TRUSTEES’ REPORT FOR THE YEAR 2021
Hill Close Gardens Trust
Registered charity 1085278; registered company 03981067 – limited by guarantee Registered & principal office: Bread & Meat Close, Warwick, CV34 6HP
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Trustees’ Report for the year ended 31[st] December 2021
The Trustees present their Report and Financial Statements for the year ended 31 December 2021. The Trust was established in 2000. It is a registered charity and is incorporated as a Company Limited by Guarantee. The guarantee of each member is limited to £1. The Trust is governed by its Memorandum and Articles of Association.
Objective of the Trust
The objective of the Trust is to manage, preserve and restore the Victorian Gardens at Hill Close in Warwick for the education, benefit, and enjoyment of as many as possible from both local people and the wider community.
Public Benefit
The Trust has provided a public benefit to Warwick townspeople and its visitors by: maintaining the Gardens to a high standard and welcoming visitors to the Gardens every weekday, and at weekends in the growing season, running special events highlighting aspects of horticulture and history in the Gardens, providing training in horticultural techniques, running special events to involve children and disadvantaged families in the Gardens, providing organised tours of the Gardens, engaging volunteers in the various aspects of the Gardens, and participating in local horticultural events and shows
The Trustees have had regard to the guidance issued by the Charity Commission on public benefit when making decisions and are satisfied that the Gardens provide a public benefit to the local community and visitors from further afield.
Board of Trustees
The Directors of the Trust, as defined in the Companies Act 2006, are also Charity Trustees for the purposes of charity law. At the date of this report the Trustees are Chris Begg, Herbie Jhita, Jenny Lamb, Lucie Titchmarsh, Richard Eddy, Robert Bleasdale, and Rosemary Mitchell. In accordance with the Articles of Association Warwick District Council can nominate up to four Trustees, and Plant Heritage one Trustee but both have chosen not to do so. The Warwick Society, as an organisation that supports the Trust, may also nominate one. This body is represented on the Board by Jenny Lamb. She is the only Trustee with disclosable interests.
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Structure, governance, and management
Trustees are selected and appointed to bring a balance of skills to the board, including horticultural, legal, and financial skills. Trustees hold office for a period of three years and retire by rotation at the Annual General Meeting. A trustee may be appointed mid-term to fill a casual vacancy but must be elected by the members at the subsequent Annual General Meeting.
The Trustees are responsible for policy and strategic governance, safeguarding of the Charity's assets, provision of adequate funding to maintain the Gardens, fulfilling its legal obligations, and its obligations to stakeholders including the Heritage Lottery Fund, English Heritage and Warwick District and Warwick Town Councils. The Trust uses a Management and Maintenance plan as the source for all details of its governance.
The Trustees have a risk management strategy which comprises of:
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An annual review of the principal governance, compliance and financial risks and uncertainties that the charity faces, the Risk Register, was circulated and approved
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• the establishment of policies, systems, and procedures to mitigate those risks identified in the annual review; and
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the implementation of procedures designed to minimise or manage any potential impact on the charity should those risks materialise.
Professional advisers
Bankers: CAF Bank Ltd, Kings Hill, West Malling, Kent, ME19 4TA Solicitors: Blythe Liggins, Edmund House, Rugby Road, Leamington Spa, Warwickshire, CV32 6EL Accountants: Duo Accountants, 11 Dormer Place, Leamington Spa, CV32 5AA Independent examiner: Henry Leaver BA (Hons) MAAT, 26 Minster Road Coventry, CV1 3AF
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2021 Achievements & Performance
While Covid-19 restrictions overshadowed the first half of the year and affected some of our regular activities, the second half of the year saw the Gardens returning to a level of normality not seen since the beginning of the pandemic.
It was particularly pleasing to see the total number of visitors for the year return to pre-pandemic levels with the Gardens attracting more than 7,000 visitors, an increase of almost 57% over 2020. 2021 also saw a growth in membership and the resulting number of visits from members increased by almost 50% to 1,413 (vs 865 in 2020).
Given the Covid-19 restrictions and required compliance through 2021, the Trust is exceptionally thankful for the support of its visitors, volunteers, staff, and the funding made available to it. The Gardens benefited from a grant of £20,000 from the Cultural Recovery Fund, some of which was used to improve automatic watering for the nursery, repair of the tool shed, and the relaying the paths in Plots 30 and 25.
