PAMOJA UK Pamoja UK Trustees, Annual Report, Independent Examiner's Report and Financial Statements 1 st January 2024 to 31st December 2024 REGISTERED CHARITY NO 1085466
Pamo aUK REGISTERED CHARITY NUMBER 1085466 Table of Contents Trustees, Annual Report..... Governing Document.................................................................................................................... Trustees........................................................................................................................................ Bankers......................................................... ............................................................................... Objectives........ ................................................................................ Statement of Public Benefit........................................................................................................... How We Work...........................................................................................................................,... Activities and Achievements. Financial Review.. Reserves Policy............................................................................................................................ Future Plans................................................................... Chair of Trustees Declaration . Independent Examiner's Report.... Registered Charity No. 1085466........................... Respective Responsibilities of Trustees and Examiner................................................... Basis of Independent Exarninerfs Report... Independent Examiner's DecL4ration....................................................,..................................... Financial Statements..........................-....-.......................................-.-.- 10 Statement of Financial Ath'vities......-......................................................................... .10 Balance Sheet as at 3111 December 2024.. 11 Treasurer's Declarats'on............ 11 Notes to the Accounts..... .12 Detsiled Income & Expendrture by Fund........................................................... ................................. 14 1 st January 2024 to 31 st December 2024 2of14
Pamo aUK REGISTERED CHARITY NUMBER 1085466 TRUSTEES, ANNUAL REPORT The trustees present their annual report and financial statements of the chanty for 1 st January 2024 to 31 st December 2024. These have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, and the Charities Act 2011. Governing Document Declaration of trust dated 19th October 2000 as amended by supplemental deed 25 January 2001 Trustees Tim Griffin Richard Stannard Jo Hill Sheena G17ffin Chair Secretary Treasurer (retired 15.06.2024) Treasurer Bankers HSBC Bank PLC 3 Leigh Road Eastleigh S050 9YW Shawbrook Trust Lutea House Warley Hill Business Park The Drive Great Warley Brenhvood Essex CM13 3BE Objectives The objectives of Pamoja are the advancement of the Christian religion. the relief of povety and the advanment of education in accordance with the principles of the Evangelical Christian church in Africa. NOTE: the relief of povety includes provision of health care and medical needs. Statement of Public Benefit The Trustees confirm that they have referred to the Charity Commission's guidance on public benefit when reviewing the Trust's aims and objectives, in planning future acts'vities and setting the grant making policy for the year. Pamoja provides public benefrt by.. communirAtmg Gospel of Jesus Chnst try)th to those we serve in Africa and our communts in the UK 2. provIng dothing, feeding and housing to those in in Ath'ca 3. provIng access to education for Afnc3ns 4. provhling awess to medicatn in Africz 5. provKling relEf when there is a humanrtarian crisis in Africa involving people in the UK and els in helping others who are less fortunate 1st January 2024 to 31st December 2024 3of14
