OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-01-31-accounts

Page 1 of 23

Annual report and financial statements 2022-23


statements
2022-23
Contents
Legal and Administrative Information 3
Welcome from our Chair 4
Our areas of work 5
Wike Management 5
Six Dales 6
Appointments 7
Our fnances 9
Trustees’ responsibilities 11
Financial Statements 13
Independent Examiner 17
Reserves Policy 18
Our members 22

Page 2 of 23

Legal and Administrative Information

Trustees as at 31 January 2023

Ex Officio

Joseph Fletcher Terence Smith David Goodall

District Chair District Secretary District Treasurer

John Illingworth Stacy-Paul Wilshaw Christopher Street Keith Partridge

District Commissioner District Commissioner District Explorer Scout Commissioner District Explorer Scout Commissioner

Vacant Vacant

District Youth Commissioner District Scout Network Commissioner

Co-Opted Gillian Marshall

Chair, Wike Management Committee

Nominated

Alexandra Pearson Shamine Harding Mark Sargent Janet Illingworth

Elected Representatives

Freya Wilson Ann McKenna Duncan Jefferies Keith Partridge (resigned 31 October 2022)

The Charity Trustees of North Leeds District Scout Council are the ex-officio, nominated and elected members (all voting of the District Board of Trustees).

Our Advisers

Nick Russell Independent Examiner

North Leeds Scouts is the operating name of North Leeds District Scout Council, registered with the Charity Commission.

Charity number:

1085203 (England and Wales).

Registered address:

c/o North Leeds Scouts 34 Sunningdale Avenue, Alwoodley, Leeds, LS17 7SE

Page 3 of 23

Welcome from our Chair

Joseph Fletcher Chair

A year of growth, boundless adventure and service.

As we reflect on the past year in North Leeds, I am filled with gratitude for the unwavering commitment and resilience that define our Scouting community. This report aims to capture the essence of our journey.

Growing stronger, welcoming new members to our family.

Our District experienced another year of growth across our Squirrels to Explorer sections with an overall 5% increase in membership compared to the previous year.

This reaffirms the enduring appeal and need for Scouts in our communities. We welcomed nearly 70 new young people, ensuring that more young people than ever before can access Scouts and gain those crucial life skills.

We have also welcomed the latest addition to our family this year with Squirrels, making up two Dreys - and more on the way.

Outdoor Adventures and Learning

The great outdoors remains our classroom. Our Scouts embarked on unforgettable camping trips, hikes, and adventures, acquiring essential life skills while forging lasting friendships around the campfire.

Financial Health and Dedication

This year, we saw remarkable progress in our financial management, thanks to the

dedication and hard work of David, our new Treasurer. David has spearheaded efforts to update our finances whilst aligning us with best practices. We continue to healthily grow and will be able to further provide support locally and deliver projects working towards our strategy.

Looking Forward

Looking ahead, we’re committed to addressing waiting lists, enhancing volunteer support, and expanding our impact. Together, we will ensure that no young person is left waiting for the transformative experiences Scouting offers, whilst also making sure we’re effectively shouting about the amazing work our volunteers do and the skills and benefits they gain whilst doing so.

Playing our part

Scouting remains a force for good. Our Scouts have actively engaged in community service projects, leaving a positive mark on North Leeds. Whether planting trees, aiding local charities, or assisting neighbors, our Scouts embodied the spirit of giving back.

Several of our Scouts also stepped up when they received the call to assist at the Lying in State of our Patron, Her Late Majesty Queen Elizabeth II, last year - showing Scouts at their very best.

In closing, I extend my deepest gratitude to our Board, our devoted volunteer team, and the entire District for your unyielding support and passion for Scouting. Together, we will continue to inspire young people, create lasting memories, and shape a brighter future for North Leeds.

Page 4 of 23

Our areas of work

Wike Management

We had a busy summer in 2022 with plenty of evening and day visits but sadly lacking in camping nights and hut use.

Work continued to claim the site back after its ‘rest’ during COVID and a couple of working days by external companies helped tremendously. The campfire circle was replaced and will hopefully be good for another 10 years ;-). Maintaining our campsite takes manpower and sadly we are lacking in this area. There is always work to do from simply sweeping up leaves to building fences and pathways and so much more. If you wanted to help out or your group/section would like a day at Wike helping to maintain it then please get in touch. We have had a couple of explorer groups out who have taken a project and seen it through to completion – great for them and fantastic for us too! We also have lots of younger sections who will come and balsam bash for us each year and without them we would possibly be looking at reduced camping areas!

