Registered Charity No. 1085110 Registered Company No.03875532
BRENT PLAY ASSOCIATION (Company Limited by Guarantee)
Report and Accounts
31 March 2021
BRENT PLAY ASSOCIATION Report and accounts
Contents
| Page | |
|---|---|
| Company information | 1 |
| Trustee's Report | 2 |
| Statement of director/ trustees responsibilities | 9 |
| Independent Examiner's Report | 11 |
| Statement of Financial Activities | 12 |
| Movements in Accumulated Funds | 12 |
| Balance sheet | 13 |
| Notes to the accounts | 14 |
BRENT PLAY ASSOCIATION
Legal and Administrative information
| Directors &Trustees | Moses |
|---|---|
| M Francis | |
| Angela Moore | |
| P Gibbs | |
| Jemima Wilson | |
| Zaffar Van Kalwala | |
| Ria Patterson | |
| Trustees | Cllr Anton Georgiou |
| Secretary | G Knight |
| Charity Number | 1085110 |
| Company Number | 03875532 |
| Registered Office | Ground Floor, |
| Peppermint Heights | |
| Northwick Road | |
| Wembley | |
| Middlesex HA0 1LG | |
| Independent Examiner | Mahendra Pattni |
| M Pattni & Co | |
| Chartered Accountants | |
| 3rd Floor, Vyman House | |
| 104 College Road | |
| Harrow | |
| Middlesex HA1 1BQ | |
| Bankers | HSBC Bank Plc |
| 584 High Road | |
| Wembley | |
| Middlesex HA0 2DB |
Page 1
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
The trustees, who are also directors of the company for the purposes of the Companies Act, present their annual report and the financial statements for the year ended 31 March 2021.
The directors of the charitable company (the charity) are its trustees for the purposes of charity law and throughout this report are collectively referred to as the trustees. Their responsibilities include all the responsibilities of directors under the Companies Acts and of trustees under the Charities Act.
The trustees are satisfied with the performance of the charity during the year , however consider that the year 2020-21 will be very uncertain due to the impact of COVID 19 on the charity's activities. For some, the impact might get worse and for others, restrictions might be eased However, almost all entities will remain subject to some uncertainty for the foreseeable future. Charity will need to consider which events after the reporting date might be adjusting events
1. Name, registered office and constitution of the charity
The full name of the charity is Brent Play Association The charity is also known by the name BPA.
The legal registration details are :-
| Date of incorporation Company Registration Number Charity Registration Number The Registered Office is The telephone number is Website |
11/11/1999 03875532 1085110 Ground floor Peppermint Heights, Northwick Road Alperton , Middlesex HA0 1LG 020 8998 9986 www.brentplay.org |
|---|---|
2. Objectives and Activities of the Charity
A summary of the objects of the charity as set out in its governing document.
The charity's object and it's principal activity continues to be that of providing and supporting facilities within the London Borough of Brent and surrounding areas for the daily care, play, recreation and education of children young people and young adults who have special needs . The expansion of facilities for young people over the age of 19 years (young adults) has continued throughout 2020, and the Charity now offers work experience and Apprenticeships to young adults who have social needs.
The charity's aims including the changes or differences it seeks to make through its activities
The charity helps children, young people and young adults to develop their individual potential, by offering a range of activities, and opportunities for self- expression, skill development and extending their knowledge attitude, experience, and confidence.
This is achieved through the use of activities such as drama, dance, music, art and crafts, cooking, sports, games, free play, IT, and other creative and constructive pursuits. Through these activities young people learn to become more confident and independent. By exercising decision-making and positive choices, they develop a greater autonomy, and sense of self-worth.
Page 2
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
The charity also encourages the participation of children and young people in the day to day running of the specialist Centre at Peppermint Heights, and the John Lyon narrow boat, which is based on the grand union canal, adjacent to the Centre. Young people are encouraged to work as part of a team, sharing responsibility for specific tasks according to their age, interests and abilities. A spirit of mutual assistance, enthusiasm, trust and positive encouragement is engendered through these shared activities.
Opportunities to participate in off-site activities to places of interest are equally important to broaden horizons and give young people the chance to have new experiences.
