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2022-03-31-accounts

Charity Registration No. 1085218 Company Registration No. 4133566 (England and Wales)

VOLUNTEERING BRADFORD

DIRECTORS’ REPORT AND UNAUDITED ACCOUNTS

FOR THE YEAR ENDED 31 MARCH 2022

VOLUNTEERING BRADFORD LEGAL AND ADMINISTRATIVE INFORMATION

Directors Amit Bhagwat
Jef Thompson
Rowena Herbert
Habad Mahmood Khan
David Forrest (appointed 14 June 2022)
Company Secretary Stephen Blackman
Charity number 1085218
Company number 4133566
Registered office Bread & Roses
North Parade
Bradford
West Yorkshire
BD1 3HT
Independent examiner Kevin J Meddings MAAT
Kevin Meddings Accountancy Services
55 Crowther Avenue
Calverley
Leeds
West Yorkshire
LS28 5SA
Bankers Unity Trust Bank
Nine Brindleyplace
Birmingham
B1 2HB

VOLUNTEERING BRADFORD CONTENTS

Page
Directors’ report 1 – 4
Independent examiners’ report 5
Statement of financial activities 6
Balance sheet 7
Statement of cashflows 8
Notes to the accounts 9 – 14

VOLUNTEERING BRADFORD DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2022

The directors present their report and accounts for the year ended 31 March 2022.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s Memorandum and Articles of Association, the Companies Act 2006 and the Charities Act 2011.

Structure, governance and management

The company is a company limited by guarantee and was registered as a charity on 1 April 2001.

The directors who served during the year were:-

Amit Bhagwat Jef Thompson David Pringle (resigned 14 July 2022) Rowena Herbert Habad Mahmood Khan

None of the directors has any beneficial interest in the company. All of the directors are members of the company and guarantee to contribute £1 in the event of a winding up.

The directors have examined the major strategic business and operational risks which the charity faces and confirm that systems have been established to enable regular reports to be produced so that the necessary steps can be taken to lessen these risks.

Recruitment and appointment of trustees

The directors of the company are also charity trustees for the purpose of charity law. They are responsible for the overall governance of the organisation, for determining policy and ensuring that policy is implemented by its staff and volunteers.

The Board is made up of between 3 and 14 members for a term of three years. They can be reappointed at the end of the term. The skills mix and needs of the Board are kept under review on an annual cycle and the cycle of board appointments is run with due regard to these needs. Board members may claim reasonable expenses incurred in attending meetings and carrying out duties but receive no remuneration. The Board usually includes three designated honorary officers – Chair, Deputy Chair and Treasurer. The charity makes every effort to identify its trustees, including these honorary officers, through a skills/merit based open process. The role of a designated Treasurer was vacant since the resignation of the previous treasurer in early 2020. We successfully recruited a new Treasurer (David Forrest) who was confirmed in post on 14[th] June 2022.

Objectives and activities

The charity’s objects are “to promote voluntary work and to advance the education of the volunteers by providing advice, information and assistance where appropriate”, and its activities include:-

1

VOLUNTEERING BRADFORD DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2022

The work is primarily carried out in Bradford North, Bradford South, Bradford West and Shipley Constituencies of the Bradford Metropolitan District. We work in partnership with Action Point Community Support Services (previously known as Keighley Volunteer Centre) that covers the Keighley constituencies.

In setting our objectives and planning our activities the trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of health, well-being, education and citizenship.

Achievements and performance

Volunteer Centres are charities that provide support and expertise within the local community, to potential volunteers, existing volunteers and organisations that involve volunteers. Volunteer Centres also provide brokerage services to help the general public find volunteer roles. Our charity Volunteering Bradford is successfully quality accredited as a Volunteer Centre which demonstrates the high quality of the service provided. We deliver our services under the “Volunteer Centre” branding. The success of Volunteer Centres can be measured in a number of ways but in particular by the number of people going on to volunteer in local community groups. We use our new bespoke digital volunteering platform to broker volunteers through online as well as face to face methods. The Volunteer Centre in Bradford works to promote volunteering to the general public and to support local voluntary and community organisations in the district. It is both a registered charity and a company limited by guarantee. The Charity’s objects are "to promote voluntary work and to advance the education of the volunteers by providing advice, information and assistance where appropriate."

