Winchester Muslim Cultural Association
Charity No. 1085124
Trustees' Report and Unaudited Accounts
31 August 2023
Winchester Muslim Cultural Association Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Accounts | 8 to 12 |
| Detailed Statement of Financial Activities | 13 to 14 |
Page 1
Winchester Muslim Cultural Association Trustees Annual Report
The trustees present their report with the unaudited financial statements of the charity for the year ended 31 August 2023.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1085124
Principal Office
Winchester Islamic Centre 55 Hyde Street Winchester SO23 7DY
Trustees
The following trustees served during the year:
K. Alam
S.A. Chowdhury M. Hendawi S. Hussain A. Kayum I. Khan A.S. Moon M. Suwareh
Key Management Personnel
Chair A.S Moon Treasurer S. Chowdhury Secretary A.Kayum
Accountants
Roger Smallman & Co Ltd Suite 20 The Director General's House 15 Rockstone Place Southampton SO15 2EP
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document is to provide a facility where Muslims can practice their faith, provide education services for children and adults and opportunities for community development in addition to providing a community facility for all the inhabitants of Winchester.
The charitable objects of the Charity are to advance the Islamic Deen ( Belief System) by:
1 Relieving poverty, hardship and distress
2 Providing opportunities for the promotion of education and socio-cultural development, and
3 Working with other organisations;
through utilising any means which are Shari’ah and UK legislative compliant (the Objects)
Page 2
Winchester Muslim Cultural Association Trustees Annual Report
ACHIEVEMENTS AND PERFORMANCE
In this reporting period the activities arranged included the provision of weekly Jummah (Friday congregational prayers) with over 90 regular attendees, provision of Tarawih Prayers – this year we arranged 2 sessions to allow more women and community members to attend, arranged 2 community Eid Prayers with over 150 attendees , fundraising for disaster relief for those affected by the Syria/Turkey earthquake and Pakistan floods, outreach work with Broughton Scouts group, coordinated donations of prayer mats and Qur’an for Kings’ School Muslim prayer room, organised a discussion group on the provision for education classes for children with guest speaker Abdullah Khuja (Silk Route Charity), information sharing with other voluntary organisations in Winchester including City of Sanctuary, Winchester Poetry Festival, Hampshire Constabulary and Community First, organised a collection and distribution of winter clothes for refugees in partnership with Southampton & Winchester Visitors Group, outreach work with local builders’ firm Waites giving guidance on provision of facilities for their Muslim employees, organised a welcome event for new communities in Winchester in partnership with Rotary Club of Winchester and City of Sanctuary for Ukrainian, Afghan and Syrian refugees.
A large portion of the focus and energy of the trustees was dedicated to fundraising for the purchase of Hyde Parish Hall that came on to the market in May 2023. The trustees organised community viewings of the property, community meetings to discuss and agree the purchase, sought independent legal, financial and Islamic jurisprudence on the purchase, instructed surveyors to carry out assessments, negotiated with the sellers , coordinated a massive fundraising effort to raise money locally, regionally and wider though external mosque collections.
The trustees would like to extend thanks to all community members who donated their time and energy for supporting all the activities and collections.
FINANCIAL REVIEW
By the end of the reporting period, the WMCA was well on target to collecting the necessary funds to complete the purchase having raised over £250,000 towards the agreed asking price of £700,000. The Exchange of Contracts was set for October 2023 and balancing fundraising efforts and monies raised fall into the next reporting period.
PLANS FOR FUTURE PERIODS
Going forwards, the trustees continued fundraising efforts and started the process of incorporating the WMCA as a Charitable Incorporated Organisation (CIO). The formation of a CIO was recommended by the independent sources mentioned above and was ratified by the members in the subsequent reporting period.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The WMCA is an Unincorporated Association that is governed by a constitution adopted by members in August 2000, amended in 2001 and in 2012. The WMCA is registered with the Charity Commission in England and Wales
The existing trustees were elected to the committee at an Annual General Meeting of members in July 2022. The election process was overseen by former Mayor of Winchester Chris Pines as Independent Election Commissioner. Mr. Pines collated nominations, performed checks of the nominees and conducted the election process at the AGM. The trustees serve for a period of 3 years as set out in the constitution until the next election of trustees in July 2025.
Page 3
Winchester Muslim Cultural Association
Trustees Annual Report
The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits. The Chair of trustees chaired meetings and minutes of meetings are available to members.
Following appointment, new trustees are introduced to their new role and given copies of the constitution. Publications from the Charity Commission are also provided including the guidance on charities and public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act. New trustees work with an existing trustee assisting on activities and projects run by the charity.