3. Strategic Plan
The charity aims to support , extend and improve a wide range of services, facilities, and opportunities in order to help children, young people, and young adult's development.
Alongside this, the charity continues to support families in need, and where possible contribute to the positive cohesion of local neighbourhoods and communities.
The trustees monitor and evaluate the work of the charity, against local and national standards in order to ensure that the maximum support and benefits are offered to individuals and groups in the community, that all relevant legislation is met, and guidelines are adhered to. This includes all safeguarding, health and safety, and other mandatory and advisory policies, as contained within the BPA policy and procedures manual.
The charity also liaises with other relevant and interested parties to work where possible in partnership and for the mutual benefit of all concerned.
The charity employs, wherever possible, local people who have specialist knowledge and experience of working with children and young people from widely different backgrounds, and with a range of special needs, medical conditions, interests and abilities.
The charity ensures all staff are fully checked for criminal records, have good references, and pass the criteria set at interview procedure.
The charity ensures all our staff are fully-trained and aware of current relevant legislation, and confident in safeguarding children, health and safety and equality in practice.
The charity ensures the BPA premises at Peppermint Heights, in the best possible condition, and along with the John Lyon Narrow boat we ensure that they are fully compliant, and equipped and that any repairs that are needed are carried out promptly and to the highest possible standards.
The charity has ensured it remains Covid-safe, by providing all the necessary PPP, and clear signage to maintain a hygienic and safe environment.
Page 3
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
Strategic Plan ( continued)
The charity reaches out to all sectors of the community, paying particular attention to those groups that are hard to reach or are under-represented within local service provision, and to those that are most vulnerable and in need of support and encouragement. The charity continues to offer places to children and young people that are funded directly by local authorities, third party agencies and also through direct payments. Fundraising activities aim at reducing the cost of placements for those parents who require financial assistance in order to meet the full cost of one-to-one supervision.
Public Benefit
In setting our objectives and planning future activities the Trustees have given careful consideration to the Charity Commission's general guidelines on public benefit. The Charity look to promote for the benefit of the communities in the area surrounding Brent Play, the provision of facilities with the object of improving the condition of life in the community
An explanation of the charity's main objectives for the year.
The charity also supports a variety of out of school activities and opportunities for children and young people across Brent, including specialist and integrated facilities for children and young people with special needs. It also runs a 68 foot narrow boat on the Grand Union Canal suitable for environmental studies.
All our projects offer safe and stimulating environments . They offer a range of activities designed to assist in the development social, intellectual, creative and physical skills and abilities.
An explanation of the charity's strategies for achieving its stated objectives.
The stated objectives are achieved by working in partnership with the local authority, schools, parents and other organisation providing similar facilities.
Details of significant activities (including its main programmes, projects, or services provided that contribute to the achievement of the stated objectives.
The trustees consider that the performance of the charity in this period has been satisfactory.
Since its inception the charity has successfully obtained funding from a variety of sources in furtherance of its objectives (see section 6)
Page 4
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
4. Direct provision:
a) children and young people with special needs
The focal point for this work is the charity’s headquarters at Peppermint Heights, which now operates 7 days per week throughout the year. The charity delivers one- to-one mentoring, education, care, play and developmental activities and supervision for children and young people who have a wide variety of special needs. These needs include complex medical conditions, behavioural challenges, and various levels of autistic spectrum disorders ranging from little or no communication through to the higher achieving levels of asperger’s syndrome.
The charity operates throughout the year, and is available for full or part-time sessions which provide a wide-range of creative and constructive activities and opportunities.
Some clients have completed all their educational opportunities, and are unable to find any employment. They therefore need somewhere that they can attend during the day that provides them with meaningful activities to help them develop their skills and abilities.
b) The charity is based at Peppermint heights in Alperton
This is a purpose-built centre comprising of a large hall, art and craft room, library and TV room, large kitchen, sensory room, fully-equipped changing room with adjustable bed, shower and hoist, and a small but very secure outside garden area with opportunities for sport and outdoor activities Situated alongside the Grand Union Canal the charity also owns and operates a 68 foot narrow boat which takes young people, parents and carer’s on waterway trips.
c) Other areas of work
Staff employed by the charity have specialist knowledge, training and experience in dealing with a range of complex medical, social, emotional and educational needs, including tube feeding, changing, administering medicines, and responding to challenging behavior.