The end of the year saw Wike as a focus for part of the Strategy Day organised by District and a long list was received with ideas for developing Wike and improving it. Some are good but simply not possible but we are looking through the lists and working out what we can do bearing in mind, cost of setting up, maintaining and running any new activities both in financial terms and in terms of manpower.

Gill Marshall,

Chair, Wike Management Committee

Page 5 of 23

Six Dales Committee

The walk went well and the weather was good.

There was a good distribution of trophies, local and Solihull and they were posted out to the non-local ones.

This year’s walk is progressing and takes place on Sunday 24 September 2023.

Entries were late coming ito begin with but the date, Sunday 24 September, is the earliest it can be held, as well as the school year beginning in the first week of September. We are underway with the folders and the final meeting will be on Thursday 15 September.

Thank you everyone who volunteers to help with the Six Dales Walk and those who walk. We can not run the walk without your help.

Once again Thank you for your time and help

Ann McKenna

Chair, Six Dales Committee

----- Start of picture text -----
Page 6 of 23
----- End of picture text -----

Appointments Committee

Appointments Advisory Committee Panels met 14 times between 1st February 2022 and 31st January 2023, seeing 45 applicants for Leadership roles, 27 new and 18 for Additional or Changes of Roles. These routine Panels took place in every month, except for a significant gap through July to October 2022, and were held online.

(There were 66, 35 and 45 applicants in the periods February 2019 to January 2020, February 2020 to January 2021 and February 2021 to January 2022 respectively).

We held no annual Appointments Team meeting in the period 1st February 2022 to 31st January 2023. The last was held online on 27th April 2023. Discussion points included (a) processing of Young People turning 18 years of age and moving into adult roles (b) factors to be considered to support AAC decisions to call (or not) applicants for changes of or additional roles to an AAC conversation. A clear set of protocols remains to be established.

At the start of the period 1st February 2022 to 31st January 2023 the Appointments Team comprised Amy Connor, Ted Fairfax, Helen Lee, John Lillywhite, Keith Warner, Alex Pearson and Pam Warburton. Helen Lee retired during the period and thanks are recorded for her service. Meriam Bougara (DGSL at Salam Scouts) was welcomed to the Team in January 2023.

Pam Warburton retired from the role of Appointments Secretary on 15th September 2022 but continues as an AAC Member. She stepped into the role of AAC Chair on 24th January 2023 and Ted Fairfax took on the role of Appointments Secretary.

Further to the above normal historic report I should update Council members as follows:

Appointments backlog: At the date of this report there are 55 individuals on our Compass records with appointments of Pre-Provisional status, usually meaning that they haven’t been met by an Appointments Panel and/or their Personal Enquiry or DBS application has not been completed and/or either or both of their references haven’t been obtained. Most of these are for roles started this year but 20 are for roles started more than 5 months before 30th September 2023. Max Illingworth and I are working through this backlog of Pre-Provisional roles and are in the process of contacting individuals and their Line Managers with a view to supporting our recruits into Full roles as quickly as possible.

Appointments Advisory Committee Members: We are in the process of inducting one new member to the AAC Team, Esther Sykes, but wish to recruit more.

Appointments - the future: As noted for the AGM in October 2022, it could be that members have heard about the Transformation project underway and may have already done some exploring of this on Scouts.org.uk. Material covering the changes coming for Appointments can be found using the link below. Do please have a look - I found the plans very encouraging. I understand that one new emphasis will be on ensuring that a District Development Team of the future would include a good number of current Leaders with a capability and enthusiasm for welcoming new volunteers. I believe the idea would be for one of these to be deployed to support a GSL or other manager as soon as a person shows an interest in volunteering. The AAC as presently constituted would disappear and the joining processes become driven by the volunteer and manager. Check out: Volunteer experience | Scouts

Page 7 of 23

Appointments Committee

Appointments - for now: Our County people involved advise me that we do need to continue with the current procedures for between 6 and 12 months. I look forward to receiving your support as the AAC does its best to catch up with the backlog and to provide as warm a welcome as we can for people into new roles going forward. I’d be pleased to be contacted by anyone interested in joining the AAC to help us through this next period, perhaps also with an eye on helping us through the transition into the new arrangements when they are consolidated. It remains important to recruit people to widen the diversity of its personnel in line with that of North Leeds Scout District as a whole.