Other areas befitted with the purchase of two sets of tables and chairs for outside the Lammas Room, new till systems and refurbishment of the external toilets. There was also provision for volunteers to attend Trust workshops without payment, all of which has made a marked difference to the ongoing maintenance of the gardens.
November 2021 saw the official opening of the Bleasdale Room by George Plumptre, CEO of the National Gardens Scheme. The opening was the culmination of the ‘Transforming the Visitor Experience’ (TVE) project, which was funded by the Heritage Lottery Fund and generously supported by members and friends of the Gardens to a total project value of £168,000.
Making use of informative static and interactive displays, The Bleasdale Room now provides visitors an insight into the social history of Hill Close Gardens when it was owned and used by the residents, tradespeople and shop owners who lived in the centre of Warwick.
The TVE project also includes a Herbal Bed with details of Victorian druggists’ herbal remedies, and a mini-museum of gardening tools and equipment.
Membership
Membership increased year-on-year to 793 members, an increase of 27.4% (602 in 2020). The Trust aims to expand its membership and was pleased that again in 2021 more members joined than lapsed. At the beginning of May 2021, the period of membership changed from being for a calendar year to being for a year from date of purchase. The Gardens saw membership increase during the restrictions mainly because more local people now make use of the Gardens.
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Visitors
Hill Close Gardens attracted 7,006 visitors during 2021, compared with 3,984 in 2020; this puts the number of visitors back on a level last seen in 2019 prior to the pandemic. From January to December 2021, the Gardens saw 1,413 visits from members (vs 865 in 2020). There were 3,872 paying visitors through the year (vs 2,391 in 2020), plus a further 730 who had ‘2 for 1’ vouchers (vs 180 in 2020), and 51 visiting on group tours (vs 51 in 2020). There were also 479 visits from RHS members, who have free entry (vs 239 in 2020).
The Gardens
Plant sales were extremely encouraging especially in the early part of the year and sales of many plants – especially snowdrops – exceeded those of the previous year. While the annual Snowdrop Weekend – normally the opening event of the year – had to be cancelled due to the third lockdown, it was especially pleasing to see visitors still come to the Gardens to purchase snowdrop plants, especially as some of the varieties on offer were new to Hill Close Gardens.
The overall spend per visitor was higher than in previous years and, by year end, the total income from plant and produce sales was £13,589, an increase of 27.4% (£10,307 in 2020), marking a return to a pre-pandemic level.
A limited range of Chrysanthemums were propagated from the National Collection during the year as too many were left unsold the previous year. Plant Heritage provided a grant to purchase plant support materials for the collection. The displays on show for the Chrysanthemum Open day were magnificent and those made available for purchase were soon sold and we plan to broaden the range for 2022.
Hill Close Gardens saw a bumper crop of apples during the year, with the trees holding on to their fruit well and this resulted in a large harvest. The Sempervivum collection was unfortunately reduced due to an infestation of mealy bug.
Work continued on Plot 12, and, in addition, it was also vital to complete the removal of the perennial weeds in the borders. This was a major task, and we are thankful to the many volunteers who joined us to get the job done. The Trust is, as always, thankful to the influx of new garden volunteers and it was a pleasure to meet and get to know all those who gave their time.
As a result of funding, we purchased a large shed that to house our propagators. This will result in the display museum on Plot 24 being permanent and will relieve it of being used for propagation, which in turn has enabled a much better display space.
The Sainsbury Grant provided funding to purchase replacement fruit trees and a new fruit cage and a replacement for the lavender hedge in Plot 16. An amount was set aside to purchase plants to replenish and restock areas where over the time there had been a decrease in plants. The corrugated steel tool shed has been repaired and repainted and it now looks transformed. Work also began work on the green roof on the Visitor Centre, removing the moss that has slowly built up.
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Events & Workshops
Covid restrictions meant we were unable to host the Snowdrop events together with the preseason social for Members and Volunteers. The Children and Families Team offered online storytelling sessions in place of the scheduled family Workshop.
As restrictions began to lift, we launched a Reopening Event Programme, which offered our regular annual events, suitably adapted to comply with safety guidelines, as well as a new oneday event to promote the wellbeing offered by a garden environment.
