Registered Company Number: 04134251 (England and Wales) Registered Charity Number: 1085576 Report of the Trustees and Unaudited FinLqncial Statements for the Year Ended 31 March 2024 For BAStNGSTOKE MENCAP SERVICES LTD BASINGSTOKE MENCAP SERVICES LTD local me cap Basing5toke Contents of the Financial Statements For the Year Ended 31 March 2024 Report of the Trustees Independent Examiner's Report Statcment of Financial Activities Bcilcliice Sheet 10 Notes to the Financial Statements BAStNGSTOKL MENCAP SERVICES LTD local me cap Basing5toke Report of the Trustees For the Year Ended 31 March 2024 The t￿SteeS who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for thc year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Fiiiancial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019). OVERVIEW It has been another challenging year for the charity with the on-going cost of living crisis following on from the impact of the Covid-19 pandLmic. Whilst the nuinbcr of learning-disabled servicc users attending our core services has almost returned to pre-pandemic levels, trustees remained deeply conscious tliat oiir service users already pay significantly more per month in living costs than hoiiseholds witliout disability, as knoivn as the 'disability price tag,. Inflation was at 8.9 % in September 20?3, down from a 40-year high of I l. l % the previous year, but still over 4 times the inflation target of 2 %. This significant on-going pressure on our service users Ied trLlStees to decide not to pass on additional inflationary costs to ensure that our Nulnerable users were not financially exLluded froin our life changing and enhancing activities and were ablc to continue participation. This lcd to an impact on the level of oiir free reserves at year end but this situation has been mitigated by the on-going support of our partners and funders as detailed in the financial revieNv below. Hoivevcr, continued significant subsidisation of our core serviLes by trusts, foundations and lottery income is not financially sustainable in the longer term. Trustees made the decision just bet.ore year end to invest in a new p/t CEO position with the task of growino our core blisiness by 20 % a year, for the next 2 years, by reaLhing more setvices uscrs in oiir area as Ivell as the development ot thc quality of our services to attract more t"ee-paying serrfice users at higher rates. Trustees also took the decision to consider sensitive development of OLir site on the Elizabeth Road allotments ov'er the coming years to improve the quality of learning spaces for our adlilt day care provision, to re- introduce accrLditLd ledrning in horticulture studiLs and to trial small-scale new provision e.g. alternative ediication and gardening to improve mental health. BASINGSTOKE MENCAP SERVICES LTD local me cap Basing5toke Report of the Trustees For the Year Ended 31 March 2024 OBJECTIVES AND ACTIVITIES The charity continued with its plan of rebuilding our services and ensuring serrfice users were able to return safely and confidently to activities. During the last year our main charitable aclivities were as follows: Adult Day Care Greenfingers = 6325 hours of provision bencfltting 18 service users Supported Volunteers Greenfingers = 2576 hours of provision benefitting 8 users GardenincT in tlie Community = 1280 hours of provision benefitting 115 customers Leisure Services = 9996 hours of provision benefitting 120 service users I: I home qupport = ?163 hours of provision benetitting 12 service users 14 regular volunteers donated 3174 hours of provision with a total gift-in-kind value of £47,610 split eqiially between skilled and non-skilled volunteers. Moving forward Nve also plan to start repoiting on outcomes, not jLlSt aLtivily levels, e.g. improved mental health, confidence and lif.e skills usin(J tools siicli as Triangle Consultin(y Outcome Stars. KEY EVENTS AND DEVELOPMENTS DUIUNG THE YEAR 2023-24 * Bid writing team, ex Chair and Trustee, Michael Stockwell Llnd volLinteer bid writer, Emma Lewis seciired external funding from The Garfield Weston Foundation *Siiccessful plant sales and Christmas events held at CJreentingers throughout the year. *Successful BBQ held at Malshanger Estate gardeiis hosted by our Patron Lady Judith Colman. *Leisiire, health and wellbeing activities delivered 6 regiilar activities each week including daiice, discos, bingo, drama, life skills and craft sessions *Successful recruitment of a part time CEO in Febrliary 2024 *Wayne Cliibb recrllited as new Gardenin(F in the Community lead in M1( y 2023. *Robust income generation strategy agreed with trustees in the form of detailed development tracker *Outline plans drawn up for ncw IOOm2 leclrning classroom at Elizabeth Road Allotment site and a new 15- year lease. BAStNGSTOKE MENCAP SERVICES LTD local me cap Basingstoke Report of the Trustees For the Year