Ted Fairfax

Secretary, Appointments Advisory Committee

Page 8 of 23

Our finances

Beginning with Thanks

I would like to begin my first annual report as District Treasurer by thanking all those who have supported me in my first year as District Treasurer. I would also like to thank the Board who have worked hard this year in making important decisions to ensure our financial processes and procedures are in good order.

Financial Responsibility

The Board of Trustees hold ultimate financial responsibility (under both Charity Law and the Policy, Organisation and Rules of The Scouts (POR)) for the finances of the District including for the finances of organisations and projects which operate under the trusteeship of the District, for example Explorer Units, Wike, 6 Dales. During this year we have made several changes to our accounting processes to ensure the trustees do this well. These have included:

ȍ Consolidated Accounts which are operated throughout the year by members of the District then consolidated into the end of year accounts.

• Reducing the number of bank accounts within the District by moving to an accounting model where the amount in each fund is tracked through the accounting process rather than each fund being held in its own bank account. We have also opened new bank accounts with The Charity Aid Foundation Bank to allow us to operate dual signatory online banking.

• Reducing the amount of double counting income when money moves between funds and accounts within the District and between connected Scout charities.

• Changed our timelines with regard to examination of the annual accounts. In previous years the District accounts have been examined by the independent examiner after the AGM. However, this is not in line with the process outlined in POR, therefore this year the accounts were presented to the AGM after their independent examination and include the formal report prepared by the independent examiner.

Page 9 of 23

Our finances continued

End of Year Accounts

Attached to this report are the end of year accounts for 2022/23 and the independent examiners report. The key points to note from the accounts are the:

• District general fund received income above its expenditure this was mainly due to a reduction in the number of activities being reduced as we emerged from COVID lockdowns.

• Board of Trustees agreed to move the money being held for closed groups to the General fund, as POR allows them to do after the groups have been closed for a significant period. Following the approval of the reserves policy most of these funds will move again to the new designated District Strategy Development Fund for the development of Scouting in North Leeds.

• Significant reserves held by some Explorer Scout Units which will need to be considered in the coming year, in accordance with the reserves policy.

• Some discrepancies between the closing balances on consolidated accounts in January 2022 and the opening balances reported in the end of year accounts which are the opening balances at February 2023. Hopefully this will be the last time this happens.

Most importantly to note is that the District is in a healthy financial position to help Scouting flourish in North Leeds and young people to develop their #SkillsForLife

Reserves Policy

We have developed a Reserves policy which we are required to hold as a Charity and this has been approved by the Board of Trustees on 22nd September 2023. The policy outlines that we seek to hold money to cover out operating costs for twelve months in each of our funds unless we have good reason to hold more. Some of our funds currently hold more than 12 months operating costs and the reserves policy identifies how we are reducing these funds to their reserve levels.

David Goodall

District Treasurer

Page 10 of 23

Trustees’ responsibilities

Purpose and activities

The primary purpose of North Leeds District Scout Council (“the Council”) is to promote the development of Young People through achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. This is achieved through the support of a quality programme of activities, events and expeditions.

These benefits are available to all Young People and are therefore considered to be a public benefit under Section 4 of the Charities Act 2011.

Structure, Governance and Management

The Council is established under the governing instruments of The Scout Association, which are common to all Scout organisations. These consist of the Royal Charter, which in turn gives authority to the Bye Laws and the Policy, Organisation and Rules of The Scout Association.

The Council, which is registered as an educational charity, is managed by the Charity Trustees, who together form the District Board of Trustees(“The Board”).

In fulfilling its responsibilities, the Board is supported by the following sub-Groups, which report to it at each meeting:

•The District Senior Leadership Team

•The District Appointments Advisory Committee

•The Wike Management Committee

•The Six Dales Walk Committee

The District Commissioner and District Chair are ex-officio members of all sub-committees.

The Trustees are responsible for complying with the legislation applicable to charities. This includes registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

They must act in the best interests of the District’s members to:

•Comply with the Policy, Organisation and Rules of The Scout Association.

•Protect and maintain any property and equipment owned by and/or used by the District.

•Manage the District finances.

•Provide insurance for people, property and equipment.

•Provide sufficient resources for the District to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fundraising activities.

•Promote and support the development of Scouting in the local area.

•Manage and implement the safety policy locally.

•Ensure that a positive image of Scouting exists in the local community.

