ST Classification: UNMARKED
Coppice Primary School Parent Teacher Association (the Association)
Report of the Trustees of the charity for the year ending 31 August 2023
The Trustees are pleased to present their annual report together with the financial statements of the Association for the year ending 31 August 2023. The financial statements comply with the Charities Act 2011, the Constitution of the Association, and the regulations pertaining to the Association for the time being in force.
Chair’s Report
Financial arrangements
The Association continues to benefit from the use of an electronic accounting system called XERO which facilitates a streamlined approach to its finances. XERO also provides a high level of transparency which reassures the Association and its Committee and provides a robust audit trail. The Association continues to benefit from a Treasurer and an Assistant Treasurer to run and organise of the Association’s financial arrangements. Parents continue to pay for events through the school’s School money accounts which has led to a reduction in cash payments and provides a strong audit trail.
Income
The Committee is proud that the financial position of the Association remains sound with all the hard work the volunteers have put into organising various fundraising events. Over the last 12 months we have been able to put on our popular Christmas Market and the Summer Fayre. We have also run a couple of discos, held a Movie Night, an Easter Egg hunt, a Fun Run and sold Mother’s Day and Father’s Day presents to the children. In addition to this we have been able to bring back our children’s Christmas artwork sale and embrace The Coronation of King Charles III with another artwork project. The 50/50 club continues, as does our Easy Fundraising and we have been able to bring back Bags2School and Preloved Uniform Sales. The sale of new uniform continues to be a healthy source of revenue and this is improved now with our partnership with Ian Smith. Our social media presence is strong and allows us to communicate to parents using different channels.
Our healthy financial position enables the Association to achieve its key aim of providing significant funds to Coppice Primary School. The financial position is published to its members annually and discussed at each PTFA meeting. One meeting is held every half term. These meetings are well supported by our committee members and other members of the Association.
Expenditure
We have funded a major project which has seen the installation of the new early years equipment to benefit the new Reception intake of 2023. Other significant smaller contributions were also made during last year towards resources for each classroom including Sensory aids and toys, new books for KS2, Math’s resources and PE equipment. We also provide an annual amount to each class to support and enrich the curriculum.
Challenges and opportunities
Challenges facing the Association in the coming year include turnover of membership, in particular active committee members leaving or approaching their time to leave Coppice taking knowledge and key support with them. Significantly increased financial pressure on school budgets may also result in more requests from the school to the PTFA for financial support. We are also still amid a cost-of-living crisis with higher rates of inflation, this may impact on our families being able to support our fundraising efforts and will also increase our expenses. We have seen the ending of
ST Classification: UNMARKED
Amazon Smile which previously provided a steady small amount of income into the charities account.
Opportunities –There are new parents starting in the Academic year 2023-2024 which provides opportunities for new members to join. We also have the opportunity to grow The Easyfundraising part of our income and also look into being able to offer some elements of going cash free within events.
Michelle Shepherd Chairperson
C3sh Summary CoppKe Sth(d PIA FoTlheyearended 31 Awus12023 ir4 sn *JJ 4L7thY A4 Day 144w¢ ACAi4 QJ/ii/LOt3
Independent examlnerfs reportto the trustees of"COPPICE SHOOL PARENf TEACHERA5SOCIATION" I report on the actounts of the Trust for the year ended 31 Au8USt 2023. Respettive re5ponslbllltlesof trnttees and exaffllner The chariws trustee5 are responsible for the prepèrètion of the accounts. The chariV5 trustees consider that an audit is not required for this year under section 144121 of the ChariiiÈs Act 2011 (the 2011 Aitl and that an independent examination is needed. It 15 my responsibilityto.. examlno the Jcrounts under section 145 of the 2011 Act to follow the PredureS laid down in the 8Èneral Direction5 given b¥ thecommission under section 14515llbl of the 2011 Art to State %Yhpther particular matters have come to my attention Ba$15 of independentex3min*5 repoit My examination was carried out In accordance Kryth the gencTal Dirertions given bythe Charity Commission. An examination includes a rewew of the accounting rec¢Yds kept by the charity and 3 c¢mparisen ef the accounts presented with those records. It also include5 consideration of any unusual items or disclosures in the account5. and seeknng explonatlOD5from you 35 Irijsiees concerning any such matters. The procedures undertaken do not prowde all the ewdencethat would required in an audit and coJ)seouently no opinion is given as to whetherthe accounts present a'trueandfaiTvieW and the report is limited tothose matters set out in the next 5taternenL Independent exarnknrfs statement In connectson With my examinabon. no matterh35come to my attenti(m'. 111 whith &ve5 me reasonable causeto believethat in any material rÈspectthe requirements-. to keep accountin8 record5 in aCcOrdae with secti¢n 130of the 2011Artand to prepare accounts %thith accord th the accounting records and crAnp1y with the accwntirg requirernents of the 2011 Art have not been metor 121 to which, in rny opinion. attention Should be drawn in order to enablea prOr understanding ef the accounts to be reached Davi ACM 2 Grosvenor aose, Sutton Cddfield, West Midlands, B75 6R5 2311112023