn b Make our 841e moblo hendty ¥TATEMENTOF TRUSTEES RESPONSIBILIME$ The Iruslees ¥re re$ponsible foi prepaiing the financial stalem￿18 8c(Jyd8n¢e wilh Bpplica￿e lawand United Kingdtyf G&ner81ty ￿￿pted *ounling PradiGe. Company law requiTe5 the Itvsieès 1¢ prooaro finan￿8[ slAiemenls for taJi financ181 year Under IhEI lawlhe trustee5 have deGltd 10 prep8(e the finanual slaiemenls In accgrd8n¢trwth the Uniied ￿ngdorn Generally AC￿pted A¢¢ounting Prgcbr* (United Kiw**STATEMENT OF FINANCIAL ACTIVITIES**
**FOR THE YEAR ENDED 31 AUGUST 2021**
Unrestricted
funds
Notes
£
**INCOMING RESOURCES**
**Incoming resources from generated funds**
Voluntary income
2
0
Activities for generating funds
3
7,364
Investment income
4
0
**Income resources from charitable activities**
General charitable activities
5
0
**Total incoming resources**
7,364
**RESOURCES EXPENDED**
**Charitable activities**
6
General charitable activities
12,434
**Governance costs**
8
0
12,434
**NET INCOMING/(OUTGOING) RESOURCES**
**before transfers**
-5,070
**Gross transfers between funds**
16
0
**Net incoming/(outgoing) resources**
-5,070
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
135,370
**TOTAL FUNDS CARRIED FORWARD**
130,300|Restricted
funds
£
122,913
0
0
122,913
111,196
11,856
123,052
-139
0
-139
36,327
36,188|2021
Total
funds
£
122,913
7,364
0
0
130,277
123,630
11,856
135,486
-5,209
0
-5,209
171,697
166,488|2020
Total
funds
£
114,175
10,389
0
0| |---|---|---|---| ||||124,564
133,744
12,460| ||||146,204| ||||-21,640
0| ||||-21,640
193,337| ||||171,697| 7 ## **THE FILM AND VIDEO WORKSHOP BALANCE SHEET AT 31 AUGUST 2021** |**THE FILM AND VIDEO WORKSHOP**
**BALANCE SHEET**
**AT 31 AUGUST 2021**|||| |---|---|---|---| |Unrestricted
funds
Notes
£
**FIXED ASSETS**
Tangible assets
12
237
**CURRENT ASSETS**
Debtors
13
1,500
Cash at bank
140,697
142,197
**CREDITORS**
Amounts due within one year
14
-11,084
**NET CURRENT ASSETS**
131,113
**TOTAL ASSETS LESS CURRENT LIABILITIES**
131,350
**ACCRUALS AND DEFERRRED INCOME**
15
-1,050
**NET ASSETS**
130,300
**FUNDS**
16
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
funds
£
0
28,623
7,565
36,188
0
36,188
36,188
0
36,188|2021
Total
funds
£
237
30,123
148,262
178,385
-11,084
167,301
167,538
-1,050
166,488
130,300
36,188
166,488|2020
Total
funds
£
0
4,924
169,612| ||||174,536
-2,839| ||||171,697| ||||171,697
0| ||||171,697| ||||135,370
36,327| ||||171,697| 1. For the year ended 31 August 2021, the company was entitled to the exemption under section 477(2) of the Companies Act 2006. 2. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. 3. The directors acknowledge their responsibilities for: - ensuring that the company keeps accounting records which comply with section 386 of the Companies Act 2006, and - preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirement of section 393, and which otherwise comply with the requirements of the Act relating to accounts, as far as applicable to the company. 4. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. On behalf of the Board of Trustees A J Doyle 17/05/2022 ..................................... .......................................... A J Doyle- Trustee Date 8 **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021** ## **1. ACCOUNTING POLICIES** ## **Accounting convention** The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities, the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. ## **Incoming resources** All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. ## **Resources expended** Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Charitable activities** Charitable activities comprise those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. ## **Governance costs** Governance costs comprise of those costs associated with meeting the constitutional and strategic requirements of the charity and the audit fees and costs linked to the strategic management of the charity. ## **Allocation and apportionment of costs** Overhead and support costs relating to charitable activities have been apportioned based on staff time. The allocation of overhead and support costs is analysed in the notes. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Plant and machinery etc. 25% on cost ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 9 ## **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2021** ## **2. VOLUNTARY INCOME** |Grants