Pamo aUK REGISTERED CHARITY NUMBER 1085466 How We Work Trustees New trustees are appointed by existing trustees from time to time. Potential trustees must be sympathetic to the aims and objectives of the charity. There are no provisions regarding compulsory retirement of trustees. There must be a minimum of three trustees at any time, but there is no maximum number. Trustees normally meet every three months, but in any event, not less than twice a year. Partnerships During the year, Pamoja worked in partnership wrth Pamoja Development Projects (PDP) in Kenya. PDP is a registered non-govemmentsl organisation (NGO) run by trustees who are born again Christs'ans and who hold all the objects'ves of Pamoja. At all ts'mes there is at least one Pamoja trustee also acting as a trustee for PDP. Pamoja works very closely with those involved in PDP and the projects that PDP are involved in enable Pamoja to fulfil their aims and objects'ves. Pamoja works in pathership wrth Blythswood Care based in Scotland {Scottish Charity Register SC021848) Blythswood Care contnbutions to Pamoja primarily support education and projects located at Magina. Volunteers Some Pamoja supporters volunteer to support the operation of Pamoja UK in roles like book- keeping, education coordination, newsletters, and other ad-hoc tssks. The support that these volunteers provide is essential for the charity to operate and is very much appreciated. Agency Collections P8moja acts as an Agent for three charities or charitable trusts, to enable their contributions to be ch8nn8118d to the specific area they wish to be involved in, in Kenya, each one of which has similar aims to Pamoja. The total received and distributed in 2024 was £4,760.12. These are separate to, and thereft)re not shown in, the Statement of Financial Activities. Activities and Achievements Pamoja has achieved the following during this period in relats'on to the charity's objectives.. 1. Tim and Sheena Gnffin, hvo of the trustees, visrted the Pamoja Development Projects (PDP) in Kenya. Their visit was for 4 weeks during February. They were accompanied by Toby Griffin as a volunteer who was painb'ng both at the Kware Care Centre and at the School In Magina. Tim and Sheena were able to visit the Health Clinic at Endau where they met Stephen the nurse and all the other staff. They also visited the Magina projects and met with Millicent and Eric who run the Care cent at Magina and the primary school (Mier Pamoja Educational Centre) They stayed at the Kware Care Centre, just outside Nairobi, so were able to meet with Mildred who runs the Kware Care Centre and interact with the kids that live at the Centre. They also met wrth Robert who is also a PDP trustee. Robert had retlY lost his wife. They met with several of the Pamoja alumni children and It was good to catch up with them. Most of them are active on the alumni whatsapp group. 2. Relief funds.. Pamoia was ab to encx)urage and support Chrisban Pastors in 5 dfftrent areas of Kerya {Magina, Yatta, Endau, Nairobi, Muthiga and beyond Kitui) by provFding them funds for relief food to distribute to their church members and local MMunity These areas have had failed harvests for the past 3 years. We encouraged those giving out the relEf fijnds to preach the gocKI news of Jesus whilst distributsng gcojs. 3. Caring for very needy children & oranS in PanK)Ja's Iwo care centres at Kware and Magina. At the Kware centre we conts'nue to care for 8 rescue children as well as 9 more permanent 1 st January 2024 to 31 st December 2024 4of14
Pamo'a UK REGISTERED CHARITY NUMBER 1085466 children. These children are brought to the Centre through the FY)11 and Children's social serVIS department. Sponsor5 for the Care Centre children pay for clothes, toileth'es, fc£KI and all expenses outside of schwl. Their sponsnrship money also pays for Centre staff wages and rna1ntenan of the buildings. A new eco ccrf)kJ'ng stove was bought for the kitchen at the Kware Centre. Stone chippings were l)ought to raise levpj of the gurl at Kware to combat flooding issues on the comFound. 4. Magina Care Centre. One new child c2ry to live at the Magina Care Centre during 2024. The boundary fen has been replaced and there is a new front and bad( gate to increase security. The new dining-room is being well used. 5. Educational sponsorship schemes. Pamqa sponsored 137 children in education in 2024. The majonty, 65, at primary school, 31 in Junior high school, 22 in secondary school, 10 in college and 9 at university. Some children are doing vocational training to allow them to be self£mployed in the future as finding a job is very difficult in Kenya. Our university students are studying Teaching. Nursing, Engineering, Finance, Economics and Business Studies. School children are given a school unifom, a pair of school shoes and a PE kit. They are also given textbooks for school. Thank you to everyone that is helping our kids get an educab'on. 6. Mier Pamoja Educational Centre.. Pamoja continues to support the primary school in Magina by sponsoring 74 children to go to the school. 