The Volunteer Centre provides information to encourage as many people as possible to volunteer. It acts as a central recruiting agency to help volunteers to find appropriate placements in voluntary, charitable and statutory agencies. It promotes good practice amongst those working with volunteers, and advocates the rights and responsibilities of volunteers. It promotes volunteering as a valuable and integral part of society that deserves support and recognition. It provides advice, information, support and training to volunteers; develops and supports others in the development of appropriate new voluntary opportunities which can help fulfill local and community needs.

To recruit volunteers the Bradford Volunteer Centre uses several methods including our new digital platform www.volunteerbradforddistrict.org, face to face appointments at our Volunteer Centre base and at outreach and community events, weekly eBulletins to our mailing list members and extensively via our social media channels. We change lives by supporting people into volunteering roles. Our new digital platform is a joint initiative with our partners at Action Point Community Support Services (formerly Keighley Volunteer Centre).

As we have emerged from the pandemic and lockdown restrictions have been lifted we have sought to adapt our service to offer targeted support at host organisations to individuals who experience barriers to volunteering. This includes but is not limited to: adults in recovery from mental ill health; adults with learning/physical disabilities; adults with a history of offending behaviour; refugees/asylum seekers.

In February we promoted the 11[th] Annual Community Stars Awards. The honours are organised by the local newspaper (Telegraph & Argus), the Volunteer Centre and Bradford Council to ensure hard-working volunteers are rewarded for their efforts in their neighbourhoods. We were also the Voluntary Sector lead for the District’s People Can Make A Difference Campaign that recognises the fantastic voluntary work already being carried out and through events and activities encourages people to take part, help others and make a difference.

.

2

VOLUNTEERING BRADFORD DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2022

We are piloting a new ‘Inclusive Volunteering Service’ to support adults with additional needs to access volunteer opportunities via a tailored support package. This support includes but is not limited to provision of training volunteer support assistant; pre-volunteer training; completion of application forms; arranging taster sessions; support with interviews; assistance with travel arrangements; on-going support as required.

We have been working in partnership with our local Clinical Commissioning Group to support and train a group of young people to access volunteer roles within healthcare settings. The development of this project has been initially curtailed by the ongoing pandemic. However, the project developed a health champion remit and the young people were supported to develop and design key messages/social media content relevant to young people around COVID-19 and maintain good mental health. This project funding ended on March 31[st] 2022.

We remain a Community Beacon, from the National Council for Voluntary Organisations (NCVO), one of 26 Beacons in England and Wales. We achieved this through our progressive work in engaging volunteers. Having gained this status, we will progress the ethos of engaged social action through becoming a Community Beacon. This status represents a new movement in the charity sector- a move away from the asset based community engagement in which our role is to empower organisations and groups to be agents for change.

Our volunteering quality mark was launched to acknowledge the work of community organisations in the District. It has been developed by the Volunteer Managers Forum and is linked to the People Can Make A Difference Campaign. To date 32 organisations have successfully completed the quality assured process and been awarded the mark/certificate. We are no longer managing the delivery of this quality standard. Going forward from 1[st] April 2022 this will be managed and delivered by Community Action Bradford & District.

We have always been supporters of inclusion and promoters of diversity and have included protected characteristics among both our staff and board members, including disabled people. In May 2017 we also became a “Disability Confident Employer”. We renew this commitment annually.

We have successfully relocated to an alternative from our offices based at Perkin House, Grattan Road, Bradford, BD1 2LU to become tenants of the Bread & Roses Cooperative on North Parade, Bradford. This gives us a higher profile location and more welcoming environment for our potential clients.

Financial Review

In this financial year the Centre made a surplus of £8,430 (2021: deficit of £10,962).

Total reserves of the Centre at 31 March 2022 amounted to £230,094 (2021: £221,664) and this is all unrestricted and can be spent on any charitable aspect of the Centre.

