OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

2025-03-31-accounts

WEST LEEDS DISTRICT SCOUT COUNCIL

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

Charity Registration No. 1085449 District Registration Number with the Scout Association: 16219

WEST LEEDS DISTRICT SCOUT COUNCIL

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Mr G Burrell
Mr M Tiffany
Mr S McGowan
Mrs K Burrell
Mr M Rudd ( Resigned 22 July 2024 )
Mr P Bainbridge
Mr A Hepworth
Miss H Taylor
Ms C Mill
Mr M Giles
Mr J Lander
District Chair
Vice Presidents Mr L Lyndon Cribb
Mr John Simpson
Mrs Margaret Simpson
Charity number 1085449
Registered Office and The Lanes
Principal Address Pudsey
West Yorkshire
LS28 7AQ
Independent examiner Mrs Sally Firth FCA CTA
22 Capel Street
Calverley
Leeds
LS28 5NU
Bankers HSBC Bank plc
PO Box 105
33 Park Row
Leeds
LS1 1LD
CAF Bank Limited
25 Kings Hill Avenue
Kings Hill
West Malling
Kent
ME19 4JQ

WEST LEEDS DISTRICT SCOUT COUNCIL

CONTENTS

Page
Trustees report 1 - 4
Statement of Trustees responsibilities 5
Independent examiner's report 6 - 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 - 19

WEST LEEDS DISTRICT SCOUT COUNCIL

TRUSTEES REPORT

FOR THE YEAR ENDED 31 MARCH 2025

The Trustees present their report and accounts for the year ended 31 March 2025.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Royal Charter, the Charities Act 2011 and " Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)".

Objectives and activities

The aim of the Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. These benefits are available to all young people and are therefore considered to be a public benefit. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by adult leadership.

The Trustees have paid due regard to public benefit guidance issued by the Charity Commission, section 4 of the Charities Act 2011, in deciding what activities the charity should undertake.

Achievements and performance

This report summarises the business of the District Executive Committee during the year ended 31st March 2025, and which is recorded in the regular minutes of the Committee. Members of the District Executive Committee are 'charity trustees' as defined in the various Charities Acts, and fully recognise their responsibilities, which they acquire as a result of that legislation.

As in previous years, sub-committees have carried out the bulk of the work, with the full District meeting to discuss their reports and recommendations and to complete the decision making process. This practice has been efficient and leads to more effective management.

A Subcommittee of the District Executive runs a Scout shop, supplying the members with uniform and scouting items, the leaders with badges and programme resources. The surplus made from the shop, after running expenses are presented to the District Executive, who as in previous years, pay these out pro ratio to the Groups and Units who make the purchases.

1

WEST LEEDS DISTRICT SCOUT COUNCIL

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

Other sub committees administer Finance, Madge Hill Campsite, Headquarters, District Active Support Unit and Appointments.

The District Executive provides free to leaders, the cost of the mandatory safeguarding courses where the leader prefers to take the online training, rather than the District training class provision.

The District Headquarters continues to be maintained and developed, including a dedicated computer room, with resources available for the membership.

The number of volunteers (leaders and other adults in the district) stands at 279 this year with varying degrees of commitment.

I wish to thank all leaders and other adults who voluntarily support Scouting in West Leeds District for their work and dedication in providing top quality Scouting to young people.

Financial review

The income for the year amounted to £58,399 (2024 - £50,323) with expenditure amounting to £47,416 (2024 - £50,193 ) resulting in a net surplus of £10,983 (2024 - £130).

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six months expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

At the year end funds stood at £257,504 (2024- £246,521).

Most funding is generated from internal resources and activities. Additional funding is from donations and grants.

Investments are in the form of current and deposit accounts and consequently are low risk.

2

WEST LEEDS DISTRICT SCOUT COUNCIL

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

The Trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity was registered on 8 March 2001 in England and Wales, and is governed by Royal Charter, granted 4 January 1912.

The Trustees who served during the year were: Mr G Burrell Mr M Tiffany Mr S McGowan Mrs K Burrell Mr M Rudd Mr P Bainbridge Mr A Hepworth Miss H Taylor Ms C Mill Mr M Giles Mr J Lander

The Trustees of West Leeds District Scout Council are members of the District Executive Committee which comprises ex-officio members, members elected by the Council and members nominated by the District Commissioner annually at the Annual General Meeting, and co-opted by members.

The District Chair, the District Treasurer, the District Secretary, the District Commissioner and District Explorer Scout Commissioner are ex-officio members. The constitution calls for 6 members of the Council to be elected to the District Executive Committee, the District Commissioner nominating up to 6 persons. Further members could be co-opted by the Executive as appropriate, but no more than 6 in number.

3

WEST LEEDS DISTRICT SCOUT COUNCIL

TRUSTEES REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

New Trustees are trained in their responsibilities and duties by the longer serving experienced trustees and by courses provided by the Scout Association.