20 new children were added to the sponsorship programme at the beginning of 2024. Through Blythswood ca we were able to continue to provide a cooked school lunch at the school every day for both staff and pupils. Pamoj'a donated 6 laptops to the school. Gffts of money from Pamoja were used to buy textbooks, library books and other teaching resources for the school. Pamoja funded building a new dining room at the school with a tiled floor. The building is complete and being used but it still needs to be painted. 7. Sheen8 was the main speaker at the Ladies Conference day in Magina. Pamoja paid for tea and bread for lunch for all who attended. Sheena's topic of teaching was the reactions different people had to Jesus In the last week of his life- from John Chapter 12. One hundred ladies attended the evenL 8. PamoJa UK funded the purchase of a piece of18nd in the Magina area so houses can be built for 3 young men who do not have family land to build on. We hope to fund the fencing and building of houses on the land in 2025. One of the young men is a fomer street boy. All 3 boys grew up at the Magina Care Centre. 9. Help was given to a project in Tala to support orphans and another project in Yatta where Pamoja helped with school fees for orphans. 10. Endau Heath Clinic.. Pamja prowdes wages for the staff working at the clinTrc. The clinic employs a nurse, a nurse aKI, a npht guard. a groundsman and a cleaner. Most pab'ents pay for treatment but the clinic gives free medicatson to those very needy from the Eocal community. Pamoja sent extra money eath month to cover"free" medication for those who could not afford it. The motorbike that was bought in 2021 is being used to prowde a mobile clinic in remote villages. Pamoja contr'nues to support the expenses of these clinics (mainly paying rent for use of a building). Parwja gave funds to complete the extensron building and repairs to the main building. All that remains now is paints'ng. The extension provths separate rooms for patsents to stsy ovemight. 11. Individual sponsors helped 7 alumni children ether set up businesses or expand their existing businesses so that they can be self-employed as jobs s very difficult to find in Kenya at present. 12. A modest monetary gift was sent to all Kenyan Pamoja stsff as a hardship allowan. Prices of food have continued to rise in Kenya over 2024. 13. One Alumni young man received 2 pairs of special built up shoes as he has one leg shorter than the other. 14. Pamoja is now supporting one boy - James - to attend bible college. 1 st January 2024 to 31 st December 2024 5of14
Pamo aUK REGISTERED CHARITY NUMBER 1085466 15. Pamoja provided the sponsored children and their families with a Christmas gift of money. This gift is supplied by the sponsors and passed on to the children. 16. A gift of £1000 was sent out to Pastor David in the Yatta region of Kenya. There was terrible flooding in Yatta and 4 families needed help to rebuild or pair their houses after the fooding. 17. Pastor Paul asked for help to dig a well in his church area beyond Kitui. It is a very poor, dry rural area. Well digging started in 2024 and will be completed in 2025. Pamoja paid for a church day out for Paul's congregations - this enabled several churches to come together for a day of fellowship and teaching. 18. Unfortunately Millicent, who works with our linked NGO Pamoj'a Development Projects {PDP), was scammed via Fabook messenger and sent money to a scammer. After Sheena had left the Magina area in Feb 2024, Millicent received a message from 'sheena" on messenger asking her to send 100,000 Ksh (about £625 at the time) to a pastor Mark who was undertaking a house build for a widow. This message had Sheena's photo and used Infomiation very commonly discussed with Millicent. Millicent sent 70,000 Ksh of PDP money and 30,000 Ksh of her own funds to this Pastor Mark. Millicent realised she had been scammed almost immediately. She tried to reverse the action but could not. She reported the incident to the police. By this time the numberlaccount she sent the money to had been closed down. This money was never recovered. Pamoja UK reimbursed this money Millicent knows Sheena will never contact her on messenger. 