2023-03-31-accounts

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HELMAR CARE AND COMMUNITY SERVICES LIMITED

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Room 20, Richard Mayo Centre, United Reformed Church, Eden Street, Kingston-Upon-Thames, KT1 1HZ

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Registered Charity Number 1085423 and a Company Limited by Guarantee Number 03900909

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ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Contents
Reference and Administration Details	Page	2
Trustee Annual Report	Page	3
Independent Auditor’s Report to the Trustees	Page	12
Statement of Financial Activities	Page	14
Balance Sheet	Page	16
Notes to the Financial Statements	Page	17

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ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

The Trustees have the pleasure in presenting their Report and Financial Statement of Helmar Care and Community Services Ltd for the year ending 31[st] March 2023.

Reference and Administrative Details:

Helmar Care and Community Services Limited is a registered Charity Number 1085423 and a Company Limited by Guarantee Number 03900909. Address Room 20 Richard Mayo Centre, Eden Street Kingston upon Thames KT1 1HZ.

Trustees: Pauline Atim Chair Catherine Amulen Secretary Flavia Lutwama Trustee Christine Esaete Treasurer Sharon A Coleshill Trustee

Bankers:

NatWest Bank 5 Market Place Kingston upon Thames KT1 1JX

Independent Examiners:

Fanla & Co Unit 10, Warwick House Accountants & Consultants Overton Road London SW9 7JP

HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

CHAIRPERSON’S REPORT

I have great pleasure in reporting on the activities and achievements of Helmar Care and Community Services during the financial year 2022/2023. I would like to thank Helmar management, staff and trustees for their dedication and support during this financial year. Helmar Care and Community Services has continued to provide quality Service to the community it serves, thanks to dedication of its management team, operational and support staff.

I would like to extend my earnest appreciation to Trustees and Management who work so hard to enable Helmar Care and Community Services acquire Sponsorship License from the Home Office to employ care workers from Abroad. As with many social care entities there has been challenges in the recruitment of care staff in the UK. I am glad to report the process has taken on well.

We are very fortunate to have Trustees who have various professional skills which they bring to the organization, which has contributed to the tremendous achievement of Helmar Care and Community Services. The Trustees are given opportunities to serve as Trustees as long as they are needed, and because of the community cohesion, they able to offer their time as long as the need may be.

HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Chairs Report Continues:

We have continued to improve on the quality of our service provision and we have continue to see increase in the number of people accessing our services due to the economic climate around the world.

Helmar care and Community Services is passionate about improving the lives of our communities, reducing social exclusion and increasing people’s aspirations to play a full active role in the community. We support inclusiveness among communities and ideas that bring people together, strengthening relationships in and across communities. We feel that strong, vibrant communities can be built and renewed by the people living in them, making them ready for anything in the face of future opportunities and challenges.

We continue to shape the future of our service delivery for the benefit of our service users, and local community. The money raised from our Home care delivery services is fundamental to the organization’s core support framework. We ensure money raised helps our communities to achieve their ambitions and thrive. The funding also enabled the organization to access external consultation to support our organization to develop, value our strength and helping in identifying how to increase our organization’s skills and knowledge, as well as, providing extensive improvement in our Policies, Procedures and Frame Work.

We have always been particular with regard to major financial risks to which the organization may be exposed to. We have put in place Policies and Procedures to counteract these risks and challenges in a thoughtful and strategic manner. We incorporated provisions in the annual budget to address the financial risks. The Management Team considers and responds to wider risk issues as they arise. Thanks to the hard work of all the Trustees, staff and volunteers that have made this possible.

I would like to thank our networking team, as well as the Royal Borough of Kingston upon Thames for their continuous support to Helmar Care and Community Services.

Pauline Atim Chair

HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Organizational Structure

Helmar Care and Community Services is served by five Trustees Board Members with a variety of professional backgrounds relevant to the work of the Charity. The Trustees meet 4 times a year but can call for extra ordinary meetings when there is urgent matter for discussion and are responsible for the strategic direction and policy of the Charity.

The Trustees are responsible for appointing senior staff members who have overall responsibility for the day to day operations of the organization. The senior members of staff meet with the Trustees and their sub-committees, regularly, and Finance subCommittee meets at least twice a month.

Trustees’ Responsibilities

Financial details and operations of the charity are made available to the members of the trustees at each meeting and an explanation is given should there be any query by a member of the board of trustees. Useful information received from the Charity Commission are passed on to the Trustees to update them on new developments.