The Midsummer Music event saw Katie Leaver and Emma Cockbill perform and the event attracted an entry into the ‘Warwick Summer Music Festival’ brochure and the performance was well received. Unfortunately, the Heartbreak drama production had to be cancelled due to sickness in the cast. The Art in the Garden event suffered from bad weather, but visitors still came. The tearoom was busy, and we are thankful to the folk group Romany Pie for their performance to entertain those taking refreshments.
The autumnal Apple Day attracted a great number of visitors with almost 600 people attending – and the weather shone too!
Wellbeing in the Gardens Day in October was a great success, as local residents learnt how being in a garden and gardening with others can aid physical and mental wellbeing. The event saw many first-time visitors attend and they enjoyed exploring the contemplation seating areas around the gardens and the tranquillity that the plots provide.
Achieving Results in Communities, a Leamington-based wellbeing in nature organisation, supported the event with stalls to inform how green spaces benefit wellbeing through the ‘5 Ways to Wellbeing’. Thanks also goes to Springfield Mind, Warwickshire Wellbeing Academy, and the Town Council for supporting with literature.
Learning and Training
The Trust continues its strong commitment to learning and development for staff, volunteers, and visitors. In 2021 the Gardens continued to participate in the very successful Work and Retrain as a Gardener Scheme (WRAGS). The Trust is grateful to the George Cadbury Trust for a grant to WRAGS that enabled the Trust to support a trainee for two days a week for 12 months and Richard Hawkins continued the record of successfully completing his programme.
Provision was made to establish a small museum to display the interesting historic garden tools which have been donated by friends of the Gardens. To do this, it was necessary to move the potting shed to a new well insulated wooden shed. There is a lot of interest in the tools and stimulating many trips down memory lane. Enhanced Plot boards were placed in the gardens for the official opening of the Bleasdale Room.
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Children and Family Education
The Children and Family Education Team maintained a volunteer team throughout 2021, although four previously regular volunteers have not returned due to the pandemic. The restrictions at the beginning of the year prevented on site sessions taking place, however the team continued to undertake general garden maintenance and between January and March, our volunteers assisted in dismantling both garden sheds.
With IT support, the team also gained access to the new website and during the summer months. the Children and Family section was updated, Isabella’s Garden series of 12 episodes were reordered and additional photos were taken and uploaded for each episode. Kate Cole, the Playworker recorded fortnightly story telling sessions and were streamed online between January and April.
Alongside this, external funding enabled the team to commission Kate, in her professional capacity as a Storyteller, to tell Sparrow’s Story in the Garden, between 11th May and 17th July. This began as a live weekly recording online, but the final few weeks were open to families to attend in person.
Drop In commenced on 8th May with online booking only and May, June and July were fully booked. The Family Workshops were well attended with some 22 families attending Hedgehog Day and similar numbers participated in the Teddy Bears’ Picnic.
A new volunteer worked throughout the summer and autumn to transform the summer house into an interactive gallery, displaying children’s art and craft. Two new sheds were also purchased and were erected by volunteers.
At the end of October, families came along to take part in a Hedgehog Hunt. The children made their very own clay and felt hedgehogs to take home as well as lots of hints and tips about how to protect our prickly friends.
Links with other organisations & publicity
The Gardens benefited from a mixture of publicity and affiliation with Shakespeare’s England. The Gardens continues to maintain links with local, national, and international organisations, including:
Google Arts & Culture
- The Google Arts & Culture online site and app enables users to browse treasures, stories and knowledge from over 2,000 cultural institutions in 80 countries. Hill Close Gardens is a featured partner alongside some very illustrious other heritage sites and gardens. You can access the UK Gardens section of the site here, explore our story here, and our events here.
Arts Into Crafts
- In the summer of 2021, the Gardens partnered with the Arts into Crafts initiative and became an Arts Award Supporter. Arts into Crafts is committed to making arts and cultural experience part of the learning journey of young people in Warwickshire. Arts into Crafts and Hill Close Gardens came together to provide an ideal space for enrichment programs within the Holidays Activities and Food Programme, which was commissioned by Warwickshire County Council.
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The Royal Horticultural Society
- There continues to be many benefits to participating in the RHS’ Partner Gardens Scheme and that includes publicity on its website. The RHS also continued to assist and offer advice on implementing Covid requirements. Regularly one tenth of our visitors are RHS members and we hope the RHS will resume training days for professional gardeners.
Warwick in Bloom
- The high standard of horticulture at Hill Close Gardens was recognised with success in Warwick in Bloom 2021 where the Gardens were awarded a Gold medal and named the overall winner in the Public Access Gardens category.