19. Sheena Griffin and Sue Stannard had to make an emergency visit to Kenya at the end of October. Sue stayed for 2 weeks and Sheena stayed till end of November. Mildred, who works with our linked NGO Pamoja Development Projects (PDP), at the Kware Care Centre became unwell. Bills and wages had not been paid at the end of September and through all of October. Some misappropriation of funds and mis-management at the Kware Care Centre meant that Mildred resigned from her post as Matron at the Centre and administrator of Pamoja Development Projects. Pamoja UK informed its supporters of these happenings via mailchimp newsletters in November, and by explaining these events while talking at various different church groupslmeetings. Mildred had been working at the Kware Care Centre for 12 years. It transpires that Mildred misappropnated about 1.4 million Ksh (£7,898) New procedures are now in place to better protect PDP funds. A new administrator has been appointed. There are 3 signatories for the PDP bank accounts. Separate mpesa (money accounts using mobile phones) accounts are held for different projects and administered by drfferent people, with monthly mpsea statements viewed by Sheena Griffin (treasurer PDP). Monthly accounts are to be kept more up to date according to the policy It transpired that Mildred had failed to pay pension payments for all employees for the whole of 2023 and 2024. This resulted in a fine equivalent to £625. The deficit in funds caused by these losses will be covered by extra giving from the Pamoja UK trustees and others for this specific purpose. The usual gifts given to Pamoja will not be used to cover these losses. Financial Review Funds Over the years funds have been set up for projects where donors expressed specrfic uses for their gifts. As this became more complicated it was agreed to curtail these and ask donors to give to general funds so that funding for the projects. together with emerging needs. could be met. Existing Restricted funds are being used up and closed, or kept open unts'l deemed no longer hecessary. Two further restricted funds were dosed during 2024. Future projects will be funded from the general funds with daughter funds - designated by the trustees - to be used to help monitor spending. Illhere a non-binding preference is expressed by 1st January 2024 to 31st December 2024 6of14
Pamo aUK REGISTERED CHARiff NUMBER 1085468 a donor, other than the areas covered by the designated funds. these a monitored as part of the unrestricted funds. Income Overall income was £168,196 which was £1,493 less the previous year. Expenditure Overall expenditu was £189,083. an inaSe of £7,869 on 2023. This expendItU reflects the intentionally higher expenditure than pre-covid spending, mainly due to the greater need for relief funding. The total UK spend on support costs of £3,371 was 1.79% of total expenditure. Balance The funds of the charity stand at £74,329 on the 31 st December 2024. Reserves Policy The Trustees have deterniined that the charty shall retain a reserve of at least £10,000 unrestricted fvnds to allow for variation in cash flow and unexpected events, and to cover redundancy pay for workers in Kenya should the charity close. In line with Chanty Commission guidance it was also agreed that, if possible, to keep a balance equal to half the yearly support needed for the Pamoja projects so that, should we have to close, the ongoing projects will have funding enough to wind down carefully. For 2024 this is around £50,000. There are no plans or expectation that the chanty will close. Future Plans The charity will continue with (but is not limited to) the following acts'vitie8'. 1. Educabon SFX)nsorships induding Primary school, Junior Secondary SchcK)I, Form school and universitylvc£*onal schdarships 2. Encouraging those who have benefftted from the Parnja project to be invofved 3. Development of the Magina schod. In 2024 we built the new schcol dining room which was anticipated to happen in 2023. In 2025 we plan to tile at Eeast one veranda adjacent to the dassrom at the sch(xJl and tile a furttrErt•K) classrom. 4. SUppOng the care ntreS at Kware and Magina. We plan to finish painting the rcy)fs, dom and other at the Magina Care Centre, b)th insde and out. The KvRre Care Centre needs a new krtchen and the present dining-room extended as the chiklren are geth'ng older and bigger.1 5. RerrK)te area scxrth of Garissa where Paul kn'mami is pastor- we are in the process of digging a VRII forthe Ioc21 communty 6. Relief as ne&led 7. Add new chikjren to the sponsorship programme to go to the stho)I In Magina 1st January 2024 to 31st Dember 2024 7of14