The charity provides basic training for workers in first aid, health and safety, safeguarding young people, and other related subjects, ensuring that they are fully aware of current legislative requirements when working with children and young people
Page 5
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
d) Fundraising activities
The charity relies on grant aid from the donors and funders identified in the accounts ,whose support is valued. There have also been donations of materials from supportive local shops and businesses
Current Developments
The charity will continue to seek additional funding from other sources to increase the amount of provision for in the area.
It will also seek to increase the support and training provided to staff and other members of BPA to enable them to provide and cater for the growing need for good quality out of school play,learning, day respite and care.
We have now expanded provision at our new ‘purpose built’ Centre at Peppermint Heights, Alperton, and are providing sessions for people with a wide-range of complex educational, medical and special needs.
We have a sensory room and installed special adaptations, including changing facilities, electrical hoist, wheelchair access throughout, large kitchen, library and outside play area fully secure and equipped for a wide range of activities.
We also occasionally offer this Centre for the use of groups and organsations during the day, to meet, hold conferences and training sessions
5. Future Developments
The Trustees will continue to seek additional funding from other sources to increase the amount of provision for children and young people in the area.
They will continue to work with other local organisations to set up and develop further play and educational opportunities including independent living skills and employment opportunities. It will continue to develop the Centre at Peppermint Heights for use by children and young people with a wide range of special educational and medical needs, and gradually integrate them into mainstream provision wherever possible.
The charity will also continue to support the network of provision in the Borough by sharing its resources, holding meetings, training sessions and special events designed to improve the quality and quantity of opportunities, and activities for children and young people in Brent and the surrounding area.
Page 6
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
6. Structure, Governance and Management
Nature of the Governing Document and constitution of the charity
The charity is constituted as a company limited by guarantee and is therefore governed by a memorandum and articles of association. The directors of the company are also trustees of the charity. Eligibility for membership of the charity, and membership of the board of trustees is governed by the memorandum and articles of association. There are no restrictions in the governing document on the operation of the charity or on its investment powers , other than those imposed by general charity law.
The organisational structure of the charity and how decisions are made.
Trustees' of the charity meet on a regular basis and agree the broad strategy and areas of activity for the charity, including consideration of investment, reserves and risk management policies and performance. There are also honorary officers who have delegated power for the day to day operation of the charity.
Staff of the charity have delegated authority to carry out day to day work within policies agreed by the board.
There are currently four full-time members of staff, and the charity works in partnership with the local authority on many projects .
Membership of a wider network
The charity works in partnership with many other organisations to develop and improve opportunities, events, and activities for young people to have somewhere to attend on a daily basis where they can socialise with others, and learn in safe stimulating environment. It also has regular contact with other organisations with similar aims and objectives. The charity has received support from numerous sources including the John Lyon's Charity, the Henry Smith Trust, BBC Children in Need, and Edward Harvist fund. Fundraising enables the BPA to increase the numbers of children and young people they are able to work with, the variety of activities, which they are able to provide, and the cost of those activities and services for parents and carer’s.
The major risks to which the charity is exposed and reviews and systems to mitigate risks
The trustees identify the major risks to which the charity is exposed each financial year when preparing and updating a strategic plan, in particular those related to the operations and finances of the charity. The trustees then review any major risks which have been identified, and establish systems to mitigate those risks. The charity is satisfied that the systems are in place to mitigate their exposure to the major risks which have been so identified and reviewed.
New workers are subjected to full disclosure checks with Criminal Records Bureau, must provide full details of previous employment, training and qualifications, 2 references, and if these criteria are met must participate in a full interview process.
Page 7
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
Work with children and young people is open to risks. The charity’s policy is to ensure that all its activities are undertaken by qualified and experienced staff, and always use the appropriate ratio of staff to young persons.
The on-going backdrop of austerity measures has caused the organisation to pay careful attention to all financial matters, to ensure best value for money, and to maximize its efforts to raise funds, whilst maintaining high standards, and supporting the staff team by paying the London living wage to all members.