Plant Heritage
- We hold a National Collection of Hardy Border Chrysanthemums and also participate in its Plant Exchange scheme, which saw more than 1000 plants from all over the country being exchanged.
Local garden clubs
- The volunteers regularly participate in both the Warwick Horticultural Society Annual show and the Old Milverton Show. There was success in both shows with Rosemary Mitchell being awarded the Best in Show by the Warwick Horticultural Society. Participation in these events is very much part of the involvement of the Trust in local horticultural events.
Warwick: A Singing Town
- The Gardens became a partner venue for the Warwick: A Singing Town initiative, which offers school choirs the opportunity to sing in public and healthy environments such as the Gardens.
Westgate Primary School
- Just a few days before the end of the summer term, we welcomed all the children and staff of the school for a day in the gardens as many of their normal activities had been curtailed by Covid restrictions.
Some children explored the gardens on a Scavenger Hunt, others looked in more detail at the plants, how they pollinate and grow. Mathew Watson, Headteacher, said “Thank you to all the volunteers at Hill Close Gardens for providing a wonderful visit. The children enjoyed taking part in a wide range of learning opportunities and activities, as well as having picnics in the shade of many beautiful trees. Hill Close Gardens is a hidden gem which deserves to be discovered by all of Warwickshire’s residents.”
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Employees and volunteers
In 2021 the Trust had two full time employees and five part time employees to whom the day-today functioning of the Gardens was delegated. Neil Munro was Head Gardener. He was assisted by gardeners Alison Taylor and Richard Tomkins. Richard Hayward was the Centre Manager. Peter Stayt dealt with its caretaking. There was a cleaning contract with a local firm. May Tsai was Tearoom Supervisor. The Children and Families Team benefitted from the help of Kate Tolhurst as part-time Education leader.
The maintenance and running of the Gardens and the Centre depend on a significant amount of work by volunteers. These assist with:
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general gardening and horticultural tasks;
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administrative duties;
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welcoming visitors and running a café;
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providing tours of the gardens; and
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running educational and community events
Our Newsletters and Letters to Volunteers kept everyone up to date with happenings of the Gardens. The Board recognises the importance of volunteers to the maintenance and smooth running of the Gardens. It continuously seeks to recruit and retain people to help in all areas of the activities and maintenance of the Gardens. The Trustees thank all staff and volunteers for their enthusiasm and commitment to the promotion and operations of the Gardens.
Help shape the future by becoming a Trustee
For more than two decades, Hill Close Gardens Trust has been dedicated to a continuing programme of development and enhancement. Throughout our journey, the Board of Trustees have guided the way. Made up of local volunteers who give their time and multi-disciplined experience to oversee the general management of the administration of the Gardens, Trustees make a vital contribution to the Gardens’ on-going success.
To ensure that work continues, we are now inviting applications to join our Board of Trustees. We need people from all walks of life to volunteer and give their time as a Trustee to help the Trust be managed effectively. As well as devoting time, which includes six day-time Trustee meetings per year, we’re also looking for new Trustees who have an interest in the Gardens, and who can bring a range of management skills and experience to support the Trust going forward.
There’s no requirement for incoming Trustees to be horticultural experts – we are particularly interested in applications from people who can bring business and/or professional management experience, legal experience, or skills in fundraising and online marketing, IT, HR, and many others, to benefit the trust and further develop a diverse Board.
As a Trustee you have the chance to support and shape the work of the Gardens and make a significant contribution to the Trust’s future. In addition, some of our Trustees invest additional time to serve on the Trusts’ operational committees, which brings them even closer to the dayto-day running of the Gardens. To apply to be considered as a Trustee, please see the website for further information or find the application form here.
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Financial Review
2021 remained in the shadow of the Covid pandemic, and the financial results of the trust attest to this fact, albeit at the end of 2021 it finds itself in a marginally stronger position than 2020. Government support has been critical for the solvency of the trust, and we remain ever grateful for the financial support received.
At the year end, the trust reported a loss of £51,813, factoring in depreciation of £58,867. Readjusting the figures to consider earnings before depreciation, the trust would have made a profit of £7,054 compared to a loss of £8,398 in 2020. A notable improvement on the prior year. The trust continues to retain a reserves policy of four months operating expenditure which we believe remains an appropriate and adequate measure.
This report was approved by the board of trustees on 21[st] July 2022.