Pamo'a UK REGISTERED CHARITY NUMBER 1085466 Chair of Trustees Declaration On behalf of the UK Trustees, I certify the statements made in this document are complete and correct, giving an accurate view of the charity. Pamoja UK 70, Meon Crescent Chandlers Ford Eastleigh S053 2PB Tim Grffin Chair of Trustees 1st January 2024 to 31 st December 2024 8of14
Pamo'a UK REGISTERED CHARI NUMBER 1085466 INDEPENDENT EXAMINER'S REPORT Registered Charity No. 1085466 I report on the financial statements of Pamoja for the year from 1 January 2024 and ended 31 December 2024, which are set out on pages 9 to 13. Respective Responsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ('the Acf). The chanty's trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examinab'on is needed. It is my responsibilty to.. examine the accounts under S)n 145 ofthe to follow the appIable Directions gp4en by the Charity Cormiission {under seth'on 145(5)(b) of the Art and to state whether particular rnatte have come to my attents'on Basis of Independent Examinerfs Report My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also Includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently the report is limited to those matters set out in the statement below. Independent Examinerfs Declaration In connection with my examination, no matenal matters have come to my attents'on which gives me cause to believe that in, any material respect.. the accounting recnrds were not kept in accordan wth section 130 of the Charlties Art. or the accounts did not actrd wth the accounting records have no careMS and have come across no other matters in cnnnection with the examination to which attentn should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 188 Church Road Bishopstoke Eastleigh S050 6BH Michael Hams MIA8 Independent Examiner 1st January 2024 to 31 st December 2024 9of14
Pamo'a UK REGISTERED CHARITY NUMBER 1085466 FINANCIAL STATEMENTS Statement of Financial Activities Unre•. nd8 Restr. funds 2024 Total 2023 Total Incoming resources Incorning resou5 from generated funds Voluntary income Invèstment inwme Total Incomlng rnsour¢ 155.119 12,OW 187,119 168,737 1,077 1.077 953 156,196 12,000 168,196 169,690 Re8ource8 U88d Charitable activities Other resources Used Linked NGO Ios8es from theft of fraud Total ro•ource8 u•ed 163,796 14.017 177,814 177,998 2,659 3.498 3,219 7,898 7,898 174,353 14,857 189.211 181,215 Net Incomlng l outgolng re8ourco• before transfer {18,158) (2,867) (21,015) (11,525) Tran$fern Gross transfers between fund8- in Gr08S transfers be88n funds- out Nèt Incomlng l outgolng boforn other galn8 11088 23.336 10,244 21,111 ,225 10.244 (15.933) (5,083) 121.015) (11.625) A 23,338 Other recognl8ed galns I108U• Nfrt movèmont In fund• f15.933) 15,083> 121,015) 111,S25) Reconclllatlon of fund• Total fund8 brought foNArd Total fund8 carrled forward 90.262 74.330 5,083 95,345 106.869 74,330 95.345 Pamoja does not undertake activikn'es for generating funds (trading). All recognised gains and losses are fleCted through the ststement of financial activities and no separate statement of totsl recognised gains or losses is presented. 1st January 2024 to 31st December 2024 10of14
Pamo aUK REGISTERED CHARITY NUMBER 1085466 Balance Sheet as at 31st December 2024 2024 Total 2023 Prior Nots8 Flxed a88ets Tangible as8ets Currènt a8•ets Debtors, tsx rebate due C8sh at bank and in hand 4,220 91,124 95,344 B 69.235 74,329 Current Llabllttleo Creditors.. Amounts after more than one year Agency Coll110n$ Not curront asset•188• totsl Ilablllll 74,329 95,344 Total a•set• I* curr•nt Ilabllllla• 74.329 95,344 Total net a88ets leM Ilabllltle• 74,329 95,344 R•pmènted by Unrestricted Designated Restncted 60,855 86.139 13,675 11,320 9.410 Fund• of the charlty 95,344 TreaSureS Declaration The financial statements were approvad by the trustees on signed on their behalf by.. and Vre Pamoja UK 70, Meon Crescent Chandlers Ford Eastleigh S053 2PB Sheena Gnffin Treasurer 1 st January 2024 to 31st December 2024 11 of14