Trustees are encouraged to participate in appropriate external training events, where these will be of benefit to the organization. Trustees attend to various events and trainings organized by Kingston Voluntary Action which provide space on sharing information, consulting on policy development, giving support and exchanging ideas. This provides opportunity for networking within the voluntary and statutory sector.

Helmar Care trustees are not remunerated for their time they provide for the work of the Charity. They are refunded when they purchase items on behalf of Helmar Care. We are an independent local charity based in Kingston upon Thames and is responsible for its own policy, direction and funding.

Helmar Care and Community Services is affiliated member of Kingston Voluntary Action.

HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Risk Management

The trustees from time to time conduct its own review of the major risk to which the charity is exposed and considers them according to the severity of loss. These include risk of funding and financial control, staff capacity and other operational risks.

The review covers core priorities, risk identification, revision of the risk register and response to risk. These processes, outlined in the plan, enable the Trustees to identify major risks to which the Charity is exposed, and to put in place Contingency Continuity Plan to mitigate the risks.

The Trustees financial committee has put in place fund raising strategies to ensure sustainability of the operations of the charity. They also oversee the procedures for implementation of transactions and projects to minimize internal risks. The Finance SubCommittee ensures that expenditures are properly budgeted and approved.

The Policies, Procedures and Guidelines of Helmar Care and Community Services are reviewed periodically and include external consultancy advice. The Safeguarding policies for young people and the elderly are reviewed from time to time to conform to the new legislation and guidance of abuse. New Policies and Procedures are adapted from time to time, for example, Modern Slavery Policy and Working from Home Policy.

HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Our Mission Statement

Helmar Care and Community Services Limited are committed to securing a happy, healthy and more fulfilling livelihood for young and older members of the BAME communities, but not exclusively, in the UK.

Aims and Objectives of Helmar Care and Community Services:

The organization was established to relieve sickness and to promote the health and social welfare of individuals and families.

We provide awareness on health issues that affect children, young and older people from our community, in particular sexual and reproductive health;
Provide appropriate and accurate up-to-date information about diseases that commonly affect our communities, such, as HIV, tuberculosis, Diabetes, and Mental Health.
Provide drop-in-Centre for access of information and assistance with any issues that affect the community including providing food bank tickets to those in need.
• Provide family friendly day trips in summer
Provide employment training for Care Certificates, End of Life Care and Mandatory Courses for the community who are unemployed.
Provide home care services to the elderly in their own homes.
Referral services to specialist and other forms of services.
Co-operate with other voluntary organization and Government agencies in efforts to address the needs of the communities that we serve.

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HELMAR CARE AND COMMUNITY SERVICS LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

The main Activities:

Employment Skills Training

Helmar Care and Community Services continue to work with a range of training and development partners to develop courses and learning activities tailored to the needs of our local communities. We have continued to provide employment training to unemployed communities on home care sector to develop career pathways. This project is diverse to all communities irrespective of race or color. We provide training for Care Certificates, End of Life and Mandatory Courses. This is done in house and by other Health Care Professional trainers to offer specialist training in other areas of care. The skills are transferrable to employment.

Health

We continue to promote health awareness to our community members, as well as information where they can access specialist services in case of need. We do referrals for community members who need counselling to appropriate specialist agencies who can offer their services to them. We work with and support families from our community who are faced with their family members who are experiencing mental health issues, which is very common. We continue to support promotion of the seasonal COVID and Flu Vaccinations to our communities.

Events

In the Financial Year April 2022 – March 2023, Helmar Care and Community Services organized a Day Trip to Brighton for families and young people. This is where we have opportunity to have a large number of our community together to discuss any issues of concerns. It is also opportunity to discuss with our young people about the dangers of knife crimes and advise to stay off crimes.

We continue providing coffee mornings twice a week where communities come and engage with one another.

Drop in Centre

During the financial year, we received 300 service users in our Drop-in Centre who have come for advice and assistances with various issues, for example, Debts, Food Poverty, Help with online forms and applications, just to mention a few. A number contacted us by phones, instead of coming to the drop-in center. Referrals were made to various institutions where we were not able to help.

HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Future Events

Moving forward with discussions and agreement of the trustees, future plans could include: Community engagement:

-Day trip to the seaside/amusement Park
-Activity around Black History Month
-Activity around HIV Awareness Day
-Activities around Mental Health Awareness.