•Appoint and manage the operation of any subcommittees, including appointing a Chair to lead

Risk and Internal Control

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include appropriate approvals for payments and insurance policies to ensure that insurable risks are covered.

Grants Policy

The Council aims to provide appropriate resources to enable all Young People in North Leeds to undertake Scouting activities, expeditions, and training irrespective of their background, financial ability or special needs. The Trustees have created a ‘Make it Happen’ Fund in the interests of supporting this goal.

Activities and Volunteers

A summary of the main activities of the District is included in the accompanying District Commissioner’s reports. The Trustees are most grateful of the considerable amount of voluntary help that is given to all aspects of Scouting throughout North Leeds.

Page 11 of 23

Trustees’ responsibilities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others.

Care - We support others and take care of the world in which we live.

Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends.

waive subscriptions and other costs for those who face financial hardship. Nationally, there are funds available for uniform and the cost of activities so that young people aren’t excluded from Scouts on purely financial grounds.

The benefits of Scouts are further demonstrated throughout this report.

Appointment of Trustees

The Trustees of North Leeds District Scout Council are members of the Executive Committee.

There are four Groups of trustees as follows: •Ex-officio

•Elected (by the Council)

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Public Benefit Statement

The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Scouts follows two key principles set by the Commission with regard to public benefit:

1. Identifiable benefit

The way we help young people in their personal development and empower them to make a positive contribution to society. This benefit is directly linked to the purpose of Scouts.

2. Public benefit

Scouts is a national movement, open to young people aged 4–25 and adults who are willing to make the Scout Promise. People in areas of deprivation are able to benefit from our programme, and accessing our benefits isn’t constrained by a member’s ability to pay their subscription. Locally, there are arrangements to

The ex-officio trustees are the:

There may be a maximum of four elected trustees, four nominated trustees, and four co-opted trustees.

Trustee induction and training

New Trustees are trained in their responsibilities and duties by the longer serving Trustees.

Trustees must also complete mandatory training as specified within Policy, Organisation and Rules.

Joseph Fletcher

Chair On behalf of the Board of Trustees

Page 12 of 23

Consolidated statement of financial activity

North Leeds District Scout Council (Charity No: 1085203) - Final Income and Expenditure Year 2022/23

General Funds Designated Funds Consolidated Accts Total
OPENING BALANCE 5,392.96 24,718.69 75,466.81 105,578.46
INCOME
Membership Fees
Membership Fees 69,150.00 69,150.00
Net County & HQ Fees 62,122.00 62,122.00
ESU Subs 18,629.50 18,629.50
Net ESU Membership Fees 5,900.00 5,900.00
Membership Fees Subtotal 7,028.00 0.00 12,729.50 19,757.50
Sectional Income
Beavers 0.00 0.00
Cubs 244.51 244.51
Scouts 0.00 0.00
Sectional Income Subtotal 0.00 244.51 0.00 244.51
Event Fees
Cycle Event 250.00 250.00
Scout Event 59.00 59.00
Fun Day 2,570.05 2,570.05
Trading Post 0.00 0.00
ESU Event Income 11,435.51 11,435.51
Consolidated Accts Event Income 6,058.50 6,058.50
Event Fees Subtotal 2,879.05 0.00 17,494.01 20,373.06
Groups
Scotland Wood Subs 887.00 887.00
Scotland Wood Others 268.50 268.50
Little London Subs 0.00 0.00
Little London Other 0.00 0.00
Groups Subtotal 0.00 1,155.50 0.00 1,155.50
Other
Badge Sales 5,376.31 5,376.31
Wike Bookings Income 9,372.00 9,372.00
Wike Activity Income 3,542.00 3,542.00
Donations 0.00 0.00
Interest - General Funds 191.44 191.44
Interest - Other Funds 306.29 0.00 306.29
Other 0.00 0.00
Other Income Subtotal 191.44 306.29 18,290.31 18,788.04
NET TOTAL INCOME 10,098.49 1,706.30 48,513.82 60,318.61
Money Collected for Others 1,595.00 1,595.00
TOTAL INCOME 11,693.49 1,706.30 48,513.82 61,913.61

Page 13 of 23

North Leeds District Scout Council (Charity No: 1085203) - Final Income and Expenditure Year 2022/23