Reserves Policy

Our reserves policy remains at maintaining at least a minimum of three months running costs. Which given the expected and continued cuts in public funding is considered by the directors to be prudent.

Public Benefit

Over 2,500 local people have registered on our new volunteering portal, and we have successfully opened up our services to members of the public and volunteer-involving organisations post pandemic. We are developing our services to offer appointments for the marginalised communities that are our target audience.

3

VOLUNTEERING BRADFORD DIRECTORS’ REPORT FOR THE YEAR ENDED 31 MARCH 2022

Plans for the future

From April 2022 we are no longer commissioned by Bradford Metropolitan District Council to deliver a volunteering service. The Board of Volunteering Bradford are committed to providing an innovative responsive service that is impactful and utilises it’s reserves effectively. The Board have developed a business plan and strategy which will support the development of the service going forward.

This will include:

Statement of Trustees Responsibilities

The directors of Volunteering Bradford are responsible for preparing the Directors’ Annual report and accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the directors to prepare accounts for each financial year. Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these accounts the directors are required to:-

The directors are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and disseminator of accounts may differ from legislation in other jurisdictions.

The directors are responsible for maintaining proper accounting records which disclose at anytime the financial position of the charitable company and to enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

On behalf of the board of directors

Rowena Herbert Director

Dated: 4 October 2022

4

VOLUNTEERING BRADFORD INDEPENDENT EXAMINER’S REPORT TO THE DIRECTORS OF VOLUNTEERING BRADFORD

I report on the accounts of the charity for the year ended 31 March 2022, which are set out on pages 6 to 14.

Respective responsibilities of Directors and Examiner

The directors, who also act as trustees for the charitable activities of Volunteering Bradford are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011, (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination it is my responsibility to:

Basis of Independent Examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent Examiner’s statement

In connection with my examination, no matter has come to my attention:

Kevin J Meddings MAAT

Kevin Meddings Accountancy Services 55 Crowther Avenue Calverley Leeds West Yorkshire LS28 5SA

Dated: 4 October 2022

5

VOLUNTEERING BRADFORD STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022

Unrestricted
Restricted
funds
funds
Notes
£
£
Income
Incoming resources from charitable activities
2
86,801
1,419

Total income
86,801
1,419

Expenditure
Charitable activities
3
77,578
2,212

Total expenditure
77,578
2,212

Net income /(expenditure) for the year/
Net movement in funds before transfers
9,223
(793)
Transfers between funds
6,320
(6,320)

Net income/(expenditure)for the year/
Net amendments in funds after transfers
15,543
(7,113)
Total funds brought forward
214,551
7,113

Total funds carried forward
230,094
-
 Total
2022
£
88,220
88,220
79,790
79,790
8,430
-
8,430
221,664
230,094		 Total
2021
£
76,990
76,990
87,952
87,952
(10,962)
-
(10,962)
232,626
221,664

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

6

VOLUNTEERING BRADFORD BALANCE SHEET AS AT 31 MARCH 2022

Unrestricted
Restricted
funds
funds
Notes
£
£
Fixed Assets
Tangible assets
6
571
-

Current Assets
Debtors
7
963
-
Cash at bank and in hand
229,260
-

Total Current Assets
230,223
-

Total Assets
230,794
-
Creditors: Amounts Falling Due
Within One Year
8
(700)
-
Total Assets less Current Liabilities
230,094
-
The Funds of the Charity
Unrestricted funds
230,094
-
Restricted funds
10
-
-
Total Charity Funds
230,094
-		 2022
Total
funds
£
571
963
229,260
230,223
230,794
(700)
230,094
230,094
-
230,094		 2021
Total
funds
£
762
-
226,134
226,134
226,896
(5,232)
221,664
214,551
7,113
221,664

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2022. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of those accounts.

The directors acknowledge their responsibilities for ensuring that the company keeps accounting records which comply with section 386 of the Act and for preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources , including its income and expenditure, for the financial year in accordance with the requirements of section 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.

These accounts have been prepared in accordance with the provisions applicable to companies subject to small companies regime.