Relationships with other groups, charities and individuals
BPA has received support from the John Lyon's Charity for many years which has enabled them to increase thenumbers of young people that they are able to work with, and the variety of activities which they are able to provide.
7. Financial Review
The financial results for the period are set out on pages 11 to 12.
Covid 19
The Trustees have considered the effect of the Covid-19 outbreak which has caused significant disruption to the Charity’s business and activities. All the staff were furloughed during the year and the charity received government grant for the furloughed payroll. Despite the difficulties, the trustees are confident that the Charity can continue as a going concern for a period of at least twelve months from the date of approval of these financial statements. The Trustees have a reasonable expectation that the Charity has adequate resources to continue in operation for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
Investment and Management Powers
These are vested in the Trustees' and are governed by the memorandum and articles of association of the charity.
Reserves
The Trustees have examined the charitable company's requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be between 6 and 12 months of the expenditure.
Page 8
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
7. Financial Review- continued
Budgeted expenditure for 2021/22 is £ 135,000 and therefore the target is £135,000 to £200,000 in general and restricted funds. The reserves are needed to meet the working capital requirements of the charity and the Management Committee are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding. The remaining reserves are held to meet any or all redundancy payments as required by employment law.
Transactions and Financial position
The financial statements are set out on pages 12 to 21. The financial statements have been prepared implementing the 2005 Revision of the Statement of Recommended Practice for Accounting and Reporting by Charities issued by the Charity Commission for England and Wales (effective April 2005) and in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102). As stated in the introduction to this report, the trustees consider the financial performance by the charity during the year to have been satisfactory.
The Statement of Financial Activities show net incoming resources for the year of a revenue nature of £ 62,484 (2020 £ (24,728)) .
The total reserves at the year end of £ 100,932 which are below the charity's annual requirement . The charity has raised part of the funding requirement and is confident of raising the requisite funds to continue trading.
Specific changes in fixed assets
There were no specific changes to the fixed assets during the year.
Share Capital
The company is limited by guarantee and therefore has no share capital.
8. The Directors and Trustees of the Charity during the Year Ending 31st March 2021
All the directors of the company are also trustees of the charity. There is also one other trustee. All of the trustees who served during the year are named on page 2.
The board has the power to appoint additional trustees as it considers fit to do so.
The directors are members of the company.
Page 9
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
The members of the Board of Trustees of the Charity at the date the report and financial statements were approved were:-
Moses M Francis Angela Moore P Gibbs Jemima Wilson Zaffar Van Kalwala Ria Patterson Cllr Anton Georgiou
Bankers and Independent Examiner
These are stated on page 1.
Directors and Trustees Responsibilities in relation to the financial statements
Charity Law and the Companies Acts require the Board to prepare financial statements for each
-
select suitable accounting policies and then apply them consistently;
-
-observe the methods and principles in the Charities SORP
-
make judgments and estimates that are reasonable and prudent; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
-
state whether applicable accounting standards and statements of recommended practice have been followed , subject to any material departures disclosed and explained in the financial statements;
The trustees are also responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which are sufficient to show and explain the charity's transactions and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Directors and Trustees' Responsibilities in relation to the financial statements
The trustees are also responsible for the contents of the trustees' report, and the responsibility of the auditors in relation to the trustees' report is limited to examining the report and ensuring that , on the face of the report, there are no inconsistencies with the figures disclosed in the financial statements.
Method of preparation of accounts
The trustees, in their capacity as directors, state that the accounts have been prepared in accordance with the special provisions in Part 15 of the Companies Act 2006 relating to small companies.
Page 10
BRENT PLAY ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDING 31 MARCH 2021
Independent Examiner
A resolution proposing M Pattni be re-appointed as Independent Examiner of the charity will be put to the Annual General Meeting
Approval
Approved by the board of directors and Trustees' on 26 January 2022 and signed on its behalf:
Martin Francis Moses Moses Director and Trustee Director and Trustee
Page 11
BRENT PLAY ASSOCIATION
Independent Examiner's'report to the Trustees of BRENT PLAY ASSOCIATION
I report on the accounts for the year ended 31st March 2021 which are set out on pages 6 to 8.