Ended 31 March 2024 PUBLIC BENEFIT STATEMENT Research has shown that yoiing people and adults Ivith learning disabilities partake in fewer activities than their peers without a disability. Over half report feeling lonely and isolated, with limited access to employment, emotional health problems and social stigmatisation. Our principL21 charitable object is the promotion of any charitable purpose for thc benefit of people with Icarning disabilities and thcir carers in Basingstoke and Deane throligh advancement of education, health and relief of povety, distress and sickness. We believe that our core services continue to effeLtively tackle these key inequalities through four main charitable activitics in and around the Basingstoke area. Our I: I social support service offers elderly and learning-disabled users vital help with banking, cleaning, cooking, attending appointments, finding Nvork and visiting new places. Our gardening tlierapy allotment is a safe and peaceful environment for learning-disabled people to spend time, meet new people and gain new skills in horticulture and woodwork. Our Leisure Service covers a wide range of activities from cooking to sports, bingo to discos, art and Zunibc2. Oiir Gardening in the Comniuiiity Service of.fers local residents with disabilities the opportunity to keep their gardens tidy and accessible using local volunteers. Outcomes for our service users incliide building confidcncelself-esteem through learning ncw lif.e and eniployability skills, makincT friendships and relationships with others, achieving physiclc l and emotioiial wellbeing through purposeful occupation and engaging with noii-disabled people fostering inclusion within the local community. FINANCIAL REVIEW Financial position Please refer to the attached accounts for details about the financial perfonnance of the charity. Questions about the financial performance of the charity may be submitted to oiir Oftice Manager on officeCthbasingstokemencap.org.Lik in advance ot-or at the annLial meeting itself. Principal funding sources The charity benefited froin grants and donations in the period from April 2023 to March 2024. These includc: Jeremiah Colman Trust Edward Goslin(Y Foundation Gerald Micklem Charity County Coiincillor Community Grant Woodroffe Benton Hampshire County CoLincil David Solomon Charitable Triist BASTNGSTOKE MENCAP SERVICES LTD local me cap Bosing5toke Report of the Trustees For the Year Ended 31 March 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trnst, and constitutes a limited company, limitcd by guarantee, as defined by the Companies Act 2006. Recruitment and appointment of new trustees The previous AGM was held on 14th February 2024. No Trustees resigned at the AGM. One new Trustee has joined in the period following the AGM, D. G Epifianio Clemente Cardoso Da Silva and Trustee recruitment continues. Decision making The Board of Trustees lias provided effective governance of the charity, meeting in excess of the minimum six tinies per year stated in the charity's Articles of Association. Minutes are kept by thc Secretary to tlie Board of all proceedings at meetings, and all acts Iindertaken by the trustees in their legal dlity to act with reasonable skill and care in managing tlie charity's resources responsibly and actin(T Within the charity's best interest. All trustees have confimied, via Basin(Fstoke Mencap's Trustcc CodL of Conduct, that they understand the charity's PLiryoses as set out in the MemorandLim and Articles ot" Association, and have regard to Iiow tliese purposes nieet tlie Charity Commisbion guidance 011 public benefit. Throiighout the ycar the trustees have been active in assistin(y thc Charity Manager in str£ltegic activities and with Steve Pritchard, in capic Clty as Treasiirer, continuing to monitor the Lharity's aLCOllllts and 4-Iveekly payroll. Engagement Ivith employees The tn]stees thank all of the staff for their service during the 12-month period and their commitment to not just to existiiig service Iisers but the necessary growth of tlieir services Risk management The trnstees have a duty to identify and review the risks to which the charity is exposed and to ensure Ippropriate controls are in place to provide reasonable assurance against traud and error. The tnistees, in conjunction with the Secretary to the Board, have assessed the major risks to which the charity is exposed and are satisfied that systems are in place to mitigate exposure to the major risks. Statutory policies and procedures are continuously bcing rcviewed on yearly, or bi-yearly basis, to ensure the charity remains up to date with relevant statiitory regulation. BASINGSTOKE MENCAP SERVICES LTD local me cap Basingstoke Report of the Trustees For the Year Ended 31 March 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number: 04134251 (England and Wales) Registered Charity number: 1085576 Registered office: The Orchard, Vrfhite Hart Lane, Basingstoke, Hampshire RG214AF Trustees Ms P A Buckland (appointed 6.7.22) S H Bushell (appointed 22.7.22) Ms C C Edwards (appointed 24.2.22) Ms R Gilbert (appointed 4.11.22) (resigned 25.4.23) S Pritchard (appointed 21.6.18) D. G Epifanio Clemente Cardoso Da Silva (appointed 23.7.24) Independent Examiner Miss Victoria Burns FCCA ADL Admin Assist Limited 8 Vaughan Closc Hartley Wintney Haiiipshire RG27 8EB Approved by order of the board ot"tnistees on . 