The accounts were approved by the Board on 4 October 2022

Rowena Herbert Director

Company Registration No. 4133566

7

VOLUNTEERING BRADFORD STATEMENT OF CASHFLOWS FOR THE YEAR ENDED 31 MARCH 2022

Notes
Cash used in operating activities
11
Cash equivalents at the beginning of the year
Total cash equivalents at the end of the year		 2022
£
3,126
226,134

229,260
 2021
£
14,282
211,852

226,134

8

VOLUNTEERING BRADFORD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

1. Accounting policies

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention.

The accounts are prepared in accordance with Accounting and Reporting by Charities; Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) published on 16 July 2014, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015.

The charity constitutes a public benefit entity as defined by FRS102.

Having considered future planned activities and the reserves available to the charity, the trustees are satisfied that the financial statements should continue to be prepared on the going concern basis.

1.2 Incoming resources

Core funding grants are credited to the income and expenditure account as and when receivable.

Revenue grants for specific projects are credited to the income and expenditure account as and when receivable and unspent amounts are carried forward as part of the restricted funds in the balance sheet. Income may be deferred if it is received in advance of the period to which it relates. Donations and other income are credited to the income and expenditure account as and when receivable.

1.3 Resources expended

Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises, those costs incurred by the charity in the delivery of its activities and services for beneficiaries. These include those costs associated with meeting the constitutional and statutory requirements of the charity.

All costs are allocated between the expenditure categories on the Statement of Financial Activities on a basis designed to reflect the use of the resource.

1.4 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Office equipment 25% reducing balance Fixtures and fittings 25% reducing balance

It is the policy of the charity to only capitalise individual items costing £1,000 or more.

1.5 Accumulated funds

Restricted funds subject to specific conditions by donors as to how they may be used. The purposes and use of the restricted funds are set out in the notes to the accounts. Unrestricted funds can be used in accordance with the charitable objects at the discretion of the trustees.

1.6 Pensions

The pension costs charged in the accounts represents contributions payable by the company.

9

VOLUNTEERING BRADFORD NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022

2. Incoming resources from charitable activities

Grant receivable from Bradford MDC
National Association for Voluntary and Community Action – VCSEP Grant
NHS Bradford District CCG – Youth Volunteering Support
Bradford MDC – Gift Funding
Other income
Training
Give Bradford Grant
Miscellaneous donations		 2022
£
83,942
1,500
1,419
600
599
160
-
-
88,220		 2021
£
63,942
3,000
3,600
-
996
-
5,322
130
76,990

3. Charitable activities

Salaries
Recruitment costs
Secondment costs
Payroll charges
Pension costs
Insurances
Repairs and equipment
Rent and rates
Training costs
Travelling costs
Telephones, mobiles and related systems
Website development
Postage and stationery
Miscellaneous
Independent examination fees
Management committee expenses
Legal and professional fees
Depreciation – office equipment
Events/recognition
Volunteer expenses
Subscriptions and memberships
Bank charges
 2022
£
61,468
126
-
515
2,609
624
621
6,961
150
119
2,842
150
259
77
700
419
35
191
90
1,462
300
72
79,790		 2021
£
61,442
12
3,553
412
2,867
617
4,355
8,250
25
-
2,158
350
205
81
996
347
377
254
337
1,242
-
72
87,952

10

VOLUNTEERING BRADFORD NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

4. Directors

None of the directors (or any persons connected with them) received any remuneration during the year (2021 £nil). Payments made in respect of expenses incurred by or on behalf of the directors amounted to £419 (2021 - £347).

We can confirm that there are no related party transactions that require disclosure in the accounts (2021: none).

5. Employees

Number of employees

The average number of employees during the year was:

Staff
Employment costs
Wages and salaries
Employers national insurance
Other pension costs
Secondment costs

 2022
6
2022
£
61,359
109
2,609
-
64,077		 2021
4
2021
£
61,058
384
2,867
3,553
67,862

There were no employees whose annual emoluments were £60,000 or more.