Pamo aUK REGISTERED CHARITY NUMBER 1085466 Notes to the Accounts The initial notes in this section appty to this ents're document. The notes that are prefixed wtth a letter of the alphabet relate to the statement of financial activrties (SOFA) and the balance sheet. 1: Policies Accountin conventlon The accounts have been prepared under the historical cost convention with items recognised at cost or transactr'on value unless othepvise stated in the relevant notes to these accounts, and in accordance with applicable UK accounting standards. In All Income is accounted for on a received basis except for income tax refvnds and eXptIOnal items. All interest is nonnally paid into the untrIcted general fund. Ex endlturo Expenditure is accounted for on a paid basis and has been analysed betsveen.. 1. Costs of generdtng funds. Pamoia does not undertake activitss for generab'ng funds (trading). 2. charrtab athmtss. This cgory indudes all expenditure on actwities in futherance of the charitys objects, including all expenditure on costs incurred in SUPFA)rt of the charitable activits undertaken by the chanty. 3. Support costs. category indudes all expendrture on the managerrent and administrat'on of the chanty. 4. Losses from theft or hud. Thts category Ind any exceptDnal losses being disdosed in the accounts. In 2024 the chanty made use of the following funds: 1. UnrEstn'cted furKJs. a. General funds that are unresthced funds whth are availab for use at the discretion of the Trustees in furtheran of the objectives of the Chanty and whi&) have not been designa1 for other purposes. 2. Designated Funds. Unrestr'cted funds a allocat&l to these furth by the trustees for monitoring purFoses (induding where a preferen has been expressed, but not a restnc1n, by the donor) They will be used for the wrposes desrffi'bed aganst each furKI unless there is no further need. The furKls compnse.. Altemthe fund - Used to buy altemative gifts such as mediones for the clinic, household rtems or ChIS and sheep for SUPFQrted causes. b. Educ*on fund- to pay for i. chiklren to go to sch(M)I ii. unrfOm,. iii. edutIon cwdirAtion in Kerya., N. medical expenses for children enrolled in the education programme,. v. relEf, food etc. for families of children enrolled in the educatson prcrfJramme c. Endau Clinic fund- A heath clinic for the Endau and sumunding communities d. Kware Care Centre fund - Used to support the Kware Centre and the very needy childn and orphans that live there. e. Magina Care fund - Used to supp)rt The Mier Pamqa Care Centre and the very needy chiklren and orphans that INe there. 1 st January 2024 to 31st December 2024 12of14
Pamo aUK REGISTERED CHARITY NUMBER 1085466 3. Restricted Funds. SU6 donated to trEse funds are rest& for the purposes desuibed. The funds comprise.. Appe* fund a short4enn app8al In 2021 ihE was set up for one of our workers in Kenya to reLeive care for urgent treatrEnL The worker is sb'll doing well and this reslrthd appeals fund was dosed in 2024. b. Magina School running costs fund - sUprt for on-going costs of running the school. The school is fee-paying, however, ParrK)ia pays the fees for chiklren enrolled in the educats'on programme that attend the schojl and provides monies for sch¢)ol meals Volunteern The value of voluntary help received is not included in the financAal statements but is described in the trustee's report. 2: Stsff and Trustees No trustees In the UK received any remunerats.on during 2024 (2023.. £nil). There are no staff in the UK, only volunteers. A: Transfers All designated & restncted funds that were in deficit on the 31 st December 2024 had funds transferred to them from the unrestn'cted general fund so their end balance was zero. B: Debtors The only debtor to the charity was the Gift 'd owng for 2024, £5,094. C: Liabilities The charity has no liabilitses as at the end of 2024. 1st January 2024 to 31 st December 2024 13of14
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