30 loi and sioned on its beh,Ilf by: Chair of TrLlStees BAStNGSTOKE MENCAP SERVICES LTD local me cap Basingstoke Independent examiner's report to the trustees of BASINGSTOKE MENCAP SERVICES LTD ('the Company,) I report to the charity trustees on my examination of the accounts of thc Company for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for indcpendent examination, I report in respect of niy examination of your charity's accounts as carried out undei" Section 145 of the Charities Act 2011 ('the 2011 Act,). In canying out my examination I have followed the Directions given by the Charity Commission linder Section 145(5) (b) of the 2011 Act. Independent examiner's statement I have completed niy exaiiiination. I confirm that no niatters have come to my attention in connection with thc examination giving me cause to bclieve: l) accoLinting records were not kept in respect of the Company as required by Section 386 of tlie 2006 Act; or 2) the accounts do not accord with those records. or 3) the accoiints do not Loniply with the accounting requirements of Section 396 of the 2006 Act other than aiiy requirement that the accounts give a true and fair view which is not a m£2tter considered as part of an independent examination. or 4) the accounts have not bccn prLpared in accordance with the mcthods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applic£2ble to charities preparing their aLcounls in aLLordcince with the Financial Rcporting Stcindcird applic£1ble in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which atteiition should be drawn in this report in order to enable a proper undcrstanding of the acLounts to be reached. Miss Victoria Bums FCCA 8 Vaughan Close, Hartley Wintney, Hampshirc, RG27 8EB Dated: 26/01/2025 BASINGSTOKE MENCAP SERVICES LTD local me cap Basingstoke Statement of Financial Activitics For the Year Ended 31 fv1arch 2024 Notes Unrestricted funds Resti"icted funds Total Funds 2024 Total Funds 2023 Income and endowments from: Donations and legacies 4,120 27,356 31,476 68,640 Charitablc activities 167,325 167,325 148,225 Investments 514 514 94 Total 171,9$9 27,356 199,315 216,959 Expenditure on: Raising funds 9,632 4,952 14,584 13,787 Charitable activ'ities 145,907 18,146 164,053 135,330 Governance Costs 46,291 8,845 55,136 46,732 Total 201,830 31,943 233,77.3 195,849 Net incomel(expenditure) (29,871) (4,587) (34,458) 21,110 Transfers betTh'een funds (5,284) 5,284 Net movement in fiinds (35,155) 697 (34,458) 21,110 Reconeiliation of funds: Total funds brought fornvard Total funds Larried forivard 73,008 11,530 84,538 63,428 37,851 12,228 50,079 84,538 Tlie Iiotes furni part i)t" thes'e financial .staieiniiits BASINGSTOKE MENCAP SERVICES LTD local me cap Bosingstoke Balance Sheet 31 March 2024 otes Unrestricted funds Restricted Funds Total Funds 2024 Total Funds 2023 Fixed assets Tangible assets 1,602 5,356 6,958 8,985 Total fixed assets 1,602 5,356 6,958 8,985 Cu￿ent assets Debtors 16,477 16,477 16,149 Cash at bank and in hand 43,176 6,872 50,048 73,587 Total current assets 59,653 6,872 66,525 89,736 Creditors: amounts falling due within one year 10 23,404 23,404 14,183 Net current assets/(liabilities) 16,249 6,872 43,121 75,553 Total net assets or liabilities 37,851 12,228 50,079 84,538 Funds of the Charity. Unrestricted funds 37,851 37.851 73,008 Restricted income fund% 12,228 12,228 11,530 Endowment funds Total funds 37,851 12,228 50,079 84,538 The cliaritable company is entitled to exemption t.rom audit uiider Section 477 ot" the Companie.q Act 2006 for the year elided 31 March 2023. Thc members have not required the company to obtain an audit of its financial statements for tlie year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006. The trustees acknowlcdge their responsibilities for ensuring that the charilablc company keeps accoiinting records that comply with Sections 386 and 387 of the Companics Act 2006 and preparing financial statements which givc a tnie and fair view of the stale of affairs of the charitable company as at the end vf cach financial year and ot- its surplus or deficit for eaLh financial ycar in accordance with the requirements of Sections 394 and 395 and which otheiwise comply with the requirements of the Companics Act 2006 relatino to financial statements, so far as applicable to thc charitable company. These financi