EXPENDITURE General Funds Designated Funds Consolidated Accts Total
Operational Costs
Member Expenses 0.00 0.00
IT inc OSM 2,231.01 2,231.01
Meeting Expenses 0.00 0.00
Other Operational Costs 203.16 203.16
ESU Rents 1,529.00 1,529.00
ESU Activities 7,378.50 7,378.50
ESU Event Costs 19,093.74
ESU Other 892.44 892.44
Badge Purchases 5,123.35 5,123.35
Operational Costs Subtotal 2,434.17 0.00 34,017.03 36,451.20
Sectional Activities
Beavers 0.00 0.00
Cubs 0.00 0.00
Scouts 0.00 0.00
Sectional Activities Subtotal 0.00 0.00 0.00 0.00
Event Activities
Cycle Event 352.68 352.68
Scout Event 0.00 0.00
Fun Day 2,760.00 2,760.00
Trading Post 157.67 157.67
Consolidated Accts Events Costs 1,399.48 1,399.48
Event Activiities Subtotal 3,270.35 0.00 1,399.48 4,669.83
Groups
Scotland Wood Room Hire 810.00 810.00
Scotland Wood Other 250.96 250.96
Little London Room Hire 0.00 0.00
Little London Other 253.69 253.69
Groups Subtotal 0.00 1,314.65 0.00 1,314.65
Other
Make It Happen Fund Payments 1,250.00 1,250.00
Wike Payments 0.00 13,910.54 13,910.54
Jamboree Fund Payments 0.00 0.00
Bank Fees 0.00 60.00 60.00
Miscellaneous 0.00 244.51 244.51
Other Subtotal 0.00 1,250.00 14,215.05 15,465.05
NET TOTAL EXPENDITURE 5,704.52 2,564.65 49,631.56 57,900.73
Money Paid to Others 695.00 695.00
TOTAL EXPENDITURE 6,399.52 2,564.65 49,631.56 58,595.73
NET BALANCE 10,686.93 23,860.34 74,349.07 108,896.34
Transfers between General &
Designated Funds		 4,099.01 -4,099.01 0.00
CLOSING BALANCE 14,785.94 19,761.33 74,349.07 108,896.34

Page 14 of 23

North Leeds District Scout Council (Charity No: 1085203) - Statement of Assets and Liabilities - Year Ending 31st January 2023