None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

The Trustees report was approved by the Board of Trustees.

Mr G Burrell

Dated : 14th June 2025

4

WEST LEEDS DISTRICT SCOUT COUNCIL

STATEMENT OF TRUSTEES RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2025

The Trustees are responsible for preparing the Trustees Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year.

In preparing these accounts, the Trustees are required to:

The Trustees are reponsible for keeping suffienct accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

5

WEST LEEDS DISTRICT SCOUT COUNCIL

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF WEST LEEDS DISTRICT SCOUT COUNCIL

I report on the accounts of the charity for the year ended 31 March 2025, which are set out in pages 8 - 19.

Respective responsibilities of Trustees and examiner.

The charity's Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibilty to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that woud be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities preparing their acccounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities:Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

6

WEST LEEDS DISTRICT SCOUT COUNCIL

INDEPENDENT EXAMINER'S REPORT (CONTINUED)

TO THE TRUSTEES OF WEST LEEDS DISTRICT SCOUT COUNCIL

In connection with my examination, no other matter except that referred to in the previous paragraph has come to my attention:

have not been met or

(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sally Firth FCA CTA Independent Examiner 22 Capel Street Calverley Leeds LS28 5NU Dated: 30th June 2025

7

WEST LEEDS DISTRICT SCOUT COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2025

Notes
Income from:
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Investments
6
Total income
Expenditure on:
Charitable activities
7
Net (expenditure)/income for the year/
Net movement in funds
Fund balances at 1 April 2024
Fund balances at 31 March 2025
All income is unrestricted
2025
£
0
50,625
1,755
6,019
58,399
47,416
10,983
246,521
257,504
2024
£
0
45,521
1,172
3,630
50,323
50,193
130
246,391
246,521

8

WEST LEEDS DISTRICT SCOUT COUNCIL

BALANCE SHEET

AS AT 31 MARCH 2025

2025 2025 2024 2024
Notes £ £ £ £
Current Assets
Stocks 10 22,865 20,880
Debtors falling due within one year 11 4,437 4,306
Debtors falling due after more than one year 11 13,500 0
Cash at bank and in hand 220,518 224,200
261,320 249,386
Creditors: amounts falling due within one year 12 -3,816 -2,865
257,504 246,521
Income funds
Unrestricted funds
Designated funds 13 220,119 217,464
General unrestricted funds 37,385 29,057
257,504 246,521
257,504 246,521

The accounts were approved by the Trustees on 14th June 2025

Mr G Burrell

Trustee

9

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

Company information

West Leeds District Scout Council is a charity registered in England and Wales governed by Royal Charter

1.1 Accounting convention

The accounts have been prepared in accordance with the charity's Royal Charter, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland ( FRS 102 )" ( as amended for accounting periods commencing from 1 January 2016 ). The charity is a Public Benefit Entity as defined by FRS 102.

The accounts have departed from the Charities ( Accounts and Reports ) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies are set out below.

1.2 Going concern

At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

10

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies ( Continued )

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable activities objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.

1.4 Incoming resources

Income from charitable activities includes voluntary income from subscriptions and activities from the Scout shop, Scout Groups, District Units and Fellowship Active Support Groups.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Income from fundraising is shown on a receipts basis.

Investment income is recognised on a receivable basis.

Turnover is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts, VAT and other sales related taxes.

1.5 Resources expended

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and been classified under headings that aggregate all costs related to the category.

11

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies ( Continued )

1.6 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured at the lower of replacement cost and cost.

Net realisable value is estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8 Financial instruments

The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments' and Section 12 'Other Financial Instruments Issues' of FRS 102 to all its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

12

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liablities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilties

Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled.

2 Critical accounting estimates and judgements.

In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilties that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

13

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

3
Donations and legacies
3
Donations and legacies
Donations and gifts
4
Charitable activities
Scout
District
District levy
41,600
Less: HQ membership and County levy
#
-34,125
7,475
Sales of purchased goods
0
Events and activities
17,642
Camp and badge fees
913
26,030
5
Other trading activities
Fundraising events
Room hire
Grants
Other trading activities
6
Investments
Interest receivable
Scout
Shop
0
0
2025
0
Total
2025
41,600
-34,125
7,475
24,595
17,642
913
50,625
2025
0
1,755
0
1,755
2025
6,019
2024
0
Total
2024
36,713
-30,067
7,475
0
17,642
913
0
24,595
0
0
6,646
25,880
12,154
841
26,030 24,595 45,521
2024
0
1,172
0
1,172
2024
3,630