Active Supportive Communities

We continue to work with other voluntary organization in Kingston Borough through the Active Supportive Communities programs initiated by Royal Borough of Kingston. We continue to work closely with our partners and statutory agencies to be part of joint communications working as a team to ensure our communities do not lose out due to COVID-19. We are still undertaking activities to increase awareness and knowledge of how to prevent the spread of the virus.

We enhance social connectedness, by providing and facilitating access to opportunities for our communities to have active social, emotional and intellectual lives. We support activities that empower the community to fulfil their potential working to address problems at the earliest possible stage. We assist the community to engage in the things they enjoy so that their lives are enriched as well as have a greater say and influence in their lives and wellbeing.

HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

The Provider Network

We continue to work with our networks to achieve the results in outcome 2 of the active and supporting communities. The network meetings are held every three months, and during this financial year, meetings were held virtually to discuss our achievements and share with the network members.

The network groups consist of the following organizations .

Refugee Action Kingston
Staywell
Recovery Initiative Social Enterprise
Mind in Kingston
Milaap Centre
Richmond and Kingston Accessible Transport
Learn English at Home
Kingston Buddy Scheme
Kingston Bereavement Services
Islamic Resource Centre
Helmar Care and Community Services
Fircroft Trust
Afriston Day Centre for the Elderly

The network organizations are independent and self-determining. Our service users are people who are at risk of being isolated, marginalized or excluded from social networks. Helmar Care purpose is to create connectedness and supporting people practically and emotionally to live independently within our communities.

We also work in close collaboration with stakeholders in the health and social care sectors. We continue to partner with statutory and Third Sector agencies to ensure effective delivery of services to our service users.

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ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Financial Review

The results are outlined in our financial Statements and reflect how the grant and income received are expended on staff and other costs, as well as on specific project to which they relate.

The total funds for the Charity as at 31[st] March 2023 was £725,463. The total is for restricted and self-generated funds as outlined in the incoming resources.

The funding sources are currently from the Royal Borough of Kingston through grants and self-generated fund for home care provision.

INDEPENDENT EXAMINER’S REPORT

Report to the trustees/ members of HELMAR CARE AND COMMUNITY SERVICES LIMITED On accounts for the year 31st March 2023 Charity no 1085423 ended Set out on pages 14 - 18 14 17

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.

It is our responsibility to:

examine the accounts under section 43 of the 1993 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with our examination, no matter has come to our attention

which gives us reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 41 of the 1993 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act
have not been met; or
to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 04/12/2023 Signed: Fanla&co Name: FANLA & CO Relevant professional ACCA (ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS) qualification(s) or body (if any): Address: Unit 10, Warwick House Overton Road London SW9 7JP

HELMAR CARE AND COMMUNITY SERVICES LIMITED Statement of Financial Activities for the year ended 31st March 2023

Incoming resources Notes (RESTRICTED FUNDS) Royal Borough of Kingston (RBK) Grants (Infection Control Test and Trace Funds, Workforce Retention, Support to BAME Descent with information And Advice Food Poverty) (UNRESTRICTED FUNDS) Self Generated – Community Care Total Incoming Resources	2023 2022 £ £ 49708 63208 _ ___ 49708 63208 675755 658329 725463 721537

HELMAR CARE AND COMMUNITY SERVICES LIMITED Statement of Financial Activities for the year ended 31st March 2023

Resources expended Notes Staff & Related Costs Salaries, Wages, Employers N I C & Pension Uniform And Self-Employed Contractors Staff & Project Travel Staff Training/Uniform Costs Project Costs Mental Health/Community Projects Recruitment/Workforce Retention Costs Test & Trace Costs Infection Control, Care and Office Supplies Equipment,Vehicle Hire – Care Staff Support to BAME Descent Food Poverty Information and Advice Drop In Centre Community Vaccine Champions Programme Care and Office Supplies & Equipment Marketing & Communications Costs Publicity, Promotions & Printing Telephone, Office Mobiles, Internet, Postage And Go Cardless Office Costs Rent & Venue Hire Finance & Administration Accountancy & Independent Examiner ICT Support, CQC, QCS, Insurance & Annual Fees Professional & Payroll charges Total Resources Expended Net Incoming / (Outgoing) Resources For The Period Balance b/f at 1stApril Balance at 31st March	2023 £ 520967 0 0 25260 22465 0 39460 6500 8500 16850 9300 0 8477 13550 14885 8520 15340 12000 ______ 722074 3389 304633 308022	2022 £ 460053 66161 4086 0 24180 2000 37548 0 0 15750 0 16500 7218 12715 14178 8000 14350 10000 ______ 692739 28798 275835 304633
	308022	304633