**Grants received, included in the above, are as follows:**
BFI - Film Academy
BFI- Students
Greater London Authority- Young Londoners Development Fund
Covid-19 Grant
Other Grants
**3. ACTIVITIES FOR GENERATING FUNDS**
Commercial trading operations
**4. INVESTMENT INCOME**
Deposit account interest
**5. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES**
**Activity**
Other incoming resources
General charitable activities
**6. CHARITABLE ACTIVITIES COSTS**
General charitable activities
**7. SUPPORT COSTS**
Governance costs
General charitable activities
**8. GOVERNANCE COSTS**
Staff costs
Auditors' remuneration
Support costs|Direct costs
£
107,484
Management
£
5,918
16,078
21,996|2021
£
122,913
2021
£
76,845
2,000
33,286
9,782
1,000
122,913
2021
£
7,364
2021
£
0
2021
£
-
Support costs
(see note 7)
£
16,146
Finance
£
20
68
88
2021
£
4,868
1,050
5,938
11,856|2020
£
114,175| |---|---|---|---| ||||2020
£
76,895
3,995
33,285
0| ||||114,175| ||||2020
£
10,389| ||||2020
£
0| ||||2020
£
-| ||||Totals
£
123,630| ||||Totals
£
5,938
16,146| ||||22,084| ||||2020
£
6,235
1,000
5,225| ||||12,460| 10 **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2021** ## **9. NET INCOMING/(OUTGOING) RESOURCES** Net resources are stated after charging/(crediting): |Auditors' remuneration
Depreciation-owned assets|2021
£
1,050
0|2020
£
1,000
0| |---|---|---| ## **10. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020. ## **Trustees' Expenses** There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020. ## **11. STAFF COSTS** |Wages, pension & social security
The average monthly number of employees during the year was as follows:
Administrative staff
Charitable activity
**12. TANGIBLE FIXED ASSETS**
**COST**
At 1 September 2020
Additions
At 31 August 2021
**DEPRECIATION**
At 1 September 2020
Charge for year
At 31 August 2021
**NET BOOK VALUE**
At 31 August 2021
At 31 August 2020
**13.DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade Debtors
**14. CREDTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Taxation and social security
Other creditors
**15. ACCRUALS AND DEFERRED INCOME**
Accruals|2021
£
54,095
2021
1
1
2
2021
£
30,123
2021
£
0
11,084
11,084
2021
£
1,050|2020
£
69,281| |---|---|---| |||2020
1
1| |||2| |||Plant and
Machinery
£
206,695
316| |||207,011| |||206,695
79| |||206,774| |||237| |||0| |||2020
£
4,924| |||2020
£
421
2,418| |||2,839| |||2020
£
0| 11 ## **THE FILM AND VIDEO WORKSHOP NOTES TO THE FINANCIAL STATEMENTS - CONTINUED FOR THE YEAR ENDED 31 AUGUST 2021** ## **16. MOVEMENT IN FUNDS** |**16. MOVEMENT IN FUNDS**||||| |---|---|---|---|---| |**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**
Net movement in funds, included in the above figures are as follows:
**Unrestricted funds**
General fund
**Restricted funds**
Restricted fund
**TOTAL FUNDS**|At 01.09.20
£
135,370
36,327
171,697|Net movement
in funds
£
-5,070
-139
-5,209
Incoming
resources
£
7,364
122,913
130,277|Transfers
between funds
£
0
0
0
Resources
expended
£
-12,434
-123,052
-135,486|at 31.08.21
£
130,300
36,188| |||||166,488| |||||Movement in
funds
£
-5,070| |||||-139| |||||-5,209| 12 ## **THE FILM AND VIDEO WORKSHOP DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2021** |**INCOMING RESOURCES**
**Voluntary income**
Grants
**Activities for generating funds**
Commercial trading operations
**Investment income**
Deposit account interest
**Incoming resources from charitable activities**
Other incoming resources
**Total incoming resources**
**RESOURCES EXPENDED**
**Charitable activities**
Wages, pension & social security
Production and other direct costs
**Governance costs**
Wages, pension & social security
Auditors' remuneration
**Support costs**
**Management**
Wages, pension & social security
Rates and water
Insurance
Telephone
Postage and stationery
Advertising
Sundries
Repairs and renewals
Computer costs
Depreciation
**Finance**
Bank charges
**Total resources expended**
Net income/(expenditure)|2021
£
122,913
7,364
0
130,277
38,408
69,076
107,484
4,868
1,050
5,918
10,819
0
3,095
1,498
2,857
317
288
1,588
1,455
79
21,996
88
135,486
-5,209|2020
£
114,175
10,389
0| |---|---|---| |||124,564
49,461
61,058| |||110,519
6,235
1,000| |||7,235
13,585
3,542
2,835
620
3,406
0
1,046
723
2,612
0| |||28,369
81| |||146,204| |||-21,640| 13