Respective responsibilities of the Trustees and Independent Examiner
As trustees of the charity, the members of the PCC are responsible for the preparation of the accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to
-
examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 2011 Act; and
-
state whether particular matters have come to my attention.
Basis of Independent Examiner's Statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts.
Independent Examiner's Statement
In connection with my examination, no matters have come to my attention
-
which give me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with s.130 of the 2011 Act; or
-
to prepare accounts which accord with these accounting records have not been met; or
-
to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mahendra M Pattni FCA Independent Examiner M Pattni & Co. Chartered Accountants
3rd Floor, Vyman House 104 College Road Harrow Middlesex HA1 1BQ
Date : 26th January 2022
Page 12
BRENT PLAY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDING 31 MARCH 2021
| Notes Restricted Unrestricted Incoming Resources £ £ Incoming Resources from Charitable activities Donations - Grants Received 2 - 183,100 Out of School Club Fees - - Other Incoming Resources Miscellaneous Income 3 - 100 Interest Received on Bank Deposit - 25 Total Income - 183,224 Resources Expended Direct Charitable Activity Costs 4 31,797 74,029 Other Expenditure Management and Administration Expense 6 - 13,941 Governance Costs 7 - 973 Total Resources Expended 31,797 88,942 Net Movement of Funds 8 (31,797) 94,282 Transfer between Funds 1,954 (1,954) Total Funds Brought Forward 30,113 8,334 Total Funds at 31 March 2021 270 100,662 |
Total 2021 2020 £ £ - - 183,100 89,500 - 83,941 100 1,575 25 56 183,224 175,073 105,826 148,592 13,941 15,483 973 800 120,740 164,875 62,484 10,198 - - 38,447 28,249 100,932 38,447 |
|---|---|
All the charity's operations are classed as continuing. Movements on reserves and all recognised gains and losses are shown above.
The notes on pages 12 to 17 form an integral part of these accounts
Page 13
BRENT PLAY ASSOCIATION
BALANCE SHEET AS AT 31 MARCH 2021
| Notes FIXED ASSETS Tangible Assets 10 Current Assets Trade Debtors 11 Cash at Bank and in Hand Creditors: Amounts Falling Due Within twelve months 12 Net Current Assets Provisions for liabilities and charges 13 Net assets Funds : Unrestricted Funds 14 Restricted Funds 14 Total Charity Funds |
2021 £ 11,733 15,646 109,855 125,500 (9,027) 116,473 (27,275) 100,932 100,662 270 100,932 |
2020 £ 11,581 12,394 47,605 59,999 (11,720) 48,279 (27,275) 32,585 8,334 30,113 38,447 |
|---|---|---|
The directors are satisfied that the charitable company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
Members have not required the charitable company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
Approved by the board of directors and Trustees' on 26 January 2022 and signed on its behalf:
Martin Francis Moses Director and Trustee Director and Trustee
The notes on pages 12 to 17 form an integral part of these accounts
Page 14
BRENT PLAY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
1. Accounting Policies
a) Accounting Bases
The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102), and all other applicable accounting standards, as modified by the 2005 Revision of the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commissioners for England & Wales, effective April 2005. The accounts have been drawn up in accordance with the provisions of the Charities Act 2011 and the Companies Act.
The company has taken advantage of the exemption in Financial Reporting Standard No 1 from the requirement to produce a cash flow statement.
b) Accounting convention anf going concern
The financial statements are prepared, on a going concern basis, under the historical cost convention as modified by the revaluation of freehold land and buildings and fixed asset investments.
The trustees have assessed whether the use of the going concern assumption is appropriate in preparing these financial statements. The trustees have made this assessment in respect to a period of one year from the date of approval of these financial statements and have reviewed cash flow forecasts and budgets in performing this review.
The Trustees have considered the effect of the Covid-19 outbreak which has caused significant disruption to the Charity’s business and activities. All the staff were furloughed during the year and the charity received government grant for the furloughed payroll. Despite the difficulties, the trustees are confident that the Charity can continue as a going concern for a period of at least twelve months from the date of approval of these financial statements. The Trustees have a reasonable expectation that the Charity has adequate resources to continue in operation for the foreseeable future. The charity therefore continues to adopt the going concern basis in preparing its financial statements.