11

VOLUNTEERING BRADFORD NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

6.
Tangible fixed assets
Office
equipment
£
Cost
At 1 April 2021 and 31 March 2022
40,395
Depreciation
At 1 April 2021
39,633
Charge for the year
191
At 31 March 2022
39,824
Net Book Value
At 31 March 2022
571
At 31 March 2021
762
7.
Debtors
2022
£
Trade debtors
963
8.
Creditors: amounts falling due within one year
2022
£
Creditors and Accruals
700
9.
Pension and other post-retirement benefit commitments
2022
£
Defined contribution
Contributions payable by the company for the year
2,609
At the end of the financial year 3 employees were in the scheme (2021: 4).		 Total
£
40,395
39,633
191
39,824
571
762
2021
£
-
2021
£
5,232
2021
£
2,867

12

VOLUNTEERING BRADFORD NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

10. Restricted funds

Movement in funds Movement in funds
Balance at Income Resources Transfer Balance at
1 April 2021 Resources Expended between 31 March 2022
funds
£ £ £ £
Give Bradford Grant 4,972 - (2,212) (2,760) -
NHS Bradford District CCG –
Youth Volunteering Support 2,141 1,419 -
 (3,560) -
7,113 1,419 (2,212)
 (6,320) -

Give Bradford Grant

This grant was awarded in January 2020 to develop a new online volunteering portal to promote volunteering across Braford & District.

We have developed a ‘public-facing’ integrated volunteering database which serves the needs of Bradford’s diverse communities and volunteer-involving organisations. We have developed functionally enabling members of the public to quickly/easily identify their ideal volunteer role; enable volunteers with specialist skills to link up with organisations who have those specific needs; provided a sophisticated, intuitive search function which would allow local volunteers and organisations to easily find appropriate roles/volunteers whilst working within GDPR guidelines. The database allows social action groups to quickly and easily arrange/promote and recruit volunteers for events, has a noticeboard function allowing administrators for example, to highlight organisations who had urgent and immediate needs or focus on volunteers who have specialist, sought-after skills. The database has a reminder update, quality checking function enabling volunteers to be assured that the roles they are applying for are genuine volunteer opportunities that are relevant, current, safe and comply with current legislation in relation to volunteering. This service has been developed in partnership with Action Point Community Support Services (previously known as Keighley Volunteer Centre).

The funds have been used to build the database and associated website. Funds have also supported groups to register on the site and upload their opportunities.

Objectives:

Provide a ‘one-stop shop’ to enable all potential volunteers/volunteer-involving organisations a central resource to both access quality, safe volunteer opportunities and promote their opportunities.

NHS Bradford District CCG – Youth Volunteering Support

CCGs have hosted an internship over the last few months to establish a youth volunteering hub, to encourage young people into NHS volunteering roles. Volunteering Bradford will provide ongoing support and development for the Young People Can group on behalf of the CCGs.

Funding of £1,419 has been agreed based on estimated costs and planned activity for the second year, this will be paid to Volunteering Bradford on receipt of invoice. Any additional or future resource requirement will be agreed between Volunteering Bradford and the CCG as required.

13

VOLUNTEERING BRADFORD

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

Objectives:

Promote volunteering in health to young people from a range of diverse backgrounds, particularly those who might not have considered volunteering before.

Keep young people actively engaged in the sessions and conduct meaningful sessions that are shaped to support the young people’s needs.

Develop the skills and confidence of young people, to help them into other opportunities.

Activity:

Arrange and run monthly meetings of the Young People Can group.

Promote the Young People Can group in partnership with CCG colleagues.

Liaise with CCG and other health colleagues to identify short and long term volunteering opportunities.

Manage contact details, reference and other checks, and maintain appropriate records in line with Volunteering Bradford policy & practice.

Ensure young people are given appropriate training and development opportunities, and where necessary comply with CCG policy and practice.

Provide individual and group support and supervision to volunteers.

Reimburse young people for out of pocket expenses.

11. Reconciliation of net movement in funds to net cashflow from operating activities

Net movement in funds
Add back depreciation charge
(Increase)/decrease in debtors
(Decrease) in creditors		 2022
2021
£
£
8,430
(10,962)
191
254
(963)
26,739
(4,532)
(1,749)

3,126
14,282

14