14

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

7 Charitable activities

Charitable activities
Scout
District
Purchases
0
Events and activities
3,998
Awards,badges and trophies
213
Travel expenses
371
Insurance
602
Scout shop dividends
0
Premises costs
3,502
Office and administration
1,016
Sundry expenses
648
Partnership agreements
0
Capitation (district members)
0
Grants
200
10,550
10,550
Analysis by fund
Unrestricted funds
10,550
10,550
For the year ended 31 March 2024
Unrestricted funds
19,583
19,583
Scout
District
0
3,998
213
371
602
0
3,502
1,016
648
0
0
200
District
Units
0
9,393
334
0
0
0
0
56
249
1,578
3,200
0
Scout
Shop
18,558
0
0
0
0
2,372
0
687
439
0
0
0
Total
2025
18,558
13,391
547
371
602
2,372
3,502
1,759
1,336
1,578
3,200
200
Total
2024
20,041
13,706
465
134
896
2,362
2,427
1,846
1,712
1,482
2,262
2,860
10,550 14,810 22,056 47,416
47,416
47,416
47,416
50,193
10,550 14,810 22,056 50,193
10,550 14,810 22,056 50,193
10,550 14,810 22,056
7,099 23,511
19,583 7,099 23,511 50,193

Governance costs include £0 ( 2024 £0 ) independent examination costs.

15

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

8 Trustees

None of the Trustees ( or any persons connected with them) received any remuneration or benefits from the charity during the year. Trustees were reimbursed travel expenses totalling £334 (2024 £108).

9
Financial instruments
Carrying amount of financial assets
Debt instuments measured at amortised cost
Carrying amount of financial liabilities
Measured at amortised cost
10 Stocks
Goods for resale
11 Debtors
Amount falling due within one year:
Other debtors
Amount falling due after more than one year:
Other debtors
Total debtors
2025
17,937
3,816
2025
22,865
2025
4,437
2025
13,500
17,937
2024
4,306
2,865
2024
20,880
2024
4,306
2024
0
4,306

16

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

12 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
Other creditors
Accruals and deferred income
2025
0
3,816
3,816
2024
0
2,865
2,865

13 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Development Fund
Scout Shop Fund
District Units and Fellowship
Active Support
Madge Hill
Balance at 1
April 2024
157,173
57,197
2,185
909
Movement in funds
Incoming
Resources
Transfers
resources
expended
0
0
0
24,595
-22,056
0
13,888
-14,592
0
914
-94
0
39,397
-36,742
0
Movement in funds
Incoming
Resources
Transfers
resources
expended
0
0
0
24,595
-22,056
0
13,888
-14,592
0
914
-94
0
39,397
-36,742
0
Balance at 31
March 2025
157,173
59,736
1,481
1,729
217,464 39,397 -36,742 220,119

17

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

Designated funds prior year
Development Fund
Scout Shop Fund
District Units and Fellowship
Active Support
Madge Hill
Events and Activities
14 Funds
Designated funds
General funds
Funds prior year
Designated funds
General funds
Balance at 1
April 2023
157,172
54,828
3,078
896
1,136
Movement in funds
Incoming
Resourses
Transfers
resources
expended
0
0
1
25,880
-23,511
0
5,548
-6,441
0
864
-851
0
5,395
-10,109
3,578
37,687
-40,912
3,579
Movement in funds
Incoming
Resourses
Transfers
resources
expended
39,397
-36,742
0
19,002
-10,674
0
58,399
-47,416
0
Movement in funds
Incoming
Resourses
Transfers
resources
expended
37,687
-40,912
3,579
12,636
-9,281
-3,579
50,323
-50,193
0
Movement in funds
Incoming
Resourses
Transfers
resources
expended
0
0
1
25,880
-23,511
0
5,548
-6,441
0
864
-851
0
5,395
-10,109
3,578
37,687
-40,912
3,579
Movement in funds
Incoming
Resourses
Transfers
resources
expended
39,397
-36,742
0
19,002
-10,674
0
58,399
-47,416
0
Movement in funds
Incoming
Resourses
Transfers
resources
expended
37,687
-40,912
3,579
12,636
-9,281
-3,579
50,323
-50,193
0
Balance at 31
March 2024
157,173
57,197
2,185
909
0
217,110 37,687 -40,912 217,464
Balance at 1
April 2024
217,464
29,057
Balance at 31
March 2025
220,119
37,385
246,521 58,399 -47,416 257,504
Balance at 1
April 2023
217,110
29,281
Balance at 31
March 2024
217,464
29,057
246,391 50,323 -50,193 246,521

18

WEST LEEDS DISTRICT SCOUT COUNCIL

NOTES TO THE FINANCIAL STATEMENTS ( CONTINUED )

FOR THE YEAR ENDED 31 MARCH 2025

15 Analysis of net assets between funds
Fund balances at 31 March 2025 are represented by:
Current assets/(liabilities)
Analysis of net assets between funds prior year
Current assets/(liabilities)
General
funds
37,385
Designated
Total
funds
220,119
257,504
220,119
257,504
Designated
Total
funds
217,464#
246,521
217,464
246,521
Total
257,504
37,385 257,504
General
funds
29,057
29,057 246,521

19