The trustees of the charity have concluded that there are no material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees are of the opinion that the charity will have sufficient resources to meet its liabilities as they fall due.
If the going concern basis were not appropriate, adjustments would have to be made to reduce the value of assets to their recoverable amount, to provide for any further liabilities that may arise and to reclassify fixed assets as current assets and long term liabilities as current liabilities.
The charity is entirely dependent on continuing grant aid and as a consequence the going concern basis is also dependent on the grant aid continuing .
Page 15
BRENT PLAY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
c) Incoming Resources
All income from grants, donations, subscriptions are shown in the accounts in the period in which they are receivable. All income from fund raising activities is shown gross, with the associated costs included in fundraising costs.
d) Investment Income
Bank Interest received is included on an actual receipts basis
e) Resources Expended
Resources expended are included in the Statement of Financial Activities on an accrual basis., inclusive of any VAT which cannot be recovered.
Expenditure which is directly attributable to specific activities has been included in these cost categories. Where costs are attributable to more than one activity, they have been apportioned across the cost categories on a basis consistent with the use of these resources.
f) Fundraising Costs
Fundraising expenditure comprises costs incurred in inducing people and organisations to contribute financially to the charity's work. This includes the cost of advertising for donations and the staging of special fundraising events.
g)Taxation
As a registered charity, the company is exempt from income and corporation tax to the extent that its
income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the
company , and is therefore included in the relevant costs in the Statement of Financial Activities
h) Governance Costs
Governance costs includes those costs associated with meeting the constitutional and statutory requirements of the including cost of running the charity, renting and running office premises, staff salaries for administrative staff, legal fees, accountancy and audit fees and costs linked to the strategic management of the charity.
i) Tangible fixed assets
Depreciation is provided on the tangible fixed assets at rates calculated to write off the cost of the asset over it's expected useful life, at the following rates :
Furniture & Office Equipment 25% on reducing balance basis. Motor Vehicle 25% on reducing balance basis.
Page 16
BRENT PLAY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
| 2. Grants Received Restricted Unrestricted £ £ John Lyon Charity - John Lyon Charity Narrowboat Repais London Borough of Brent- Social Services - - Wembley Stadium - Sainsbury 100,320 HMRC- CJRS Grant 82,780 - 183,100 3. Miscellaneous Income Provision of Premises Donations 4. Resources Expended Note Restricted Unrestricted Direct Charitable Activity Costs £ £ Staff Costs 29,272 62,652 Activities 307 - Narrow Boat Repairs 763 - Operating Expenses for the Pla 5 1,456 11,377 Bad Debts - 31,797 74,029 5. Operating Expenses for Playschemes Restricted Unrestricted £ £ Rent 10,000 Repairs and Renewals 776 - Food - - Materials & Equipment 180 - Cleaning 500 - Transport - - Car and Van Expenses - 1,090 Travelling Expenses - 287 Telephone - - Postage & Stationery - - 1,456 11,377 |
2021 2020 Total £ £ - 50,000 - 20,000 - 18,000 - 1,500 100,320 - 82,780 - 183,100 89,500 2021 2020 £ £ - 1,575 100 - 100 1,575 2021 2020 £ £ 91,924 119,487 307 1,585 763 9,088 12,832 9,864 - 8,568 105,826 148,592 2021 2020 £ £ 10,000 5,450 776 707 - 975 180 379 500 - - 65 1,090 1,478 287 74 - 684 - 53 12,832 9,864 |
|---|---|
Page 17
BRENT PLAY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