HELMAR CARE AND COMMUNITY SERVICES LIMITED Balance Sheet as at 31[st] March 2023

Notes 2023 £ Tangible Fixed Assets 4 Current Assets Debtors & Prepayments Cash at Bank & in Hand Current Liabilities Creditors & Accruals HMRC – PAYE/NIC & PENSIONS Net Current Assets REPRESENTED BY ACCUMULATED FUND Opening Balance Bank Loan Net Incoming/(Outgoing) Resources for the year Closing Balance	2022 £ £ 0 85645 31755 117400 1000 5455 6455 110945 80830 26726 3389 110945	£ 0 73953 14330 88283 3000 4453 7453 80830 37306 14726 28798 80830

For the year ending 31 March 2023:

a) the company was entitled to exemption under section 477 of the Companies Act 2006
b) the members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006
c) the directors acknowledge their responsibility for:
i) ensuring the company keeps accounting records which comply with section 386; and
ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of financial year, and of its profit or loss for the financial year, in accordance with the requirements of section 393, and which otherwise comply with the requirements of the Companies Act relating to accounts, so far as is applicable to the company

___ 15[th] December 2023_ Pauline Atim, Chair Date

HELMAR CARE AND COMMUNITY SERVICES LIMITED

Notes forming part of the Financial Statements For the Year Ended 31[st] March 2023

1) Accounting Policies
a. These financial statements have been prepared in accordance with the Statement of Recommended Practice Accounting by Charities (SORP) and applicable accounting standards.
b. Fixed Assets
- Fixed Assets are regarded as expenses at the time of acquisition
2) a. Grants are recognised in full in the accounts in the year in which they
received
b. Voluntary income received by way of donation is included in full in the account when received
c. Funds received for specific purposes are funds restricted for use for that purpose. These funds are shown separately in the accounts.
3) As a registered charity (No 1085423), no taxation arises upon its surpluses which are consistently applied for the organisation’s charitable objects.
4) Tangible Fixed Assets

Tangible Fixed Assets
		Office Furniture
Computers		Equipm’t & Fitt’gs		Total
COST
At 1 April 2022	0	0	0	0
Additions in Period	0	0	0	0
At 31 March 2023	0	0	0	0
DEPRECIATION
At 1 April 2022	0	0	0	0
Charged to Expenses in the Period	0	0	0	0
At 31 March 2023	0	0	0	0
NET BOOK VALUE
At 31 March 2023	0	0	0	01
At 31 March 2022	0	0	0…	……0

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HELMAR
Care & Community Ser vices
achingoutto those who needusm
Re ore
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HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

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Contents

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Reference and Administrative Details:

Bankers:

Independent Examiners:

HELMAR CARE AND COMMUNITY SERVICES LIMITED

CHAIRPERSON’S REPORT

HELMAR CARE AND COMMUNITY SERVICES LIMITED

Chairs Report Continues:

HELMAR CARE AND COMMUNITY SERVICES LIMITED

Organizational Structure

Trustees’ Responsibilities

HELMAR CARE AND COMMUNITY SERVICES LIMITED

Risk Management

Our Mission Statement

Aims and Objectives of Helmar Care and Community Services:

HELMAR CARE AND COMMUNITY SERVICS LIMITED

The main Activities:

Employment Skills Training

Health

Events

Drop in Centre

HELMAR CARE AND COMMUNITY SERVICES LIMITED

ANNUAL REPORT AND ACCOUNTS FOR THE FINANCIAL YEAR ENDED 31 MARCH 2023

Future Events

Active Supportive Communities

The Provider Network

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Financial Review

INDEPENDENT EXAMINER’S REPORT

Independent examiner's statement

HELMAR CARE AND COMMUNITY SERVICES LIMITED Statement of Financial Activities for the year ended 31st March 2023

HELMAR CARE AND COMMUNITY SERVICES LIMITED Statement of Financial Activities for the year ended 31st March 2023

HELMAR CARE AND COMMUNITY SERVICES LIMITED Balance Sheet as at 31[st] March 2023

HELMAR CARE AND COMMUNITY SERVICES LIMITED

Notes forming part of the Financial Statements For the Year Ended 31[st] March 2023

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