Signed on behalf of the charity’s trustees:
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Independent Examiner’s report to the Trustees of Hill Close Gardens Trust for the year ended 31[st] December 2021
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention to indicate that:
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accounting records have not been kept in accordance with section 386 of the Companies Act 2006;
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the accounts do not accord with such records:
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where accounts are prepared on an accruals basis, whether they fail to comply with relevant accounting requirements under section 396 of the Companies Act 2006, or are not consistent with the Charities SORP (FRS102)
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Henry Leaver BA(Hons) MAAT 26 Minster Road Coventry CV1 3AF
18[th] July 2022
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Hill Close Gardens Trust
STATEMENT OF FINANCIAL ACTIVITIES
For the year ended 31 December 2021
Note Unrestricted Restricted 2021 2020
INCOME
Donations and legacies 1,522 - 1,522 2,979
Gift in kind - - - -
Income from charitable activities -
Grants receivable 1 45,007 31,197 76,204 84,958
Membership fees 7,853 - 7,853 6,574
Income from trading activities
Fundraising activites 3,787 - 3,787 -
Merchandising 24,180 - 24,180 15,429
Letting 14,890 - 14,890 6,562
Admission fees 18,364 - 18,364 10,238
Income from bank interest - - - 81
Other income 5,753 - 5,753 5,136
Total income 121,355 31,197 152,552 131,957
Expenditure 2
Cost of generating voluntary income 7,883 - 7,883 7,630
Costs of generating funds 47,592 - 47,592 38,182
Costs of charitable activities 100,390 48,500 148,890 149,784
Total expenditure 3 155,865 48,500 204,365 195,596
NET INCOME/(EXPENDITURE) (34,510) (17,303) (51,813) (63,639)
Transfers between funds - - - -
Other recognised gains/(loses) - - - -
NET MOVEMENT IN FUNDS (34,510) (17,303) (51,813) (63,639)
Funds at 1 January 10 60,842 641,491 702,333 765,972
FUNDS AT 31 DECEMBER 26,332 624,188 650,520 702,333
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Hill Close Gardens Trust
BALANCE SHEET at 31 December 2021
Note 2021 2020
TANGIBLE FIXED ASSETS 6 596,933 655,800
CURRENT ASSETS
Stocks 7 947 2,087
Debtors 8 4,100 13,292
Cash at bank and in hand 107,035 98,346
112,082 113,725
Creditors - falling due within 1 year 9 (8,692) (10,192)
NET CURRENT ASSETS 103,390 103,533
Creditors - long term (49,803) (57,000)
TOTAL ASSETS 650,520 702,333
FUNDS
Unrestricted 10 9,028 60,842
Restricted 11 641,492 641,491
650,520 702,333
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Exception from audit
For the year ending 31 December 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The company is also exempt from audit under the Charity Commission requirements.
Responsibilities of Trustees and Directors:
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The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies' subject to the small companies' regime and in accordance with FRS 102 SORP.
The trustees approved the accounts on 21[st] July 2022.
Signed on behalf of the charity's Trustees:
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Accounting Policies
Basis of preparation of the accounts
These financial statements have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP), and in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Going concern
No material uncertainties that cast significant doubt about the ability of the company to continue as a going concern have been identified by the directors.
Incoming resources
All material incoming resources are accounted for on a receipts basis.
Resources expended
These have been analysed using a natural classification. Shared costs have been allocated between Voluntary Income, Fund Generation and Charitable Activities in the ratio 10:45:45.
Depreciation
Depreciation is calculated to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives on a straight-line basis. Items of plant and equipment costing less than £750 are expensed when acquired.
The rates applicable are:
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Leasehold buildings & Garden restoration: Over unexpired period of the lease for the Gardens
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Plant and equipment: Between 3 and 5 years
Stocks
Goods available for resale are valued at the lower of cost and net realisable value. Nursery stocks are valued at 20% of their selling price, being the estimated material costs of their cultivation.