The trustees have assessed the risks the charity faces and have drawn up a risk matrix which identifies the major risks by area of activity, the nature of those risks, the likelihood of the risks happening, and the measures taken to manage them. The trustees review this risk matrix as required at their meetings. The trustees are satisfied that systems are in place, or arrangements are in hand, to manage the risks that have been identified. Insurance cover is in place and the finances of the Mosque are kept under review. Appropriate DBS checks, supported by regularly reviewed policies, are made for all those who work with children or other vulnerable groups that the WMCA provides activities and services for.
Statement of trustees' responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees' annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution . The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the charity's trustees
A.S. Moon Trustee 31 August 2023
Page 4
Winchester Muslim Cultural Association Independent Examiners Report
Independent Examiner's Report to the trustees of Winchester Muslim Cultural Association
I report to the trustees on my examination of the financial statements of Winchester Muslim Cultural Association for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
As the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by being a qualified member of Chartered Accountant.
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
C Gunning Chartered Accountant Roger Smallman & Co Ltd Suite 20
The Director General's House 15 Rockstone Place Southampton SO15 2EP 31 August 2023
Page 5
Winchester Muslim Cultural Association Statement of Financial Activities
for the year ended 31 August 2023
| Notes Income and endowments from: Donations and legacies 2 Investments 3 Other 4 Total Expenditure on: Raising funds 5 Charitable activities 6 Other 7 Total Net gains on investments Net income Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds |
Restricted funds |
Total funds | Total funds | |
|---|---|---|---|---|---|
| 2023 | 2023 | 2023 | 2022 | ||
| £ | £ | £ | £ | ||
| 13,676 | 234,170 | 247,846 | 11,643 | ||
| 719 | - | 719 | 22 | ||
| 1,740 | - | 1,740 | 100 | ||
| 16,135 | 234,170 | 250,305 | 11,765 | ||
| 7,873 | - | 7,873 | 4,971 | ||
| 417 | - | 417 | - | ||
| 3,470 | - | 3,470 | 750 | ||
| 11,760 | - | 11,760 | 5,721 | ||
| - | - | - | - | ||
| 4,375 | 234,170 | 238,545 | 6,044 | ||
| - | - | - | - | ||
| 4,375 | 234,170 | 238,545 | 6,044 | ||
| 4,375 | 234,170 | 238,545 | 6,044 | ||
| 183,927 | - | 183,927 | 177,883 | ||
| 188,302 | 234,170 | 422,472 | 183,927 | ||
Page 6
Winchester Muslim Cultural Association Balance Sheet
at 31 August 2023
| Charity No. 1085124 Current assets Debtors 9 Cash at bank and in hand Creditors:Amount falling due within one year 10 Net current assets Total assets less current liabilities Net assets excluding pension asset or liability Total net assets The funds of the charity Restricted funds 11 Restricted income funds Unrestricted funds 11 General funds Reserves 11 Total funds |
2023 £ 7,600 415,662 423,262 (790) 422,472 422,472 422,472 422,472 234,170 234,170 188,302 188,302 422,472 |
2022 £ - 184,597 |
|---|---|---|
| 184,597 (670) |
||
| 183,927 183,927 |
||
| 183,927 | ||
| 183,927 | ||
| - | ||
| - 183,927 |
||
| 183,927 | ||
| 183,927 |
Approved by the trustees on 31 August 2023
And signed on their behalf by:
S.A. Chowdhury Trustee 31 August 2023
Page 7
Winchester Muslim Cultural Association Notes to the Accounts
for the year ended 31 August 2023
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Fund accounting
-
Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.
-
Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.
-
Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.
Income
-
Recognition of Income is included in the Statement of Financial Activities (SoFA) when the charity income becomes entitled to, and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability.
-
Income with related Where income has related expenditure the income and related expenditure is expenditure reported gross in the SoFA.
-
Donations and Voluntary income received by way of grants, donations and gifts is included in the legacies the SoFA when receivable and only when the Charity has unconditional entitlement to the income.
-
Tax reclaims on Income from tax reclaims is included in the SoFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income (with an equivalent amount in expenditure) and facilities where the benefit to the Charity is reasonably quantifiable, measurable and material.
Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets
Page 8
Winchester Muslim Cultural Association Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Page 9
Winchester Muslim Cultural Association
Notes to the Accounts
2 Income from donations and legacies
| 2 Income from donations and legacies |
||||
|---|---|---|---|---|
| Regular Giving Jummah Mosque fund Other 3 Income from investments Interest 4 Other income Collections for other charities 5 Expenditure on raising funds Costs of generating voluntary income Jummah 6 Expenditure on charitable activities Governance costs |
Unrestricted £ 6,310 7,183 0 183 13,676 |
Restricted £ - - 234,170 - 234,170 Unrestricted £ 719 719 Unrestricted £ 1,740 1,740 |
Total 2023 £ 6,310 7,183 234,170 183 247,846 Total 2023 £ 719 719 Total 2023 £ 1,740 1,740 |
Total 2022 £ 3,160 7,110 - 1,373 |
| 11,643 | ||||
| Total 2022 £ 22 |
||||
| 22 | ||||
| Total 2022 £ 100 |
||||
| 100 | ||||
| Unrestricted £ 7,873 7,873 Unrestricted £ 417 417 |
Total 2023 £ 7,873 7,873 Total 2023 £ 417 417 |
Total 2022 £ 4,971 |
||
| 4,971 | ||||
| Total 2022 £ - |
||||
| - |
Page 10
Winchester Muslim Cultural Association Notes to the Accounts
- 7 Other expenditure
| General administrative costs Legal and professional costs 8 Staff costs No employee received emoluments in excess 9 Debtors Prepayments and accrued income 10 Creditors: amounts falling due within one year Other creditors Accruals 11 Movement in funds Restricted funds: Restricted income funds: Total Unrestricted funds: General funds Total funds 12 Analysis of net assets between funds Net current assets |
of £60,000. | Unrestricted £ 2,562 908 3,470 2023 £ 7,600 7,600 2023 £ 70 |
Total 2023 £ 2,562 908 3,470 |
Total 2022 £ 150 600 |
|---|---|---|---|---|
| 750 | ||||
| 2022 £ - |
||||
| - | ||||
| 2022 £ 70 |
||||
| 720 | 600 | |||
| At 1 September 2022 - - 183,927 183,927 |
790 Incoming resources (including other gains/losses ) £ 234,170 234,170 16,135 250,305 |
Resources expended £ - - (11,760) (11,760) Unrestricted funds £ 422,472 422,472 |
670 | |
| At 31 August 2023 £ 234,170 |
||||
| 234,170 | ||||
| 188,302 | ||||
| 422,472 | ||||
| Total £ 422,472 |
||||
| 422,472 |
Page 11
Winchester Muslim Cultural Association Notes to the Accounts
13 Reconciliation of net debt
| Reconciliation of net debt | |||
|---|---|---|---|
| Cash and cash equivalents Net debt |
At 1 September 2022 £ |
Cash flows £ |
At 31 August 2023 £ |
| 184,597 | 231,065 | 415,662 | |
| 184,597 184,597 |
231,065 231,065 |
415,662 | |
| 415,662 |
Page 12
Winchester Muslim Cultural Association Detailed Statement of Financial Activities
for the year ended 31 August 2023
| Income and endowments from: Donations and legacies Regular Giving Jummah Mosque fund Other Investments Interest Other Collections for other charities Total income and endowments Expenditure on: Costs of generating donations and legacies Jummah Total of expenditure on raising funds Governance costs Total of expenditure on charitable activities General administrative costs, including depreciation and amortisation Bank charges Sundry expenses Legal and professional costs Accountancy and bookkeeping Total of expenditure of other costs Total expenditure Net gains on investments |
Unrestricte d funds 2023 £ 6,310 7,183 0 183 13,676 719 719 1,740 1,740 16,135 7,873 7,873 7,873 417 417 417 822 1,740 2,562 908 908 3,470 11,760 - |
Restricted funds 2023 £ - - 234,170 - 234,170 - - - - 234,170 - - - - - - - - - - - - - - |
Total funds 2023 £ 6,310 7,183 234,170 183 247,846 719 719 1,740 1,740 250,305 7,873 7,873 7,873 417 417 417 822 1,740 2,562 908 908 3,470 11,760 - |
Total funds 2022 £ 3,160 7,110 - 1,373 |
|---|---|---|---|---|
| 11,643 | ||||
| 22 | ||||
| 22 | ||||
| 100 | ||||
| 100 | ||||
| 11,765 4,971 |
||||
| 4,971 | ||||
| 4,971 - |
||||
| - | ||||
| - 50 100 |
||||
| 150 | ||||
| 600 | ||||
| 600 | ||||
| 750 | ||||
| 5,721 - |
Page 13
Winchester Muslim Cultural Association Detailed Statement of Financial Activities
| Net income Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
4,375 4,375 - 4,375 183,927 188,302 |
234,170 234,170 - 234,170 - 234,170 |
238,545 238,545 - 238,545 183,927 422,472 |
6,044 |
|---|---|---|---|---|
| 6,044 - |
||||
| 6,044 | ||||
| 177,883 | ||||
| 183,927 |
Page 14