MONETARY ASSETS

Ref
1 - G
2 - G
3 - D
4 - D
5 - D
6 - D
7 - D
8 - D
9 - D
10 - D
11 - D
12 - D
13 - D
14 - D		 Name
Opening
Balance
Income
Expenditure
Transfers In Transfers Out
Closing
Balance
District General
3,588.36
73,793.29
68,521.52
8,717.81
2,792.00
14,785.94
District Reserve
1,804.60
22.20
0.00
6,291.01
8,117.81
0.00
Beavers
251.35
0.00
0.00
0.00
0.00
251.35
Cubs
0.00
244.51
0.00
0.00
0.00
244.51
Scouts
0.00
0.00
0.00
0.00
0.00
0.00
Make It Happen Fund
6,596.55
86.10
1,250.00
0.00
0.00
5,432.65
Wike Development Fund
3,701.57
45.55
0.00
5,745.37
0.00
9,492.49
Wike Reserve
4,296.48
52.89
0.00
1,396.00
5,745.37
0.00
World Scout Jamboree
1.76
0.00
0.00
1,396.00
0.00
1,397.76
Scotland Wood Scout Group
1,162.93
1,166.72
1,060.96
0.00
600.00
668.69
Little London Scout Group
2,493.49
34.08
253.69
0.00
0.00
2,273.88
5th NLSG St Stephens Kirkstall Reserve
1,782.54
21.94
0.00
0.00
1,804.48
0.00
13th NLSG St Michael Reserve
182.81
2.24
0.00
0.00
185.05
0.00
8th NLSG St Georges Reserve
4,249.21
52.27
0.00
0.00
4,301.48
0.00
Total
30,111.65
75,521.79
71,086.17
23,546.19
23,546.19
34,547.27
General & Designated Funds
General Funds
14,785.94
19,761.33
Total
34,547.27
Designated Funds
Ref
Name
Opening
Balance
Income
Expenditure
Transfers In Transfers Out
Closing
Balance
C
VM General Account
3,839.71
74,037.80
68,521.52
600.00
0.00
9,955.99
D
VM Scotland Wood
1,162.93
1,166.72
1,060.96
0.00
600.00
668.69
E
VM Little London
2,493.49
34.08
253.69
0.00
0.00
2,273.88
F
VM Make It Happen Fund
6,596.55
86.10
1,250.00
0.00
0.00
5,432.65
G
COIF General Reserve
1,804.60
22.20
0.00
0.00
0.00
1,826.80
H
COIF Wike Maintenance
3,701.57
45.55
0.00
0.00
0.00
3,747.12
I
COIF Wike Reserve
4,296.48
52.89
0.00
0.00
0.00
4,349.37
J
COIF World Scout Jamboree
1.76
0.00
0.00
0.00
0.00
1.76
K
COIF 5th NLSG St Stephens Kirkstall Reserve
1,782.54
21.94
0.00
0.00
0.00
1,804.48
L
COIF 13th NLSG St Michael Reserve
182.81
2.24
0.00
0.00
0.00
185.05
M
COIF 8th NLSG St Georges Reserve
4,249.21
52.27
0.00
0.00
0.00
4,301.48
Total
30,111.65
75,521.79
71,086.17
600.00
600.00
34,547.27
General & Designated Bank Accounts
Total
30,111.65		 Total
30,111.65		 75,521.79 71,086.17 600.00 600.00 34,547.27
Consolidated Bank Accounts
Ref Name Opening
Balance		 Income Expenditure **Transfers In ** Transfers Out Closing
Balance
N Cubs (opening balance corrected from 21/22
accts where £271.59 shown)		 288.16 0.00 244.51 43.65
O Scouts (opening balance corrected from
21/22 accts where £1,812.57 shown)		 1,817.57 0.00 60.00 1,757.57
P 6 Dales 2,218.02 807.50 1,399.48 1,626.04
Q Wike Campsite 22,221.89 12,914.00 13,910.54 21,225.35
R Badge Secretary (opening balance corrected
from 21/22 accts where £1,674.75 shown)		 1,946.95 5,376.31 5,123.35 2,199.91
S The Goonies inc Mavericks 25,018.69 10,393.65 9,968.19 446.98 25,891.13
T Mavericks (Combined with Goonies) 446.98 0.00 0.00 446.98 0.00
U Blacksheep Headingley 1,965.73 1,212.50 598.74 2,579.49
Headingley Friday-Pirates (opening bal
V corrected from 21/22 accts where £174.16 529.15
was shown as 21/22 accts not submitted) 447.21 870.00 788.06
W The Marmots Roundhay (opening balance corr 1,221.46 1,490.00 783.21 1,928.25
X Loiners 200.00 0.00 0.00 200.00
Y GSAL - (opening balance corrected from
21/22 accts where £11,431.85 shown)		 11,433.44 8,023.79 8,915.56 10,541.67
Z Red Kite 6,240.71 7,426.07 7,839.92 5,826.86
Total 75,466.81 48,513.82 49,631.56 446.98 446.98 74,349.07

Page 15 of 23

TOTAL MONETARY ASSETS 105,578.46 124,035.61 120,717.73 1,046.98 1,046.98 108,896.34
OTHER MONETARY ASSETS
Outstanding Debts from Badge Sales 993.22 423.43
NON MONETARY ASSETS
Badge Secretary Stock 3,153.00 should have been £3,199.87 3,704.67
Headingley Pirates Bank Stock 20.00
Wike Camp Site - Land and Buildings 28,000.00 28,000.00
Wike Camp Site - Equipment 27,884.28 75% of last years value 20,913.21
Wike Camp Site - New Toilet/Shower Block 27,661.50 Depreciated by 25% 20,746.12
Total Non Monetary Assets 86,698.78 73,384.00
TOTAL ASSETS 193,270.46 182,703.77
LIABILITIES
Badge Stock Purchase Due 1,090.48 1,111.72
NET ASSETS 192,179.98 181,592.05

Page 16 of 23

Independent examination of accounts

Page 17 of 23

Reserves Policy

Reserves Policy

All charities are required to have a Reserves Policy which clearly states the reserves that the charity holds and the reasons for holding those reserves. The background to a Reserves Policy is that charities should not be holding public money without good cause. This is not to say that charities should not hold reserves or that is it inappropriate to be ‘saving up’ for a particular project, for example growth or property developments. What is not deemed to be appropriate is saving up for rainy day year on year with the rainy-day fund getting larger and larger.

This policy states the total funds North Leeds District Scout Council held at 31[st] January 2023, the principles for holding those reserves and the actions the trustees are taking in the ensuing year where funds are above or below their in principle reserve level.