Unrestricted and Restricted Funds
Unrestricted Funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for the particular restricted purposes within the charitable objectives. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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| Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Notes to the accounts | ||||||||||
| 1. Grants and donations | ||||||||||
| 2021 | 2020 | |||||||||
| Warwick District Council - unrestricted | 44,230 | 37,500 | ||||||||
| National Heritage LotteryFund - TVE | - | 31,200 | ||||||||
| National LotteryHeritage Fund - emergencyfund | - | 8,700 | ||||||||
| Heart of England - communityfundgrant | - | 3,000 | ||||||||
| Warwick CountyCouncil | - | 1,476 | ||||||||
| Job Retention Grant - furlough | 778 | 3,082 | ||||||||
| Culture RecoveryFund | 19,350 | - | ||||||||
| WFGA Grant | 6,197 | - | ||||||||
| Sainsburys | 5,650 | - | ||||||||
| 76,204 | 84,958 | |||||||||
| Donatedgoods - Gift in kind | - | - | ||||||||
| 2. Total resources expended | ||||||||||
| Voluntary Income |
Funds Generated |
Charitable Activities |
2021 | 2020 | ||||||
| Direct costs | ||||||||||
| Merchandising | - | 12,117 | - | 12,117 | 3,846 | |||||
| Garden Costs | ||||||||||
| Advertising | - | - | 4,935 | 4,935 | 5,170 | |||||
| Staff and Projects | - | - | 66,398 | 66,398 | 68,680 | |||||
| Maintenance | - | - | 6,641 | 6,641 | 8,180 | |||||
| Depreciation | 35,441 | 35,441 | 33,416 | |||||||
| - | 12,117 | 113,415 | 113,415 | 115,446 | ||||||
| Shared costs | ||||||||||
| Management | 5,541 | 24,933 | 24,933 | 55,406 | 54,480 | |||||
| Depreciation | 2,343 | 10,542 | 10,542 | 23,427 | 21,824 | |||||
| 7,883 | 35,475 | 35,475 | 78,833 | 76,304 | ||||||
| 7,883 | 47,592 | 148,890 | 204,365 | 195,596 | ||||||
| 3. Resources expended include: | 2021 | 2020 | ||||||||
| Governance - Independent examiner's fee | 500 | 700 | ||||||||
| Depreciation | 58,867 | 55,240 |
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| Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | |
|---|---|---|---|---|---|---|---|---|---|---|
| Notes to the accounts - continued | ||||||||||
| 4. Staff costs | 2021 | 2020 | ||||||||
| Salaries | 77,061 | 70,109 | ||||||||
| The average weeklynumber of employees calculated on a full time eq | u 3.5 |
3.5 | ||||||||
| No employee received emoluments in excess of £60,000 in theyear. | ||||||||||
| 5. Trustees' remuneration | - | - | ||||||||
| Trustees were reimbursed for legitimate expenses | incurred bythem on | behalf of the trust | ||||||||
| 6. Tangible Fixed Assets | ||||||||||
| Leasehold **Buildings ** |
Garden Restoration |
Plant & Equipment |
Total | |||||||
| Cost | ||||||||||
| 1 January2021 | 848,907 | 348,639 | 164,944 | 1,362,490 | ||||||
| Additions | - | - | - | |||||||
| Disposals | (1,568) | (1,568) | ||||||||
| 31 December 2021 | 848,907 | 348,639 | 163,376 | 1,360,922 | ||||||
| Depreciation | ||||||||||
| At 1 January2021 | (388,565) | (172,774) | (145,350) | (706,690) | ||||||
| Charge for theyear | (35,441) | (13,528) | (9,899) | (58,867) | ||||||
| Depreciation on disposal | 1,568 | 1,568 | ||||||||
| 31 December 2021 | (424,006) | (186,302) | (153,681) | (763,989) | ||||||
| Net Book Values | ||||||||||
| 31 December 2021 | 424,902 | 162,337 | 9,695 | 596,933 | ||||||
| 1 January2021 | 460,342 | 175,864 | 19,594 | 655,800 |
| Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | |
|---|---|---|---|---|---|---|---|---|---|---|
| Notes to the accounts - continued | ||||||||||
| 4. Staff costs | 2021 | 2020 | ||||||||
| Salaries | 77,061 | 70,109 | ||||||||
| The average weeklynumber of employees calculated on a full time eq | u 3.5 |
3.5 | ||||||||
| No employee received emoluments in excess of £60,000 in theyear. | ||||||||||
| 5. Trustees' remuneration | - | - | ||||||||
| Trustees were reimbursed for legitimate expenses | incurred bythem on | behalf of the trust | ||||||||
| 6. Tangible Fixed Assets | ||||||||||