| 6. Management and Administration Costs These include the general running costs of the charity Telephone Postage & Stationery Computer Software Support and consummables Insurances Miscellaneous Expenses Accountancy Bank Charges Depreciation 7. Governance Costs Meeting Expenses Independent Examination 8. Net movement of funds The surplus of income over expenditure is stated after charging : Depreciation of Tangible assets- owned by the charity 9. Staff Costs The staff costs comprise of : Wages & salaries Social Security Costs Staff pension Costs |
2021 2020 £ £ 2,144 1,250 8 25 1,437 3,265 4,477 4,160 944 2 1,418 1,100 618 1,799 2,895 3,882 13,941 15,483 2021 2020 £ £ 173 - 800 800 973 800 2021 2020 £ £ 2,895 3,882 2021 2020 £ £ 88,135 111,305 2,811 7,568 978 613 91,924 119,487 |
|---|---|
The average weekly number of staff employed, calculated as fulltime equivalents during the year was as follows :
| Direct Charitable work | 2021 2020 2 12 |
|---|---|
| Administrative | 3 3 |
Page 18
BRENT PLAY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
10. Fixed Assets
| a) Used by the charity Furniture & Office Equipment £ £ Cost Balance brought forward 5,637 26,870 Additions - 3,048 Disposal - - Balance carried forward 31 March 2021 5,637 29,918 Depreciation Balance brought forward 4,533 24,093 Charge for the Period 276 694 Balance carried forward 31 March 2021 4,809 24,787 Net Book Value 31 March 2021 828 5,131 Net Book Value 31 March 2020 1,104 2,778 11. Debtors Trade Debtors Other Debtors and Prepayments 12. Creditors: Amounts Falling Due Within twelve months Trade Creditors Social Security and other taxes Other Creditors and Accruals |
Motor Total Vehicle £ £ 13,198 45,705 3,048 - - 13,198 48,753 5,499 34,125 1,925 2,895 7,424 37,020 5,774 11,733 7,699 11,581 2021 2020 £ £ 12,997 9,396 2,648 2,998 15,646 12,394 2021 2020 £ £ 1,210 3,288 1,589 2,658 6,229 5,774 9,027 11,720 |
|---|---|
Page 19
BRENT PLAY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
| 13. Provisions for liabilities and charges Staff Redundancy Costs |
2021 2020 £ £ 27,275 27,275 |
|---|---|
Provision is made for staff redundancy payments that may arise in the event the charity's funding is restricted or discontinued by existing funders.
14. Analysis of net assets between funds
| Tangible fixed assets Currents assets Creditor: amounts falling due within one year Creditor: amounts falling due after than one y Net Assets at 31 March 2020 15. Movement in funds Restricted John Lyon Fund Total restricted funds Unrestricted General Funds Total unrestricted funds Total Funds |
Restricted Unrestricted £ £ - 11,733 - 125,500 - (9,027) e - (27,275) - 100,932 At 1 April 2020 Incoming Resources £ £ 30,113 - 30,113 - 8,334 183,224 8,334 183,224 38,447 183,224 |
2021 2020 £ £ 11,733 7,699 125,500 65,862 (9,027) (11,720) (27,275) (27,275) 100,932 34,565 Outgoing Resources Transfers between Funds at 31 March 2021 £ £ (31,797) 1,954 270 (31,797) 1,954 270 (88,942) (1,954) 100,662 (88,942) (1,954) 100,662 (120,740) - 100,932 |
|---|---|---|
Purpose of Restricted Funds
John Lyon Fund-The balance of the funds provided for funding payroll costs and to be utilised in the following year.
The Unrestricted reserves at the year end will be utilised for the purposes of the operating expenses
Page 20
BRENT PLAY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2021
16. Post Balance Sheet Event
The Charity has taken immediate action to mitigate the effects of Covid 19 by the use of the Government's furlough scheme and other cost reduction measures. At the date of approving these financial statements the charity's operation have not yet started and staff are still on furlough
17. Trustees Donations, Remuneration and Expenses
During the period the charity entered into following transactions with members of the trustees:
a) Payments made:
No members of the trustees received fees or expenses in the year. The total amount of £ Nil (2020: £NIL) was paid in the period in respect of fees and expenses.
18. Share Capital
The Charity is incorporated under the Companies Act 1985 and is limited by guarantee, each member having undertaken to contribute such amounts not exceeding one pound as may be required in the event of the company being wound up whilst he or she is still a member or within year thereafter.
19. Winding up or dissolution of the charity
If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.
Page 21