Principles

Page 18 of 23

Funds at 31[st] January 2023:

s at 31st January 2023:
Fund Average Annual
Operating Costs		 Balance at
31st January
2023		 Deficit/Surplus
Against Average
Annual Operating
Costs
General and Designated Funds Managed Directly by the Board of Trustees
District General and Section
Funds		 8,000.00
17,083.02
9,083.02
Make It Happen Fund 1,500.00
5,432.65
3,932.65
Wike Development Fund 0.00 9,492.49
9,492.49
World Scout Jamboree 0.00 1,397.76
1,397.76
Scotland Wood Scout Group 1,000.00
668.69
-331.31
Little London Scout Group 0.00 2,273.88
2,273.88
Consolidated Funds Managed by Others Groups Through the Year.
6 Dales 1,500.00
1,626.04
126.04
Wike Campsite 14,000.00
21,225.35
7,225.35
Badge SecretaryAccount 5,000.00
2,199.91
2,800.09
The Goonies inc Mavericks 10,000.00
25,891.13
15,891.13
Loiners ESU 0.00 200.00 200.00
BlacksheepHeadingley 600.00
2,579.49
1,979.49
HeadingleyPirates 800.00
529.15
-270.85
The Marmots Roundhay 800.00
1,928.25
1,128.25
GSAL ESU 9,000.00
10,541.67
1,541.67
Red Kite ESU 8,000.00
5,826.86
-2,225.68
TOTALS 56,200 108,696.34
54,243.98

Funds Above or Below in Principle Reserve Level

From the information above the trustees have identified the following funds as being significantly above or below their in principle reserve level:

Page 19 of 23

Reasons for funds being above or below Reserve Level and agreed action plan.

Above In Principle Reserve Level

District General and Section Funds (£9,000)

This fund has risen over the last year due to reduced spending during periods of COVID lockdown and the transferring in of funds from a number of closed groups. In order to bring this fund down to its in principle reserve level the trustees have agreed to Transfer £9,000 to a District Strategy Development Fund for the implementation of the new District Strategy which is currently in development.

Make It Happen Fund (£4,000)

This fund assists in the provision of Scouting for young people from challenging circumstances. In particular it has supported the activities of 43[rd] North Leeds which operates on the Hawksworth Wood Estate.

In order to bring this fund down to its in principle reserve level the trustees have agreed to not seek any additional income for the fund until it reaches its in principle reserve level.

Wike Development Fund (£9,500)

This fund is being built up for the development of the Wike Campsite, it will continue to increase each year so the site can be developed and spent as developments take place. A development plan for the site will be part of the new district strategy.

World Scout Jamboree Fund (£1,400)

This fund is being built up in order to give grants to young people selected to attend the World Scout Jamboree. The next Jamboree is in 2027 so the fund will increase until 2026 and then be allocated in grants.

Little London Scout Group (£2,250)

This fund is the remainder of the funds from the Scout Group which was piloted in the Little London area of Leeds through the Pears Project. The money is being held with the hope of a new group starting.

Wike Campsite (£7,250)

This fund looks after the day to day operation of the Wike Campsite. Going forward at the end of the financial year the excess over the in principle reserve level will be paid over the Wike Development Fund for the development of the site.

Goonies and Mavericks Explorer Scout Unit [ESU] (£15,750) Loiners ESU (£200)

Marmots Roundhay (£1,100)

Some of the funds in the ESU funds have built up due to international experiences not taking place during the COVID lockdowns. During the ensuing year the trustees will discuss with each ESU the reserves they are holding and the appropriate action to take. This may include not charging membership fees for a period, offering some

Page 20 of 23

excess reserves to ESUs with limited reserves, returned raised fund to young people or offering free of charge activities to reduce the funds.

Below In Principle Reserve Level

Scotland Wood Scout Group (£300)

This group is a relatively new group which the trustees have been supporting. Discussions will take place in the ensuing year with the group to consider how it can raise more funds and build up an appropriate reserve.

Badge Secretary Account (£2,800)

As this account purchases badges and then sells to them to groups across the district a lower reserve is appropriate for this fund as the badges are normally bought and sold on a as needed basis. The fund also holds stock of circa £3,000 which would support the fund. During the ensuing year the trustees will discuss with the Badge Secretary what is an appropriate level or funds and stock to hold especially as some groups are now buying from online badge providers.