| Leasehold **Buildings ** |
Garden Restoration |
Plant & Equipment |
Total | |||||||
| Cost | ||||||||||
| 1 January2021 | 848,907 | 348,639 | 164,944 | 1,362,490 | ||||||
| Additions | - | - | - | |||||||
| Disposals | (1,568) | (1,568) | ||||||||
| 31 December 2021 | 848,907 | 348,639 | 163,376 | 1,360,922 | ||||||
| Depreciation | ||||||||||
| At 1 January2021 | (388,565) | (172,774) | (145,350) | (706,690) | ||||||
| Charge for theyear | (35,441) | (13,528) | (9,899) | (58,867) | ||||||
| Depreciation on disposal | 1,568 | 1,568 | ||||||||
| 31 December 2021 | (424,006) | (186,302) | (153,681) | (763,989) | ||||||
| Net Book Values | ||||||||||
| 31 December 2021 | 424,902 | 162,337 | 9,695 | 596,933 | ||||||
| 1 January2021 | 460,342 | 175,864 | 19,594 | 655,800 |
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Hill Close Gardens Trust
Notes to the accounts - continued
7. Stocks 2021 2020
Goods for resale 947 1,402
Nursery plants - 685
947 2,087
8. Debtors
Trade debtors 4,100 1,548
Other debtors - 10,080
Prepayments - 1,664
4,100 13,292
9. Creditors
Trade creditors 5,475 6,451
Taxation & Social Security 2,611 2,357
Accruals 1,500 1,190
VAT Payable (894) 194
8,692 10,192
9a. Creditors - long term
Government Coronavirus Business Interuption Loan 49,803 57,000
49,803 57,000
10. Funds Unrestricted Restricted Total
1 January 2021 60,842 641,491 702,333
Incoming resources for year 121,355 31,197 152,552
Resources expended (155,865) 48,500 (107,365)
Transfer - - -
31 December 2021 26,332 721,188 747,520
Represented by
Tangible fixed assets 15,317 581,616 596,933
Net current assets 53,587 - 53,587
68,905 581,616 650,520
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| Hill Close Gardens Trust | Hill Close Gardens Trust | Hill Close Gardens Trust | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Notes to the accounts - continued | ||||||||||
| 11. Restricted Funds | ||||||||||
| 1 January | Incoming Resources |
Resources Expended |
Transfers | 31 December | ||||||
| Education | 2,255 | - | - | 2,255 | ||||||
| Garden renovation | 6,903 | - | - | 6,903 | ||||||
| Centre building | 246,056 | (19,426) | - | 226,630 | ||||||
| Garden buildings | 130,750 | (7,279) | - | 123,471 | ||||||
| Gardens | 149,890 | (13,528) | - | 136,362 | ||||||
| Garden activities | 3,875 | - | 3,875 | |||||||
| Garden shelter | 10,471 | (532) | - | 9,939 | ||||||
| Mike Sheldon | 872 | - | 872 | |||||||
| NHLF (TVE) | 86,285 | (7,735) | - | 78,550 | ||||||
| NHLF | 4,135 | - | 4,135 | |||||||
| 641,492 | - | (48,500) | - | 592,992 | ||||||
| Fund | Purpose | |||||||||
| Education | Specific eduction cos | ts or initiatives | ||||||||
| Garden renovation | For continued work t | o restore the Gardens | ||||||||
| Centre buildings | Capital fund for the Centre Building | |||||||||
| Garden buildings | Capital fund for the summerhouses and othergarden buildings | |||||||||
| Gardens | Capital fund for the restoration work in the Gardens | |||||||||
| Garden activities | For use byGardens Team forprojects | |||||||||
| Garden shelter | Donation from the Fox familyto build agarden shelter | |||||||||
| Mike Sheldon | Donations towards a new Auricula Theatre | |||||||||
| Heritage Lottery Fund (TVE) | Funds for Transforming the Visitor Experience, to enhance visitors' understanding of the social context of the development of the Gardens and their historical importance |
|||||||||
| National Heritage Lottery Fund | Funds for the Transforming Visitors' Experience project (TVE), to improve visitor welcome (TVE/Bleasdale Room), and enhance understanding of the social context and historical importance of the Gardens |
|||||||||
| Capital Commitments | 2021 | 2020 | ||||||||
| Authorised and contracted for | - | - | ||||||||
| Operating Lease | ||||||||||
| The Gardens are subject to a 30-year lease from Warwick District Council expiring on 9 December 2034 at an annual rent of £1. |
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