TRUSTEES, ANNUAL REPORT Cantley Village Hall Charity Number: 1085313 Reporting period: I" April 2024 to 12 August 2024 CANTLEY th l. Reference and Administrative Details Charity name: Cantley Village Hall Charity number: 1085313 Principal address: Cantley Village Hall, Manor Road, Cantley, Norfolk NR13 3SD Trustees during the period in accordance with the charity's constitution Stephen Heard Jan Davis Anita Hagger Barbara Tuck Julie Hey Michael Hutchings Helen Hutchings Matt Goodrum Rosie Hull Joe Aldous Margaret Lowry Structure, governance and management Cantley Village Hall is an unincorporated charity governed by a constitution. The charity was originally established in 1926 and has operated continuously since that time to provide a village hall forthe benefit of the local community. During the period, the trustees also served as trustees of Cantley Village Hall Charitable Incorporated Organisation (CIO), the successor charity established to continue the same charitable purposes in an incorporated form. 2. Charitable Purposes The charity's purposes are to provide and maintain a village hall for the benefit of the inhabitants of Cantley and surrounding villages within a six-mile radius, for use for meetings, recreation and other activities conducive to social welfare. 3. Public Benefit The trustees confirm that they have had regard to the Charity Commission's guidance on public benefit. The village hall has been made available to the local community at affordable rates and has supported social, recreational, educational and health-related activities that benefit residents of all ages.
- Activities and Achievements During the Year During the reporting period, Cantley Village Hall continued to operate as a well-used community facility, hosting a range of regular user groups, private hires and community events. A major focus of trustee activity during the year was governance modernisation. The trustees resolved to incorporate the charity as a Charitable Incorporated Organisation in order to: provide limited liability protection for trustees, strengthen governance arrangements, and support the development of a proposed new village hall.
- Financial Review The charity prepared its accounts on a Receipts and Payments basis. Total receipts for the period amounted to £25.222.04, derived primarily from hall hire income and fundraising. Expenditure was incurred on the day-to-day running and maintenance of the village hall. During the period, the trustees resolved to transfer all assets and liabilities of the charity to Cantley Village Hall Charitable Incorporated Organisation (Charity No. 1209574) by way of a General Vesting Declaration. This transfer is part of an orderly transition to incorporation and does not represent a change in charitable purpose or beneficiary group.
- Reserves Policy The trustees have historically aimed to maintain Sufficient reserves to meet short-term operating costs and essential maintenance obligations. Following the transfer of assets, future reserves policy will be managed by the CIO.
- Plans for Future Periods Following the transfer of assets and activities, the trustees intend to formally wind up Cantley Village Hall (Charity No. 1085313) once all administrative and regulatory requirements have been completed. All ongoing charitable activity will continue through Cantley Village Hall CIO.
- Trustee Declaration The trustees declare that they have approved this Trustees, Annual Report. Signed on behalf of the trustees: Stephen Heard; Chair: th Date: 5 January 2026
| Charity Name | No (if any) | No (if any) | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Cantley Village Hall Mana | e Hall Management Committee | 1085313 | |||||||||
| Receipts andpayments accounts Period start date Period end date To For the period from 1st April 2024 12th August 2025 ~~ee~~ ~~ee ee~~ ~~ee~~ |
CC16a | ||||||||||
| Section A Receipts and payments | |||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | |||||||
| A1 Receipts | |||||||||||
| Hall Hire | 1,153 | - | - | - | 1,153 | 1,637 | |||||
| FundraisingApps | 207 | - | - | - | 207 | - | |||||
| Arqiva Mast | 1,500 | - | - | - | 1,500 | 1,500 | |||||
| Events Fundraising | 833 | - | - | - | 833 | 10,812 | |||||
| Events Donations | 120 | - | - | 120 | - | ||||||
| Events Grants | - | 3,100 | - | - | 3,100 | - | |||||
| Parish Council Grass CuttingGrant | 1,045 | 1,045 | |||||||||
| Clothes Bank Payment | 152 | 152 | |||||||||
| Refunds/Compensation | 184 | 184 | |||||||||
| Excess PettyCash re 2023/2024 | 1,457 | 1,457 | |||||||||
| Build Grants | - | 15,471 | - | - | 15,471 | - | |||||
| Sub total(Gross income for AR) |
(Gross income for AR)6,651 |
18,571 | - | - | 25,222 | 13,949 | |||||
| A2 Asset and investment sales, (see table). - Sub total - - - - - Total receipts 6,651 18,571 - 25,222 13,949 ~~S555~~ |
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| A3 Payments | |||||||||||
| OperatingCosts | 1,000 | - | - | - | 1,000 | 3,491 | |||||
| Repairs & Maintenance | 20 | - | - | - | 20 | 1,119 | |||||
| Cleaning | 378 | - | - | - | 378 | - | |||||
| Grass Cutting | 525 | - | - | - | 525 | 1,095 | |||||
| Stationary& Postage | 81 | - | - | - | 81 | - | |||||
| IT | 817 | - | - | - | 817 | - | |||||
| Events Prizes | 55 | 55 | |||||||||
| Events Food & Drink | 138 | 138 | 312 | ||||||||
| Summer Fune Day | 80 | 80 | |||||||||
| Glass Bank | 97 | 97 | |||||||||
| SAS Architectural | - | 30,942 | - | - | 30,942 | 5,162 | |||||
| **Sub total ** | 3,190 | 30,942 | - | - | 34,132 | 11,178 | |||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 3,190 30,942 - 34,132 11,178 ~~————=—~~ |
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| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
3,461 - 12,371 - - 8,910 2,771 - - - - - - - - - - 3,461 - 12,371 - - 8,910 2,771 ~~SSS=~~ |
CCXX R1 accounts (SS)
10/01/2026
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details NA Details Total cash funds (agree balances with receipts and payments account(s)) NA Cash Floats Barclays Bank Account CCLA Investment Account Details Details Details Stephen Heard Signature Anita Hagger |
Unrestricted funds Restricted funds to nearest £ to nearest £ 200 - 12,452 - 437 12,405 13,089 12,405 Agreement Error Agreement Error Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Anita Hagger Stephen Heard |
Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| Anita Hagger | Anita Hagger | ||
| Stephen Heard | Stephen Heard |
CCXX R2 accounts (SS)
10/01/2026
2
INDEPENDENT EXAMINER'S REPORT Cantley Village Hall Charity Number: 1085313 For the financial period: st From: l April 2024 to th To: 12 August 2024 Independent Examiner's Report to the Trustees of Cantley Village Hall I report to the trustees on my examination of the accounts of Cantley Village Hall (Charity Number 1085313) for the period ended 12th August 2024. Responsibilities and Basis of Report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the charity's accounts carried out under section 145 of the Charities Act 2011 and in carrying out my examination I have followed the applicable Directions given by the Charity Commission. Independent Examiner's Statement My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. I confirm that l am independent of the charity and have no connection with the trustees that could compromise my independence. Examiner's Declaration I have satisfied myself that: the accounts are in accordance with the accounting records kept by the charity; and the accounts comply with the applicable requirements of the Charities Act 2011. Matters to Which Attention Is Drawn In accordance with the requirements of the Charity Commission, I have not identified any matter: which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records or to prepare accounts have not been met. or
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts. Examiner Details Name: Patricia Jane Peers Relevant qualification or experience: BA (hons), PGCE. School examination invigilator. Address: 21 Keys Drive, Wroxham, Norfolk NR12 8SS Signature: th Date: 8 January 2026