Red Kite ESU (£2,250)

During the ensuing year the trustees will discuss with each ESU the reserves they are holding and the appropriate action to take. The trustees are not overly concerned about this balance under in principle reserve level as the ESU operates on an event by event basis.

Policy Agreed:

This Reserves Policy was agreed at the Board of Trustees meeting on 22 September 2023 and a summary will be submitted to the Charity Commission with the 2022/23 accounts.

It will be reviewed in September 2024 ahead of the submission of the 2023/24 accounts to the Charity Commission.

Page 21 of 23

Our members

Scout Census Results

Scout Census Results
2023 2022 Change %
Change
YOUTH MEMBERSHIP
Squirrel Scouts
Beaver Scouts
Cub Scouts
Scouts
Explorer Scouts (including Young Leaders)
Network Members		 23
297
471
483
191
34		 0
267
473
480
176
122		 +23
+30
-2
+3
+15
-88		 ..
+11%
-0%
+1%
+9%
-72%
TOTAL YOUTH MEMBERSHIP
PROGRAMME DELIVERY ROLES
Section Leaders
Assistant Section Leaders
Subtotal SL+ASL
Section Assistants		 1499
59
115
174
77		 1518
66
125
191
51		 -19
-7
-10
-17
+26		 -1%
-11%
-8%
-9%
+51%
TOTAL ADULT PROG DELIVERY ROLES
YoungLeaders*		 251
54		 242
45		 +9
+9		 +4%
+20%
TOTAL PROGRAMME DELIVERY ROLES
LINE MANAGER ROLES		 305 287 +18 +6%
Group Scout Leaders 16 17 -1 -6%
Deputy Group Scout Leaders 6 5 +1 +20%
Sub-total GSLs and Deputy GSLs 22 22 0 0%
District Explorer Scout Commissioners 2 0 +2 ..
District Scout Network Commissioners 0 0 0 0%
District Commissioners 2 2 0 0%
Deputy District Commissioners 2 2 0 0%
Assistant District Commissioners 4 7 -3 -43%
District Youth Commissioners 0 0 0 0
Deputy District Youth Commissioners 0 0 0 0
Sub-total Commissioners 8 11 -3 -27%
TOTAL LINE MANAGER ROLES 32 33 -1 -3%

Page 22 of 23

Our members

----- Start of picture text -----
GOVERNANCE ROLES
Group Chair 11 -13 -2 -15%
Group Secretary 10 11 -1 -9%
Group Treasurer 12 14 -2 -14%
Group Executive Members 13 12 +1 +8%
TOTAL GROUP GOVERNANCE ROLES 46 50 -4 -8%
District Chair 1 1 0 1
District Secretary 1 1 0 1
District Treasurer 2 1 +1 +100%
District Executive Members n.e.c. 0 0 0 0
TOTAL DISTRICT GOVERNANCE ROLES 4 3 +1 +33%
TOTAL GOVERNANCE ROLES 50 53 -3 -6%
SUPPORT ROLES
Group Administrators ~ 0 0 0 0%
Group Skills Instructors 1 1 0 0%
Other Group Adults 63 78 -15 -19%
TOTAL GROUP SUPPORT ROLES 64 79 -15 -19%
District Leaders 0 0 0 0%
District Administrators ~ 0 1 -1 -100%
District Skills Instructors 0 0 0 0
Other District Support roles 4 3 +1 +33%
TOTAL DISTRICT SUPPORT ROLES 4 4 0 0%
Scout Active Support 40 57 -17 -30%
TOTAL SUPPORT ROLES 108 140 -32 -22%
TOTAL ADULT ROLES 441 468 -27 -6%
----- End of picture text -----

Page 23 of 23

Our members

----- Start of picture text -----
TOTAL MEMBERSHIP 1,940 1,986 -46 -2%
Total Membership to pay HQ Membership Subscription (Youth Membership
excluding Scout Network) 1,465
OPERATIONAL UNITS
Scout Groups 20 22 -2
Squirrel Scout Drays 2 1 +1
Beaver Scout Colonies 16 16 0
Cub Scout Packs 20 20 0
Scout Troops 20 20 0
Explorer Scout Units, including YL Units 9 9 0
Scout Networks 1 1 0
Scout Active Support Units 3 4 -1
----- End of picture text -----

Page 24 of 23

North Leeds Scouts

Charity number 1085203 (England and Wales)

Contact us hello@nlscouts.org.uk

�������������

Page 25 of 23